(Closed Session items only)
(Closed Session item only)
Student #2-19/20 SA
(Closed Session item only)
(Closed Session item only)
(Closed Session item only)
Oral Public Comments
The Board welcomes public comments. To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda. To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda. Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting. Public comments are limited to three minutes per speaker. If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Participants engaging in disorderly conduct may be ordered to leave the meeting. Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary. Board members will review these forms after the meeting. The information on these cards will be become a part of the public record.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
ISSUE:
Should the Board of Education approve amendments to Board Policy and Administrative Regulation 5116.1 – Intradistrict Open Enrollment?
INFORMATION:
California Education Codes 35160.5 and 48980 require that the Governing Board review the intradistrict board policy and administrative regulations annually. The school choice committee has met and studied the current policy and regulations. The committee reviewed and discussed the following information: sibling priority, employee priority, lottery selection process, magnet/academy choice priority, increasing access to EARThS Magnet School to students who live proximate to the campus, and application deadlines.
The amendments to the board policy and administrative regulation assure that our policies are compliant with state law, in-line with our past practice, reflect changes recommended by the School Choice Committee, and honor Board of Education direction.
Based on this feedback, staff recommends the following:
FISCAL IMPACT:
None.
Legend
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education adopt a proclamation declaring September 15 to October 15 as National Hispanic Heritage Month in the Conejo Valley Unified School District?
INFORMATION:
National Hispanic Heritage Month began as a week-long observance in 1968, expanded to a month-long observance in 1988 and was enacted into law that same year on the approval of Public Law 100-402. National Hispanic Heritage Month is celebrated nationwide from September 15 to October 15 to honor the contributions Hispanic and Latino Americans have made to our Nation and society.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Lisa A. Miller
Assistant Superintendent, Student Services
MWM:LAM:kp
ISSUE:
Should the Board of Education adopt a proclamation declaring October 23, 2019, as Unity Day in the Conejo Valley Unified School District?
INFORMATION:
Unity Day, has been celebrated in the United States, and around the world, since 2011. It is the most well-known event of National Bullying Prevention Month, sponsored by Pacer's National Bullying Prevention Center. To participate in Unity Day, individuals, schools, communities, and businesses wear or display orange to show support for students who have been bullied, in addition to sending the message that no child should ever experience bullying.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:kp
ISSUE:
Should the Board of Education adopt a proclamation declaring October 2019 as National Bullying Prevention Month in the Conejo Valley Unified School District?
INFORMATION:
National Bullying Prevention Month is a campaign in the United States founded in 2006 by PACER's National Bullying Prevention Center. During the month of October communities across the nation campaign to raise awareness and educate people on the long term effects that bullying has on children. The goal of recognizing National Bullying Prevention Month in the Conejo Valley Unified School District is to encourage parents, students, and staff to unite against bullying and share the message that no one deserves to be bullied.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Shauna Ashmore
Director, Student Support Services
On behalf of:
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:AS:kp
These items are considered routine and will be approved in one action without discussion.
If Board members request that an item be removed from Consent or a citizen wishes to speak
to an item, the item will be considered under Action Items.
Approval of the Minutes for the Board Meetings on:
ISSUE:
Should the Board of Education approve the amendments to Board Bylaw 9130 - Board Committees, as submitted?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
This bylaw was reviewed by the Board of Education as a first read at their meeting on March 20, 2018, and as a second-read at their meeting on April 3, 2018. The Board will be adopting this bylaw based on the version provided with CSBA's GAMUT update from February 1, 1999.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board of Education approve the amendments to Board Bylaw 9140 - Board Representatives, as submitted?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
This bylaw was reviewed by the Board of Education as a first read at their meeting on March 20, 2018, and as a second-read at their meeting on April 3, 2018. The Board will be adopting this bylaw based on the version provided with CSBA's GAMUT update from March 1, 2011.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Order #: No items.
