(Closed Session items only)
(Closed Session item only)
(Closed Session item only)
(Closed Session item only)
Oral Public Comments
The Board welcomes public comments. To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda. To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda. Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting. Public comments are limited to three minutes per speaker. If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Participants engaging in disorderly conduct may be ordered to leave the meeting. Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary. Board members will review these forms after the meeting. The information on these cards will be become a part of the public record.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
ISSUE:
Should the Board of Education adopt a resolution declaring February 3-7, 2020, as National School Counseling Week?
BACKGROUND:
Districts are encouraged to adopt Board resolutions commending the School Counselors, and to publicize the role of School Counselors in the educational process. School Counselors continue to reduce barriers to learning and provide the support necessary for all students to achieve at the highest level possible.
ALTERNATIVES:
1. Adopt the attached resolution declaring February 3-7, 2020, as National School Counseling Week.
2. Do not adopt a resolution declaring February 3-7, 2020, as National School Counseling Week.
RATIONALE:
It is appropriate that the Board of Education recognize and express their appreciation for School Counselors for the hard work and dedication of these individuals for students, schools and the community. This resolution should be shared with each school and work site to honor School Counselors for the tremendous impact they can have in helping students achieve school success.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
ISSUE:
Should the Board of Education approve high school summer school programs and special education extended year programs for the summer of 2020?
INFORMATION:
The District is required to provide programs beyond the normal school year for seniors in need of credits for graduation and eligible special education students. Further, the District may offer a credit recovery program for students who need to repeat courses in order to maintain a successful path to graduation.
The District proposes to provide summer school and extended year programs in 2020 for the following programs only:
Dates: Start Date End Date Instructional Days/Hours
Infant/Toddler/Preschool
Special Education Wed, June 17 Wed, July 15 20 Days, 3 Hrs/Day - Mon-Fri (off July 3)
Grades K-8 Special Education Wed, June 17 Wed, July 15 20 Days, 4 Hrs/Day - Mon-Fri (off July 3)
Grades 9-Post Secondary Sp Ed Wed, June 17 Wed, July 15 20 Days, 4 Hrs/Day - Mon-Fri (off July 3)
Grades 9-12 Regular Education Wed, June 17 Tues, July 21 24 Days, 5 Hrs/Day
1st semester Wed-Fri, June 17-19; Mon-Fri, June 22-26; Mon-Thurs, June 29-July 2;
2nd semester Mon-Fri, July 6-10; Mon-Fri, July 13-17; Mon-Tues, July 20-21
Hours: Start Time End Time Instr Mins/Day Location ***
Preschool - Special Education 8:20 11:20 180 University Center
Grades K-8 Special Education 8:20 12:40 240 Acacia
Grades 9- Post-Secondary Sp Ed 7:25 11:45 240 Thousand Oaks High
Grades 9-12 Regular Education 7:40 1:20 300 Thousand Oaks High
***Locations subject to revision
Eligibility:
Special Education: Students recommended by the IEP team.
Secondary: All currently enrolled ninth grade through post-secondary students are eligible to apply for an appropriate summer school class. Priority for enrollment will be given as follows:
(1) incoming seniors needing classes to graduate (Independent Study only)
(2) incoming juniors repeating classes required for graduation in which they received a D or F grade (Credit Recovery program)
(3) incoming sophomores repeating classes required for graduation in which they received a D or F grade (Credit Recovery program)
Administrative Staffing:
Secondary to include one Principal and one Assistant Principal, paid at 90% of the daily rate commensurate with the 2019/2020 Management Salary Schedule for a High School Principal and Assistant Principal, for the six-week period of the program plus five additional days, 29 days total.
Staffing - Credit Recovery Summer School:
Teachers will be hired in accordance with the contract of agreement between the District and the Unified Association of Conejo Teachers (UACT).
Staffing-Support:
Support staff will be hired as needed in accordance with the contracts of agreement between the District and the various bargaining groups. Support staff may include custodians, office managers, instructional assistants, campus safety assistants, speech and language specialists, counselors, psychologists, and nurses.
FISCAL IMPACT:
The Credit Recovery Summer School program is funded through the District's LCAP as an intervention strategy in pursuit of attaining minimal retention. The Extended School Year (ESY) programs are State and Federal funded. The programs described in this report will allow the District to meet its legal obligations while being fiscally responsible.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the amendments to the Measure I Independent Citizens' Bond Oversight Committee's By-laws as suggested by the Independent Citizens Bond Oversight Committee?
