(Closed Session items only).
(Closed Session item only)
Student Reporters - 2019/2020
Century Academy: Shelby Shea
Conejo Valley High School: Lucy Sussman
Newbury Park High School: Paige Hajiloo
Thousand Oaks High School: Kiara Benioff
Westlake High School: Kyle Huemme
This meeting will include reports from the following Parent Support Organizations:
Conejo Schools Foundation (CSF), Mike Soules, President
Special Education District Advisory Council (SEDAC), Cindy Liu, President
Oral Public Comments
The Board welcomes public comments. To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda. To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda. Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting. Public comments are limited to three minutes per speaker. If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Participants engaging in disorderly conduct may be ordered to leave the meeting. Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary. Board members will review these forms after the meeting. The information on these cards will be become a part of the public record.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
ISSUE:
Should the Board of Education approve the 2018-2019 Unaudited Actual Financial Report for the General Fund and Ancillary Funds?
INFORMATION:
The District officially closes the fiscal year as of June 30 each year and subsequently finalizes all the District's financial operations. Statements are prepared showing the District's actual income and expenditures as of June 30, 2019. This is known as the Unaudited Financial Report.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mo
ISSUE:
Should the Board of Education approve the amendments to Board Bylaw 9100 - Organization, as submitted?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
This bylaw was reviewed by the Board of Education at their meeting on February 27, 2018. The Board will be adopting this bylaw based on the version provided with CSBA's GAMUT update from July 1. 2015.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board of Education approve the amendments to Board Bylaw 9110 - Terms of Office, as submitted?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
This bylaw was reviewed by the Board of Education at their meeting on June 6, 2018. The Board will be adopting this bylaw based on the version provided with CSBA's GAMUT update from October 1. 2018.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board of Education approve the amendments to Board Bylaw 9121 - President, as submitted?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
This bylaw was reviewed by the Board of Education at their meeting on March 1, 2018. The Board will be adopting this bylaw based on the version provided with CSBA's GAMUT update from July 1, 2017.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Order #: No items.
B. New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists
Order #: R19-121 - R19-131
2. Certificated Service - Exempt:
A. New Employment / Assignment Change / Change in Status: Exempt Specialists
Order #: E19-008 - E19-019
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Order #: No items.
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C19-059 - C19-114
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C19-015 - C19-117
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E19-038 - E19-045
B. Campus Safety Assistant Substitute, Proctor, Specialist, Student Helper, Others
Orders #: E19-046 - E19-051
ISSUE:
Should the Board of Education approve the Student Teaching Agreements with California State University, Channel Islands?
INFORMATION:
California State University, Channel Islands has established an approved program of special training to allow students to gain the necessary practicum and teaching experiences by interacting with and observing and assessing/assessment of students and classes. The District has the setting and supervision needed by California State University, Channel Islands as part of their practical learning experience.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
ISSUE:
Should the Board of Education adopt a proclamation declaring October 23 through October 31, 2019, as Red Ribbon Week in the Conejo Valley Unified School District?
INFORMATION:
Californians launched the Red Ribbon campaign in 1985 for Drug Free Youth. The purpose of the campaign is to draw attention to the need to eliminate the demand for illegal drugs. Red Ribbon Week also provides an opportunity to discuss drug-free choices and positively model for students by encouraging parents, staff, and students to wear symbolic red ribbons.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the contracts listed below?
INFORMATION:
Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.” Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate Board agenda item.
|
Company |
Activity |
School |
Amount |
LCAP Goal |
|
All It Takes |
Field Trip |
NPH |
$3,000.00 |
4 |
|
PegLeg Entertainment |
Homecoming |
WHS |
$3,000.00 |
4 |
FISCAL IMPACT:
Schools will pay for these activities with site funds and/or PTA/PFA funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve a contract with Core Collaborative?
INFORMATION:
In CVUSD’s ongoing efforts to maximize positive student outcomes, the implementation of Professional Learning Communities (PLCs) is essential. Enhancing the capacity and efficacy of administrators and teachers in the areas of assessment, data analysis and data utilization is critical in achieving positive student outcomes for ALL students.
