(Closed Session items only).
(Closed Session item only)
The Board will hear the complaint regarding Employee #3817.
(Closed Session item only)
(Closed Session item only)
Stipulated Agreement #3-19/20 SA
Stipulated Agreement #4-19/20 SA
Student Reporters - 2019/2020
Century Academy: Lyn Caviezel
Conejo Valley High School: Lucy Sussman
Newbury Park High School: Paige Hajiloo
Thousand Oaks High School: Kiara Benioff
Westlake High School: Kyle Huemme
This meeting will include reports from the following Parent Support Organizations:
District Advisory Council (DAC), Cindy Mayling, President
District English Language Advisory Committee (DELAC), Alma G. Molina Valenciana, President
Oral Public Comments
The Board welcomes public comments. To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda. To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda. Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting. Public comments are limited to three minutes per speaker. If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Participants engaging in disorderly conduct may be ordered to leave the meeting. Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary. Board members will review these forms after the meeting. The information on these cards will be become a part of the public record.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
ISSUE:
Should the Board of Education adopt a resolution declaring November 11-15, 2019, as “National School Psychology Awareness Week”?
BACKGROUND:
Districts are encouraged to adopt Board resolutions commending the School Psychologists, and to publicize the role of School Psychologists in the educational process.
RATIONALE:
It is appropriate that the Board of Education publicly recognize School Psychologists for the hard work and dedication of these individuals for our students, schools and community. This resolution would be shared with each school and work site to honor the School Psychologists.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JAV:sam
ISSUE:
Should the Board of Education adopt a resolution declaring December 2, 2019, through December 6, 2019, as Inclusive Schools Week in the Conejo Valley Unified School District?
INFORMATION:
Inclusive Schools Week is an annual event nationally recognized that provides an opportunity for our schools to discuss and celebrate how to successfully include and educate all children.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:kp
ISSUE:
The Governing Board will convene a public hearing to receive public testimony concerning staff's recommendation to appoint Nathan Harimoto to the Personnel Commission for the term of office commencing December 1, 2019, to November 30, 2022.
ISSUE:
Should the Board of Education follow staff's recommendation to reappoint Nathan Harimoto to the Personnel Commission for the term of office commencing December 1, 2019, to November 30, 2022?
INFORMATION:
In accord with Education Code 45240, the Board of Education must appoint or reappoint a candidate to serve on the Personnel Commission upon a vacancy. The appointment of the Board-appointed Commissioner is for a three (3) year term. Mr. Nathan K. Harimoto has served as the Board appointee on the Personnel Commission since 1991, with his current term expiring on November 30, 2019. Mr. Harimoto has upheld the principles of the merit system in a fair and consistent manner.
On October 1, 2019, at its regular meeting, the Board of Education announced its intent to approve staff's recommendation to reappoint Mr. Harimoto to another 3-year term of office. As stipulated in Education Code 45256, the Board must hold a Public Hearing within forty-five (45) days from the date of the announcement. The purpose of the Public Hearing shall provide the public, employees, and employee organizations the opportunity to express their view on the qualifications of the person recommended for the appointment. After the Public Hearing, the Board of Education shall appoint the nominee or make a substitute appointment without further notification or Public Hearing.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JAV:sam
ISSUE:
Should the Board of Education approve Resolution #19/20-12: Approval of Request for Proposals for Preconstruction and Lease-Leaseback Services and the Form of Preconstruction Services Agreement and Lease-Leaseback Agreements, for the Westlake High School New STEM Building project (“Project”) using the lease-leaseback construction delivery method?
INFORMATION:
The District plans to construct the Project using the lease-leaseback construction delivery method pursuant to Education Code section 17400 et seq., whereby, the District will lease the site that the District owns to a contractor who will construct improvements thereon, and lease the Project and the underlying site back to the District.
In accordance with the Education Code section 17406(a)(2), the Board shall adopt and publish required procedures and guidelines for evaluating the qualifications of proposers to ensure the best value selections by the District are conducted in a fair and impartial manner. Following approval of the resolution, the District will advertise and issue a request for qualifications and proposals (“RFQ/P”) for the Project in the local newspaper and a trade paper.
Following the competitive solicitation process, the Board will be requested to review and approve the next level of actions in the procurement process over a period of time. This includes, and is not limited to, approval of the selection of the lease-leaseback contractor with the highest best value score based on the RFQ/P, and approval of the Preconstruction Services Agreement and Lease-Leaseback Agreement (Site Lease, Sublease, Construction Services Agreement) with the selected contractor, which will include a guaranteed maximum price for the Project based on the DSA-approved plans and specifications.