INFORMATION:
The Measure I Independent Citizens Bond Oversight Committee was formed to perform the following duties:
The existing by-laws are in line with the Education Code as noted below. In the course of performing their duties, the Committee has found that by-law changes are necessary to clarify residency requirements for new members, ensure proper training of new members, clarify the term dates for members, and give the flexibility to increase the frequency of meetings.
Education Code 15278-15282 (Article 2 added by Stats. 2000, Ch. 44, Sec. 3) |
CVUSD Measure I CBOC Current By-Laws |
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(a) If a bond measure authorized pursuant to paragraph (3) of subdivision (b) of Section 1 of Article XIII A of the California Constitution and subdivision (b) of Section 18 of Article XVI of the California Constitution is approved, the governing board of the school district or community college shall establish and appoint members to an independent citizens’ oversight committee, pursuant to Section 15282, within 60 days of the date that the governing board enters the election results on its minutes pursuant to Section 15274. |
Section 1. Committee Established. The Conejo Valley Unified School District (the “District”) was successful at the election conducted on November 4, 2014 (the “Election”) in obtaining authorization from the District’s voters to issue up to $197,000,000 aggregate principal amount of the District’s school facilities bond (“Measure I”). The Election was conducted under Proposition 39, being chaptered as the Strict Accountability in Local School Construction Bonds Act of 2000, at Section 15264 et seq. of the Education Code of the State (“Prop 39”). Pursuant to Section 15278 of the Education Code, the District is now obligated to establish an Independent Citizens’ Bond Oversight Committee in order to satisfy the accountability requirements of Prop 39. The Board of Education of the Conejo Valley Unified School District (the “Board”) hereby establishes the Independent Citizens’ Bond Oversight Committee (the “Committee”) which shall have the duties and rights set forth in these Bylaws. The Committee does not have legal capacity independent from the District. |
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(b) The purpose of the citizens’ oversight committee shall be to inform the public concerning the expenditure of bond revenues. The citizens’ oversight committee shall actively review and report on the proper expenditure of taxpayers’ money for school construction. The citizens’ oversight committee shall advise the public as to whether a school district or community college district is in compliance with the requirements of paragraph (3) of subdivision (b) of Section 1 of Article XIII A of the California Constitution. The citizens’ oversight committee shall convene to provide oversight for, but not be limited to, both of the following: |
Section 3. Duties. To carry out its stated purposes, the Committee shall perform only the duties set forth in Sections 3.1, 3.2, and 3.3 hereof, and shall refrain from those activities set forth in Sections 3.4 and 3.5. 3.1 Inform the Public. The Committee shall inform the public concerning the District’s expenditure of bond proceeds. In fulfilling this duty, all official communications to either the Board or the public shall come from the Chair acting on behalf of the Committee. The Chair shall only release information that reflects the majority view of the Committee. |
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(1) Ensuring that bond revenues are expended only for the purposes described in paragraph (3) of subdivision (b) of Section 1 of Article XIII A of the California Constitution. (2) Ensuring that, as prohibited by subparagraph (A) of paragraph (3) of subdivision (b) of Section 1 of Article XIII A of the California Constitution, no funds are used for any teacher or administrative salaries or other school operating expenses. |
3.2 Review Expenditures. The Committee shall review expenditure reports produced by the District to ensure that (a) bond proceeds were expended only for the purposes set forth in Measure I; and (b) no bond proceeds were used for teacher or administrative salaries or other operating expenses in compliance with Attorney General Opinion 04-110, issued on November 9, 2004. |
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(c) In furtherance of its purpose, the citizens’ oversight committee may engage in any of the following activities: |
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(1) Receiving and reviewing copies of the annual, independent performance audit required by subparagraph (C) of paragraph (3) of subdivision (b) of Section 1 of Article XIII A of the California Constitution. (2) Receiving and reviewing copies of the annual, independent financial audit required by subparagraph (C) of paragraph (3) of subdivision (b) of Section 1 of Article XIII A of the California Constitution. |
(a) Receive copies of the District’s annual, independent performance audit and annual, independent financial audit required by Prop 39 (Article XIIIA of the California Constitution) (together, the “Audits”) at the same time said Audits are submitted to the District, and review the Audits. |
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(3) Inspecting school facilities and grounds to ensure that bond revenues are expended in compliance with the requirements of paragraph (3) of subdivision (b) of Section 1 of Article XIII A of the California Constitution. |
(b) Inspect District facilities and grounds for which bond proceeds have been or will be expended, in accordance with any access procedure established by the District’s Superintendent. |