B. New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists
Order #: R19-139 - R19-159
2. Certificated Service - Exempt:
A. New Employment / Assignment Change / Change in Status: Exempt Specialists
Order #: E19-054 - E19-055
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Order #: No items.
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C19-179 - C19-201
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C19-202 - C19-207
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E19-102 - E19-111
B. Campus Safety, Proctor, Specialist, Student Helper, Others
Orders #: E19-112 - E19-156
ISSUE:
Should the Board of Education formally receive the 2019-2020 Proposal for Successor Collective Bargaining Negotiations co-submitted by the California School Employees Association (CSEA) and the Conejo Valley Unified School District?
INFORMATION:
The District and CSEA request to open Article 9 - Pay and Allowances, Article 10 - Health and Welfare Benefits, and Article 21 - Professional Growth.
FISCAL IMPACT:
To be determined.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
ISSUE:
Should the Board of Education approve a contract for non-public school placement for Student #17-19/20?
INFORMATION:
Special Education classes and services for Student #17-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2019 through 6/30/2020. The total cost for this non-public school placement is $47,400.00, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $5,860.00. The total District cost is $41,540.00.
FISCAL IMPACT:
Special Education Fund: $41,540.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
ISSUE:
Should the Board of Education approve a contract for non-public school placement for Student #16-19/20?
INFORMATION:
Special Education classes and services for Student #16-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2019 through 6/30/2020. The total cost for this non-public school placement is $47,400.00, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $5,860.00. The total District cost is $41,540.00.
FISCAL IMPACT:
Special Education Fund: $41,540.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a contract for residential treatment center placement for Student #3-19/20?
INFORMATION:
Special Education classes and services for Student #3-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2019 through 6/30/2020. The total cost for this residential treatment center placement is $177,331.82, less reimbursement (from SELPA Mental Health Fund) of $138,466.40, and less District income of $5,801.40. The total District cost is $33,064.02.
FISCAL IMPACT:
Special Education Fund: $33,064.02
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a contract for residential treatment center placement for Student #21-19/20?
INFORMATION:
Special Education classes and services for Student #21-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2019 through 8/13/2019. The total cost for this residential treatment center placement is $22,574.24, less reimbursement (from SELPA Mental Health Fund) of $18,770.24, and less District income of $879.00. The total District cost is $2,925.00.
FISCAL IMPACT:
Special Education Fund: $2,925.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a contract for residential treatment center placement for Student #19-19/20?
INFORMATION:
Special Education classes and services for Student #19-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2019 through 6/30/2020. The total cost for this residential treatment center placement is $197,314.20, less reimbursement (from SELPA Mental Health Fund) of $162,384.00, and less District income of $6,592.50. The total District cost is $28,337.70.
FISCAL IMPACT:
Special Education Fund: $28,337.70
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve the Memorandum of Understanding (MOU) for Training of the English Learner Roadmap with the Ventura County Office of Education?
INFORMATION:
Ventura County Office of Education (VCOE) provided one half day of on-site training on the English Learner Roadmap. Training was held on September 25, 2019, to all Conejo Valley Unified School District administrators.
FISCAL IMPACT:
$1,860.00 funded by the Tittle III Limited English Proficient Program.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Deborah Martinez, Ed.D.
Coordinator, English Learner Services
On behalf of,
Lisa A. Miller, Ed.D.
Assisstant Superintendent, Student Services
ISSUE:
Should the Board of Education approve a Stipulated Agreement for student 2-19/20 SA who was recommended for expulsion commencing on September 23, 2019?
INFORMATION:
On or about September 13, 2019, a student violated the following Education Code:
E.C. 48900 (b) Possessed, sold, or otherwise furnished a firearm, knife, explosive, or other dangerous object, unless, in the case of possession of an object of this type, the pupil had obtained written permission to possess the item from
a certificated school employee, which is concurred in by the principal or the designee of the principal.