FISCAL IMPACT:
Bond Measure I: TBD (depending on bids)
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe,
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
These items are considered routine and will be approved in one action without discussion.
If Board members request that an item be removed from Consent or a citizen wishes to speak
to an item, the item will be considered under Action Items.
Approval of the Minutes for the Board Meetings on:
Approval of the revised Minutes for the Board Meetings on:
ISSUE:
Should the Board of Education approve the amendments to Board Bylaw 9320 - Meetings and Notices, as submitted?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
This bylaw was reviewed by the Board of Education as a first read at their meeting on May 1, 2018, and as a second-read at their meetings on May 15, June 5, and June 19, 2018. The Board will be adopting this bylaw based on the version provided with CSBA's GAMUT update from November 1, 2011.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Order #: No items.
B. New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists
Order #: R19-160 - R19-164
2. Certificated Service - Exempt:
A. New Employment / Assignment Change / Change in Status: Exempt Specialists
Order #: E19-056 - E19-060
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Order #: No items.
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C19-208 - C19-234
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C19-235 - C19-255
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E19-157 - E19-224
B. Campus Supervisor, Proctor, Specialist, Student Helper, Others
Orders #: E19-225 - E19-279
INFORMATION:
On or about October 15, 2019, a student violated the following Education Code:
E.C. 48900.4 Additional Grounds for Suspension: In addition to the grounds specified in Sections 48900 and 48900.2, a pupil enrolled in any of grades 4 to 12, inclusive, may be suspended from school or recommended for expulsion if the superintendent or the principal of the school in which the pupil is enrolled determines that the pupil has intentionally engaged in harassment, threats, or intimidation, directed against school district personnel or pupils, that is sufficiently severe or pervasive to have the actual and reasonably expected effect of materially disrupting classwork, creating substantial disorder, and invading the rights of either school personnel or pupils by creating an intimidating or hostile educational environment.
A meeting was held with the Student and Parent on October 18, 2019, to discuss the recommendation and interim educational alternatives. A Stipulated Agreement was entered into with the Parent and Student.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Presented by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve a Stipulated Agreement for student #4-19/20 SA who was recommended for expulsion commencing on October 23, 2019.
INFORMATION:
On or about October 15, 2019, a student violated the following Education Code:
E.C. 48900.4 Additional Grounds for Suspension: In addition to the grounds specified in Sections 48900 and 48900.2, a pupil enrolled in any of grades 4 to 12, inclusive, may be suspended from school or recommended for expulsion if the superintendent or the principal of the school in which the pupil is enrolled determines that the pupil has intentionally engaged in harassment, threats, or intimidation, directed against school district personnel or pupils, that is sufficiently severe or pervasive to have the actual and reasonably expected effect of materially disrupting classwork, creating substantial disorder, and invading the rights of either school personnel or pupils by creating an intimidating or hostile educational environment.
A meeting was held with the Student and Parent on October 22, 2019, to discuss the recommendation and interim educational alternatives. A Stipulated Agreement was entered into with the Parent and Student.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Presented by,
Luis Lichtl,
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education reauthorize the following booster clubs as parent support/booster organizations?
NPH Boys Basketball
NPH Cheer
NPH Cross Country
NPH Girls Lacrosse
NPH Soccer
NPH Softball
NPH Strings Orchestra
NPH Track and Field
NPH Girls Volleyball
NPH Wrestling
TOH Girls Basketball
TOH Cheer
TOH Cross Country
TOH Dance
TOH Boys Lacrosse
TOH Boys Soccer
TOH Girls Soccer
TOH Softball
TOH Swim
TOH Track and Field
TOH Volleyball
TOH Girls Water Polo
INFORMATION:
Board Policy 1230 requires annual Board approval for parent support/booster organizations desiring to raise money to benefit the students of any school or program. The policy requires applicants to provide specific information including, but not limited to, current financial documents. It is expected that booster organizations comply with the California Education Code prohibiting pupil fees for participation in educational activities, which includes extra-curricular activities. These booster clubs have submitted the required information to the Superintendent’s designee for consideration of the Board.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Presented by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve an overnight trip request for the Thousand Oaks High School’s Boys Basketball team to attend the Rancho Mirage Basketball Tournament in Rancho Mirage, CA?
