(Closed Session items only).
Voluntary Consent to Discipline - Student #1-19/20 E
Student Reporters - 2019/2020
Century Academy: Lyn Caviezel
Conejo Valley High School: Lucy Sussman
Newbury Park High School: Paige Hajiloo
Thousand Oaks High School: Kiara Benioff
Westlake High School: Kyle Huemme
This meeting will include reports from the following Parent Support Organizations:
Conejo Council PTA (CCPTA), Rocky Capobianco, President
Gifted and Talented Education District Advisory Council (GATE DAC), Bijaya Eaton, Chairperson
Oral Public Comments
The Board welcomes public comments. To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda. To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda. Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting. Public comments are limited to three minutes per speaker. If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Participants engaging in disorderly conduct may be ordered to leave the meeting. Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary. Board members will review these forms after the meeting. The information on these cards will be become a part of the public record.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
ISSUE:
Should the Board of Education hold a public hearing and adopt a resolution stating that sufficient standards-based textbooks and materials have been provided to the students in the District?
INFORMATION:
Education Code 60119 requires the Governing Board to annually adopt a resolution as a condition of receiving state funding for textbooks and instructional materials.
As a condition of receipt of these funds, the District is required to publicly declare the status of the textbook budget and its sufficiency for purchasing standards-based textbooks.
Conejo Valley Unified School District is able to provide each student with sufficient textbooks and instructional materials (consistent with the cycles and content of the curriculum frameworks). In addition, school sites receive supplementary funds for enriching all areas of the curriculum annually and specific science supplementary funds to be used for consumable laboratory expenses and/or equipment.
FISCAL IMPACT:
Textbook and instructional materials are currently being sustained through the use of the following funding sources: Restricted Lottery funds and Local Control Funding Formula allocations.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
State and Federal Program Coordinator
MWM:LL:ab
ISSUE:
Should the Board of Education adopt a resolution declaring October 13-19, 2019, as the "Week of the School Administrator"?
BACKGROUND:
The California Legislature passed a resolution declaring October 13-19, 2019, as the "Week of the School Administrator." Districts are encouraged to adopt Board resolutions commending the management team, and to publicize the role of administrators in the educational process.
RATIONALE:
The Senate of the State of California established October 13-19, 2019, as the "Week of the School Administrator." It is appropriate that the Board of Education, in keeping with legislative intent, publicly recognize certificated and classified managers, and the contribution of those individuals, to our students, schools and the community. This resolution would be shared with each school and work site to honor our certificated and classified administrators.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JAV:sm
ISSUE:
Should the Board of Education suspend the 2019-20 Facility Use Fee schedule changes given new information since the March 2019 approval?
INFORMATION:
On March 19, 2019, the Board of Education approved the 2019-20 facility use fee schedule. In the course of applying the approved fee schedule, it was revealed that certain user groups had been receiving special rates, fees, and/or charges from past unwritten agreements/promises made with prior District Administration(s) that have now created some inequity in the application of the new fee schedule. Specific issues are:
A presentation will follow at the October 15, 2019 meeting.
FISCAL IMPACT:
General Fund: 2018-19 Facility Use Revenue: $673,555
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
These items are considered routine and will be approved in one action without discussion.
If Board members request that an item be removed from Consent or a citizen wishes to speak
to an item, the item will be considered under Action Items.
Approval of the Minutes for the Board Meetings on:
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Order #: No items.
B. New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists
Order #: R19-137 - R19-138
2. Certificated Service - Exempt:
A. New Employment / Assignment Change / Change in Status: Exempt Specialists
Order #: E19-040 - E19-053
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Order #: No items.
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C19-146 - C19-176
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C19-177 - C19-178
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E19-074 - E19-078
B. Campus Safety, Proctor, Specialist, Student Helper, Others
Orders #: E19-079 - E19-101
ISSUE:
Should the Board of Education expel student 1-19/20 E who was recommended for expulsion commencing on September 13, 2019?
INFORMATION:
On or about September 10, 2019, a student violated the following Education Code:
E.C. 48900 (c) Unlawfully possessed, used, sold, or otherwise furnished, or been under the influence of, a controlled substance listed in
Chapter 2 (commencing with Section 11053) of Division 10 of the Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind.