E.C. 48900 (h) Possessed or used tobacco, or products containing tobacco or nicotine products, including, but not limited to, cigarettes, cigars, miniature cigars, clove cigarettes, tobacco, snuff, chew packets, and betel. However, this section does not prohibit use or possession by a pupil of his or her own prescription products.
A meeting was held with the Student and Parent on September 20, 2019 to discuss the recommendation and interim educational alternatives. A Stipulated Agreement was entered into with the Parent and Student.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Presented by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve an overnight trip request for the Thousand Oaks High School’s Boys Basketball team to attend the Arroyo Grande Basketball Tournament in Arroyo Grande, CA?
INFORMATION:
Mr. Richard Endres, Thousand Oaks High School Boys Basketball head coach, and two volunteers, request permission to take 13 students to Arroyo Grande, CA for the Arroyo Grande Basketball Tournament. The trip will take place on Wednesday, December 5, 2019, through Saturday, December 8, 2019. The students will miss two days of school and will be required to obtain permission from their teachers prior to the trip. The students will travel via a rental van to and from the tournament. No students will be excluded from participation due to a lack of sufficient funds.
The Arroyo Grande Basketball Tournament is attended by schools from all over California. The team will be able to compete at the highest level of basketball by attending this tournament.
FISCAL IMPACT:
$1,400.00 to be paid for by the TOHS Boys Basketball Boosters.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve an overnight trip request for the Westlake High School’s Theatre 4 class to travel to New York for a New York City Art Trip with Explorica?
INFORMATION:
Ms. Elisa Griffin, Westlake High School Theatre 4 teacher, Ms. Vicky Torossian, Westlake High School Assistant Principal of Activities, and one volunteer, request permission to take 22 students to New York, NY for the NYC Arts Trip with Explorica. The trip will take place on Thursday, April 16, 2020, through Sunday, April 19, 2020. The students will not miss any school as this trip is scheduled to take place during Spring Break. Students will travel via charter bus and commercial airline to and from New York, NY. No students will be excluded from participation due to a lack of sufficient funds.
Experiencing live theatre on the Broadway stage and participating in workshops with industry professionals is eye-opening for students in Theatre 4 who are most interested in pursing acting or musical theatre as a career. They will get a chance to experience first-hand some of what it takes to make it on Broadway. It really helps students to see the various possibilities as they decide which direction to take past high school. The group will travel to somewhere drastically different from their own environment during this trip. This will allow students to see how other areas of our country operate and how different day to day life is for students in other areas.
FISCAL IMPACT:
$43,308.00 to be paid for by fundraisers and club sponsorships.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve an overnight trip request for the Thousand Oaks High School Dance team to attend the Miss Dance Drill Team California Competition in San Marcos, CA?
INFORMATION:
Ms. Jaleen Murphy, Thousand Oaks High School Dance Team Director, and two volunteers, request permission to take 24 students to San Marcos, CA for the Miss Dance Drill Team California Competition. The trip will take place on Wednesday, January 22, 2020, through Saturday, January 25, 2020. The students will miss two days of school and will be required to obtain permission from their teachers prior to the trip. The students will travel via private vehicles to and from the competition. No students will be excluded from participation due to a lack of sufficient funds.
The Miss Dance Drill Team California Competition is attended by schools from all over California. The dance team soloists will compete for the title of Miss Dance California. The dance team will compete against other high school dance teams from across California.
FISCAL IMPACT:
$3,500.00 to be paid for by the TOHS Dance Team Boosters.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the K9 Services LLC – Gold Coast K9 agreement for Conejo Valley High School, Newbury Park High School and Westlake High School?
INFORMATION:
K9 Services LLC – Gold Coast K9 is used by Conejo Valley High School, Newbury Park High School and Westlake High School during site searches. K9 Services will provide regularly scheduled detections sniffs in accordance with the Conejo Valley Unified School District policy and utilize training methods accepted within the profession and designed to meet POST training standards in the state of California. The cost is $8,340.00 and will be split between the three school sites. Services will be provided during the 2019-2020 school year for the three sites mentioned above.