Impact Teams consist of teams of educators that partner with students to empower and fortify student ownership of learning. Impact Teams engage students in the formative assessment process as they scale up their expertise by focusing on critical learning goals, analyzing evidence and taking collective action.
The development and design of the Impact Team model is based on extensive research that identifies selected practices that maximize student learning (Hattie, 2009). Impact Teams operationalize seven influences that are proven to have the highest effect on student learning:
The Impact Team Model (ITM) uses a foundational, simple and powerful 3-step protocol framework. This framework ensures that teams focus on developing assessment-capable learners and ensures that teams are always asking, “What is our Impact?”
During the 2018-2019 school year, one day of foundational Impact Team training was provided to all CVUSD site administrators, and to teams from Acacia Magnet, Aspen Elementary, Banyan Elementary, Colina Middle School, Glenwood Elementary, and Redwood Middle School. Moreover, Sequoia Middle School was provided in-depth training and coaching support through Impact Teams, involving four days of additional training for content-specific teacher cohorts.
This proposed contract for the 2019-2020 school year continues to build upon last year's work by providing 16 full days of professional development, which includes a foundational training for 40 participating teachers and administrators, as well as in-depth training and coaching support for the following schools: Banyan Elementary, Maple Elementary, Sequoia Middle School, and Thousand Oaks High School. In addition, three follow-up trainings for principals will also be provided on the Impact Teams model.
FISCAL IMPACT:
$70,537.50 from District Title II professional learning funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kenny Loo
Director of Middle Schools and Professional Learning
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:KL:cf
ISSUE:
Should the Board of Education approve contracts with Fulcrum Learning Services, Inc. and Camp Ramah?
INFORMATION:
Fulcrum Learning Systems, Inc. will provide a two-day Leadership and Team Development Retreat for the Associated Student Body (ASB) at Los Cerritos Middle School on September 20-22, 2019, at Camp Ramah in Ojai, CA. This annual program assists with building character around respect, courage, honesty, leadership, and teamwork. ASB students will face challenges that require self-confidence, self-awareness and support while serving as metaphors for real life challenges. No student will be excluded from participation due to a lack of sufficient funds.
FISCAL IMPACT:
$19,772 will be paid through PTSA donation, an Amgen matching donation, student donation, and ASB funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kenny Loo
Director of Middle Schools and Professional Learning
On behalf of,
Lou Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:KL:cf
ISSUE:
Should the Board of Education approve the Solution Tree, Inc. contract for Newbury Park High School for the 2019/2020 school year?
INFORMATION:
Solution Tree, Inc. provides professional development related to the staff and faculty at Newbury Park High School. These customized days will focus on improving current assessment practices and deepening participants' understanding of designing and using common assessments. Participants will learn to effectively analyze and utilize assessment data in regard to systems of support and interventions. These trainings will be provided over five different dates during the 2019/2020 school year.
FISCAL IMPACT:
$32,400.00 to be paid by OTRM and Instructional funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve a contract with AEGIS Security and Investigations, Inc.?
INFORMATION:
We were fortunate to have the same gentleman serve as our Campus Supervisor for ten years, which ended in January 2019, when he received a full-time position elsewhere. Since that time, we have been unable to consistently fill the position. Many of the applicants for Campus Safety Assistant are expecting a daytime traditional campus position at a comprehensive elementary, middle or high school.
The environment on the Waverly campus in the evening is very different than traditional schools and requires a different skill set. Our campus is traditionally very busy with both students and staff, and includes traffic and parking considerations. In addition, we experience a high degree of neighborhood, baseball field and general park traffic. Navigating the varied circumstances encountered on the Waverly campus for Adult Education requires a consistent, trained individual to maintain the safety for our students and staff, as well as a rapport with our neighbors.
FISCAL IMPACT:
NTE $21,000.00, to be paid by Conejo Valley Adult Education Program funding.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Mike Sanders
Principal, Conejo Valley Adult Education
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:MS:ab
ISSUE:
Should the Board of Education approve a contract for residential placement for Student #1-19/20?