INFORMATION:
Mr. Richard Endres, Thousand Oaks High School Boys Basketball head coach, and two volunteers, request permission to take 13 students to Rancho Mirage, CA for the Rancho Mirage Basketball Tournament. The trip will take place on Thursday, December 26, 2019, through Monday, December 30, 2019. The students will not miss any days of school as this trip will take place during winter break. The students will travel via a rental van to and from the tournament. No students will be excluded from participation due to a lack of sufficient funds.
The Rancho Mirage Basketball Tournament is attended by schools from all over California. The team will be able to compete at the highest level of basketball by attending this tournament.
FISCAL IMPACT:
$1,800.00 to be paid for by the TOHS Boys Basketball Boosters.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve an overnight trip request for the Thousand Oaks High School Baseball team to attend the National High School Invitational Baseball Tournament in Cary, North Carolina?
INFORMATION:
Mr. Jack Wilson, Thousand Oaks High School Baseball head coach, and two volunteers, request permission to take 20 students to Cary, North Carolina for the National High School Invitational Baseball Tournament. The trip will take place on Wednesday, March 30, 2020, through Sunday, April 5, 2020. The students will miss three days of school and will be required to obtain permission from their teachers prior to the trip. The students will travel via rental vans and commercial airlines to and from the tournament. No students will be excluded from participation due to a lack of sufficient funds.
The National High School Invitational Baseball Tournament is attended by schools from all over United States and is an invite-only tournament. The team will be able to compete at the highest level of baseball and have a once in a lifetime experience in North Carolina.
FISCAL IMPACT:
$25,000.00 to be paid for by the TOHS Baseball Boosters.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve an overnight trip request for the Thousand Oaks High School’s Jazz Ensembles to attend the Reno Jazz Festival Performances in Reno, NV?
INFORMATION:
Mr. Martone, Thousand Oaks High School Director of Bands, a site administrator, and two volunteers, request permission to take 40 students to Reno, Nevada for the Reno Jazz Festival. The trip will take place on Thursday, April 23, 2020, through Saturday, April 25, 2020. The students will miss two days of school and will be required to obtain permission from their teachers prior to the trip. The students will travel via charter bus to and from the festival. No students will be excluded from participation due to a lack of sufficient funds.
The Reno Jazz Festival is attended by schools from all over the Western region. This festival allows the jazz ensemble to perform at the highest level and attend different clinics and workshops.
FISCAL IMPACT:
$10,000.00 will be paid by Thousand Oaks High School Band Booster Club.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the ProDev Series, Inc. contract for Westlake High School?
INFORMATION:
ProDev Series, Inc. will be putting on a one-day workshop at Westlake High School that introduces high school students to real-world networking with industry professionals. The one-day workshop empowers students to pursue opportunities aimed at creating their own success. During the one-day conference, students learn how to create a cover letter, a resume, and a professional profile. They will also explore career opportunities and develop communications skills through engaging activities. The ultimate goal is for the students to create a professional network and secure an internship in an industry they would like to pursue a career in.
FISCAL IMPACT:
$6,000.00 to be paid for by the CPA grant.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve a contract with Matthew Love, PhD?
INFORMATION:
Federal law (Title II, Part A) requires that local educational agencies (LEA) provide eligible elementary and secondary private school teachers, principals and other educational personnel with Title II, Part A educational services that are equitable in comparison to services provided to teachers, principals and other educational personnel in public schools, and in this case, the Conejo Valley Unified School District ("District"). Annually, the District develops a Title II, Part A budget that includes an apportionment to local private schools for the purposes as described in federal law.
La Reina High School and Middle School will contract with Matthew Love to provide professional development around Universal Design for Learning (UDL) for their staff.
FISCAL IMPACT:
$5,166.00 will be paid for out of Title II funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve a contract with EdFiles?
INFORMATION:
EdFiles will provide a high security electronic storage system for Conejo Valley Unified School District's student records. The use of EdFiles allows our District to be more efficient in storage space, labor costs, and reduces the risk of the files being destroyed in a fire or other natural disaster.
FISCAL IMPACT:
$5,616.00 funded from the Instructional Services budget.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the contracts listed below?
