(Closed Session items only).
Stipulated Agreement #7-19/20 SA
(Closed Session item only)
(Closed Session item only)
(Closed Session item only)
(Closed Session item only)
The Board will hear information regarding Employee #3817.
President hands the gavel to the Superintendent for the nominations for new President. There is no need for a second when making nominations for office.
The District will recognize individuals that were nominated and chosen as CVUSD Inclusion Heroes.
Oral Public Comments
The Board welcomes public comments. To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda. To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda. Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting. Public comments are limited to three minutes per speaker. If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Participants engaging in disorderly conduct may be ordered to leave the meeting. Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary. Board members will review these forms after the meeting. The information on these cards will be become a part of the public record.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
The Board of Education will consider the following:
The proposed regular Board meeting dates are for the remainder of the 2019-2020 school year and a portion of the 2020-2021:
2019-2020 2020-2021
1/7/2020 8/18/2020
1/21/2020 9/1/2020
2/4/2020 9/15/2020
2/18/2020 10/6/2020
3/3/2020 10/20/2020
3/17/2020 11/3/2020
4/7/2020 11/17/2020
4/21/2020 12/1/2020
5/5/2020 12/15/2020
5/19/2020
6/2/2020
6/16/2020
The current schedule is the first and third Tuesday of each month beginning with Closed Session at 5:00 p.m.; Open Session at 6:00 p.m. Any exceptions will be agreed upon by the Board of Education and will be posted on the Board's page on the District's website.
ISSUE:
Should the Board of Education approve these new middle school (6-8) and high school (9-12) core literature titles for English Language Arts instruction?
INFORMATION:
The Conejo Valley Unified School District (CVUSD) implements the selection and adoption of instructional materials in accordance with Board Policy and Administrative Regulation 6161.1. CVUSD considers the California Department of Education’s Recommended Literature List. However, the California Department of Education notes, "The Recommended Literature List is intended as a tool to assist districts as they select literature, but the list only recommends titles. Ultimately, it is the responsibility of the district to select literature according to the selection policies that are in place.”
CVUSD English teachers reviewed these proposed titles. The CVUSD English/Language Arts Articulation Committee has given considerable thought to the merit of the titles placed on the core literature list. This discussion and review also takes place in the Secondary Curriculum Advisory Council (SCAC) meeting. The titles listed below were chosen to move forward for Board approval. These novels will support and strengthen the core curriculum and broaden students’ knowledge and skills.
Title |
Author |
ISBN |
Grade |
Forget Me Not |
Ellie Terry |
978-1250096272 |
7 |
Just Mercy(Adapted for Young Adults) |
Bryan Stevenson |
978-0812984965 |
9 |
CVUSD Core Literature Adoption Process web page - http://www.conejousd.org/Departments/Instructional-Services/Core-Literature-Adoption-Proces
SYNOPSIS:
Forget Me Not:
Astronomy-loving Calliope June has Tourette syndrome, so she sometimes makes faces or noises that she doesn't mean to make. When she and her mother move yet again, she tries to hide her Tourette syndrome, but it isn't long before the kids at her new school realize she's different. Only Calliope's neighbor, who is also the popular student body president, sees her as she truly is--an interesting person and a good friend. But is he brave enough to take their friendship public?
As Calliope navigates school, she must also face her mother's new relationship and the fact that they might be moving--again--just as she starts to make friends and finally accept her differences.
Just Mercy:
This story offers a glimpse into the lives of the wrongfully imprisoned and efforts to fight for their freedom. It is one of working to protect basic human rights for the most vulnerable people in American society--the poor, the wrongly convicted, and those whose lives have been marked by discrimination and marginalization. Through this adaptation, young people of today will find themselves called to action and compassion in the pursuit of justice.
FISCAL IMPACT:
Funds ($20,000) are allocated in the LCAP, Goal 1A1 for the purchase and replacement of core literature titles.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kenny Loo
Director of Middle Schools and Professional Learning
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:KL:cf
ISSUE:
Should the Board of Education take action to approve authorization for Conejo Schools Foundation (CSF) to solicit donations and raise funds that benefit Conejo Valley Unified School District (CVUSD), CVUSD schools and programs, teachers, and students from November 2019 through June 2020?
INFORMATION:
Authorize the Conejo Schools Foundation (CSF) to solicit donations and raise funds from November 2019 through June 2020 upon the representation that the funds raised beyond administrative/operational costs will be used wholly for the benefit of the Conejo Valley Unified School District (CVUSD), CVUSD schools and programs, teachers, and students.