INFORMATION:
Special Education classes and services for Student #1-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2019, through 6/30/2020. The total cost for this residential placement is $196,578.00, less reimbursement (from SELPA Mental Health Fund) of $145,270.00, and less District income of $7,442.20. The total District cost is $43,865.80.
FISCAL IMPACT:
Special Education Fund: $43,865.80
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Support Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a contract for residential placement for Student #2-19/20?
INFORMATION:
Special Education classes and services for Student #2-19/20 cannot be met by the District and/or County at this time. Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/01/2019, through 6/30/2020. The total cost for this residential placement is $196,578.00, less reimbursement (from SELPA Mental Health Fund) of $145,270.00, and less District income of $7,442.20. The total District cost is $43,865.80.
FISCAL IMPACT:
Special Education Fund: $43,865.80
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Support Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a contract with n2y?
INFORMATION:
n2y will provide Unique Learning System, a comprehensive online curriculum, and News-2-You, a digitally delivered weekly newspaper utilizing Symbol Stix which provides visual reinforcement of all topics. The materials are age-respectful and developed for individuals with special needs. This online curriculum is currently being used by the special education teachers to instruct students in our District.
FISCAL IMPACT:
$19,864.18 funded from the Special Education budget.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Support Services
MWM:LAM:kp
ISSUE:
Should the Board of Education approve a Memorandum of Understanding with California Lutheran University?
INFORMATION:
California Lutheran University (CLU) will provide six full days of on-site training in ELS Standards as a Lever for English Learner Equity. The training will include deliberate connections to Universal Design for Learning. Training is provided to all CVUSD TK, K and first grade teachers.
FISCAL IMPACT:
$28,875.00 funded from the Title III Limited English Proficient Program.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Deborah Martinez, Ed.D.
Coordinator, English Learner Services
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Support Services
MWM:LAM:kp
ISSUE:
Should the Board of Education approve the contract with Protocol Agency, Inc.?
INFORMATION:
Protocol Agency is a non-public agency that offers contractors who are Speech Language Pathologists (SLPs) and/or Speech Language Pathologist Assistants (SLPAs) who can provide speech/language services to students who are identified per their Individual Education Plan (IEP). SLPs can provide direct speech/language therapy services, conduct speech/language assessments, diagnose speech/language disorders, recommend speech/language interventions, and conduct/participate in IEP meetings. A SLPA can provide speech/language therapy to all students identified with speech/language needs based on their IEP under the supervision of a licensed SLP. SLPAs can assist an SLP with planning for therapy services, interpreting an assessment in another language (if SLPA is bilingual and bi-literate in the student’s primary language), and documenting speech/language services.
FISCAL IMPACT:
$119,700.00 paid from vacant SLP budget 2019-2020.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Erika Johnson
Director, Special Education
On behalf of,
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Support Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 5113.1 - Chronic Absence and Truancy?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
The Board Policy and Administrative Regulation were updated to reflect the inclusion of a chronic absence indicator in the California School Dashboard effective in the fall of 2018, add examples of interventions for attendance problems, and delete the section on "School Attendance Review Board" since that material is now covered in BP/AR 5113.12 - District School Attendance Review Board. The Regulation was updated to delete references to 5 CCR 15497.5 (repealed), which formerly contained the LCAP template that is now available on the CDE web site, and to delete the section on the appointment and general duties of attendance supervisors, now covered in AR 5113.11 - Attendance Supervision.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Lisa A. Miller, Ed.D.
Assistant Superintendent, Student Support Services
MWM:LAM:kp
ISSUE:
Should the Board of Education approve the Facilities Agreement Amendment with BRIDGES Charter School?
INFORMATION:
On June 18, 2019, the Board approved the facility use agreement with BRIDGES Charter School to occupy the Park Oaks school site for the 2019-2020 school year. Since the approval of the agreement, certain changes, namely child care use at the site, has changed. BRIDGES and CVUSD have agreed to exchange designated spaces to better suit their respective programs.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve the agreement with Santa Barbara Transportation Corp for transportation services?