INFORMATION:
Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.” Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate Board agenda item.
|
Company |
Activity |
School |
Amount |
LCAP Goal |
|
Dancing with Our Future Stars |
Dance classes |
LAD |
$0.00 |
1 |
|
Fit 4 the Cause |
Zumba classes |
LAD |
$0.00 |
1 |
|
Art Trek |
STEAM Art lessons |
WAL |
$270.00 |
3 |
|
CodeHS |
Software agreement |
COL |
$2,600.00 |
1 |
|
Cornerstone Photography |
Student Yearbook Photos |
COL, SEQ |
$0.00 |
4 |
|
Hittman Mobile DJ |
DJ services |
SCS |
$250.00 |
4 |
|
Jolly Jumps |
Inflatable for Dance |
SCS |
$540.00 |
4 |
|
Dream Painter |
Mural painting |
SCS |
$3,250.00 |
4 |
|
Mad Science |
Assembly |
SCS |
$515.00 |
4 |
|
Nick Scott |
Motivational Speaker |
SEQ |
$3,000.00 |
1 |
FISCAL IMPACT:
Schools will pay for these activities with site funds and/or PTA/PFA funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve a contract for residential treatment center placement for Student #20-19/20?
INFORMATION:
Special Education classes and services for Student #20-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2019, through 6/30/2020. The total cost for this residential treatment center placement is $164,345.00, less reimbursement (from SELPA Mental Health Fund) of $127,385.00,and less District income of $6,446.00. The total District cost is $30,514.00.
FISCAL IMPACT:
Special Education Fund: $30,514.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a contract for residential treatment center placement for Student #22-19/20?
INFORMATION:
Special Education classes and services for Student #22-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2019, through 6/30/2020. The total cost for this residential treatment center placement is $164,345.00, less reimbursement (from SELPA Mental Health Fund) of $127,385.00, and less District income of $6,446.00. The total District cost is $30,514.00.
FISCAL IMPACT:
Special Education Fund: $30,514.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a contract for residential treatment center placement for Student #23-19/20?
INFORMATION:
Special Education classes and services for Student #23-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 9/11/2019, through 6/30/2020. The total cost for this residential treatment center placement is $133,014.00, less reimbursement (from SELPA Mental Health Fund) of $102,606.00, and less District income of $5,303.30. The total District cost is $25,104.70.
FISCAL IMPACT:
Special Education Fund: $25,104.70.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve the contract with Maxim Healthcare Services?
INFORMATION:
Maxim Healthcare Services is an agency that contracts with school districts in Ventura County for the purpose of providing nursing and special education/related services as vacancies arise. Conejo Valley Unified School District's Special Education and Student Support Services Departments will enter into a contract with Maxim Healthcare Services to hire temporary staff to fill vacant nurse and speech/language therapist positions.
FISCAL IMPACT:
$124,000.00 paid from Special Education with funds allocated for speech/language therapists for the 2019/2020 school year.
$44,000.00 paid from Student Support Services with funds allocated for nurses for the 2019/2020 school year.
$28,000.00 paid from the District's allocated Outdoor School funds for the 2019/2020 school year.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Shauna Ashmore
Director, Student Support Services
On behalf of,
Lisa A. Milller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:SA
ISSUE:
Should the Board of Education approve the contract with Medical Billing Technologies, Inc.?
INFORMATION:
Medical Billing Technologies, Inc. provides Conejo Valley Unified School District with a LEA Medi-Cal Direct Billing Program to incorporate best practices to optimize reimbursement opportunities.
FISCAL IMPACT:
$27,000.00 paid from the District's unrestricted fund with funds allocated for Medical Billing Technologies, Inc. for the 2019/2020 school year.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Shauna Ashmore
Director, Student Support Services
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:SA
ISSUE:
Should the Board of Education approve the contract with Rockstar Recruiting LLC, DBA Staff Rehab?
INFORMATION:
Rockstar Recruiting LLC, DBA Staff Rehab is a non-public agency that contracts with Ventura County Special Education Local Plan Area (SELPA) and the Ventura County Office of Education (VCOE) for the purpose of providing special education and/or related services to school districts in Ventura County. Conejo Valley Unified School District's Special Education Department will enter into a contract with Rockstar Recruiting LLC, DBA Staff Rehab to hire temporary staff to fill vacant Speech/Language Therapist positions through June 30, 2020.
FISCAL IMPACT:
$145,000.00 paid from the Special Education budget with funds allocated for Speech/Language Therapists in the 2019/2020 school year.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve the Certificate for Compliance for 2018-2019 TOPASS?
INFORMATION:
The District receives Redevelopment Agency (RDA) pass-through funds from the City of Thousand Oaks Redevelopment Agency. These funds are to be used for projects at District sites. As a result of the elimination of Redevelopment Agencies through the passage of Assembly Bill 26, the District is now receiving the former Redevelopment pass-through funds directly from the County Treasurer instead of the City of Thousand Oaks.
