(Budget Work Session items only).
(Closed Session items only).
(Closed Session item only)
(Closed Session items only).
Oral Public Comments
The Board welcomes public comments. To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda. To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda. Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting. Public comments are limited to three minutes per speaker. If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Participants engaging in disorderly conduct may be ordered to leave the meeting. Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary. Board members will review these forms after the meeting. The information on these cards will be become a part of the public record.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
ISSUE:
Should the Board of Education approve these new middle school (6-8) core literature titles for English Language Arts instruction?
INFORMATION:
The Conejo Valley Unified School District (CVUSD) implements the selection and adoption of instructional materials, specifically for grades K-8, in accordance with Board Policy and Administrative Regulation 6161.1. CVUSD considers the California Department of Education’s Recommended Literature List. However, the California Department of Education notes “The Recommended Literature List is intended as a tool to assist districts as they select literature, but the list only recommends titles. Ultimately, it is the responsibility of the District to select literature according to the selection policies that are in place.”
CVUSD English teachers reviewed these proposed titles. The CVUSD English/Language Arts Articulation Committee has given considerable thought to the merit of these titles placed on the core literature list. This discussion and review also takes place in the Secondary Curriculum Advisory Council meeting. The titles listed below were chosen to move forward for Board approval. These novels will support and strengthen the core curriculum and broaden students’ knowledge and skills.
|
Title |
Author |
ISBN |
Grade |
|
The Crossover |
Kwame Alexander |
978-0544107717 |
6 |
|
Refugee |
Alan Grantz |
978-0545880831 |
8 |
|
Great Expectations |
Charles Dickens |
978-1503275188 |
8 |
|
Fahrenheit 451 |
Ray Bradbury |
978-1451673319 |
8 |
CVUSD Core Literature Adoption Process web page - http://www.conejousd.org/Departments/Instructional-Services/Core-Literature-Adoption-Process
As part of the District's Core Literature adoption process, staff hosted two preview events that provided parents and community members the opportunity to view the titles and ask questions of available staff. These events were hosted on Thursday, August 22, 2019, and Tuesday, August 27, 2019, with 12 parents in attendance, two and 10 respectively.
SYNOPSIS:
The Crossover:
Twelve-year-old twins Josh and Jordan (JB) are a well-oiled machine on the basketball court. But then JB gets a girlfriend, and before Josh knows it, things start to change. This verse novel has massive appeal for reluctant readers.
Refugee:
Josef is a Jewish boy living in 1930s Nazi Germany. Isabel is a Cuban girl in 1994. Mahmoud is a Syrian boy in 2015. All three characters go on harrowing journeys in search of refuge. All will face unimaginable dangers -- from drownings to bombings to betrayals. But there is always the hope of tomorrow. And although Josef, Isabel, and Mahmoud are separated by continents and decades, shocking connections will tie their stories together in the end. This action-packed novel tackles topics both timely and timeless: courage, survival, and the quest for home.
Great Expectations:
Pip, an orphan in Victorian England, is plucked from a life of poverty and informed that he is to be educated and reared as a gentleman. A critical introduction, a chronology, and bibliographical references are included in this 1998 edition.
Fahrenheit 451:
An official in a future fascist state who burns books finds out that they are a vital part of a culture he never knew. He clandestinely pursues reading, until he is betrayed. As more and more scientific discoveries are made, this book lends itself to relevant discussions about the importance of freedom of thought or open science investigation and the role of censorship in today's society.
FISCAL IMPACT:
Funds ($20,000) allocated in the LCAP, Goal 1.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kenny Loo
Director, Middle Schools and Professional Learning
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:KL:cf
ISSUE:
Should the Board of Education approve the warrant list for August 2019?
INFORMATION:
Warrant summaries for August includes warrants paid for the period of August 1, 2019, through August 31, 2019. Expenditures outlined in the attachments are in accordance with the 2019/2020 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
These items are considered routine and will be approved in one action without discussion.
If Board members request that an item be removed from Consent or a citizen wishes to speak
to an item, the item will be considered under Action Items.