It is the District’s expectation that the following information will be provided to the Superintendent's Office by Friday, January 17, 2020:
1. The names, addresses, and phone numbers of all officers.
2. Most recent By-laws.
3. The name of the bank where the CSF’s account will be located and a list of those officers authorized to withdraw or deposit funds.
4. Copy of the annual audit.
FISCAL IMPACT:
N/A
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
These items are considered routine and will be approved in one action without discussion.
If Board members request that an item be removed from Consent or a citizen wishes to speak
to an item, the item will be considered under Action Items.
Approval of the Minutes:
ISSUE:
Should the Board of Education approve the amendments to Board Bylaw 9220 - Board Member Qualifications, as submitted?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
This bylaw was reviewed by the Board of Education as a first read at their meeting on April 3, 2018, and as a second-read at their meeting on April 17, 2018. The Board will be adopting this bylaw based on the version provided with CSBA's GAMUT update from July 1, 2017. This amendment reflects the changes requested and approved by the Board at their Regular Meeting on Tuesday, December 3, 2019.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Order #: No items.
B. New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists
Order #: R19-234 - R19-257
2. Certificated Service - Exempt:
A. New Employment / Assignment Change / Change in Status: Exempt Specialists
Order #: E19-072 - E19-075
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Order #: No Items
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C19-328 - C19-349
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C19-350 - C19-374
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E19-370 - E19-389
B. Specialist, Proctor, Student Helper, Others
Orders #: E19-390 - E19-404
ISSUE:
Should the Board of Education approve an agreement with Brandman University?
INFORMATION:
Brandman University has established an approved program of special training to allow students to gain the necessary fieldwork, practicum, and teaching experiences by interacting with and observing and assessing/assessment of students and classes. The District has the supervision needed by Brandman University trainees as part of their practical learning experience.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
ISSUE:
Should the Board of Education approve an agreement with Western Governors University?
INFORMATION:
Western Governors University has established an approved program of special training to allow students to gain the necessary fieldwork, practicum, and teaching experiences by interacting with and observing and assessing/assessment of students and classes. The District has the supervision needed by Western Governors University trainees as part of their practical learning experience.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
ISSUE:
Should the Board of Education approve the proposed salary schedule for classified campus safety assistants (non-represented)?
INFORMATION:
State of California legislation signed into law in 2017 by former Gov. Jerry Brown requires California’s minimum hourly wage to rise by $1, effective January 1, 2020, and annually thereafter until it reaches $15. Staff are presenting salary schedules that must be modified in order to comply with minimum wage orders effective January 1.
FISCAL IMPACT:
The annual minimum wage increases are budgeted in advance during the development of the adopted budget for the respective fiscal year.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
ISSUE:
Should the Board of Education approve the proposed salary schedule for exempt positions subject to minimum wage provisions?
INFORMATION:
State of California legislation signed into law in 2017 by former Gov. Jerry Brown requires California’s minimum hourly wage to rise by $1, effective January 1, 2020, and annually thereafter until it reaches $15. Staff are presenting salary schedules that must be modified in order to comply with minimum wage orders effective January 1.
FISCAL IMPACT:
The annual minimum wage increases are budgeted for in advance during the development of the adopted budget for the respective fiscal year.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
ISSUE:
Should the Board of Education formally receive the 2019-2020 Proposal for Successor Collective Bargaining Negotiations co-submitted by the Conejo Valley Pupil Personnel Association (CVPPA) and the Conejo Valley Unified School District?
INFORMATION:
The District and CVPPA request to open Article 7 - Employee Benefits Additional to Salary and Article 21 - Salary.
FISCAL IMPACT:
To be determined.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
ISSUE:
Should the Board of Education approve a Stipulated Agreement for student #7-19/20 SA who was recommended for expulsion commencing on November 21, 2019.
INFORMATION:
On or about November 13, 2019, a student violated the following Education Code:
E.C. 48900 (a1) – Caused, attempted to cause, or threatened to cause physical injury to another person.
E.C. 48900 (a2) – Willfully used force or violence upon the person of another, except in self-defense.
A meeting was held with the Student and Parent on November 19, 2019, to discuss the recommendation and interim educational alternatives. A Stipulated Agreement was entered into with the Parent and Student.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Presented by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education reauthorize the following booster clubs as parent support/booster organizations?