The TOPASS Agreement requires an annual compliance report. The District is required to certify that funds have been expended in compliance with the 1984 agreement.
FISCAL IMPACT:
TOPASS Fund: $525,281
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the 2019-2020 Thousand Oaks Plan to Assist School Sites (TOPASS) expenditure plan?
INFORMATION:
The District receives Redevelopment Agency (RDA) pass-through funds from the City of Thousand Oaks Redevelopment Agency. These funds are to be used for projects at District sites. As a result of the elimination of Redevelopment Agencies through the passage of Assembly Bill 26, the District is now receiving the former Redevelopment pass-through funds directly from the County Treasurer instead of the City of Thousand Oaks.
The TOPASS Agreement requires that each year, the School District submit a list of projects/expenditures to the City for consideration. The proposed list for the 2019-2020 fiscal year is attached.
FISCAL IMPACT:
TOPASS Fund: $598,815
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve to submit a request for Allowance of Attendance Due to Emergency Conditions?
BACKGROUND:
On October 11, 2019, as a result of the Wendy and Saddleridge Fires, Southern California Edison initiated emergency power shutoffs within the Conejo Valley Unified School District boundary. Power to Lang Ranch Elementary School and Los Cerritos Middle School was turned off, and as a result, schools were unable to open safely.
Education Code 41422 authorizes schools to apply for recovery of lost apportionment from the State School Fund in the event of an emergency that results in school closure. Upon approval by the Board of Education, the District shall submit to the California Department of Education the attached Request for Allowance of Attendance Due to Emergency Conditions.
FISCAL IMPACT
General Fund: Local Control Funding Formula as determined by adjusted Average Daily Attendance
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the 48-month lease extension with Xerox Financial Services LLC for the District Copy Center printing equipment?
INFORMATION:
The Xerox D-Series 125 and Xerox Versant are utilized at the District Operational Center in Printing Services. The current lease agreement for the equipment is scheduled to end June 2021. This 48-month extension allows the District to save immediately on the monthly lease amount, in addition to adding an addendum for service to improve response time and reliability. The current lease amount is $2,559.00 per month.
FISCAL IMPACT:
General Fund: $1,738.05 per month, ($83,426.40 total for the lease extension.)
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jon A. Aasted
Director, Purchasing Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:JA:sb
ISSUE:
Should the Board of Education approve the agreement with the Ventura County Office of Education for the Q SIS Hosting Service?
INFORMATION:
The Ventura County Office of Education (VCOE) hosts the student information system that serves the Conejo Valley Unified School District.
FISCAL IMPACT:
General Fund: $202,726.71
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the Memorandum of Understanding for data sharing services with the Ventura County Office of Education (VCOE)?
INFORMATION:
VCOE provides hosting services for our student information system (SIS). CVUSD student data is housed within server resources located at County facilities. As the District utilized multiple applications that require sharing of data with our SIS, VCOE must participate in the process of extracting and uploading the data to these third-party applications. Since there may be additional costs involved in providing this service along with student and staff data privacy concerns, VCOE has generated this MOU to identify the costs and responsibilities associated with any request to share data on our behalf.
FISCAL IMPACT:
There is no financial impact unless additional services are requested. A funding source will be identified prior to any future request for services under this MOU.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
David Hubbard
Director, Technology Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:DH:mn
ISSUE:
Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?
INFORMATION:
The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows:
|
Site |
Contract Date |
Type* |
Project Description Major Project # |
Purchase Order Number |
Contract Amount – Funding Source |
Contractor |
|
Ladera ES |
May 22, 2019 |
MMR |
Play equipment upgrades MP19/20-11-LAD |
B20-00016 |
$192,922 MI |
Landscape Structures, Inc. |
|
Maple ES |
May 3, 2019 |
MMR |
Play equipment upgrades (k-yard) MP19/20-14-MAP |
B20-00017 |
$224,921.49 MI |
Landscape Structures, Inc. |
|
Thousand Oaks HS |
May 24, 2019 |
MMR |
Electrical @ Innovation Lab MP18/19-558-TOH |
B19-02027 |
$24,500 MI |
Scott and Sons Electric |
|
Aspen ES |
February 20, 2019 |
MMR |
Play equipment upgrades MP18/19-553-ASP |
B19-01797 |
$106,606.62 MI |
Landscape Structures, Inc. |
|
Conejo Valley USD – DOC |
July 25, 2019 |
N/A |
HVAC Installation
|
B20-00665 |
$22,500 TOPASS |
American Building Comfort Services, Inc. |
|
*ITNI: Instructional Technology and Network Infrastructure – MMR: Modernization, Maintenance and Repairs – SMCL: Science, Mathematics Career Preparation Lab – SS: Safety & Security |
||||||
FISCAL IMPACT:
Bond Measure I: $548,950.11
TOPASS Fund: $22,500
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe,
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve the over $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of October 1, 2019, through October 15, 2019, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.