Approval of the Minutes for the Regular Meetings of:
ISSUE:
Should the Board of Education approve the amendments to Board Bylaw 9223 - Filling Vacancies, as submitted?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
This bylaw was reviewed by the Board of Education at their meeting on March 22, 2018. The Board will be adopting this bylaw based on the version provided with CSBA's GAMUT update from August 1. 2014.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board of Education approve the amendments to Board Bylaw 9250 and Exhibit 9250 - Remuneration, Reimbursement and Other Benefits, as submitted?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
This bylaw was reviewed by the Board of Education at their meeting on April 17, 2018. The exhibit to this bylaw was discussed by the Board on September 4, 2018. The Board will be adopting this bylaw and exhibit based on the version provided with CSBA's GAMUT update from August 1. 2013.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Order #: No items.
B. New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists
Order #: R19-132 - R19-136
2. Certificated Service - Exempt:
A. New Employment / Assignment Change / Change in Status: Exempt Specialists
Order #: E19-020 - E19-039
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Order #: C19-118
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C19-119 - C19-142
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C19-143 - C19-145
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E19-052 - E19-062
B. Campus Supervisor, Proctor, Specialist, Student Helper, Others
Orders #: E19-063 - E19-073
ISSUE:
Should the Board of Education approve the proposed salary increase for exempt employees at Conejo Valley Adult School?
INFORMATION:
Conejo Valley Adult School is the only adult education campus in the district. Many employees are exempt hourly employees and have not had an increase in salary since 7/1/2015. Staff are proposing an increase in the hourly wage beginning January 1, 2020. The proposal reflects a five percent (5%) increase and adds additional five percent (5%) for longevity in year four and year seven. The salary adjustment is requested to ensure compensation is competitive and rewards longevity.
FISCAL IMPACT:
None from general fund. Total salaries for 2018-2019 for fee based employees was $947,034 and grant based employees was $733,710. Projected cost anticipating adding fifteen percent (15%) would be an additional $142,055 to the Adult School budget and $110,057 from the State and Federal Grants budget.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
ISSUE:
Should the Board of Education approve a contract with WOW! Events?
INFORMATION:
WOW! Events will provide services related to the Associated Student Body at Newbury Park High School for the 2021 Prom. WOW! Events will provide event planning, entertainment, DJ and stage packages, venue and all necessary rentals, appetizer and dessert service, and unlimited soda and water for the 2021 Newbury Park High School Prom.
FISCAL IMPACT:
$53,165.00 will be paid for by ASB funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve a contract with Fulcrum Learning Systems, Inc.?
INFORMATION:
The Stand Proud program is facilitated by Fulcrum Learning Systems, a company with over 20 years of experience working with youth, and Conejo’s own Elementary Counselors. The full Fulcrum Stand Proud team includes elementary counselors, teachers, administrators and Stand Proud liaisons. This team-oriented platform allows students to access their individual strengths, feel the impact of team contribution and directly experience traits such as courage, encouragement, respect, kindness, support, acceptance, patience, resilience and the powerful gift of self-worth. The Stand Proud key concepts are to increase a student’s awareness and provide opportunities that guide them to Stand Proud individually, in their school, their family and their community. This creates long-term resilience and a commitment to be positive contributors for one another through kindness and acceptance.
The program includes: A two and a half hour leadership training at each school site in the fall, year-long follow-up activities with elementary counselors and an off-campus field trip to Valley Trails Ranch in Castaic, CA in the spring.
FISCAL IMPACT:
$123,000 to be paid for out of the General Fund.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Sonia Wilson
Director, Elementary Education
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:SW:sh
ISSUE:
Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 6142.2 – World Language Instruction?
INFORMATION:
This Board Policy and Administrative Regulation are being retitled to be consistent with terminology used in the Education Code pursuant to new law (AB 2319, 2018). These updates reflect new state content standards for world language instruction adopted by the State Board of Education in January 2019. The Board Policy also reflects University of California guidance stating that American Sign Language courses may be used to satisfy world language coursework requirements for college admission, and reflects state regulations which require districts to establish a process for receiving and responding to input from parents/guardians and other stakeholders regarding the world language in which instruction will be provided in any program sufficient to produce proficiency in a world language. The Administrative Regulation also reflects state regulation requiring districts to establish a process for receiving and responding to parent/guardian requests to establish a language acquisition program not currently offered at the school.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve a contract with Pegleg Entertainment?