INFORMATION:
Santa Barbara Transportation Corp provided the District with a coach-type bus transportation service and is an alternative when the District's main transportation provider is not available.
FISCAL IMPACT:
General Fund: estimated $25,000
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Janet Boland
Transportation Specialist
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:jb
ISSUE:
Should the Board of Education approve the agreement with Fast Deer Bus Charter, Inc. for transportation services?
INFORMATION:
Fast Deer Bus Charter, Inc. provides the District with a coach-type bus transportation service and is an alternative when the District's main transportation provider is not available.
FISCAL IMPACT:
General Fund: estimated $77,000
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Janet Boland
Transportation Specialist
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:jb
ISSUE:
Should the Board of Education approve the agreement with The Howard E. Nyhart Company, Inc. for actuarial services of post-employment benefits other than pensions (OPEB)?
INFORMATION:
The Governmental Accounting Standards Board (GASB) is a national body that sets the standards for governmental accounting and financial reporting. Generally, these are the accounting standards that state and local governments, as well as school districts, use when preparing financial statements in accordance with generally accepted accounting principles (GAAP).
The GASB issued Statement No. 75, Accounting and Financial Reporting for Postemployment Benefits Other than Pensions (Statement 75), in June 2015. Statement 75 replaces the requirements of GASB Statement No. 45 Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions, (Statement 45) and issues new standards for defined benefit OPEB and defined contribution OPEB provided to employees of state and local governments through OPEB plans. Its intent is to improve accounting and financial reporting by requiring an OPEB liability to be reported on the face of the financial statements rather than in the accompanying notes (as previously required by Statement 45).
Other post-employment benefits (OPEB) are employee benefits other than pensions that are received after employment ends and include medical, dental, vision, prescription, and other related benefits.
This agreement for services to prepare the compliance report is required for the annual audit.
FISCAL IMPACT:
2019-20:
Health & Welfare Fund: $7,450
2020-21:
Health & Welfare Fund: $2,250
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve the agreements listed below for ad hoc maintenance services?
INFORMATION:
Outside diagnosis, repair, and permitting services are required throughout the year on an as-needed basis. Approval of these contracts will allow the District to arrange for timely repairs and services with the least amount of delay or disruption to school sites.
|
Vendor |
Service |
Not to Exceed Amount – Funding Source |
|
American Environmental Group |
Air quality/mold sampling |
$5,000 General |
|
Conejo-Simi Fire Protection |
Fire extinguisher servicing |
$15,000 General |
|
Falcon Roofing Company |
Roofing repairs |
$12,000 General |
FISCAL IMPACT:
General Fund: $32,000
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Dave Riccardi
Director, Maintenance & Operations
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:DR:ec
ISSUE:
Should the Board of Education approve the over $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of July 31, 2019, through August 13, 2019, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.
FISCAL IMPACT:
General Fund: $7,191,225.91
Cafeteria Fund: $175,000.00
Deferred Maintenance Fund: $38,850.00
Bond Measure I: $529,467.08
TOPASS Fund: $56,380.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jon Aasted
Director, Purchasing
On behalf of,
Victor Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:JA:ls
ISSUE:
Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?