E.C. 48900 (h) – Possessed or used tobacco, or products containing tobacco or nicotine products, including but not limited to, cigarettes,
cigars, miniature cigars, clove cigarettes, tobacco, snuff, chew packets, and betel. However, this section does not prohibit use or
possession by a pupil of his or her own prescription products.
A meeting was held with the Parent and Student on September 13, 2019, to discuss the recommendation for expulsion and interim
educational alternatives. An agreement was reached with the Parent for a "Voluntary Consent to Discipline."
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Presented by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve a contract with NextCore Technologies?
INFORMATION:
At the Adult Education program, we operate independently from the District. This contract is for professional consulting to assist with configuration changes and troubleshooting on our network should an emergency arise. It is vital that our infrastructure be re-established quickly should we experience a shutdown.
FISCAL IMPACT:
NTE $10,000.00, to be paid by Conejo Valley Adult Education Program funding.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Mike Sanders
Principal, Conejo Valley Adult Education
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:MS:ab
ISSUE:
Should the Board of Education approve the contracts listed below?
INFORMATION:
Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.” Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate Board agenda item.
|
Company |
Activity |
School |
Amount |
LCAP Goal |
|
VCOE |
ELD |
DO |
$4,422.00 |
1 |
|
SEEAG |
Nutrition Education |
ETS |
$.00 |
4 |
|
Soren Bennick Productions |
Anti-bullying Assembly |
WAL |
$800.00 |
4 |
|
Carts 2 Go |
WHS |
Golf cart repair |
$3,500.00 |
1 |
FISCAL IMPACT:
Schools will pay for these activities with site funds and/or PTA/PFA funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the Calamigos Ranch contract for Newbury Park High School for the 2019/2020 Senior Picnic?
INFORMATION:
Calamigos Ranch provides services related to the Associated Student Body at Newbury Park High School. Calamigos Ranch will provide a picnic event on May 27, 2020, at their facility in Malibu, CA. The event is offered to all seniors at Newbury Park High School that qualify.
FISCAL IMPACT:
$24,673.64 to be paid for by ASB.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve an overnight trip request for the Thousand Oaks High School’s Boys Basketball team to attend the Rancho Mirage Basketball Tournament in Rancho Mirage, CA?
INFORMATION:
Mr. Richard Endres, Thousand Oaks High School Boys Basketball head coach, and two volunteers, request permission to take 13 students to Rancho Mirage, CA for the Rancho Mirage Basketball Tournament. The trip will take place on Thursday, December 26, 2019, through Monday, December 30, 2019. The students will not miss school as this trip will take place over Winter Break. The students will travel via a rental van to and from the tournament. No students will be excluded from participation due to a lack of sufficient funds.
The Rancho Mirage Basketball Tournament is attended by schools from all over California. The team will be able to compete at the highest level of basketball by attending this tournament.
FISCAL IMPACT:
$1,800.00 to be paid for by the TOHS Boys Basketball Boosters
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve amendments to Board Policy and Administrative Regulation 6145.6 – International Exchange?
INFORMATION:
The Board Policy is being updated to clarify the scope of the policy, separate material pertaining to district students studying in another country and material pertaining to international exchange students studying in district schools, and reflect CSBA Legal Guidance. The policy also addresses student eligibility, information to obtain from the placement organization, and methods that may be used to calculate the total cost of educating an international student for the purpose of determining tuition. The administrative regulation reflects the requirement to provide the placement organization with written acceptance of a student's enrollment, clarifies that a student's enrollment may be for one semester or one year, and adds optional language regarding the provision of a school transcript.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve a contract for residential treatment center placement for Student #6-19/20?
INFORMATION:
Special Education classes and services for Student #6-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2019 through 6/30/2020. The total cost for this residential treatment center placement is $159,467.00, less reimbursement (from SELPA Mental Health Fund) of $125,195.00, and less District income of $6,563.20. The total District cost is $27,708.80.
FISCAL IMPACT:
Special Education Fund: $27,708.80
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a contract for residential treatment center placement for Student #7-19/20?