INFORMATION:
Pegleg Entertainment will provide services related to the Associated Student Body at Westlake High School. Pegleg Entertainment will provide event planning, entertainment, DJ and stage packages for the 2019 Homecoming Dance.
FISCAL IMPACT:
$20,000 will be paid for by ASB funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve a contract with Music, Memories, and More?
INFORMATION:
Music, Memories, and More will provide services related to the Associated Student Body at Thousand Oaks High School. Music, Memories, and More will provide event production for rallies, dances, and the graduation ceremony for the 2019-2020 school year.
FISCAL IMPACT:
$32,000 will be paid for by ASB funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve a contract with Green Knight Security, Inc?
INFORMATION:
Green Knight Security, Inc. will provide services related to the student body of Thousand Oaks High School. Green Knight Security, Inc. will be used as the private security during the 2019 Homecoming football game, all school dances, and the 2019/2020 graduation ceremony.
FISCAL IMPACT:
$8,580 will be paid for by District funds and ASB funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the contracts listed below?
INFORMATION:
Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.” Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate board agenda item.
|
Company |
Activity |
School |
Amount |
LCAP Goal |
|
Lawrence Fitz |
PLC Speaker |
DO |
$500.00 |
1,2 |
|
CSUCI |
PLC Speaker |
DO |
$680.00 |
1, 2 |
FISCAL IMPACT:
Schools will pay for these activities with site funds and/or PTA/PFA funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve a contract for non-public school placement for Student #4-19/20?
INFORMATION:
Special Education classes and services for Student #4-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2019 through 6/30/2020. The total cost for this non-public school placement is $43,698.32, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $5,860.00. The total District cost is $37,838.32.
FISCAL IMPACT:
Special Education Fund: $37,838.32
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a contract for non-public school placement for Student #5-19/20?
INFORMATION:
Special Education classes and services for Student #5-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2019 through 6/30/2020. The total cost for this non-public school placement is $66,076.00, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $5,860.00. The total District cost is $60,216.00.
FISCAL IMPACT:
Special Education Fund: $60,216.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a contract for non-public school placement for Student #9-19/20?
INFORMATION:
Special Education classes and services for Student #9-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2019 through 6/30/2020. The total cost for this non-public school placement is $40,480.07, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $5,860.00. The total District cost is $34,620.07.
FISCAL IMPACT:
Special Education Fund: $34,620.07
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a contract for non-public school placement for Student #10-19/20?
INFORMATION:
Special Education classes and services for Student #10-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2019 through 6/30/2020. The total cost for this non-public school placement is $39,630.74, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $5,860.00. The total District cost is $33,770.74.
FISCAL IMPACT:
Special Education Fund: $33,770.74
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a contract for non-public school placement for Student #11-19/20?
INFORMATION:
Special Education classes and services for Student #11-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2019 through 6/30/2020. The total cost for this non-public school placement is $36,173.44, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $5,860.00. The total District cost is $30,313.44.
FISCAL IMPACT:
Special Education Fund: $30,313.44
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a contract for non-public school placement for Student #13-19/20?
INFORMATION:
Special Education classes and services for Student #13-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2019 through 6/30/2020. The total cost for this non-public school placement is $40,717.21, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $5,860.00. The total District cost is $34,857.21.
FISCAL IMPACT:
Special Education Fund: $34,857.21
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve the contract with 360 Degree Therapy?
INFORMATION:
360 Degree Therapy is a non-public agency that contracts with Ventura County Special Education Local Plan Area (SELPA) and the Ventura County Office of Education (VCOE) for the purpose of providing special education and/or related services to school districts in Ventura County. Conejo Valley Unified School District's Special Education Department will enter into a contract with 360 Degree Therapy to hire temporary staff to fill vacant Speech Language Therapist positions through June 30, 2020.
FISCAL IMPACT:
$150,000.00 paid from the Special Education budget with funds allocated for Speech Language Therapists in the 2019/2020 school year.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve the contract with STAR of California (DBA ERA Ed)?