NPH Baseball
NPH Football
TOH The Center
WHS Dance
WHS Field Hockey
WHS Football
INFORMATION:
Board Policy 1230 requires annual Board approval for parent support/booster organizations desiring to raise money to benefit the students of any school or program. The policy requires applicants to provide specific information including, but not limited to, current financial documents. It is expected that booster organizations comply with the California Education Code prohibiting pupil fees for participation in educational activities, which includes extra-curricular activities. These booster clubs have submitted the required information to the Superintendent’s designee for consideration of the Board.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Presented by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the proposed Academic Decathlon Honors course?
INFORMATION:
Academic Decathlon CP is being reclassified as an Honors level course. Staff reports that in the current curriculum, students are asked to cover a rigorous course of study that includes critical thinking and a wide variety of depth and complexity among the multiple content areas. English Articulation unanimously voted to approve this level change.
This aligns to other Honors level Academic Decathlon programs within our region.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve a contract with Accelerate Learning, Inc.?
INFORMATION:
Ladera STARS Academy will be working to achieve National Certification in STEM Excellence through the National Institute for STEM Education (NISE) in order to continue to deepen their focus on STEM/STEAM instruction and learning. Ladera's LCAP leadership team provided direction for this collaboration and certification, which aligns to CVUSD LCAP goals.
NISE partners with Rice University in Texas, the original developer of the STEM Scope Curriculum. NISE certifies teachers, campuses, and districts in STEM teaching. In collaboration with NISE, Ladera STARS Academy will engage in a competency-based, academic coach-led online learning platform to achieve school certification, as well as certification for eight teachers. Teachers will produce a portfolio of work that demonstrates proficiency across 15 STEM teacher actions. Certification will involve a three-step process of planning, implementing, and sustaining. As part of this process, Ladera will create a vision, goals, and action plan; implement STEM into curriculum and instruction, and continue with ongoing professional development.
FISCAL IMPACT:
$13,775.00 to be paid from Title II A funds and Ladera STARS Academy general fund.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Sonia Wilson
Director, Elementary Education
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:SW:sh
ISSUE:
Should the Board of Education approve the contract with Advanced Medical Personnel Services, Inc.?
INFORMATION:
Advanced Medical Personnel Services Inc. is a non-public agency that contracts with Ventura County Special Education Local Plan Area (SELPA) and the Ventura County Office of Education (VCOE) for the purpose of providing special education and/or related services to school districts in Ventura County. Conejo Valley Unified School District's Special Education Department will enter into a contract with Advanced Medical Personnel Services Inc. to hire temporary staff to fill vacant Occupational Therapist positions through June 30, 2020.
FISCAL IMPACT:
$71,000.00 paid from the Special Education budget with funds allocated for Occupational Therapists in the 2019/2020 school year.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve the Agreement for Legal Services with Hatch & Cesario, Attorneys-At-Law?
INFORMATION:
This agreement will allow the District to obtain legal assistance from Hatch & Cesario, Attorneys-At-Law Firm, for cases related to general and special education matters.
FISCAL IMPACT:
Special Education Legal Services Budget: $200,000.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LA:EJ:kp
ISSUE:
Should the Board of Education approve the Transportation Services Agreement for West Shield Adolescent Services?
INFORMATION:
This agreement allows for West Shield Adolescents Services to provide transportation services.
FISCAL IMPACT:
Special Education Fund: $7,850.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve the contract with The Genesis Group, Inc.?
INFORMATION:
The Genesis Group, Inc., is a non-public agency that contracts with Ventura County Special Education Local Plan Area (SELPA) and the Ventura County Office of Education (VCOE) for the purpose of providing special education and/or related services to school districts in Ventura County. Conejo Valley Unified School District's Special Education Department will enter into a contract with The Genesis Group, Inc. to hire temporary staff to fill vacant Speech Language Pathology positions through June 30, 2020.
FISCAL IMPACT:
$50,000.00 paid from the Special Education budget with funds allocated for Speech Language Pathologists in the 2019/2020 school year.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve the Addendum to the Certification of Signatures for 2019-2020?
INFORMATION:
Education Code Section 42633 requires that the governing board of each school district be responsible for filing with the county superintendent of schools the verified signature of each member of the governing board authorized to sign orders in its name. The attached Addendum to the Certification of Signatures reflects the reorganization of the Board of Education, which was approved on December 17, 2019, at its annual organizational meeting.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the agreement with National Charter, Inc. for transportation services?
INFORMATION:
National Charter, Inc. provides the District with a coach-type bus transportation service and is an alternative when the District's main transportation provider is not available.
FISCAL IMPACT:
General Fund: estimated $17,000
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Janet Boland
Transportation Specialist
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:jb
ISSUE:
Should the Board of Education ratify the field contracts listed below, to be in place for the period of July 1, 2019, to June 30, 2020?
INFORMATION:
Field Contracts are issued to contractors, where the purchase order issued is less than $15,000, and defines all requirements, including insurances, prevailing wages, liabilities, and expectations by this District. These contracts will allow projects identified by Planning & Facilities and Maintenance & Operations to react quickly to urgent needs and repairs to school sites. All contracts will expire on June 30, 2020.
Contractor |
California State License Board # (CSLB) |
Department of Industrial Relations # (DIR) or Other |
Specialty |
Finish Line Paving, Inc. |
1024827 |
1000049854 |
Asphalt |
C. Carson Construction, Inc. |
745804 |
1000021308 |
Concrete |
Ventura Crane, Inc. |
N/A |
DOT 1031633 |
Crane Services |
Central Coast Demolition-4, Inc. |
1045062 |
1000064286 |
Laborer |
Digital Networks Group, Inc. |
822511 |
1000001927 |
Electrical – Low Voltage |
James Todd Priest |
943210 |
1000020877 |
Electrical |
Scott and Sons Electric |
700054 |
1000000877 |
Electrical |
Zeller Electric Corporation |
467139 |
1000059740 |
General Building, Electrical |
G & J Neon Signs, Inc. |
921654 |
1000028590 |
Electrical Signs |
Fence Factory |
275524 |
1000003937 |
Carpenter, Iron Worker |
Magnum Fence and Security, Inc. |
719567 |
1000010033 |
Iron Worker |
Singleton Fire Protection, Inc. |
667001 |
1000015017 |
Fire Protection |
Reliable Floor Covering, Inc |
839258 |
1000001948 |
Flooring and floor covering |
Ardalan Construction Company, Inc. |
893121 |
1000000782 |
General Building, General Engineering |
David Atkin Construction, Inc. |
506351 |
1000018710 |
General Building, Concrete |
FISCAL IMPACT:
Varies dependent on need
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe,
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve the agreements listed below for ad hoc maintenance services?
INFORMATION:
Outside diagnosis, repair, and inspection services are required throughout the year on an as-needed basis. Approval of these contracts will allow the District to arrange for timely repairs and services with the least amount of delay or disruption to school sites.
Vendor |
Service |
Not to Exceed Amount – Funding Source |
Corvus Industries Ltd. DBA FaciliServ |
Gym/Bleacher/Backstop-Inspections/Repairs |
$100,000 General |
Carter Fire Protection, Inc. DBA Integrated Fire & Safety |
Fire Sprinkler Service/Repair |
$20,000 General |
Dan John William Tracey DBA Airdraulics |
Heavy Equipment Service |
$4,000 General |
Gold Coast Tree Service |
Tree trimming and/or removal |
$10,000 General |
Lincoln Aquatics |
Pool and pool equipment repairs |
$14,000 General |
FISCAL IMPACT:
General Fund: Up to $148,000, as needed.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
David Riccardi
Director, Maintenance and Operations
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:DR:ec
ISSUE:
Should the Board of Education approve the Statement of Work for Microsoft Enterprise Mobility + Security (EM+S) Solution, as provided to the District by CDW Government, LLC. (CDW-G)?
INFORMATION:
Microsoft Enterprise Mobility + Security Solution service is a solution to manage mobile devices (such as iPads), apps, and data. The District currently utilizes CDW-G’s services in a wide range of products, services and purchases. Approval of this Statement of Work will enable CDW-G to provide Microsoft EM+S services via the creation of a digital environment and structure as funded by Microsoft directly.
FISCAL IMPACT:
General Fund: $0.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
David Hubbard
Director, Technology Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:DH:br
ISSUE:
Should the Board of Education approve Resolution #19/20-10: Authorizing the Procurement of Internet Connections Utilizing Public Contract Code Section 20118.2?
INFORMATION:
The District plans to award a contract for the installation and usage of data circuits to the qualified bidder(s) whose proposal(s) are the most advantageous to the District after the competitive negotiation process, with the price and all other factors being considered, as pursuant to Public Contract Code Section 20118.2. Public Contract Code Section 20118.2 declares that "[d]ue to the highly specialized and unique nature of technology, telecommunications, related equipment, software and services, because products and materials of that nature are undergoing rapid technological changes, and in order to allow for the introduction of new technological changes into the operations of the school district, it is in the public’s best interest to allow school districts to consider, in addition to price, factors such as vendor financing, performance reliability, standardization, life-cycle costs, delivery timetables, support logistics, the broadest possible range of competing products and materials available, fitness of purchase, manufacturer’s warranties, and similar factors in the award of contracts for technology, telecommunications, related equipment, software, and services."
The procurement of these data circuits will establish internet connections that will be utilized for faculty, staff and students District-wide. In accordance with Public Contract Code Section 20118.2(b), the provisions in Public Contract Code Section 20118.2 shall only apply to a school district’s procurement of computers, software, telecommunications equipment, microwave equipment and other related electronic equipment and apparatus, and not to contracts for construction or for the procurement of any product that is available in substantial quantities to the general public.
The proposed RFPs will enable internet providers with the chance to bid for internet services, with an effective start date of July 1, 2020. The internet services will be partially funded through E-Rate. The Federal E-Rate program provides discounts for schools and libraries when purchasing telecommunication services and computer networking services and hardware. The E-Rate program will provide a discount of approximately 50% to subsidize our school district contracts with Internet service providers.
FISCAL IMPACT:
General Fund: TBD (depending on bids)
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
David Hubbard
Director, Technology Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:DH:br
ISSUE:
Should the Board of Education award the Paige Lane Improvement project at Conejo Valley High School, to the lowest responsive and responsible bidder?
INFORMATION:
The Conejo Valley Unified School District publicly advertised for bids for the Conejo Valley High School Paige Lane Improvement project. Four (4) contractors attended the mandatory pre-bid job walk on October 22, 2019. Two (2) of the contractors who attended the mandatory job walk submitted bids for this project on November 19, 2019 deadline. Bid results are listed below, the lowest responsive and responsible bid, is shown in bold.
Contractor |
Road Widening & Landscape MP18/19-34-CVH |
Road Work |
Allowance |
Total Bid
|
BSN Construction, Inc. |
$113,591.00 |
$151,967.00 |
$25,000.00 |
$290,558.00 |
Ardalan Construction Company, Inc. |
$260,000.00 |
$100,000.00 |
$25,000.00 |
$385,000.00 |
FINANCIAL IMPACT:
Bond Measure I: $138,591
CRPD: $151,967
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe,
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve the over $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of November 13, 2019, through November 30, 2019, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.
FISCAL IMPACT:
General Fund: $175,125.74
Child Development Fund: $15,000.00
TOPASS Fund: $40,464.91
Worker Compensation Fund: $25,650.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jon Aasted
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:JA:ls
ISSUE:
Should the Board of Education ratify the under $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders under $5,000 will be brought forward for ratification. The attached report for period of November 1, 2019, through November 30, 2019, is presented for approval. Purchase Orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).
FISCAL IMPACT:
General Fund: $329,426.39
Adult Education Fund: $26,800.06
Child Development Fund: $9,367.33
Child Dev - Infant/Toddler: $220.84
Cafeteria Fund: $5,068.45
Deferred Maintenance Fund: $106.08
Bond Measure I: $29,560.50
Developer Donation Fund #2: $1,220.96
TOPASS Fund: $7,098.44
Worker Compensation Fund: $15.84
Health & Welfare Fund: $2,351.75
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jon Aasted
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:JA:ls
ISSUE:
Should the Board of Education approve the disposal of surplus and obsolete equipment?
INFORMATION:
The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jon Aasted
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:JA:lb
ISSUE:
Should the Board of Education accept the donations and gifts as listed on the November 1 to November 30, 2019, gift and donation report?
INFORMATION:
In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools!
FISCAL IMPACT:
Total deposited to the General Fund on this report: $32,923.50
Total deposited to the General Fund for 2019-20: $195,070.59
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the ratification of the warrant lists for November 2019?
INFORMATION:
Warrant summary for November includes warrants paid for the period of November 1, 2019, through November 30, 2019. Expenditures outlined in the attachments are in accordance with the 2019/2020 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.
FISCAL IMPACT:
As per the attached reports.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
ISSUE:
Should the Board of Education approve the Transfer of Funds Summary(s) for the month of November 2019?