INFORMATION:
Special Education classes and services for Student #7-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2019 through 6/30/2020. The total cost for this residential treatment center placement is $200,888.21, less reimbursement (from SELPA Mental Health Fund) of $170,630.20, and less District income of $5,947.90. The total District cost is $24,310.11.
FISCAL IMPACT:
Special Education Fund: $24,310.11
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a contract for Non-Public School placement for Student #8-19/20?
INFORMATION:
Special Education classes and services for Student #8-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2019 through 6/30/2020. The total cost for this Non-Public School placement is $35,239.00, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $5,860.00. The total District cost is $29,379.00.
FISCAL IMPACT:
Special Education Budget - $29,379.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Support Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a contract for non-public school placement for Student #12-19/20?
INFORMATION:
Special Education classes and services for Student #12-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2019 through 6/30/2020. The total cost for this non-public school placement is $39,571.78, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $5,860.00. The total District cost is $33,711.78.
FISCAL IMPACT:
Special Education Fund: $33,711.78
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a contract for non-public school placement for Student #14-19/20?
INFORMATION:
Special Education classes and services for Student #14-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2019 through 6/30/2020. The total cost for this non-public school placement is $27,526.51, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $5,860.00. The total District cost is $21,666.51.
FISCAL IMPACT:
Special Education Fund: $21,666.51
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a contract for residential treatment center placement for Student #15-19/20?
INFORMATION:
Special Education classes and services for Student #15-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2019 through 8/08/2019. The total cost for this residential treatment center placement is $16,857.00, less reimbursement (from SELPA Mental Health Fund) of $13,104.00, and less District income of $791.10. The total District cost is $2,961.90.
FISCAL IMPACT:
Special Education Fund: $2,961.90
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a contract for non-public school placement for Student #18-19/20?
INFORMATION:
Special Education classes and services for Student #18-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2019 through 6/30/2020. The total cost for this non-public school placement is $26,667.34, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $5,860.00. The total District cost is $20,807.34.
FISCAL IMPACT:
Special Education Fund: $20,807.34
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education adopt the new Master Plan for English Learner Success as guidance to District school leaders, teachers, bilingual support staff, parents, and students regarding the services available for linguistic and academic success for English Learners and the expectations the District holds for each school and classroom in which English Learners are served?
INFORMATION:
In consideration of the recently adopted English Learner Roadmap Policy, English Learner Proficiency Assessment for California (ELPAC), and taking into account the Common Core State Standards, English Language Development Standards, ELA/ELD Framework, and the California Assessment of Student Performance and Progress (CAASPP), the Conejo Valley Unified School District has undertaken a comprehensive update of its Master Plan for English Learner Success (English Learner Master Plan), last updated in 2014.
The purpose of a Master Plan for English Learner Success is to provide the District and the schools with a clear statement of policies related to the development, implementation, and evaluation of English Learner programs and services. The plan provides specific procedural guidelines for the identification, assessment, and placement of students; reclassification of students; notification and involvement of parents; the formation and functioning of the District English Learner Advisory Committee and site English Learner Advisory Committees; the annual evaluation of English Learner programs; and the use of state and federal funds for EL programs and services. Policies and procedures are aligned with current state and federal mandates.
To view the Master Plan for English Learner Success, click here
Para ver el Plan maestro para el éxito de aprendiz del idioma inglés, aquí
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Deborah Martinez, Ed.D.
Coordinator of English Learner Services
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
LAM:DM
ISSUE:
Should the Board of Education approve the over $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of September 1, 2019, through September 10, 2019, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.
FISCAL IMPACT:
General Fund: $612,051.22
Child Development Fund: $10,000.00
Bond Measure I: $104,320.03
TOPASS Fund: $20,000.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jon Aasted
Director, Purchasing
On behalf of,
Victor Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:JA:ls
ISSUE:
Should the Board of Education approve the disposal of surplus and obsolete equipment?
INFORMATION:
The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jon Aasted
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:JA:lb
ISSUE:
Should the Board of Education ratify Change Order #2 to the contract with EIDIM AV Technology, for the Public Television Access Equipment project at various sites?