INFORMATION:
STAR of Calfornia (DBA ERA Ed) is a non-public agency that contracts with Ventura County Special Education Local Plan Area (SELPA) and the Ventura County Office of Education (VCOE) for the purpose of providing special education and/or related services to school districts in Ventura County. Conejo Valley Unified School District's Special Education Department will enter into a contract with STAR of California (DBA ERA Ed) to hire temporary staff to fill vacant Paraeducator positions through June 30, 2020.
FISCAL IMPACT:
$300,000.00 paid from the Special Education budget with funds allocated for Paraeducator positions in the 2019-2020 school year.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a Memorandum of Understanding (MOU) for Training in Math Content Area Language and Literacy with California Lutheran University?
INFORMATION:
California Lutheran University (CLU) will provide six full days of on-site training in Math Content Area Language and Literacy training. The training will include deliberate connections to Universal Design for Learning. Training is provided to all secondary Algebra and Geometry teachers.
FISCAL IMPACT:
$38,500.00 funded from the Title III Limited English Proficient Program.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Deborah Martinez, Ed.D.
Coordinator, English Learner Services
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:kp
ISSUE:
Should the Board of Education approve a Memorandum of Understanding (MOU) for Training in Content Area Language and Literacy with California Lutheran University?
INFORMATION:
California Lutheran University (CLU) will provide four full days at Ventura County Office of Education (VCOE) in Content Area Language and Literacy. Training is provided to all secondary ELD teachers.
FISCAL IMPACT:
$13,750.00 funded from the Title III Limited English Proficient Program.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Deborah Martinez, Ed.D.
Coordinator, English Learner Services
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
MWM:LAM:kp
ISSUE:
Should the Board of Education approve the Compromise and Release and/or Stipulated Awards?
INFORMATION:
The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third party administrator handles the claims. Cases are reviewed and assessed and brought forward for settlement based on the recommendation of the third party administrator and (when applicable) the attorney representing the District. The following case(s) are brought forward for settlement:
Claim No: 1693800004 Compromise & Release
FISCAL IMPACT:
Workers' Compensation Fund: estimated $55,000
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve the contract with Infinity Communications & Consulting, Inc. for Category 2 E-rate application management services?
INFORMATION:
On April 23, 2019, the Board approved a 3-year contract with Infinity Communications & Consulting, Inc. for E-rate and California Teleconnect Fund (CTF) consulting services, as well as Category 1 E-rate application management for telecommunications, internet access, internal connections, and related equipment to schools and libraries. This contract is for Category 2 E-rate application management services for network hardware, such as routers and UPS (uninterruptible power supply), for 2019-2020.
FISCAL IMPACT:
General Fund: $3,500
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
David Hubbard
Director, Technology Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:DH:mn
ISSUE:
Should the Board of Education award the Window Replacement project at Weathersfield Elementary School, to the lowest responsive and responsible bidder?
INFORMATION:
The Conejo Valley Unified School District publicly advertised for bids for the Weathersfield Elementary School window replacement project. Three (3) contractors attended the mandatory pre-bid job walk on August 1, 2019. Three (3) of the contractors who attended the mandatory job walk submitted bids for this project on the August 15, 2019 deadline. Part of the bid request included an alternative related scope of work, specifically, adding the replacement of additional windows at the library, teachers' break room, and kindergarten. Bid results are listed below, one bid was deemed non-responsive, as the bid form was incorrectly completed. The lowest responsive and responsible bid is shown in bold.
|
Contractor |
Weathersfield ES MP19/20-24-WFL |
Alternate #1 Add windows |
Total Bid Not including Alternative #1 |
|
Ardalan Construction Company, Inc. |
$307,200 |
$45,900 |
$307,200 |
|
David Atkin Construction, Inc. |
$274,175 |
$29,654 |
|
|
Bodagger Enterprises |
$334,250 |
$42,337 |
$334,250 |
FISCAL IMPACT:
Bond Measure I: $307,200
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve the agreements listed below for ad hoc maintenance services?