FISCAL IMPACT:
$3,060.00 will be paid for by CVHS for 18 regularly scheduled K9 sniffs.
$2,640.00 will be paid for by NPHS for 12 regularly scheduled K9 sniffs.
$2,640.00 will be paid for by WHS for 12 regularly scheduled K9 sniffs.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve a contract with Art Trek?
INFORMATION:
Art Trek's art educators will participate in Ladera STARS Academy's Creation Rotation program by providing visual art lessons to grades TK-5 for the 2019-2020 school year. Art Trek supplies all materials for planned lessons that meet the Visual and Performing Arts Content Standards for California Public Schools.
FISCAL IMPACT:
$6,000 to be paid by Ladera STARS Academy Title I funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Sonia Wilson
Director, Elementary Education
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:SW:sh
ISSUE:
Should the Board of Education approve a contract with Oaks Security?
INFORMATION:
At the Adult Education program, we operate independently from the District. Oaks Security is the original installer of our video security system. This contract is to reconfigure parts of the system and upgrade other areas to maximize our video coverage for safety purposes.
FISCAL IMPACT:
NTE $5,634.38, to be paid for by Conejo Valley Adult Education Program funding.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Mike Sanders
Principal, Conejo Valley Adult Education
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:MS:ab
ISSUE:
Should the Board of Education approve the contracts listed below?
INFORMATION:
Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.” Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate board agenda item.
|
Company |
Activity |
School |
Amount |
LCAP Goal |
|
TO Library |
Reading Program |
DO |
$.00 |
1 |
|
TO Library |
Kinder Initiative |
DO |
$.00 |
1 |
|
Magda Noffal-Perkins |
UDL Speaker |
DO |
$500.00 |
1,2 |
|
Accommodating Ideas |
Interpreter Services |
DO and Adult Ed |
NTE $3,000 |
1 |
|
The Moxie Strings |
Performance |
COL, SEQ |
$2,800.00 |
1 |
|
SLiK Entertainment |
DJ |
Multiple schools |
$3,300.00 |
1,4 |
|
SLiK Entertainment |
DJ |
RED |
$1,425.00 |
1,3,4 |
|
SOS Entertainment |
DJ for Dance |
SEQ |
$3,247.50 |
1,4 |
|
Mister Softee |
Ice cream for ASB Dance |
SCS |
$.00 |
4 |
|
Occidental College - CWLP |
PLC – UDL Speaker |
NPH |
$600.00 |
1,2 |
|
Joseph Curti |
Speaker |
WHS |
$300.00 |
1,2 |
FISCAL IMPACT:
Schools will pay for these activities with site funds and/or PTA/PFA funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve amendments to Board Policy 5123 – Promotion/Acceleration/Retention?
INFORMATION:
The Board Policy is being updated to make minor revisions reflecting current law pertaining to the requirement to provide remedial instruction to students who are recommended for retention or are identified as being at risk for retention.
FISCAL IMPACT:
None.
Legend
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve amendments to Administrative Regulation 6145.2 – Athletic Competition?
INFORMATION:
The administrative regulation is being updated to reflect new law (SB 1109, 2018) which requires districts to annually provide student athletes and their parents/guardians with an opioid fact sheet produced by the Centers for Disease Control and Prevention.
FISCAL IMPACT:
None.
Legend
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the purchase of District-wide Microsoft software licensing?
INFORMATION:
The District currently utilizes Microsoft Licensing to enable District-wide staff access to Microsoft programs. The renewal term for these software licenses is November 1, 2019, to October 31, 2020. Renewing the licenses for all computers and devices in the District will provide continued access to these resources for another year. The agreement is based on Kings County Office of Education piggyback project #061119.