INFORMATION:
On January 18, 2019, the Conejo Valley Unified School District entered into a contract with EIDIM AV Technology, for the Public Television Access Equipment project at various school sites. The total cost adjustment of this change order is an increase of $48,008.90 to the original scope of work. Reference purchase order B19-01870.
Original contract amount $ 773,453.85
Previously approved change order -$ 63,000.00
Change Order #2 amount $ 48,008.90
New contract amount $ 758,462.75
FISCAL IMPACT:
General Fund (PEG Grant): $48,008.90
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?
INFORMATION:
The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows:
|
Site |
Contract Date |
Type* |
Project Description Major Project # |
Purchase Order Number |
Contract Amount – Funding Source |
Contractor |
|
|
Thousand Oaks HS |
May 22, 2019 |
MMR |
Flooring MP18/19-557-TOH |
B19-02038 |
$31,772 MI |
Pacific Coast Contracting Services, Inc. |
|
|
Horizon Hills |
July 11, 2019 |
MMR |
New Restrooms MP18/19-503-HHL/CA |
B20-00541 |
$50,898 MI |
Ardalan Construction Company, Inc. |
|
|
Conejo Valley USD – DOC |
August 13, 2019 |
N/A |
Interior Paint
|
B20-00633 |
$17,360 TOPASS |
Ray-Mac Painting, Inc |
|
|
Weathersfield ES |
July 22, 2019 |
MMR |
Marquee MP19/20-23-WFL |
P20-00286 |
$19,920.22 MI |
G & J Neon Signs, Inc. |
|
|
Thousand Oaks HS |
July 2, 2019 |
MMR |
Innovation Lab MP18/19-558-TOH |
B20-00667 |
$22,338.73 MI |
Ardalan Construction Company, Inc. |
|
|
Conejo Valley USD – DOC |
August 6, 2019 |
N/A |
ADA Ramp
|
B20-00619 |
$22,500 TOPASS |
C. Carson Construstion, Inc. |
|
|
University Early Care |
June 27, 2019 |
ITIN |
MPR Upgrades MP19/20-502-UNV |
B20-00109 |
$16,424.17 MI |
Digital Networks Group, Inc. |
|
|
Westlake Hills ES |
April 5, 2019 |
MMR |
Landscape Beautification MP17/18-528-WHL |
B19-01944 |
$372,000 MI |
Golden Phoenix Construction Company dba Golden Phoenix Electric |
|
|
Sequoia MS |
June 25, 2019 |
SS |
Surveillance System
|
B20-00108 |
$34,490.82 MI |
Digital Networks Group, Inc. |
|
|
*ITNI: Instructional Technology and Network Infrastructure – MMR: Modernization, Maintenance and Repairs – SMCL: Science, Mathematics Career Preparation Lab – SS: Safety & Security |
|||||||
FISCAL IMPACT:
Bond Measure I: $547,843.94
TOPASS Fund: $39,860
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve the amendment of Board Policy 3540 and the deletion of Administrative Regulation 3540 - Transportation?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
The amendment of Board Policy 3540 includes material formerly in the administrative regulation regarding the means of transportation, contracts for transportation services, and the option to pay parents/guardians their actual and necessary expenses in transporting the student. This policy also addresses (1) the district's authority to require families to pay a transportation fee, with specified exceptions; (2) the district's authority to transport students without parent/guardian permission when evacuation of students is necessary for their safety; and (3) the installation of a global positioning system on school buses to enhance safety and provide real-time location data. The regulation is deleted and key concepts have been moved to the policy.
LEGEND:
Black/Bold – new language from GAMUT
Black/Bold/Italics – new language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the amendment to Board Policy and Administrative Regulation 3551 – Food Service Operations/Cafeteria Fund?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
The amendment of Board Policy 3551 reflects new federal regulation (84 Fed. Reg. 8247) and updated California Department of Education (CDE) guidance giving districts with an average daily attendance of less than 2,500 greater flexibility in the hiring of food service directors. This policy also consolidates material on nondiscrimination toward students who have unpaid meal fees and those who participate in the free and reduced-price meal program. This regulation is updated to reflect new law (AB 3043, 2018) which permits the use of cafeteria funds to (1) pay for the purchase of a mobile food facility and (2) supplement the cost of providing universal breakfast in districts that do not provide universal breakfast under a federal program, provided they submit the required certification to CDE. This regulation also updates the section on U.S. Department of Agriculture (USDA) donated foods to reflect the current requirements for the safe storage and control of the foods. In both the policy and regulation, CDE and USDA guidance is renumbered when superseded by newer guidance.