INFORMATION:
The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows:
|
Site |
Contract Date |
Type* |
Project Description Major Project # |
Purchase Order Number |
Contract Amount – Funding Source |
Contractor |
|
|
Thousand Oaks HS |
December 5, 2018 |
MMR |
Library Modernization MP18/19-57-TOH |
B19-01731 |
$1,248,000 MI |
Ardalan Construction Company, Inc. |
|
|
Wildwood ES |
April 5, 2019 |
MMR |
Outdoor Learning & Landscape MP18/19-78-WWD |
B19-01945 |
$307,365.79 MI |
Golden Phoenix Construction Co., DBA Golden Phoenix Electric |
|
|
Redwood MS |
July 5, 2019 |
MMR |
Counseling Offices MP19/20-507-RED |
B20-00377 |
$29,950 MI |
Ardalan Construction Company, Inc. |
|
|
Sycamore Canyon School |
February 19, 2019 |
SS |
Entry Reconfiguration MP18/19-14-SCS |
B19-01869 |
$24,750 MI |
Center Glass Company |
|
|
Thousand Oaks HS |
June 28, 2019 |
MMR |
Restroom Addition MP18/19-57-TOH |
B20-00218 |
$24,450 MI |
David Atkin Construction, Inc. |
|
|
Walnut ES |
July 2, 2019 |
MMR |
Demolition Playground Equipment & Enclosure MP19/20-22-WAL |
B20-00370 |
$28,218.08 MI |
Golden Phoenix Construction Co., DBA Golden Phoenix Electric |
|
|
Aspen ES |
February 20, 2019 |
MMR |
Play Equipment MP18/19-553-ASP |
B19-01797 |
$76,775.68 MI |
Landscape Structures, Inc. |
|
|
Aspen ES |
February 20, 2019 |
MMR |
Play Equipment Primary MP18/19-553-ASP |
B19-01798 |
$105,523.74 MI |
Landscape Structures, Inc. |
|
|
Aspen ES |
May 22, 2019 |
MMR |
Play Equipment Upper MP18/19-553-ASP |
B20-00018 |
$99,979.11 MI |
Landscape Structures, Inc. |
|
|
Walnut ES |
May 3, 2019 |
MMR |
Play Equipment MP19/20-21-WAL |
B20-00007 |
$179,535.80 MI |
Landscape Structures, Inc. |
|
|
Horizon Hills |
June 13, 2019 |
MMR |
ADA Restroom Addition MP19/20-503-CA |
B20-00083 |
$18,100 MI |
Precision Plumbing Mechanical |
|
|
Horizon Hills |
June 18, 2019 |
MMR |
Science Classroom MP19/20-503-CA |
B20-00106 |
$34,160 MI |
Precision Plumbing Mechanical |
|
|
Cypress ES |
April 17, 2019 |
MMR |
Hydration Station MP18/19-553-CYP |
B19-01960 |
$27,585 MI |
Precision Plumbing Mechanical |
|
|
Walnut ES |
June 12, 2019 |
MMR |
Flooring |
B20-00081 |
$24,649 DD |
Reliable Floor Covering, Inc. |
|
|
Conejo Valley Adult Education (WAV) |
June 11, 2019 |
MMR |
Flooring |
B20-00335 |
$15,258 Adult Ed |
Reliable Floor Covering, Inc. |
|
|
*ITNI: Instructional Technology and Network Infrastructure – MMR: Modernization, Maintenance and Repairs – SMCL: Science, Mathematics Career Preparation Lab – SS: Safety & Security |
|||||||
FISCAL IMPACT:
Bond Measure I: $2,204,393.20
Developer Donations: $24,649
Adult Education Fund: $15,258
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education ratify Change Order #1 to the contract with Golden Phoenix Construction Co DBA Golden Phoenix Electric, for the outdoor learning and landscape project at Wildwood Elementary School?
INFORMATION:
On April 5, 2019, the Conejo Valley Unified School District entered into a contract with Golden Phoenix Construction Co DBA Golden Phoenix Electric, for the outdoor learning and landscape project at Wildwood Elementary School. The total cost adjustment of this change order is an increase of $5,365.79 to the original scope of work. Reference purchase order B19-01945.
FISCAL IMPACT:
Bond Measure I: $5,365.79
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education ratify Change Order #1 and #2 to the contract with Schneider Electric, for the HVAC Prop 39 project at Thousand Oaks High School?
INFORMATION:
On January 10, 2017, the Conejo Valley Unified School District entered into a contract with Schneider Electric, for the HVAC Prop 39 project at Thousand Oaks High School. The total cost adjustment of the change orders is an increase of $4,862.00 to the original scope of work. Reference purchase order B18-02631.
