(On Closed Session agenda items only)
Student #10-18/19 SA
Student #11-18/19 SA
(Closed Session item only)
(Closed Session item only)
(Closed Session item only)
Reports from Student Reporters - 2018/2019:
Century Academy: Nick Capobianco
Conejo Valley High School: Lucy Sussman
Newbury Park High School: Thomas Kitchell
Thousand Oaks High School: Haylee Dahlgren
Westlake High School: Scott Pugh
Student Reporters - 2019/2020:
Century Academy: Shelby Shea
Conejo Valley High School: Lucy Sussman
Newbury Park High School: Paige Hajiloo
Thousand Oaks High School: Kiara Benioff
Westlake High School: Kyle Huemme
The Greater Conejo Valley Chamber of Commerce has partnered monthly each year with the Conejo Valley Unified School District since 1991 to honor one teacher who engages and supports all students in learning by demonstrating high professional standards, engaging with families and the community, and opening doors by recognizing the diverse needs of all learners.
The Teacher of the Month recognition enters each teacher honored during the school year as a nominee for the 2018-2019 Greater Conejo Valley Chamber of Commerce CVUSD Teacher of the Year, as well as for the Ventura County Teacher of the Year.
The 2018-2019 Greater Conejo Valley Chamber of Commerce CVUSD Teacher of the Year award will be presented by the Greater Conejo Valley Chamber of Commerce and Conejo Valley Unified School District administration.
In recognition of the Classified School Employee Week, the District recognizes outstanding classified employees through an open, District-wide nomination process. Nominations were accepted from April 9 through May 6, 2019, with the intent to recognize those with outstanding contributions above and beyond the call of duty; superior efficiency and productivity in the course of work – initiative taken to learn new technologies, improve work processes and/or excellence in customer service; actions taken with direct impact on and benefit to one’s respective school site, department, division and/or the District, in general. Additional criteria was used pertaining to employment status (non-supervisory and holding a regular classified service position) and a minimum of three (3) years in classified service.
Staff recommend awarding Board recognition for outstanding classified service to the following classified employees:
The Outstanding Achievement awards will be presented by Jeanne Valentine, Assistant Superintendent, Human Resources and Marina Mihalevsky, Director, Classified Human Resources.
Conejo Council PTA (CCPTA), Rocky Capobianco, President
District English Language Advisory Committee (DELAC), Alma G. Molina Valenciana, President
Oral Public Comments
The Board welcomes public comments. To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda. To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda. Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting. Public comments are limited to three minutes per speaker. If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Participants engaging in disorderly conduct may be ordered to leave the meeting. Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary. Board members will review these forms after the meeting. The information on these cards will be become a part of the public record.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
The Board of Education will consider the following:
The proposed regular Board meeting dates for the 2019-2020 school year, including a change of the Board meeting days to the first and third Wednesdays of each month:
| 2019-2020 Board Meeting Dates |
|
| 8/21/2019 | 2/5/2020 |
| 9/4/2019 | 2/19/2020 |
| 9/18/2019 | 3/4/2020 |
| 10/2/2019 | 3/18/2020 |
| 10/16/2019 | 4/1/2020 |
| 11/6/2019 | 4/22/2020* |
| 11/20/2019 | 5/6/2020 |
| 12/4/2019 | 5/20/2020 |
| 12/18/2019 | 6/10/2020* |
| 1/8/2020* | 6/24/2020* |
| 1/22/2020* | |
* = Off-cycle Board meeting dates due to holidays or non-school days.
The new schedule will change the Board meeting days from the first and third Tuesday of each month to the first and third Wednesday of each month, beginning with Closed Session at 5:00 p.m.; Open Session at 6:00 p.m. Any exceptions will be agreed upon by the Board of Education and will be posted on the Board's page on the District's website.
ISSUE:
Should the Board of Education approve Board Bylaw 9260 - Legal Protection, as submitted?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
This bylaw was globally adopted by the Board of Education on July 1, 2008. The Board discussed incorporating changes to this bylaw, based on CSBA's GAMUT update from July 1, 2003, during the Board meeting on March 13, 2018. A note has been added back into this bylaw from the original GAMUT language to clarify the determination of the Board's personal liability.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board of Education approve the proposed list of warrants (tabled from the May 21 meeting)?
INFORMATION:
The warrant summary includes warrants for the period of April 1, 2019, through April 30, 2019 that was tabled at the May 21st Board of Education meeting. Expenditures outlined in the attachments are in accordance with the 2018/2019 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.