INFORMATION:
Outside diagnosis, repair, and permitting services are required throughout the year on an as-needed basis. Approval of these contracts will allow the District to arrange for timely repairs and services with the least amount of delay or disruption to school sites.
|
Vendor |
Service |
Not to Exceed Amount - Funding Source |
|
CWH Enterprise, Inc. dba Service Tech |
Test auto lift and provide safety reports |
$5,000 General |
|
Magnum Fence & Security, Inc. |
Fencing repairs and installation |
$15,000 General |
|
Valley Flood-Lite Service, Inc. |
High school stadium lighting maintenance service |
$10,000 General |
FISCAL IMPACT:
General Fund: Up to $30,000, as needed.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
David Riccardi
Director, Maintenance and Operations
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:DR:ec
ISSUE:
Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?
INFORMATION:
The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows:
|
Site |
Contract Date |
Type* |
Project Description Major Project # |
Purchase Order Number |
Contract Amount – Funding Source |
Contractor |
|
|
Thousand Oaks HS |
May 24, 2019 |
MMR |
Innovation Lab MP18/19-558-TOH |
B20-00031 |
$18,400 MI |
Center Glass Company |
|
|
Los Cerritos MS |
April 24, 2019 |
MMR |
Sensory Room MP18/19-557-LCR |
B19-01981 |
$37,713 MI |
David Atkin Construction, Inc. |
|
|
Horizon Hills |
July 11, 2019 |
MMR |
New Restrooms MP18/19-503-HHL |
B20-00541 |
$50,898 MI |
Ardalan Construction Company, Inc. |
|
|
*ITNI: Instructional Technology and Network Infrastructure – MMR: Modernization, Maintenance and Repairs – SMCL: Science, Mathematics Career Preparation Lab – SS: Safety & Security |
|||||||
FISCAL IMPACT:
Bond Measure I: $107,011
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve the over $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of August 14, 2019, through August 31, 2019, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.
FISCAL IMPACT:
General Fund: $559,628.35
Child Development Fund: $20,000.00
Cafeteria Fund: $22,210.00
Bond Measure I: $60,153.26
TOPASS Fund: $113,625.26
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jon Aasted
Director, Purchasing
On behalf of,
Victor Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:JA:ls
ISSUE:
Should the Board of Education approve the under $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders under $5,000 will be brought forward for approval. The attached report for period of August 1, 2019, through August 31, 2019, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).
FISCAL IMPACT:
General Fund: $456,442.45
Adult Education Fund: $7,752.06
Child Development Fund: $4,628.35
Child Dev - Infant/Toddler: $492.30
Cafeteria Fund: $780.29
Bond Measure I: $23,691.62
Developer Donation Fund #2: 7,555.98
TOPASS Fund: $1,329.56
Worker Compensation Fund: $1,014.76
Health & Welfare Fund: -$142.40
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jon Aasted
Director, Purchasing
On behalf of,
Victor Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:JA:ls
ISSUE:
Should the Board of Education accept the donations and gifts as listed on the July 1 to August 31, 2019, gift and donation report?
INFORMATION:
In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools!
FISCAL IMPACT:
Total deposited to the General Fund on this report: $385.00
Total deposited to the General Fund for 2019-20: $385.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the disposal of surplus and obsolete equipment?
INFORMATION:
The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jon Aasted
Director, Purchasing
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:JA:lb
ISSUE:
Should the Board of Education approve the introduction of Board Policy 3110 to replace Administrative Regulation 3110 - Transfer of Funds?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
The creation of the new Board Policy and deletion of the Administrative Regulation will align the District's policy with current Education Code.
LEGEND:
Black/Bold – new language from GAMUT
Black/Bold/Italics – new language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the amendment of Board Policy and Administrative Regulation 3250 – Transportation Fees?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
The amendment of Board Policy 3250 updates the reference types of transportation services, in addition to home-to-school transportation, for which fees may be charged. The basis for establishing the amount of the fee is deleted from the Board policy since it is addressed in the administrative regulation. The policy also adds material formerly in the administrative regulation regarding (1) criteria for determining exemption of transportation fees based on financial need, and (2) board certification to the county superintendent of schools that fees have been levied in accordance with the law. Administrative Regulation 3250 is reorganized to describe the types of transportation services for which fees are allowed, the amount of the fee, and then exemptions from fees. Material regarding the establishment of fees was revised to reflect current practice, which is no longer based on the Superintendent of Public Instruction's determination of the statewide average nonsubsidized cost of providing transportation on a publicly owned or operated transit system.