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(4) Receiving and reviewing copies of any deferred maintenance proposals or plans developed by a school district or community college district, including any reports required by Section 17584.1. |
(c) Review copies of deferred maintenance plans developed by the District. |
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(5) Reviewing efforts by the school district or community college district to maximize bond revenues by implementing cost-saving measures, including, but not limited to, all of the following: |
(d) Review efforts by the District to maximize bond proceeds by implementing various cost-saving measures. |
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(A) Mechanisms designed to reduce the costs of professional fees. |
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(B) Mechanisms designed to reduce the costs of site preparation. |
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(C) Recommendations regarding the joint use of core facilities. |
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(D) Mechanisms designed to reduce costs by incorporating efficiencies in school site design. |
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(E) Recommendations regarding the use of cost-effective |
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education accept the Annual Audit Report of the District's Financial Statements for 2018-2019?
INFORMATION:
Eide Bailly, LLP has audited the District’s financial records for the fiscal year ending June 30, 2019, and prepared the attached report. The audit report includes a report on internal controls. The findings and recommendations, if any, are listed in the audit report along with a summary of corrective action taken, or in the process of being taken.
The Auditor's Opinion is as follows: "In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of the Conejo Valley Unified School District, as of June 30, 2019, and the respective changes in financial position and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America."
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
ISSUE:
Should the Board of Education accept the Building Fund (Measure I) Financial and Performance Audits for 2018-2019?
INFORMATION:
The Building Fund (Measure I) Financial and Performance Audit for 2018-2019 was conducted by independent auditors in accordance with the standards contained in Government Auditing Standards, issued by the Comptroller General of the United States. The independent auditor’s findings and conclusions are stated in the audits.
The Auditor's opinion: "In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Building Fund (Measure I) of the Conejo Valley Unified School District at June 30, 2019, and the respective changes in financial position for the year ended in accordance with accounting principles generally accepted in the United States of America."
The Auditor's opinion regarding the performance audit: "The results of our tests indicated that, in all significant respects, the Conejo Valley Unified School District has properly accounted for the expenditures held in the Building Fund (Measure I) and that such expenditures were made for authorized Bond projects. Further, it was noted that funds held in the Building Fund (Measure I), and expended by the District, were used for salaries only to the extent they perform administrative oversight work on construction projects as allowable per Opinion 04-110 issued on November 9, 2004, by the State of California Attorney General."
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
ISSUE:
Should the Board of Education approve the Conejo Valley Unified School District Board of Education member assignments to Advisory Committees for 2020?
BACKGROUND:
Upon the Board's annual reorganizational meeting, their advisory committees are reviewed and any requests for changes in assignments are discussed. The attached Board Advisory Committees list has been updated to reflect the Board's discussion on it during their meeting on December 17, 2019.
RATIONALE:
This review and approval is procedural.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Cindy Goldberg
President, CVUSD Board of Education
MWM:CG:sf
These items are considered routine and will be approved in one action without discussion.
If Board members request that an item be removed from Consent or a citizen wishes to speak
to an item, the item will be considered under Action Items.
Approval of the Minutes:
ISSUE:
Should the Board of Education approve the amendments to Board Bylaw 9310 - Board Policies, as submitted?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
This bylaw was reviewed by the Board of Education as a first read at their meeting on May 1, 2018, and as a second-read at their meetings on May 15, June 5 and June 19, 2018. The Board will be adopting this bylaw based on the version provided with CSBA's GAMUT update from July 1, 2018.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Order #: No items.
B. New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists
Order #: R19-264 - R19-268
2. Certificated Service - Exempt:
A. New Employment / Assignment Change / Change in Status: Exempt Specialists
Order #: E19-080 - E19-082
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Order #: C19-398
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C19-399 - C19-411
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C19-412 - C19-426
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E19-441 - E19-447
B. Specialist, Proctor, Student Helper, Others
Orders #: E19-448 - E19-459
ISSUE:
Should the Board of Education appoint a Career Technical Education (CTE) Advisory Committee to develop recommendations on the program and to provide liaison between the District and potential employers?
