(Closed Session items only)

Stipulated Agreement - Student #8-19/20 SA

Stipulated Agreement - Student #9-19/20 SA

(Closed Session item only)

(Closed Session item only)

(Closed Session item only)

(Closed Session item only)

(Closed Session item only)

Student Reporters - 2019/2020

Century Academy: Lyn Caviezel

Conejo Valley High School: Lucy Sussman

Newbury Park High School: Paige Hajiloo

Thousand Oaks High School: Kiara Benioff

Westlake High School: Kyle Huemme

This meeting will include reports from the following Parent Support Organizations:

District Advisory Council (DAC), Cindy Mayling, President

District English Language Advisory Committee (DELAC), Alma G. Molina Valenciana, President

Oral Public Comments

The Board welcomes public comments.  To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda.  To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda.  Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting.  Public comments are limited to three minutes per speaker.  If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Participants engaging in disorderly conduct may be ordered to leave the meeting.  Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

Written Public Comments

If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary.  Board members will review these forms after the meeting.  The information on these cards will be become a part of the public record.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

ISSUE:

Should the Board of Education approve the amendments to Board Bylaw 9322 - Agenda/Meeting Materials, as submitted?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

This bylaw was reviewed by the Board of Education as a first read at their meetings on May 15 and June 5, 2018, and as a second-read at their meeting on August 21, 2018. The Board will be adopting this bylaw based on the version provided with CSBA's GAMUT update from November 1, 2012.

FISCAL IMPACT:

None

LEGEND:

Black/Bold – language from GAMUT

Black/Bold/Italics – language created by CVUSD staff

Blue - Board recommended changesRed – notes provided for information only

Strikeouts – language recommended for removal

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

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1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items.

      B.  New Employment / Assignment Change / Change in Status:  Administrators, Regular/Special Education Teachers, School Psychologists

           Order #: R19-269 - R19-271

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status: Exempt Specialists

           Order #: E19-083

3.  Classified Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #: No Items

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C19-427 - C19-453

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C19-454​​​​ - C19-463

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #: E19-460 - E19-479

      B.  Specialist, Proctor, Student Helper, Others

           Orders #: E19-480 - E19-483

ISSUE:
 

Shall the Board of Education approve the invoices representing the annual agreement with PowerSchool/TalentEd for services for the TalentEd Perform and Records online editions?

BACKGROUND:

As teacher effectiveness becomes increasingly essential to meet the unique needs of our 21^st Century students, staff is requesting an automated system that ensures uniformity and consistency of the teacher observation and evaluation process inclusive of readily available analytics. Additionally, this comprehensive digital system makes available flexible technology, improved process and performance management and a well-structured employee onboarding program.  Board of Education approval of this Master Service Agreement will also provide the District with stream-lined processes to create opportunities for increased collaboration, educator growth through improved assessments, customizable digital storage, user-friendly reports and task completion dashboards.

RECOMMENDATION:

Approve the invoices representing the annual agreement with PowerSchool/TalentEd, as submitted.

RATIONALE:

The approval of these invoices will help the District boost efficiency, simplify workflows and improve data-driven decision-making to advance student and employee achievement.

Respectfully Submitted,

Dr. Mark McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

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ISSUE:

Should the Board of Education approve amendments to Board Policy 6179 – Supplemental Instruction?

INFORMATION:

The Board Policy is being updated to reflect current law requiring the provision of remedial instruction to students who are recommended for retention or are identified as being at risk for retention. The Board Policy also deletes reference to federal Title I Program Improvement which is no longer operational, and clarifies that schools identified for comprehensive or targeted school improvement may, but are not required to, offer supplemental instruction.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

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ISSUE:

Should the Board of Education approve a Stipulated Agreement for student #8-19/20 SA who was recommended for expulsion commencing on January 22, 2020.

INFORMATION:

On or about January 10, 2020, a student violated the following Education Code:

E.C. 48900 (b) Possessed, sold, or otherwise furnished a firearm, knife, explosive, or other dangerous object, unless, in the case of possession of an object of this type, the pupil had obtained written permission to possess the item from a certificated school employee, which is concurred in by the principal or the designee of the principal.