LEGEND:
Black/Bold – new language from GAMUT
Black/Bold/Italics – new language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the amendment of Administrative Regulation 3320 – Claims and Actions Against the District?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
The amendment of Administrative Regulation 3320 adds a statement requiring the use of district procedures for claims against the district prior to filing a lawsuit. This regulation also defines "limited civil case" as one that is for an amount of $25,000 or less.
LEGEND:
Black/Bold – new language from GAMUT
Black/Bold/Italics – new language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the warrant lists for August 2019?
INFORMATION:
Warrant summaries for August includes warrants paid for the period of August 1, 2019, through August 31, 2019. Expenditures outlined in the attachments are in accordance with the 2019/2020 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mn
ISSUE:
Should the Board of Education approve amendments to Board Policy and Administrative Regulation 6145.6 – International Exchange?
INFORMATION:
The Board Policy is being updated to clarify the scope of the policy, separate material pertaining to district students studying in another country and material pertaining to international exchange students studying in district schools, and reflect CSBA Legal Guidance. The policy also addresses student eligibility, information to obtain from the placement organization, and methods that may be used to calculate the total cost of educating an international student for the purpose of determining tuition. The administrative regulation reflects the requirement to provide the placement organization with written acceptance of a student's enrollment, clarifies that a student's enrollment may be for one semester or one year, and adds optional language regarding the provision of a school transcript.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education hold a public hearing and adopt a resolution stating that sufficient standards-based textbooks and materials have been provided to the students in the District?
INFORMATION:
Education Code 60119 requires the Governing Board to annually adopt a resolution as a condition of receiving state funding for textbooks and instructional materials.
As a condition of receipt of these funds, the District is required to publicly declare the status of the textbook budget and its sufficiency for purchasing standards-based textbooks.
Conejo Valley Unified School District is able to provide each student with sufficient textbooks and instructional materials (consistent with the cycles and content of the curriculum frameworks). In addition, school sites receive supplementary funds for enriching all areas of the curriculum annually and specific science supplementary funds to be used for consumable laboratory expenses and/or equipment.
FISCAL IMPACT:
Textbook and instructional materials are currently being sustained through the use of the following funding sources: Restricted Lottery funds, and Local Control Funding Formula allocations.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
State and Federal Program Coordinator
MWM:LL:ab
ISSUE:
Should the Board of Education adopt the new Master Plan for English Learner Success as guidance to District school leaders, teachers, bilingual support staff, parents, and students regarding the services available for linguistic and academic success for English Learners and the expectations the District holds for each school and classroom in which English Learners are served?
INFORMATION:
In consideration of the recently adopted English Learner Roadmap Policy, English Learner Proficiency Assessment for California (ELPAC), and taking into account the Common Core State Standards, English Language Development Standards, ELA/ELD Framework, and the California Assessment of Student Performance and Progress (CAASPP), the Conejo Valley Unified School District has undertaken a comprehensive update of its Master Plan for English Learner Success (English Learner Master Plan), last updated in 2014.
The purpose of a Master Plan for English Learner Success is to provide the District and the schools with a clear statement of policies related to the development, implementation, and evaluation of English Learner programs and services. The plan provides specific procedural guidelines for the identification, assessment, and placement of students; reclassification of students; notification and involvement of parents; the formation and functioning of the District English Learner Advisory Committee and site English Learner Advisory Committees; the annual evaluation of English Learner programs; and the use of state and federal funds for EL programs and services. Policies and procedures are aligned with current state and federal mandates.
To view the Master Plan for English Learner Success, click here
Para ver el Plan maestro para el éxito de aprendiz del idioma inglés, aquí
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Deborah Martinez, Ed.D.