INFORMATION:
The Conejo Valley Unified School District currently receives grant funding for career technical education courses through the State of California’s Vocational Education Basic Grant Award from the U.S. Department of Education under the Carl D. Perkins Career and Technical Education Improvement Act of 2006. Each school district participating in a career technical education program must have a Board approved career technical education advisory committee to develop recommendations on the program and to provide liaison between the district and potential employers. The committee shall consist of one or more representatives of the general public knowledgeable about the disadvantaged, students, teachers, business, industry, school administration, and the field office of the Employment Development Department (EDD). (EC 8070).
Recommended Career Technical Education Advisory Committee Members:
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the contracts listed below?
INFORMATION:
Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.” Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate Board agenda item.
Company |
Activity |
School |
Amount |
LCAP Goal |
WestEd |
Survey |
DO |
$4,782.00 |
3 |
Commission on Teacher Credentialing |
Induction accreditation |
DO |
$00.00 |
1, 2 |
Dave and Busters |
8th grade promotion |
COL |
$4,998.00 |
1, 4 |
FISCAL IMPACT:
Schools will pay for these activities with site funds and/or PTA/PFA funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve a contract with Camp Ramah in California?
INFORMATION:
Camp Ramah in Ojai, California, is a nearby and well-maintained facility that meets the District's needs for our annual Outdoor School program. Sixth grade students, teachers, and Outdoor School staff participate in this four-day and three-night program, which is an enriching academic and social-emotional experience for our students. The Outdoor Education curriculum focuses on the California 6th Grade Science Content Standards. A donation of $250 per CVUSD student is requested in order to fund the 2020 Outdoor School program. However, no student will be denied the opportunity to attend should a parent/guardian be unable or unwilling to provide a donation.
FISCAL IMPACT:
$205,500 will be paid with general funds as noted in LCAP Goal 1T1, and revenue collected through donations.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kenneth Loo
Director, Middle Schools & Professional Learning
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:KL:cf
ISSUE:
Should the Board of Education approve a contract with Kingsmen Shakespeare Company?
INFORMATION:
Since the 2015/2016 school year, Kingsmen Shakespeare Company has provided a Focus on the Arts program for elementary students in the Conejo Valley Unified School District.
Kingsmen Shakespeare Company has collaborated with the City of Thousand Oaks Arts Commission and the Conejo Valley Unified School District to deliver to elementary schools in the region a program of workshops and performances supplemented by lesson units on Shakespeare. All elementary schools that elected to have Kingsmen Shakespeare Company will receive one day of Shakespeare, approximately 9 workshops and a final performance.
Workshops and performances are tailored to each school.
FISCAL IMPACT:
$17,600 will be paid by District Focus on the Arts funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Sonia Wilson
Director, Elementary Education
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:SW
ISSUE:
Should the Board of Education pre-authorize overnight trips for high school winter co-curricular teams that may advance to the California Interscholastic Federation (CIF) playoffs or state competition?
INFORMATION:
The high school winter co-curricular teams request permission for an overnight trip in the event that the teams qualify for a CIF playoff or state competition that requires an overnight stay due to distance. Pre-authorization is requested only because it cannot be determined in advance whether a team will require such permission until the outcome of the final local competitions. The following activities many be involved: boys/girls basketball, boys/girls soccer, boys/girls water polo, and wrestling.
For athletic events, CIF will reimburse schools a small stipend for food and travel (with prior approval), and in some instances (depending on distance from home), lodging. The remainder of the costs will be paid through Booster Club and Athletic funds. In accordance with Board Policy 6153, no student will be required to fundraise or make payments. There will be no cost to the District.
All parents of participants will receive the necessary information, an outline of the itinerary, and a list of student and adult participants. Appropriate forms will be submitted to the Director of High Schools and Assessment.
FISCAL IMPACT:
TBD
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education reauthorize the following booster club as a parent support/booster organization?