E.C. 48900 (h) – Possessed or used tobacco, or products containing tobacco or nicotine products, including but not limited to, cigarettes, cigars, miniature cigars, clove cigarettes, tobacco, snuff, chew packets, and betel.  However, this section does not prohibit use or possession by a pupil of his or her own prescription products.

E.C. 48900 (j) Unlawfully possessed or unlawfully offered, arranged, or negotiated to sell drug paraphernalia, as defined in Section 11014.5 of the Health and Safety Code.

A meeting was held with the Student and Parent on January 22, 2020, to discuss the recommendation and interim educational alternatives. A Stipulated Agreement was entered into with the Parent and Student.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Presented by,

Luis Lichtl

Assistant Superintendent, Instructional Services

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ISSUE:

Should the Board of Education approve a Stipulated Agreement for student #9-19/20 SA who was recommended for expulsion commencing on January 16, 2020.

INFORMATION:

On or about January 9, 2020, a student violated the following Education Code:

E.C. 48900 (b) Possessed, sold, or otherwise furnished a firearm, knife, explosive, or other dangerous object, unless, in the case of possession of an object of this type, the pupil had obtained written permission to possess the item from a certificated school employee, which is concurred in by the principal or the designee of the principal.

E.C. 48900 (c) Unlawfully possessed, used, sold, or otherwise furnished, or been under the influence of, a controlled substance listed in Chapter 2 (commencing with Section 11053) of Division 10 of the Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind.

E.C. 48900 (j) Unlawfully possessed or unlawfully offered, arranged, or negotiated to sell drug paraphernalia, as defined in Section 11014.5 of the Health and Safety Code.

A meeting was held with the Student and Guardian on January 15, 2020, to discuss the recommendation and interim educational alternatives. A Stipulated Agreement was entered into with the Guardian and Student.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Presented by,

Luis Lichtl

Assistant Superintendent, Instructional Services

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ISSUE:

Should the Board of Education approve an overnight trip request for the Thousand Oaks High School DECA Club to attend the DECA State Conference in Santa Clara, California?

INFORMATION:

Ms. Jane Calrson, Thousand Oaks High School Career Education Coordinator, Mr. Ryan Thompson, Thousand Oaks High School teacher, and one volunteer, request permission to take 18 students to Santa Clara, California for the DECA State Conference. The trip will take place on Friday, February 28, 2020, through Monday, March 2, 2020. The students will miss two days of school and will be required to obtain permission from their teachers prior to the trip. The students will travel via charter bus to and from the conference.

The DECA students will be able to practice what they have learned in the classroom and network with other DECA clubs and professionals.

FISCAL IMPACT:

$10,532 to be paid for by club funds and scholarships.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools and Assessment

On behalf of,

Luis Lichtl
Assistant Superintendent, Instructional Services

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ISSUE:

Should the Board of Education approve an overnight trip request for the Newbury Park High School Dance Team to attend the WCE Dance Nationals Competition in Long Beach, CA?

INFORMATION:

Ms. Cameo Carolan, Dance Team Advisor at Newbury Park High School, Mr. Mark Mundy, Newbury Park High School Dance Coach, and Ms. Doreen Deray, NPHS Dance Booster President, request permission to take 25 students to Long Beach, CA for the WCE Dance Nationals Competition. The trip will take place on Friday March 20, 2020, through Monday March 23, 2020. The students will miss one day of school and will be required to obtain permission from their teachers prior to the trip. The students will travel via private cars to and from the competition.

Students will compete against other dance teams from around the country. This event is the culmination of their competitive dance season.

FISCAL IMPACT:

$6,000 to be paid for by the NPHS Dance Boosters

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools and Assessment

On behalf of,

Luis Lichtl
Assistant Superintendent, Instructional Services

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ISSUE:

Should the Board of Education approve a contract for residential treatment center placement for Student #27-19/20?

INFORMATION:

Special Education classes and services for Student #27-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 12/02/2019, through 6/30/2020. The total cost for this residential treatment center placement is $103,101.34, less reimbursement (from SELPA Mental Health Fund) of $82,323.84, and less District income of $3,662.50. The total District cost is $17,115.00.

FISCAL IMPACT:

Special Education Fund: $17,115.00.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

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ISSUE:

Should the Board of Education approve a contract for non-public school placement for Student #28-19/20?