Coordinator of English Learner Services
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Services
LAM:DM
ISSUE:
Should the Board of Education approve the amendment of Board Policy 3540 and the deletion of Administrative Regulation 3540 - Transportation?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
The amendment of Board Policy 3540 includes material formerly in the administrative regulation regarding the means of transportation, contracts for transportation services, and the option to pay parents/guardians their actual and necessary expenses in transporting the student. This policy also addresses (1) the district's authority to require families to pay a transportation fee, with specified exceptions; (2) the district's authority to transport students without parent/guardian permission when evacuation of students is necessary for their safety; and (3) the installation of a global positioning system on school buses to enhance safety and provide real-time location data. The regulation is deleted and key concepts have been moved to policy.
LEGEND:
Black/Bold – new language from GAMUT
Black/Bold/Italics – new language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Submitted by,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Should the Board of Education approve the amendment to Board Policy and Administrative Regulation 3551 – Food Service Operations/Cafeteria Fund?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
The amendment of Board Policy 3551 reflects new federal regulation (84 Fed. Reg. 8247) and updated California Department of Education (CDE) guidance giving districts with an average daily attendance of less than 2,500 greater flexibility in the hiring of food service directors. This policy also consolidates material on nondiscrimination toward students who have unpaid meal fees and those who participate in the free and reduced-price meal program. This regulation is updated to reflect new law (AB 3043, 2018) which permits the use of cafeteria funds to (1) pay for the purchase of a mobile food facility and (2) supplement the cost of providing universal breakfast in districts that do not provide universal breakfast under a federal program, provided they submit the required certification to CDE. This regulation also updates the section on U.S. Department of Agriculture (USDA) donated foods to reflect the current requirements for the safe storage and control of the foods. In both the policy and regulation, CDE and USDA guidance is renumbered when superseded by newer guidance.
LEGEND:
Black/Bold – new language from GAMUT
Black/Bold/Italics – new language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mn
ISSUE:
Shall the Board of Education create a Board Ad-Hoc Committee to write a censure resolution regarding Board President Connolly's conduct as reported by a community member?
Please see the response from our attorney regarding public requests for Board member censure and why these requests (anonymous or not) have been placed on the agenda.
The mandate that requests be placed on the agenda is contained in Education Code section 35145.5 which states, in relevant part “it is the intent of the Legislature that members of the public be able to place matters directly related to school district business on the agenda of school district governing board meetings.” The section further mandates that governing boards adopt regulations to ensure that this mandate is carried out. Also, there is nothing in the Code that mandates the requesting party be identified on the agenda.
To this end, the Board has adopted Board Bylaw 9322, which states, in relevant part:
A Board member or members of the public may request that a matter within the jurisdiction of the Board be placed on the agenda of a regular meeting. The request shall be in writing and be submitted to the Superintendent or designee with supporting documents and information, if any, at least two weeks before the scheduled meeting date. Items submitted less than two weeks before the scheduled meeting date may be postponed to a later meeting in order to allow sufficient time for consideration and research of the issue.
The Board president and Superintendent shall decide whether a request is within the subject matter jurisdiction of the Board. Items not within the subject matter jurisdiction of the Board may not be placed on the agenda. In addition, the Board president and Superintendent shall determine if the item is merely a request for information or whether the issue is covered by an existing policy or administrative regulation before placing the item on the agenda.
The Board president and Superintendent shall decide whether an agenda item is appropriate for discussion in open or closed session, and whether the item should be an action item subject to Board vote, an information item that does not require immediate action, or a consent item that is routine in nature and for which no discussion is anticipated.
When the District received a request to censure a Board member, the request is first placed on the agenda for discussion to determine whether the Board desires to move forward with a censure resolution. If such a desire exists, a censure resolution is developed subsequent to the meeting and placed on the agenda for a future Board meeting. This practice is consistent with the practice of many districts throughout the state.
Pursuant to the Education Code, Board Bylaw, and District practice described above, when this request was received, it was placed on the agenda for discussion at the upcoming meeting. Only if there is a consensus by the Board to move forward with a censure resolution will one be prepared and presented at a subsequent meeting.
Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:
Adult Education update (Oct 2019)
Other Topics:
FUTURE BOARD MEETINGS
OCTOBER 1, 2019
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks
For a copy of this agenda and additional information, please visit the CVUSD website.
Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 1101. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.