FISCAL IMPACT:
General Fund: $116,044.45
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
David Hubbard
Director, Technology Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:DH:br
ISSUE:
The Board of Education is required to approve the Quarterly Report on Williams Uniform Complaints for the quarter ending September 30, 2019.
INFORMATION:
California Education Code §35186 requires that the Superintendent, or designee, report summarized data on the nature and resolution of all Williams Uniform Complaints on a quarterly basis to the Board of Education and to the County Superintendent of Schools. The attached Quarterly Report includes the number of complaints by the general subject area with the number of resolved and unresolved complaints.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the over $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of September 11, 2019, through September 30, 2019, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.
FISCAL IMPACT:
General Fund: $1,269.962.65
Adult Education Fund: $47,265.00
Cafeteria Fund: $14,680.59
Bond Measure I: $653,187.53
TOPASS Fund: $47,677.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jon Aasted
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:JA:ls
ISSUE:
Should the Board of Education approve the under $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders under $5,000 will be brought forward for ratification. The attached report for period of September 1, 2019, through September 30, 2019, is presented for approval. Purchase Orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).
FISCAL IMPACT:
General Fund: $383,929.31
Adult Education Fund: $64,446.14
Child Development Fund: $13,641.97
Child Dev - Infant/Toddler: $470.83
Cafeteria Fund: $11,218.75
Bond Measure I: $43,188.02
Developer Donation Fund #2: $8,798.31
TOPASS Fund: $4,127.13
Worker Compensation Fund: $57.75
Health & Welfare Fund: $2,095.59
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jon Aasted
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:JA:ls
ISSUE:
Should the Board of Education approve the agreements listed below for ad hoc maintenance and installation services?
INFORMATION:
Outside diagnosis, repair and installation services are required throughout the year on an as-needed basis. Approval of these contracts will allow the District to arrange for timely repairs and installation services with the least amount of delay or disruption to school sites.
|
Vendor |
Service |
Not to Exceed Amount - Funding Source |
|
Medina Construction & Engineering, Inc. |
Irrigation pump maintenance |
$40,000 General |
|
Reliable Floor Covering, Inc. |
Flooring installation |
$20,000 General |
FISCAL IMPACT:
General Fund: up to $60,000, as needed.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Dave Riccardi
Director, Maintenance & Operations
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:DR:ec
ISSUE:
Should the Board of Education approve the disposal of surplus and obsolete equipment?
INFORMATION:
The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jon Aasted
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:JA:lb
ISSUE:
Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?
INFORMATION:
The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows:
|
Site |
Contract Date |
Type* |
Project Description Major Project # |
Purchase Order Number |
Contract Amount – Funding Source |
Contractor |
|
|
Westlake HS |
January 18, 2019 |
MMR |
Skylight Replacement MP18/19-549-WHS |
B19-01794 |
$60,609 MI |
Channel Islands Roofing, Inc. |
|
|
Thousand Oaks HS |
July 1, 2019 |
MMR |
New Restrooms MP18/19-57-TOH |
B20-00660 |
$23,032 MI |
Precision Plumbing-Mechanical |
|
|
Conejo Valley HS |
July 12, 2019 |
MMR |
Parking Area MP19/20-503-CA |
B20-00423 |
$24,985 MI |
Finish Line Paving, Inc. |
|
|
Conejo Valley USD – DOC |
July 3, 2019 |
N/A |
Flooring |
B20-00376 |
$40,811 TOPASS |
Reliable Floor Covering, Inc. |
|
|
Thousand Oaks HS |
May 20, 2019 |
MMR |
Innovation Lab MP18/19-558-TOH |
TB20-00006 |
$18,000 MI |
CDW-G |
|
|
*ITNI: Instructional Technology and Network Infrastructure – MMR: Modernization, Maintenance and Repairs – SMCL: Science, Mathematics Career Preparation Lab – SS: Safety & Security |
|||||||
FISCAL IMPACT:
Bond Measure I: $126,626
TOPASS Fund: $40,811
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe,
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education ratify the award of the contracts listed below under the guidelines of the California Uniform Public Construction Cost Accounting Act (CUPCCAA)?