TOH Girls Lacrosse
INFORMATION:
Board Policy 1230 requires annual Board approval for parent support/booster organizations desiring to raise money to benefit the students of any school or program. The policy requires applicants to provide specific information including, but not limited to, current financial documents. It is expected that booster organizations comply with the California Education Code prohibiting pupil fees for participation in educational activities, which includes extra-curricular activities. This booster club has submitted the required information to the Superintendent’s designee for consideration of the Board.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Presented by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve a contract with Cydney M. Fox, Au.D., as submitted?
INFORMATION:
This contract will allow Dr. Fox to provide assessment services to a student enrolled in our District.
FISCAL IMPACT:
Special Education Fund: $1,500.00.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:kp
ISSUE:
Should the Board of Education approve the contract with Maxim Healthcare Services?
INFORMATION:
Maxim Healthcare Services is a non-public agency that contracts with Ventura County Special Education Local Plan Area (SELPA) and the Ventura County Office of Education (VCOE) for the purpose of providing special education and/or related services to school districts in Ventura County. Conejo Valley Unified School District's Special Education Department will enter into a contract with Maxim Healthcare Services to hire temporary staff to fill vacant Speech Language Pathology positions through June 30, 2020.
FISCAL IMPACT:
$50,000.00 paid from the Special Education budget with funds allocated for Speech Language Pathologists in the 2019/2020 school year.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education ratify the under $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders under $5,000 will be brought forward for approval. The attached report for the period of December 1, 2019, through December 31, 2019, is presented for ratification. Purchase Orders have been approved by the department administrator as a necessary expense for the instructional or support program(s). Legend for location codes available below.
FISCAL IMPACT:
General Fund: $284,431.33
Adult Education Fund: $14,666.22
Child Development Fund: $4,584.51
Child Dev - Infant/Toddler: $129.86
Cafeteria Fund: $409.06
Bond Measure I: $29,323.30
Developer Donation Fund #2: $797.24
TOPASS Fund: $7,182.60
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jon Aasted
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:JA:ls
Location |
Description |
Location |
Description |
Location |
Description |
000 |
District Office |
190 |
Sequoia |
44D |
Fiscal Services |
010 |
Acacia |
195 |
Sycamore Canyon |
45D |
Technology Services |
020 |
Aspen |
200 |
TOHS |
46D |
Purchasing |
030 |
Banyan |
220 |
University |
49D |
Risk Management |
040 |
Colina |
230 |
Walnut |
50D |
Maintenance & Operations |
050 |
Conejo ES |
245 |
Century Academy |
54D |
Grounds |
060 |
CVHS |
24D |
Special Ed |
55D |
Middle School Instruction |
070 |
Cypress |
250 |
Weathersfield |
56D |
High School Instruction |
080 |
Glenwood |
260 |
Westlake ES |
59D |
Planning & Facilities |
100 |
Ladera |
270 |
WHS |
84D |
Student Support Services |
105 |
Lang Ranch |
280 |
Westlake Hills |
BRK |
BreakThrough |
110 |
Los Cerritos |
28D |
Instructional Services |
CND |
Child Nutrition |
120 |
Madrona |
290 |
Wildwood |
CVAD |
Conejo Valley Adult Ed |
135 |
EARTHS |
29D |
Elementary Instruction |
NCS |
Neighborhood City Center |
140 |
Maple |
37D |
Superintendent |
PSC |
Printing Services Center |
160 |
NPHS |
41D |
Personnel |
TRAN |
Transportation |
17W |
Park Oaks Central Kitchen |
42D |
Classified Personnel |
WHNP |
Central Warehouse |
180 |
Redwood |
43D |
Business Services |
|
|
ISSUE:
Should the Board of Education approve the over $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of December 11, 2019, through December 31, 2019, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program. Legend for location codes available below.