INFORMATION:

Special Education classes and services for Student #28-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 1/07/2020, through 6/30/2020. The total cost for this non-public school placement is $18,359.62 less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $3,047.20. The total District cost is $15,312.42.

FISCAL IMPACT:

Special Education Fund: $15,312.42.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

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ISSUE:

Should the Board of Education approve a contract for residential treatment center placement for Student #29-19/20?

INFORMATION:

Special Education classes and services for Student #29-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 12/27/2019, through 6/30/2020. The total cost for this residential treatment center placement is $96,589.86, less reimbursement (from SELPA Mental Health Fund) of $77,866.80, and less District income of $3,779.70. The total District cost is $14,943.36.

FISCAL IMPACT:

Special Education Fund: $14,943.36.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

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ISSUE:

Should the Board of Education approve the contract with 3 Chords, DBA Therapy Travelers?

INFORMATION:

3 Chords, DBA Therapy Travelers, is a non-public agency that contracts with Ventura County Special Education Local Plan Area (SELPA) and the Ventura County Office of Education (VCOE) for the purpose of providing special education and/or related services to school districts in Ventura County.  Conejo Valley Unified School District's Special Education Department will enter into a contract with 3 Chord, DBA Therapy Travelers, to hire a temporary employee to fill a vacant School Psychologist position through January 31, 2020.

FISCAL IMPACT:

$3,680.00 paid from the Special Education 2019/2020 school year budget with funds allocated for vacant School Psychologist positions.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika Johnson

Director, Special Education

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

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ISSUE:

Should the Board of Education approve the Memorandum of Understanding (MOU) with California Reading and Literature Project at California Lutheran University? 

INFORMATION:

California Reading and Literature Project at California Lutheran University (CRLP-CLU) will provide two full days of training in ELD Standards as a Lever for English Learner Equity that will include deliberate connections to Universal Design for Learning. Training will be offered to all Conejo Valley Unified School District Transitional Kindergarten (TK) teachers.  

FISCAL IMPACT:

$4,125.00 funded by the Title III Limited English Proficient Program.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Deborah Martinez, Ed.D.

Coordinator, English Learner Services

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

ISSUE:

Should the Board of Education approve the agreements listed below for ad hoc maintenance services?

INFORMATION:

Outside diagnosis, repair, and inspection services are required throughout the year on an as-needed basis. Approval of these contracts will allow the District to arrange for timely repairs and services with the least amount of delay or disruption to school sites.

FISCAL IMPACT:

General Fund: Up to $25,000, as needed.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

David Riccardi

Director, Maintenance and Operations

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

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ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of January 1, 2020, through January 14, 2020, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

FISCAL IMPACT:

General Fund: $1,370,131.51

Bond Measure I: $170,372.00

TOPASS Fund: $10,360.00

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by, 

Jon Aasted

Director, Purchasing

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

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ISSUE:

Should the Board of Education ratify the award of the contracts listed below under the guidelines of the California Uniform Public Construction Cost Accounting Act (CUPCCAA)?

INFORMATION:

CUPCCAA is an acronym for the California Uniform Public Construction Cost Accounting Act. This program was created in 1983 by the Uniform Public Construction Cost Accounting Act, which is enacted in Public Contracts Code Sections 22000 through 22045. School districts that choose to adopt CUPCCAA procedures may perform public project work up to $60,000 with their pre-qualified list of contractors, and informally bid construction projects up to $200,000 to contractors.  The items below cover October 1, 2019, through December 31, 2019, as follows:

FISCAL IMPACT:

Bond Measure I: $188,707.26

TOPASS Fund: $141,112.68

General Fund: $23,190.00

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

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ISSUE:

Should the Board of Education ratify the award of the contracts listed below, to be in place for the period of July 1, 2019, to June 30, 2020?

INFORMATION:

Field Contracts are issued to contractors, where the purchase order issued is less than $15,000, and defines all requirements, including insurances, prevailing wages, liabilities, and expectations by this District. These contracts will allow projects identified by Planning & Facilities and Maintenance & Operations to react quickly to urgent needs and repairs to school sites. All contracts will expire on June 30, 2020.

The items below detail contracts awarded, July 1, 2019, through November 30, 2019, as follows:

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

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ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?

INFORMATION:

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: 

FISCAL IMPACT:

Bond Measure I: $166,777.20

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

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ISSUE: