1. CLOSED SESSION
Subject
A. Public Comments
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Procedural

(Closed Session items only)

Subject
B. New Agenda Item
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
1. CLOSED SESSION
Type

ISSUE:

 

Should the Board of Education….?

 

INFORMATION:

 

Start your sentence here…

 

FISCAL IMPACT:

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

[NAME]

[TITLE] [DEPT.]

 

 

 

Subject
C. Public Employee Appointment/Employment/Evaluation, Pursuant to Government Code 54957(b): Superintendent's Evaluation
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Information, Procedural

(Closed Session item only). 

Subject
D. Conference with Legal Counsel, Existing Litigation, Pursuant to Government Code §54956.9(d)(1), OAH Case 2019071203
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Action, Information
Goals
Goal N/A

(Closed Session item only)

2. OPEN SESSION
Subject
A. Call the Meeting to Order and Roll Call
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
B. Pledge of Allegiance
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
C. Announcements from Closed Session and Open Session Procedures
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
D. Approval of the Agenda
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
E. Comments - Public
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

Oral Public Comments

 

The Board welcomes public comments.  To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda.  To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda.  Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting.  Public comments are limited to three minutes per speaker.  If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Participants engaging in disorderly conduct may be ordered to leave the meeting.  Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

 

 

Written Public Comments

 

If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary.  Board members will review these forms after the meeting.  The information on these cards will be become a part of the public record.

 

Subject
F. Comments - Board of Education
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

 

Subject
G. Comments - Superintendent
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

 

3. ACTION ITEMS - GENERAL
Subject
A. Board of Education - Approval of Resolution #19/20-13: In Support of the U.S. Census 2020
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
3. ACTION ITEMS - GENERAL
Type
Action
Recommended Action
Approve Resolution #19/20-13: In Support of the U.S. Census 2020, as submitted.
Goals
Goal N/A

ISSUE:

 

Should the Board of Education approve a resolution in support of the U.S. Census 2020?

 

INFORMATION:

 

The mission of the Census Bureau is to serve as the leading source of quality data about the nation's people and economy.  The 2020 census will provide the basis for reapportioning Congressional seats, redistricting and distributing billions of dollars in federal funding to support the state, county, and community programs.  Due to the diversity of communities, the size of the state, the fiscal environment, and the changing use of technology, the U.S. Census Bureau faces great challenges in collecting complete and accurate information for California's population. 

 

The Conejo Valley Unified School District recognizes the importance of the 2020 U.S. Census and supports helping to ensure a complete, fair, and accurate count of all Californians.

 

FISCAL IMPACT:

 

None.

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

 

 

 

4. ACTION ITEMS – CONSENT
Subject
A. Board of Education - Approval of Minutes
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Minutes

These items are considered routine and will be approved in one action without discussion.

If Board members request that an item be removed from Consent or a citizen wishes to speak

to an item, the item will be considered under Action Items.

 

 

Approval of the Minutes:

Subject
B. Board of Education - Approval of Amendments to Board Bylaw 9230 - Orientation
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the amendments to Board Bylaw 9230 - Orientation, as submitted.

ISSUE:

 

Should the Board of Education approve the amendments to Board Bylaw 9230 - Orientation, as submitted?

 

INFORMATION:

 

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

 

This bylaw was reviewed by the Board of Education as a first read at their meeting on April 17, 2018, and as a second-read at their meeting on May 1, 2018. The Board will be adopting this bylaw based on the version provided with CSBA's GAMUT update from July 1, 2017.

 

FISCAL IMPACT:

 

None

 

LEGEND:

 

Black/Bold – language from GAMUT

Black/Bold/Italics – language created by CVUSD staff

Red – notes provided for information only

Strikeouts – language recommended for removal

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

MWM:sf

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
C. Board of Education - Approval of Amendments to Board Bylaw 9240 - Board Training
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the amendments to Board Bylaw 9240 - Board Training, as submitted.

ISSUE:

 

Should the Board of Education approve the amendments to Board Bylaw 9240 - Board Training, as submitted?

 

INFORMATION:

 

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

 

This bylaw was reviewed by the Board of Education as a first read at their meeting on April 17, 2018, and as a second-read at their meeting on May 1, 2018. The Board will be adopting this bylaw based on the version provided with CSBA's GAMUT update from December 1, 2016.

 

FISCAL IMPACT:

 

None

 

LEGEND:

 

Black/Bold – language from GAMUT

Black/Bold/Italics – language created by CVUSD staff

Red – notes provided for information only

Strikeouts – language recommended for removal

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

MWM:sf

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
D. Human Resources - Personnel Assignment Orders
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Personnel Assignment Orders, as submitted.
Goals
Goal 2: Ensure highly qualified and effective staff are provided with targeted professional development, and have an understanding that all job responsibilities are structured to support positive student outcomes. (Internal Focused)

1.  Certificated Service:

 

      A.  Establishment / Modification / Elimination of Positions

           Order #:  No items.

 

      B.  New Employment / Assignment Change / Change in Status:  Administrators, Regular/Special Education Teachers, School Psychologists

           Order #:  R19-165 - R19-220

 

2.  Certificated Service - Exempt:

 

      A.  New Employment / Assignment Change / Change in Status:  Exempt Specialists

           Order #:  E19-061 - E19-068

 

3.  Classified Service:

 

      A.  Establishment / Modification / Elimination of Positions

           Order #:  No items.

 

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C19-256 - C19-289

 

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C19-290​​​​ - C19-303

 

4.  Classified Service - Exempt:

 

      A.  Walk-on Coach

           Orders #:  E19-280 - E19-297

 

      B.  Campus Supervisor, Proctor, Specialist, Student Helper, Others

           Orders #:  E19-298 - E19-334

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
E. Human Resources - Approval of Student Field Placement Agreement and Student Teaching Internship Agreement with University of Southern California
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the agreement with University of Southern California for a Student Field Placement and Student Teaching Internship Agreement, as submitted.
Goals
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused)
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve a Student Field Placement and Student Teaching Internship Agreement with the University of Southern California?

 

INFORMATION:

 

University of Southern California has established an approved program of special training to allow students to gain the necessary fieldwork, practicum, and teaching experiences by interacting with and observing and assessing/assessment of students and classes.  The District has the supervision needed by University of Southern California trainees as part of their practical learning experience. 

 

FISCAL IMPACT:

 

None

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources
 

MWM:JV:sm

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
F. Human Resources - Approval of School Counseling Contract - Brandman University
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contract with Brandman University, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused)

ISSUE:

 

Should the Board of Education approve an agreement with Brandman University?

 

INFORMATION:

 

Conejo Valley Unified School District (CVUSD) is partnering with Brandman University to provide unpaid school counseling supervised fieldwork internships. Intern candidates, under the direct supervision of CVUSD personnel, will obtain experience working with student populations that are diverse in terms of ethnicity, culture, language, socio-economics and special needs.

 

FISCAL IMPACT:

 

None

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by:

Jeanne Valentine

Assistant Superintendent, Human Resources
 

MWM:JV:sm

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
7 Instructional Services - Approval of Amendments to Board Policy 5145.3 - Nondiscrimination/Harassment
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the amendments to Board Policy 5145.3, Nondiscrimination/Harassement, as submitted.
Goals
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused)

ISSUE:

 

Should the Board of Education approve amendments to Board Policy 5145.3 – Nondiscrimination/Harassment?

 

INFORMATION:

 

The revised policy prohibits unlawful discrimination, including discriminatory harassment, intimidation, and bullying, against a student in any county office of education (COE) school, program, or activity, and presents measures to prevent or address discrimination.

 

FISCAL IMPACT:

 

None.

 

Legend

Black/Bold – language from GAMUT

Black/Bold/Italics – language created by CVUSD staff

Red – notes provided for information only

Strikeouts – language recommended for removal

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Luis A. Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:ab

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
8 Instructional Services - Parent Support/Booster Organization Reauthorization: Booster Clubs
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Authorize the referenced booster clubs to function as a Board-approved parent support/booster organization from November 20, 2019, to November 1, 2020, as submitted.
Goals
Goal 4: Enhance the social, emotional and physical well-being for all students through targeted actions that support positive student outcomes. (School/Community focused)

ISSUE:

 

Should the Board of Education reauthorize the following booster clubs as parent support/booster organizations?

 

NPH Girls Basketball

NPH Choral

NPH Swim

NPH Umbrella

NPH Boys Water Polo      

 

TOH Field Hockey

TOH Football

TOH Orchestra

TOH Girls Tennis

TOH Girls Volleyball

TOH Boys Water Polo

 

WHS Baseball

WHS Choral

WHS Instrumental Music/Band

WHS Boys Lacrosse

WHS Swim

WHS Girls Volleyball

 

INFORMATION:

 

Board Policy 1230 requires annual Board approval for parent support/booster organizations desiring to raise money to benefit the students of any school or program.  The policy requires applicants to provide specific information including, but not limited to, current financial documents.  It is expected that booster organizations comply with the California Education Code prohibiting pupil fees for participation in educational activities, which includes extra-curricular activities. These booster clubs have submitted the required information to the Superintendent’s designee for consideration of the Board.

 

FISCAL IMPACT:

 

None.

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Presented by,

Luis Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:ab

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
9 Student Services - Contract for Non-Public School Placement for Student #24-19/20
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve a contract for non-public school placement for Student #24-19/20, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve a contract for non-public school placement for Student #24-19/20?

 

INFORMATION:

 

Special Education classes and services for Student #24-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2019, through 6/30/2020. The total cost for this non-public school placement is $83,811.46, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $5,772.10. The total District cost is $78,039.36.

 

FISCAL IMPACT:

 

Special Education Fund: $78,039.36

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Erika Johnson

Director, Special Education

 

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

 

MWM:LAM:EJ:ks

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
10 Student Services - Contract for Non-Public School Placement for Student #25-19/20
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve a contract for non-public school placement for Student #25-19/20, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve a contract for non-public school placement for Student #25-19/20?

 

INFORMATION:

 

Special Education classes and services for Student #25-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 10/21/2019, through 6/30/2020. The total cost for this non-public school placement is $35,550.00, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $4,395.00. The total District cost is $31,155.00.

 

FISCAL IMPACT:

 

Special Education Fund: $31,155.00

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Erika Johnson

Director, Special Education

 

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

 

MWM:LAM:EJ:ks

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
11 Student Services - Contract for Non-Public School Placement for Student #26-19/20
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve a contract for non-public school placement for Student #26-19/20, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve a contract for non-public school placement for Student #26-19/20?

 

INFORMATION:

 

Special Education classes and services for Student #26-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 10/21/2019, through 6/30/2020. The total cost for this non-public school placement is $35,550.00, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $4,395.00. The total District cost is $31,155.00.

 

FISCAL IMPACT:

 

Special Education Fund: $31,155.00

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Erika Johnson

Director, Special Education

 

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

 

MWM:LAM:EJ:ks

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
12 Student Services - Approval of Contract - Maxim Healthcare Services Inc.
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the contract with Maxim Healthcare Services Inc., as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve the contract with Maxim Healthcare Services Inc.?

 

INFORMATION:

 

Maxim Healthcare Services Inc. is a non-public agency that contracts with Ventura County Special Education Local Plan Area (SELPA) and the Ventura County Office of Education (VCOE) for the purpose of providing special education and/or related services to school districts in Ventura County.  Conejo Valley Unified School District's Special Education Department will enter into a contract with Maxim Healthcare Services Inc. to hire temporary staff to fill vacant Speech/Language Therapist positions through June 30, 2020.

 

 

FISCAL IMPACT:

 

$104,000.00 paid from the Special Education budget with funds allocated for Speech/Language Therapists in the 2019/2020 school year.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Erika Johnson

Director, Special Education

 

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Services

 

MWM:LAM:EJ:ks

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
13 Student Services - Approval of Agreement with URM Technologies
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the agreement with URM Technologies, as submitted.
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)
Goal N/A

ISSUE:

 

Should the Board of Education approve a contract with URM Technologies?

 

INFORMATION:

 

URM Technologies will work with CVUSD's Technology Services department to export special education records currently stored in the FilePath Cloud drive and convert the images and data to an OnBase friendly import format.  The contract is necessary to complete the transition from both FilePath and Onbase software systems to CVUSD's new vendor, EdFiles.

 

FISCAL IMPACT:

 

Special Education Fund: $2,010.00.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Erika Johnson

Director, Special Education

 

On behalf of,

Lisa A. Miller, Ed.D.

Assistant Superintendent, Student Support Services

 

MWM:LAM:EJ:ks

 

 

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
14 Business Services - Acceptance of Donations/Gifts
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Accept the donation/gifts, intended location and purpose, as submitted.

ISSUE:

 

Should the Board of Education accept the donations and gifts as listed on the October 1 to October 31, 2019 gift and donation report?

 

INFORMATION:

 

In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools!

 

FISCAL IMPACT:

 

Total deposited to the General Fund on this report: $75,176.19

Total deposited to the General Fund for 2019-20: $162,147.09

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
15 Business Services - Approval of Warrants - October 2019
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the warrant lists for October 2019, as submitted.
Goals
Goal N/A

ISSUE:

 

Should the Board of Education approve the warrant lists for October 2019?

 

INFORMATION:

 

Warrant summary for October includes warrants paid for the period of October 1, 2019, through October 31, 2019. Expenditures outlined in the attachments are in accordance with the 2019/2020 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.

 

FISCAL IMPACT:

 

General Fund: $2,305,843.98

Adult Education Fund: $75,311.24

Child Development Fund: $22,820.64

Child Dev - Infant/Toddler: $4,202.59

Cafeteria Fund: $137,925.75

Bond Measure I: $1,649,413.33

Developer Donation Fund #2: $8,633.22

TOPASS Fund: $121,404.16

Worker Compensation Fund: $131,859.36

Health & Welfare Fund: $2,278,168.19

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Susan Tucker

Director, Fiscal Services

 

On behalf of, 

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:ST:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
16 Business Services - Approval of Transfer of Funds - October 2019
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Transfer of Funds Summary for October 2019, as submitted.

ISSUE:

 

Should the Board of Education approve the Transfer of Funds Summary(s) for the month of October 2019?

 

INFORMATION:

 

Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary(s) includes total funds moved within the General Fund for the period of October 1, 2019, through October 31, 2019.

 

FISCAL IMPACT:

 

Change to Fund Balance: -$465,149

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Susan Tucker

Director, Fiscal Services

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:ST:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
17 Business Services - Notices of Completion
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the execution and filing of a notice of completion for the contracts, as listed.
Goals
Goal N/A

ISSUE:

 

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?

 

INFORMATION:

 

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: 

 

Site

Contract Date

Type*

Project Description

Major Project #

Purchase Order Number

Contract Amount – Funding Source

(Measure I denoted as MI)

Contractor

 

 

Westlake ES

September 19, 2019

MMR

HVAC Air Balance

MP18/19-76-WLE

B20-00754

$24,890 MI

Western Allied Corporation

 

 

Thousand Oaks HS

October 2, 2019

MMR

HVAC Securement

MP17/18-513-TOH

B20-00793

$15,249 MI

Channel Islands Roofing

 

 

Los Cerritos MS

January 10, 2017

MMR

HVAC Design Build

MP17/18-502-LCR

B18-00757 &

B20-00536

$3,563,544 MI

$1,400,000 Prop 39 (GF)

Schneider Electric

 

 

Conejo Valley Unified SD (DOC)

July 19, 2019

N/A

Low Voltage Installation

 

B20-00520

$23,250 TOPASS

Pacificom

 

 

Sequoia MS

August 6, 2019

MMR

MMR Roofing

MP19/20-20-SEQ

B20-00613

$23,493 MI

Channel Islands Roofing

 

 

*ITNI: Instructional Technology and Network Infrastructure – MMR: Modernization, Maintenance and Repairs – SMCL: Science, Mathematics Career Preparation Lab – SS: Safety & Security

 

FISCAL IMPACT:

 

Proposition 39 (GF): $1,400,000

Bond Measure I: $3,627,176

TOPASS Fund: $23,250

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Tim McCabe,

Director, Planning and Construction

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
18 Business Services - Child Care - Approval of Contracts
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the Fall and Winter Break contracts, as submitted.
Goals
Goal N/A

ISSUE:

 

Should the Board of Education approve the Fall and Winter Break contracts for the Child Care program?

 

INFORMATION:

 

The contracts listed are for services during the Fall and Winter Break for Child Care programs at the school sites.

 

Vendor

Learning Experience

Amount

Sub Zero Nitrogen Ice Cream

The science behind ice cream

$445.71

The Nature of Wildworks

One hour wildlife presentation (Hawk, Grey Fox, Ferrets, Opossum, Barn Owl, Gopher Snake)

$426.50

Best Entertainment & Events, DBA Best Bubble Parties

The science behind soap and bubbles

$325.00

Balloon Décor By Ritchie

Balloon animal experience and photo booth

$370.00

 

FISCAL IMPACT:

 

Child Development Fund: $1,567.21

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Amie Mills

Director, Child Development

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:AM

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
19 Business Services - Approval of Purchase Order Report (PO's under $5,000)
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the under $5,000 purchase order report, as submitted.

ISSUE:

 

Should the Board of Education approve the under $5,000 Purchase Order Report?

 

INFORMATION:

 

The Board of Education expects that purchase orders under $5,000 will be brought forward for ratification. The attached report for the period of October 1, 2019, through October 31, 2019, is presented for approval. Purchase Orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).

 

FISCAL IMPACT:

 

General Fund: $434,287.07

Adult Education Fund: $21,470.37

Child Development Fund: $11,429.53

Child Dev - Infant/Toddler: $376.07

Cafeteria Fund: $3,310.09

Deferred Maintenance Fund: $154.10

Bond Measure I: $58,897.96

Developer Donation Fund #2: $7,515.77

TOPASS Fund: $23,745.29

Worker Compensation Fund: $515.23

Health & Welfare Fund: $310.04

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by, 

Jon Aasted

Director, Purchasing

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:JA:ls

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
20 Business Services - Approval of Purchase Order Report (PO's exceeding $5,000)
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the over $5,000 purchase order report, as submitted.

ISSUE:

 

Should the Board of Education approve the over $5,000 Purchase Order Report?

 

INFORMATION:

 

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of October 16, 2019, through October 31, 2019, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

 

FISCAL IMPACT:

 

General Fund: $223,322.14

Adult Education Fund: $36,260.00

Child Development Fund: $23,970.01

Cafeteria Fund: $10,000.00

Bond Measure I: $154,558.00

Developer Donation Fund #2: $6,500.00

TOPASS Fund: $131,092.01

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by, 

Jon Aasted

Director, Purchasing

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:JA:ls

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
21 Business Services - MEASURE I: Change Order 1 – Landscape Beautification – Weathersfield Elementary School – United Construction & Landscape, Inc.
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the ratification of Measure I Change Order #1 to modify the contract with United Construction & Landscaping, Inc., as submitted.
Goals
Goal N/A

ISSUE:

 

Should the Board of Education ratify Change Order #1 to the contract with United Construction & Landscape, Inc., for the landscape beautification project at Weathersfield Elementary School?

 

INFORMATION:

 

On June 19, 2019, the Conejo Valley Unified School District entered into a contract with United Construction & Landscape, Inc., for the landscape beautification project at Weathersfield Elementary School.  This change order is a return of unused allowance. Reference purchase order B20-00223.

 

Original contract amount  $387,000.00

Change order amount     -$471.54

New contract amount       $386,528.46

 

FINANCIAL IMPACT:

 

Bond Measure I: -$471.54

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Tim McCabe,

Director, Planning and Construction

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
22 Business Services - Disposal of Surplus and Obsolete Equipment
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approval of the Disposal of Surplus and Obsolete Equipment list, as submitted.

ISSUE:

 

Should the Board of Education approve the disposal of surplus and obsolete equipment?

 

INFORMATION:

 

The items listed on the attached pages are surplus or obsolete.  Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list.  Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.

 

FISCAL IMPACT:

 

None

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Jon Aasted

Director, Purchasing

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:JA:lb

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
23 Business Services - Approval of Compromise and Release or Stipulated Award
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the compromise and release and/or stipulated awards, as submitted.

ISSUE:

 

Should the Board of Education approve the Compromise and Release and/or Stipulated Awards?

 

INFORMATION:

 

The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third-party administrator handles the claims. Cases are reviewed and assessed and brought forward for settlement based on the recommendation of our legal team and third-party administrator, and (when applicable) the attorney representing the District.

 

As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow, compromise or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case(s) are brought forward for settlement:

 

Claim No: 1893800006        Stipulated Award

Claim No: 1193800032        Compromise and Release

 

FISCAL IMPACT:

 

Workers' Compensation Fund: $34,350

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
24 Business Services - Approve the Submission of the Request for Allowance of Attendance Due to Emergency Conditions (Form J-13A)
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Approve the submission of the Request for Allowance of Attendance Due to Emergency Conditions (Form J-13A), as submitted.
Goals
Goal N/A

ISSUE:

 

Should the Board of Education approve the submission of the Request for Allowance of Attendance Due to Emergency Conditions?

 

INFORMATION:

 

The Easy Fire started overnight on October 29/30, 2019, on the edge of the District's boundary. Due to the heavy winds, the fire and smoke moved into the area causing evacuations in the community, road closures, and poor air quality.  The District was unable to safely open schools as poor air quality continued for several days and school sites needed smoke and ash clean up.  

 

Education Code 41422 authorizes schools to apply for recovery of lost apportionment from the State School Fund in the event of an emergency that results in school closure. Upon approval by the Board of Education, the District shall submit to the California Department of Education the attached Request for Allowance of Attendance Due to Emergency Conditions.

 

FISCAL IMPACT:

 

General Fund: Local Control Funding Formula as determined by adjusted Average Daily Attendance

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mn

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
25 Business Services - Resolution #19/20-14: CVUSD Preschool - State Program Emergency Closure Waiver at City Center, EARThS, and University Campuses
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
4. ACTION ITEMS – CONSENT
Type
Action (Consent)
Recommended Action
Adopt Resolution #19/20-14: CVUSD Preschool - State Program Emergency Closure Waiver at City Center, EARThS, and University Campuses, as submitted.

ISSUE:

 

Should the Board of Education adopt the attached resolution for an Emergency Closure Waiver for CVUSD Preschools at City Center, EARThS, and University campuses?

 

INFORMATION:

 

State Preschools at City Center, EARThS, and University were cancelled due to local wildfires and poor air quality on October 30 and 31, 2019.  State Preschools resumed full operations on November 1, 2019.

 

Daily Attendance for October 14-18:

 

 

Oct. 14

Oct. 15

Oct. 16

Oct. 17

Oct. 18

City Center

 

 

 

 

 

PSA AM

20

21

22

21

20

PSA PM

22

20

23

23

22

PSB

17

17

19

19

19

Earths

 

 

 

 

 

AM Class

16

14

15

14

15

PM Class

16

15

15

16

16

University

 

 

 

 

 

AM Class

13

14

15

15

14

PM Class

13

11

14

14

15

 

FISCAL IMPACT:

 

Child Care Fund: State Preschool reimbursement for 2 days of attendance is approximately $9,000.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Amie Mills

Director, Child Development

 

On behalf of,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:AM

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
5 INFORMATION/DISCUSSION ITEMS - GENERAL
Subject
1 Instructional Services - Core Literature Adoption - High School as per AR 6161.12, Middle School as per BP/AR 6161.1
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
5 INFORMATION/DISCUSSION ITEMS - GENERAL
Type
Information
Goals
Goal 1: Implement targeted actions and services that support positive student outcomes. (Student Focused)

ISSUE:

 

Should the Board of Education approve these new middle school (6-8) and high school (9-12) core literature titles for English Language Arts instruction?

 

INFORMATION:


The Conejo Valley Unified School District (CVUSD) implements the selection and adoption of instructional materials in accordance with Board Policy and Administrative Regulation 6161.1. CVUSD considers the California Department of Education’s Recommended Literature List. However, the California Department of Education notes "The Recommended Literature List is intended as a tool to assist districts as they select literature, but the list only recommends titles. Ultimately, it is the responsibility of the district to select literature according to the selection policies that are in place.”

 

CVUSD English teachers reviewed these proposed titles. The CVUSD English/Language Arts Articulation Committee has given considerable thought to the merit of the titles placed on the core literature list. This discussion and review also takes place in the Secondary Curriculum Advisory Council (SCAC) meeting. The titles listed below were chosen to move forward for Board approval. These novels will support and strengthen the core curriculum and broaden students’ knowledge and skills.

 

 

Title

Author

ISBN

Grade

Forget Me Not

Ellie Terry

978-1250096272

7

Just Mercy(Adapted for Young Adults)

Bryan Stevenson

978-0812984965

9

 

 

CVUSD Core Literature Adoption Process web page - http://www.conejousd.org/Departments/Instructional-Services/Core-Literature-Adoption-Proces

 

SYNOPSIS:

 

Forget Me Not:

 

Astronomy-loving Calliope June has Tourette syndrome, so she sometimes makes faces or noises that she doesn't mean to make. When she and her mother move yet again, she tries to hide her Tourette syndrome, but it isn't long before the kids at her new school realize she's different. Only Calliope's neighbor, who is also the popular student body president, sees her as she truly is--an interesting person and a good friend. But is he brave enough to take their friendship public?

 

As Calliope navigates school, she must also face her mother's new relationship and the fact that they might be moving--again--just as she starts to make friends and finally accept her differences.

 

Just Mercy:

 

This story offers a glimpse into the lives of the wrongfully imprisoned and efforts to fight for their freedom.  It is one of working to protect basic human rights for the most vulnerable people in American society--the poor, the wrongly convicted, and those whose lives have been marked by discrimination and marginalization. Through this adaptation, young people of today will find themselves called to action and compassion in the pursuit of justice.

 

FISCAL IMPACT:

 

Funds ($20,000) are allocated in the LCAP, Goal 1A1 for the purchase and replacement of core literature titles.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Kenny Loo

Director of Middle Schools and Professional Learning

 

On behalf of,

Luis Lichtl

Assistant Superintendent, Instructional Services

 

MWM:LL:KL:cf

 

 

 

6 ADJOURNMENT
Subject
1 Future Board Topics / Activities
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
6 ADJOURNMENT
Type
Information

Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:

 

      1. 2018-19 Academic Achievement Data

 

Other Topics:

  1. Board Bylaws 9000 (on-going)
  2. Cell Phones - How each site handles student usage
  3. Technology Committee Report
Subject
2 Adjournment
Meeting
Nov 19, 2019 - Regular Board Meeting
Category
6 ADJOURNMENT
Type
Procedural

FUTURE BOARD MEETINGS

 

DECEMBER 3, 2019

 

5:00 p.m. Closed Session

6:00 p.m. Open Session

 

Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks

 

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

 

 

 

 

 

 

 

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.