INFORMATION:
Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary(s) includes total funds moved within the General Fund for the period of November 1, 2019, through November 30, 2019.
FISCAL IMPACT:
Change to Fund Balance: $807,740
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
ISSUE:
Should the Board of Education approve the 2020-2021 and 2021-2022 school year calendars, as submitted?
INFORMATION:
The Board of Education of the Conejo Valley Unified School District (CVUSD) adopts future school year calendars to identify student instructional days, staff professional learning days and holidays throughout the course of each school year. The calendar development process continues to be dynamic and considers the interests and input from various stakeholders.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
ISSUE:
Should the Board of Education approve amendments to Board Policy and Administrative Regulation 5121 – Grades/Evaluation of Student Achievement?
INFORMATION:
Changes to the Board Policy and Administrative Regulation will ensure compliance with current statute. New language excludes the use of specific elements that are not a direct measure of knowledge and understanding of course content, as factors in determining a student’s academic grade. Also, language is added related to a student’s opportunity to make up missed assignments or assessments as a result of an excused or unexcused absence.
FISCAL IMPACT:
N/A
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
Legend
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
ISSUE:
Should the Board of Education approve amendments to Board Policy 5127 – Graduation Ceremonies and Activities?
INFORMATION:
The Board Policy is being updated to provide optional language providing that passage of a high school equivalency exam approved by the State Board of Education is not equivalent to completing all graduation requirements for participation in graduation ceremonies. However, the policy is updated to allow student participation assuming notification is provided to the school principal by April 15 of that school year. This policy also reflects new law (AB 1248) which permits students to wear tribal regalia or recognized religious or cultural adornments to the cap and gown, or military dress uniform or recognized object provided by any branch of the United States Armed Forces, unless the District determines that an item is likely to cause substantial disruption of the ceremony. Minor changes were submitted within the policy related to Valedictorian, Salutatorian and the Superintendent’s Highest Honors Award.
FISCAL IMPACT:
N/A
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
Legend
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
ISSUE:
Should the Board of Education approve amendments to Board Policy 6146.1 – High School Graduation Requirements?
INFORMATION:
These revisions will update current Board Policy to include exemptions and waivers of graduation requirements for migrant and immigrant students. The revisions also clarify language related to maximum student course load, address dual enrollment and correspondence online learning, and update the definition of a Full Day Student.
FISCAL IMPACT:
N/A
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
Legend
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
ISSUE:
Should the Board of Education approve amendments to Board Policy and Administrative Regulation 6146.11 – Alternative Credits Toward Graduation?
INFORMATION:
These revisions will update student opportunity to earn alternative credits toward graduation, including dual enrollment and correspondence instruction or online/distance learning. The revisions also provide principal discretion to reduce the number of classes in a day to allow a student to pursue alternative credits toward graduation.
FISCAL IMPACT:
N/A
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
Legend
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
ISSUE:
Should the Board of Education approve amendments to Board Policy and Administrative Regulation 6146.12 – High School Credit For Concurrent Enrollment in High School and College Classes?
INFORMATION:
These revisions will address the District’s and the site administration's ability to inform students of the opportunity to engage in dual enrollment courses. The revisions also provide the principal the flexibility to authorize a reduced day when a student will pursue dual enrollment, and establishes an appeal process if the student or parent/guardian do not agree with the principal’s decision. Language is also added related to course grades completed through the College and Career Access Pathways Partnership Agreement.
FISCAL IMPACT:
N/A
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
Legend
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
ISSUE:
Should the Board of Education approve new Board Policy and Administrative Regulation 6175 – Migrant Education Program?
INFORMATION:
Board Policy and Administrative Regulation – Migrant Education Program are presented as new adoptions within the District to establish guidelines for providing a comprehensive program for migrant students in an effort to mitigate the impact of educational disruption to cultural and language barriers, social isolation, and health-related problems.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
Legend
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
The Superintendent recommends placing the agenda items from the August 28, 2019, Board Retreat on a January or early February 2020 Board Retreat/Discussion Session agenda.
Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:
1. 2018-19 Academic Achievement Data (Jan/Feb)
2. Bathroom issues at the school sites (March)
3. Availability of social-emotional support for all students and direction on how to access (January 21,2020)
Other Topics:
FUTURE BOARD MEETINGS
JANUARY 7, 2020
4:00 p.m. CSBA Debrief
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks
For a copy of this agenda and additional information, please visit the CVUSD website.
Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.