FISCAL IMPACT:
General Fund: $239,729.21
Adult Education Fund: $36,260.00
Child Development Fund: $23,970.01
Cafeteria Fund: $10,000.00
Bond Measure I: $154,558.00
Developer Donation Fund #2: $6,500.00
TOPASS Fund: $131,092.01
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jon Aasted
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:JA:ls
ISSUE:
Should the Board of Education approve the agreement listed below for ad hoc maintenance services?
INFORMATION:
Outside diagnosis, repair, and permitting services are required throughout the year on an as-needed basis. Approval of these contracts will allow the District to arrange for timely repairs and services with the least amount of delay or disruption to school sites.
|
Vendor |
Service |
Not to Exceed Amount - Funding Source |
|
Low Voltage Solutions, Inc. |
Fire alarm panel board replacement |
$10,000 General |
FISCAL IMPACT:
General Fund: up to $10,000, as needed.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Dave Riccardi
Director, Maintenance and Operations
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:DR:ec
ISSUE:
Should the Board of Education approve the disposal of surplus and obsolete equipment?
INFORMATION:
The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jon Aasted
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:JA:lb
ISSUE:
Should the Board of Education approve the Commercial Insurance coverage with Poms & Associates?
INFORMATION:
The Conejo Valley Unified School District has provided insurance coverage for the Board of Education approved Booster Clubs and Parent Support Organizations for many years. The attached proposal will renew the coverage for 2019-20 (October to October) subject to a review by the carrier of the number of clubs and members.
FISCAL IMPACT:
General Fund: $2,207
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the agreement with the Boys and Girls Clubs of Greater Conejo Valley, Inc. for a site lease of the Anderson Boys and Girls Club located on the campus of Los Cerritos Middle School?
INFORMATION:
The District and the Boys and Girls Clubs of Greater Conejo Valley, Inc. have partnered together in an effort to provide services to the students of the Conejo Valley Unified School District. The prior agreement, initiated on or around May 27, 2013, is up for renewal. This agreement will keep the partnership going for another 10 years, with a 10-year option thereafter.
FISCAL IMPACT:
N/A
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
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Dr. Lisa A. Miller, Assistant Superintendent, Student Services
Ms. Erika Johnson, Director, Special Education
Mr. Shane Crave, Coordinator, Special Education
ISSUE:
Should the Board of Education approve amendments to Board Policy 5145.3 – Nondiscrimination/Harassment?
INFORMATION:
The revised policy prohibits unlawful discrimination, including discriminatory harassment, intimidation, and bullying, against a student in any county office of education (COE) school, program, or activity, and presents measures to prevent or address discrimination.
FISCAL IMPACT:
None.
Legend
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis A. Lichtl
Assistant Superintendent, Instructional Services
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The Board of Education will discuss nominations for the CSBA Delegate Assembly.
ISSUE:
Should the Board of Education consider approving a resolution in support of the U.S. Census 2020?
INFORMATION:
The mission of the Census Bureau is to serve as the leading source of quality data about the nation's people and economy. The 2020 census will provide the basis for reapportioning Congressional seats, redistricting and distributing billions of dollars in federal funding to support the state, county, and community programs. Due to the diversity of communities, the size of the state, the fiscal environment, and the changing use of technology, the U.S. Census Bureau faces great challenges in collecting complete and accurate information for California's population.
The Conejo Valley Unified School District recognizes the importance of the 2020 U.S. Census and supports helping to ensure a complete, fair, and accurate count of all Californians.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:
1. 2018-19 Academic Achievement Data
Other Topics:
FUTURE BOARD MEETINGS
NOVEMBER 19, 2019
4:00 p.m. - Budget Work Session
5:00 p.m. - Closed Session
6:00 p.m. - Open Session
Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks
For a copy of this agenda and additional information, please visit the CVUSD website.
Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.