FISCAL IMPACT:
General Fund: $511,030.77
Bond Measure I: $213,458.67
TOPASS Fund: $74,340.95
TOPASS Foundation: $9,447.00
Worker Compensation Fund: $57,841.21
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jon Aasted
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:JA:ls
Location |
Description |
Location |
Description |
Location |
Description |
000 |
District Office |
190 |
Sequoia |
44D |
Fiscal Services |
010 |
Acacia |
195 |
Sycamore Canyon |
45D |
Technology Services |
020 |
Aspen |
200 |
TOHS |
46D |
Purchasing |
030 |
Banyan |
220 |
University |
49D |
Risk Management |
040 |
Colina |
230 |
Walnut |
50D |
Maintenance & Operations |
050 |
Conejo ES |
245 |
Century Academy |
54D |
Grounds |
060 |
CVHS |
24D |
Special Ed |
55D |
Middle School Instruction |
070 |
Cypress |
250 |
Weathersfield |
56D |
High School Instruction |
080 |
Glenwood |
260 |
Westlake ES |
59D |
Planning & Facilities |
100 |
Ladera |
270 |
WHS |
84D |
Student Support Services |
105 |
Lang Ranch |
280 |
Westlake Hills |
BRK |
BreakThrough |
110 |
Los Cerritos |
28D |
Instructional Services |
CND |
Child Nutrition |
120 |
Madrona |
290 |
Wildwood |
CVAD |
Conejo Valley Adult Ed |
135 |
EARTHS |
29D |
Elementary Instruction |
NCS |
Neighborhood City Center |
140 |
Maple |
37D |
Superintendent |
PSC |
Printing Services Center |
160 |
NPHS |
41D |
Personnel |
TRAN |
Transportation |
17W |
Park Oaks Central Kitchen |
42D |
Classified Personnel |
WHNP |
Central Warehouse |
180 |
Redwood |
43D |
Business Services |
|
|
ISSUE:
The Board of Education is required to approve the Quarterly Report on Williams Uniform Complaints for the quarter ending December 31, 2019.
INFORMATION:
California Education Code §35186 requires that the Superintendent, or designee, report summarized data on the nature and resolution of all Williams Uniform Complaints on a quarterly basis to the Board of Education and to the County Superintendent of Schools. The attached Quarterly Report includes the number of complaints by the general subject area with the number of resolved and unresolved complaints.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education accept the donations and gifts as listed on the December 1 to December 31, 2019, gift and donation report?
INFORMATION:
In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools!
FISCAL IMPACT:
Total deposited to the General Fund on this report: $11,361.80
Total deposited to the General Fund for 2019-20: $206,432.39
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the ratification of the warrant lists for December 2019?
INFORMATION:
Warrant summary for December includes warrants paid for the period of December 1, 2019, through December 31, 2019. Expenditures outlined in the attachments are in accordance with the 2019/2020 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.
FISCAL IMPACT:
As per the attached reports.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
ISSUE:
Should the Board of Education approve the Transfer of Funds Summary(s) for the month of December 2019?
INFORMATION:
Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary(s) includes total funds moved within the General Fund for the period of December 1, 2019, through December 31, 2019.
FISCAL IMPACT:
Change to Fund Balance: -$10,090
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
ISSUE:
Should the Board of Education approve amendments to Board Policy 6179 – Supplemental Instruction?
INFORMATION:
The Board Policy is being updated to reflect current law requiring the provision of remedial instruction to students who are recommended for retention or are identified as being at risk for retention. The Board Policy also deletes reference to federal Title I Program Improvement which is no longer operational, and clarifies that schools identified for comprehensive or targeted school improvement may, but are not required to, offer supplemental instruction.
FISCAL IMPACT:
None.
Legend
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the amendments to Board Policy 3314.2 - Revolving Funds?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
The amendment of Board Policy 3314.2 reflects new language specifying that such funds are subject to the district's internal control procedures established for the purpose of fraud prevention and financial impropriety and must be maintained in accordance with the California School Accounting Manual.
LEGEND:
Black/Bold – new language from GAMUT
Black/Bold/Italics – new language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the amendments to Board Policy 3600 - Consultants?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
The amendment of Board Policy 3600 reflects new law (AB 5) which codifies a three-part test, established in Dynamex Operations West, Inc. v. Superior Court of Los Angeles, to determine whether a person providing services for remuneration should be classified as an employee or an independent contractor. The policy also updates the statement on nondiscrimination to include additional protected categories and reflects law regarding harassment of or by an independent contractor.
LEGEND:
Black/Bold – new language from GAMUT
Black/Bold/Italics – new language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:
1. 2018-19 Academic Achievement Data (Jan/Feb)
2. Bathroom issues at the school sites (March)
Other Topics:
FUTURE BOARD MEETINGS
FEBRUARY 4, 2020
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks
For a copy of this agenda and additional information, please visit the CVUSD website.
Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.