INFORMATION:
CUPCCAA is an acronym for California Uniform Public Construction Cost Accounting Act. This program was created in 1983 by the Uniform Public Construction Cost Accounting Act, which is enacted in Public Contracts Code Sections 22000 through 22045. School districts that choose to adopt CUPCCAA procedures may perform public project work up to $60,000 with their pre-qualified list of contractors, and informally bid construction projects up to $200,000 to contractors.
The items below detail contracts awarded, July 1, 2019, through September 30, 2019, as follows:
|
Site |
Project Number |
Type* |
Project Description |
Contract Amount - Funding Source |
Contractor |
|
Conejo Valley Adult Ed |
N/A |
CVAE MPR Flooring |
$15,258 Fund 110 |
Reliable Floor Covering |
|
|
Conejo Valley HS |
MP19/20-503-HHL |
MMR |
Parking Lot Addition |
$24,985 MI |
Finish Line Paving, Inc. |
|
Conejo Valley Unified DOC |
N/A |
Flooring |
$40,811 TOPASS |
Reliable Floor Covering |
|
|
Conejo Valley Unified DOC |
N/A |
ADA Ramp |
$22,500 TOPASS |
C. Carson Construction, Inc. |
|
|
Conejo Valley Unified DOC |
N/A |
HVAC |
$22,500 TOPASS |
American Building Comfort Services, Inc. |
|
|
Conejo Valley Unified DOC |
N/A |
Paint |
$17,360 TOPASS |
Ray-Mac Painting, Inc. |
|
|
Conejo Valley Unified DOC |
N/A |
Low Voltage |
$23,250 TOPASS |
Pacificom |
|
|
Horizon Hills |
MP19/20-503-HHL |
MMR |
Restroom Addition |
$50,898 MI |
Ardalan Construction Co, Inc. |
|
Horizon Hills |
MP19/20-503-HHL |
MMR |
Plumbing |
$34,160 MI |
Precision Plumbing-Mech |
|
Redwood MS |
MP19/20-507-RED |
MMR |
Framing |
$29,950 MI |
Ardalan Construction Co, Inc. |
|
Sequoia MS |
MP19/20-20-SEQ |
MMR |
Roofing |
$23,493 MI |
Channel Islands Roofing |
|
Sequoia MS |
MP19/20-6-SEQ |
SS |
Security Signage |
$21,700 MI |
Great Pacific Sign Works |
|
Thousand Oaks HS |
MP18/19-57-TOH |
MMR |
Restroom |
$24,450 MI |
David Atkin Construction, Inc. |
|
Thousand Oaks HS |
MP18/19-57-TOH |
MMR |
Plumbing |
$23,032 MI |
Precision Plumbing-Mech |
|
Thousand Oaks HS |
MP18/19-558-TOH |
MMR |
Interior Mods |
$22,338.73 MI |
Ardalan Construction Co, Inc. |
|
Walnut ES |
MP19/20-22-WAL |
MMR |
Playground |
$28,218.08 MI |
Golden Phoenix Construction Co dba Golden Phoenix Electric |
|
Walnut ES |
N/A |
Abatement |
$23,028 DD |
Resource Environmental, Inc. |
|
|
Weathersfield ES |
MP19/20-23-WFL |
MMR |
Marquee |
$19,920.22 MI |
G & J Neon Signs, Inc. |
|
Westlake ES |
MP18/19-76-WLE |
MMR |
HVAC Air Bal |
$24,890 MI |
Western Allied Corp |
|
*ITNI: Instructional Technology and Network Infrastructure – MMR: Modernization, Maintenance and Repairs – SMCL: Science, Mathematics Career Preparation Lab – SS: Safety & Security |
|||||
FISCAL IMPACT:
Bond Measure I Fund: $328,035.03
Developer Donation: $23,028
TOPASS Fund: $126,421
Fund 110: $15,258
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe,
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve the agreement with Bay Actuarial Consultants for the Worker Compensation Fund actuarial study?