Original contract amount $ 8,772,978.00
Change order amount $ 4,862.00
New contract amount $ 8,777,840.00
FISCAL IMPACT:
Bond Measure I: $4,862
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education adopt Resolution #19/20-01: Establishing the Gann Appropriations Limit for 2019-20, for the Conejo Valley Unified School District?
INFORMATION:
In accordance with the Gann Initiative, the Board of Education is required to adopt the attached Appropriations Limit Resolution for 2019-20. The resolution establishes the amount of the Appropriations Limit for the District, based on the anticipated income shown in the adopted budget. The method for computing the school district appropriation limit was revised as part of the implementation of Proposition 98. The 2019-20 Gann Appropriations Limit is based on the current budget estimates for the 2019-20 tax proceeds. The calculation complies with the requirements of SB 98 and AB 198.
FISCAL IMPACT:
General Fund:$128,318,633.41
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve amendments to Board Policy 6146.1 – High School Graduation Requirements, Board Policy and Administrative Regulation 6146.11 – Alternative Credits Toward Graduation, and Administrative Regulation 6146.12 – High School Credit for Concurrent Enrollment in High School and College Classes?
INFORMATION:
The three attached Board Policies/Administrative Regulations are all related to the topic of dual enrollment. The Board of Education has requested that these policies be amended to align with current practice while providing students increased access to alternative course work.
BP 6146.1 - High School Graduation Requirements - will address concurrent enrollment and exemption for eligible immigrant students from established graduation requirements.
BP/AR 6146.11 - Alternative Credits Toward Graduation - will address principal discretion to reduce the number of classes in a day to allow pursuit of dual/concurrent enrollment in a community college.
AR 6146.12 - High School Credit for Concurrent Enrollment in High School and College Classes - will address the District and the site administration's ability to inform students of the opportunity to engage in dual enrollment courses.
FISCAL IMPACT:
N/A
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 6142.2 – World Language Instruction?
INFORMATION:
The Board Policy and Administrative Regulation are being retitled to be consistent with terminology used in the Education Code pursuant to new law (AB 2319, 2018). These updates reflect new state content standards for world language instruction adopted by the State Board of Education in January 2019. The Board Policy also reflects University of California guidance stating that American Sign Language courses may be used to satisfy world language coursework requirements for college admission, and reflects state regulations which require districts to establish a process for receiving and responding to input from parents/guardians and other stakeholders regarding the world language in which instruction will be provided in any program sufficient to produce proficiency in a world language. The Administrative Regulation also reflects state regulation requiring districts to establish a process for receiving and responding to parent/guardian requests to establish a language acquisition program not currently offered at the school.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the introduction of Board Policy 3110 to replace Administrative Regulation 3110 - Transfer of Funds?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
The creation of the new Board Policy and deletion of the Administrative Regulation will align the District's policy with current Education Code.
LEGEND:
Black/Bold – new language from GAMUT
Black/Bold/Italics – new language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve the amendment of Administrative Regulation 3320 – Claims and Actions Against the District?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
The amendment of Administrative Regulation adds a statement requiring the use of district procedures for claims against the district prior to filing a lawsuit. This regulation also defines "limited civil case" as one that is for an amount of $25,000 or less.
LEGEND:
Black/Bold – new language from GAMUT
Black/Bold/Italics – new language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve the amendment of Board Policy and Administrative Regulation 3250 – Transportation Fees?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
The amendment of Board Policy 3250 updates the reference types of transportation services, in addition to home-to-school transportation, for which fees may be charged. The basis for establishing the amount of the fee is deleted from the Board policy since it is addressed in the administrative regulation. The policy also adds material formerly in the administrative regulation regarding (1) criteria for determining exemption of transportation fees based on financial need, and (2) board certification to the county superintendent of schools that fees have been levied in accordance with the law. Administrative Regulation 3250 is reorganized to describe the types of transportation services for which fees are allowed, the amount of the fee, and then exemptions from fees. Material regarding the establishment of fees was revised to reflect current practice, which is no longer based on the Superintendent of Public Instruction's determination of the statewide average nonsubsidized cost of providing transportation on a publicly owned or operated transit system.