LEGEND:
Black/Bold – new language from GAMUT
Black/Bold/Italics – new language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education move up the next schedule bond issue from 2021 to 2020?
INFORMATION:
The current version of the Election of 2014 Measure I General Obligation Bond program would call for our next (third) issuance of bonds to occur in the Fall of 2021. Staff is proposing that we accelerate the timing of that issuance of bonds to the 1st quarter of 2020. Interest rates have declined significantly since our last issuance of Measure I Bonds in June 2018. That rate of decline is approximately 1.17%. Based on that amount of interest rate decline, District staff estimates that we could save local taxpayers approximately $4,600,000 in reduced interest costs by issuing our third series of Measure I Bonds in the 1st quarter of 2020 as opposed to waiting until the Fall of 2021.
FISCAL IMPACT:
None to General Fund. Potential $4.6 million in savings for taxpayers.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
Luis A. Lichtl, Assistant Superintendent, Instructional Services
ISSUE:
Should the Board of Education approve amendments to Board Policy and Administrative Regulation 5116.1 – Intradistrict Open Enrollment?
INFORMATION:
California Education Codes 35160.5 and 48980 require that the Governing Board review the intradistrict board policy and administrative regulations annually. The School Choice Committee has met and studied the current policy and regulations. The committee reviewed and discussed the following information: sibling priority, employee priority, lottery selection process, magnet/academy choice priority, increasing access to EARThS Magnet School to students who live proximate to the campus, and application deadlines.
The amendments to the Board Policy and Administrative Regulation assure that our policies are compliant with state law, in-line with our past practice, reflect changes recommended by the School Choice Committee, and honor Board of Education direction.
Based on this feedback, staff recommends the following:
FISCAL IMPACT:
No direct fiscal impact is anticipated.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve amendments to Board Policy 5123 – Promotion/Acceleration/Retention?
INFORMATION:
The Board Policy is being updated to make minor revisions reflecting current law pertaining to the requirement to provide remedial instruction to students who are recommended for retention or are identified as being at risk for retention.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve amendments to Administrative Regulation 6145.2 – Athletic Competition?
INFORMATION:
The administrative regulation is being updated to reflect new law (SB 1109, 2018) which requires districts to annually provide student athletes and their parents/guardians an opioid fact sheet produced by the Centers for Disease Control and Prevention.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education determine whether to make a new appointment or to reappoint, Nathan Harimoto, to the Personnel Commission for the term of office commencing December 1, 2019, to November 20, 2022?
INFORMATION:
In accord with Education Code 45240, the Board of Education must appoint or reappoint a candidate to serve on the Personnel Commission upon a vacancy. The appointment of the Board-appointed Commissioner is for a three (3) year term. Mr. Nathan K. Harimoto has served as the Board appointee on the Personnel Commission since 1991, with his current term expiring on November 30, 2019. Mr. Harimoto has upheld the principles of the merit system in a fair and consistent manner.
The California Education Code requires that the governing board make a public announcement of the name of the nominee at a regular Board of Education meeting. A Public Hearing is then required not sooner than thirty (30) days nor more than forty-five (45) days from the date of the announcement. The purpose of the Public Hearing shall provide the public, employees, and employee organizations the opportunity to express their view on the qualifications of the person recommended for the appointment. After the Public hearing, the Board of Education shall appoint the nominee or make a substitute appointment without further notification or Public Hearing.
Education Code 45246 (g) states that a commissioner whose term has expired may continue to discharge the duties of the office until a successor is appointed, but for no more than 90 calendar days.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JAV:sam
Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:
Adult Education update (Oct 2019)
Other Topics:
FUTURE BOARD MEETINGS
OCTOBER 15, 2019
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks
For a copy of this agenda and additional information, please visit the CVUSD website.
Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 201. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.