INFORMATION:
It is a prudent business practice to complete an actuarial study that provides staff with useful information necessary for planning. The actuarial analysis will be consistent with GASB Statement No. 10 which establishes accounting and financial reporting standards for risk financing and insurance-related activities of state and local governmental entities, including public entity risk pools. The analysis will provide a review of the sufficiency of reserves, recommend future reserves, estimate plan expenses, and recommend future funding rates.
FISCAL IMPACT:
Worker Compensation Fund: $4,900
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.,
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education accept the donations and gifts as listed on the September 1 to September 30, 2019, gift and donation report?
INFORMATION:
In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools!
FISCAL IMPACT:
Total deposited to the General Fund on this report: $85,585.90
Total deposited to the General Fund for 2019-20: $86,970.90
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the warrant lists for September 2019?
INFORMATION:
Warrant summary for September includes warrants paid for the period of September 1, 2019, through September 30, 2019. Expenditures outlined in the attachments are in accordance with the 2019/2020 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.
FISCAL IMPACT:
General Fund: $2,580,680.34
Adult Education Fund: $73,784.12
Child Development Fund: $22,505.37
Child Dev - Infant/Toddler: $2,163.27
Cafeteria Fund: $144,475.56
Deferred Maintenance Fund: $29,342.00
Bond Measure I: $1,239,979.11
Bond Measure I Endowment: $800.00
Developer Donation Fund #2: $14,300.40
TOPASS Fund: $201,742.24
TOPASS Foundation: $52,090.25
Worker Compensation Fund: $124,293.01
Health & Welfare Fund: $1,817,518.95
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
ISSUE:
Should the Board of Education approve the Transfer of Funds Summary(s) for the month of September 2019?
INFORMATION:
Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary(s) includes total funds moved within the General Fund for the period of September 1, 2019, through September 30, 2019.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
Luis Lichtl, Assistant Superintendent, Instructional Services
Mike Sanders, Principal, Adult Education
INFORMATION:
On March 19, 2019, the Board of Education approved the 2019-20 facility use fee schedule. In the course of applying the approved fee schedule, it was revealed that certain user groups had been receiving special rates, fees, and/or charges from past unwritten agreements/promises made with prior District Administration(s) that have now created some inequity in the application of the new fee schedule. Specific issues are:
At the October 1, Board of Education meeting, the Board voted to revert back to the 2018-19 fee schedule, including interpretation of "season" and "field" rate(s) at the same level as 2018-19. Reservations approved as of October 2, 2019, will fall into this fee structure until the Board has an opportunity to review the fee structure further. Data has been collected and will be shared with the Board of Education through a presentation. A Facilities Use Committee has been formed (BOE member TBD), and the committee will report back to the Board at an upcoming public meeting.
FISCAL IMPACT:
General Fund: 2018-19 Facility Use Revenue: $673,555
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
Mr. Luis Lichtl, Assistant Superintendent, Instructional Services
Dr. Lisa Miller, Assistant Superintendent, Student Support Services
ISSUE:
Should the Board of Education approve amendments to Board Policy and replacement of Administrative Regulation 6020 – Parent Involvement?
INFORMATION:
The policy and regulation updates reflect requirements for parent involvement in schools receiving federal Title I, Part A funding, as amended by the Every Student Succeeds Act. Replacements include expanding engagement activities of family members and the District's LCAP family engagement mandates.
FISCAL IMPACT:
None.
Legend
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:
1. Post Secondary Programs (November)
2. 2018-19 Academic Achievement Data
Other Topics:
FUTURE BOARD MEETINGS
NOVEMBER 5, 2019
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks
For a copy of this agenda and additional information, please visit the CVUSD website.
Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.