LEGEND:
Black/Bold – new language from GAMUT
Black/Bold/Italics – new language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve these new middle school (6-8) core literature titles for English Language Arts instruction?
INFORMATION:
The Conejo Valley Unified School District (CVUSD) implements the selection and adoption of instructional materials, specifically for grades K-8, in accordance with Board Policy and Administrative Regulation 6161.1. CVUSD considers the California Department of Education’s Recommended Literature List. However, the California Department of Education notes “The Recommended Literature List is intended as a tool to assist districts as they select literature, but the list only recommends titles. Ultimately, it is the responsibility of the District to select literature according to the selection policies that are in place.”
CVUSD English teachers reviewed these proposed titles. The CVUSD English/Language Arts Articulation Committee has given considerable thought to the merit of these titles placed on the core literature list. This discussion and review also takes place in the Secondary Curriculum Advisory Council meeting. The titles listed below were chosen to move forward for Board approval. These novels will support and strengthen the core curriculum and broaden students’ knowledge and skills.
|
Title |
Author |
ISBN |
Grade |
|
The Crossover |
Kwame Alexander |
978-0544107717 |
6 |
|
Refugee |
Alan Grantz |
978-0545880831 |
8 |
|
Great Expectations |
Charles Dickens |
978-1503275188 |
8 |
|
Fahrenheit 451 |
Ray Bradbury |
978-1451673319 |
8 |
CVUSD Core Literature Adoption Process web page - http://www.conejousd.org/Departments/Instructional-Services/Core-Literature-Adoption-Process
As part of the District's Core Literature adoption process, staff hosted two preview events that provided parents and community members the opportunity to view the titles and ask questions of available staff. These events were hosted on Thursday, August 22, 2019 and Tuesday, August 27, 2019 with 12 parents in attendance, two and 10 respectively.
SYNOPSIS:
The Crossover:
Twelve-year-old twins Josh and Jordan (JB) are a well-oiled machine on the basketball court. But then JB gets a girlfriend, and before Josh knows it, things start to change. This verse novel has massive appeal for reluctant readers.
Refugee:
Josef is a Jewish boy living in 1930s Nazi Germany. Isabel is a Cuban girl in 1994. Mahmoud is a Syrian boy in 2015. All three characters go on harrowing journeys in search of refuge. All will face unimaginable dangers -- from drownings to bombings to betrayals. But there is always the hope of tomorrow. And although Josef, Isabel, and Mahmoud are separated by continents and decades, shocking connections will tie their stories together in the end. This action-packed novel tackles topics both timely and timeless: courage, survival, and the quest for home.
Great Expectations:
Pip, an orphan in Victorian England, is plucked from a life of poverty and informed that he is to be educated and reared as a gentleman. A critical introduction, a chronology, and bibliographical references are included in this 1998 edition.
Fahrenheit 451:
An official in a future fascist state who burns books finds out that they are a vital part of a culture he never knew. He clandestinely pursues reading, until he is betrayed. As more and more scientific discoveries are made, this book lends itself to relevant discussions about the importance of freedom of thought or open science investigation and the role of censorship in today's society.
FISCAL IMPACT:
Funds ($20,000) allocated in the LCAP, Goal 1.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kenny Loo
Director, Middle Schools and Professional Learning
On behalf of,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:KL:cf
ISSUE:
Shall the Board of Education create a Board Ad-Hoc Committee to write a censure resolution regarding Board Member Fitzgerald's conduct as reported by community members?
ISSUE:
Shall the Board of Education create a Board Ad-Hoc Committee to write a censure resolution regarding Board Member Goldberg's conduct as reported by a community member?
Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:
Adult Education update (Sept 2019)
Other Topics:
FUTURE BOARD MEETINGS
SEPTEMBER 17, 2019
4:00 p.m. Budget Work Session
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks
For a copy of this agenda and additional information, please visit the CVUSD website.
Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 201. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.