FISCAL IMPACT
Health & Welfare Fund: $1,206,135.34
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
on behalf of
Victor P. Hayek
Deputy Superintendent, Business Services
MWM:VPH:ST:mo
These items are considered routine and will be approved in one action without discussion.
If Board members request that an item be removed from Consent or a citizen wishes to speak
to an item, the item will be considered under Action Items.
Approval of the Minutes:
ISSUE:
Should the Board of Education approve the adoption of Board Bylaw 9012 - Board Member Electronic Communications, as submitted?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
This bylaw was reviewed by the Board of Education at their meeting on February 6, 2018. The Board will be adopting this bylaw based on the version provided with CSBA's GAMUT update from May 1. 2017.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Order #: No items.
B. New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists
Order #: R18-253 - R18-266
2. Certificated Service - Exempt:
A. New Employment / Assignment Change / Change in Status: Exempt Specialists
Order #: No items.
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Order #: No items.
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C18-857 - C18-871
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C18-872 - C18-879
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E18-1194 - E18-1198
B. Campus Supervisor, Proctor, Specialist, Student Helper, Others
Orders #: E18-1199 - E18-1259
ISSUE:
Should the Board of Education approve the Declaration of Need for Fully Qualified Educators for the 2019-2020 school year?
INFORMATION:
Emergency permits (previously called emergency credentials) are issued at the request of a school district, county office of education, or state agency when no credentialed person is available for a position or when those available do not meet the specified employment requirements for the position. Emergency permits are generally requested to provide credential candidates with additional time to complete credential requirements. The Conejo Valley Unified School District utilizes few emergency permits for its teaching staff.
Pursuant to regulations adopted by the California Commission on Teacher Credentialing, school districts are required to estimate the number of emergency permits needed for the school year prior to applying for any emergency permits for school personnel. The estimate must be submitted as a Declaration of Need for Fully Qualified Educators to the State of California Commission on Teacher Credentialing.
The Assistant Superintendent, Human Resources, has evaluated the current need for teachers with emergency permits in 2019-2020 and included an estimate of additional needs which may arise during the school year based upon past experience. At this time, the District estimates minimal need for teachers with emergency permits.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
ISSUE:
Should the Board of Education approve a Stipulated Agreement for student #10-18/19 SA who was recommended for expulsion commencing on May 6, 2019?
INFORMATION:
On or about April 26, 2019, a student violated the following Education Code:
E.C. 48900(c) Unlawfully possessed, used, sold, or otherwise furnished, or been under the influence of, a controlled substance listed in Chapter 2 (commencing with Section 11053) of Division 10 of the Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind.
E.C. 48900(j) Unlawfully possessed or unlawfully offered, arranged, or negotiated to sell drug paraphernalia, as defined in Section 11014.5 of the Health and Safety Code.
A meeting was held with the Student and Parent on May 3, 2019, to discuss the recommendation and interim educational alternatives. A Stipulated Agreement was entered into with the Parent and Student.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Presented by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve a Stipulated Agreement for student #11-18/19 SA who was recommended for expulsion commencing on May 10, 2019?
INFORMATION:
On or about April 26, 2019, a student violated the following Education Code:
E.C. 48900.7 Suspension – Terroristic Threats
(a) In addition to the reasons specified in Sections 48900, 48900.2, 48900.3m and 48900.4, a pupil may be suspended from school or recommended for expulsion if the superintendent or the principal of the school in which the pupil is enrolled determines that the pupil has made terroristic threats against school officials or school property, or both.
(b) For the purposes of this section. “terroristic threat” shall include any statement, whether written or oral, by a person who willfully threatens to commit a crime which will result in death, great bodily injury to another person, or property damage in excess of one thousand dollars ($1,000), with the specific intent that the statement is to be taken as a threat, even if there is no intent of actually carrying it out, which, on its face and under the circumstances in which it is made, is so unequivocal, unconditional, immediate, and specific as to convey to the person threatened, a gravity of purpose and an immediate prospect of execution of the threat, and thereby causes that person reasonably to be in sustained fear for his or her own safety or for his or her immediate family’s safety, or for the protection of school district property, or the personal property of the person threatened or his or her immediate family.
A meeting was held with the Student and Parent on May 9, 2019, to discuss the recommendation and interim educational alternatives. A Stipulated Agreement was entered into with the Parent and Student.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Presented by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve a contract with Fireworks & Stage FX America?
INFORMATION:
Fireworks & Stage FX America will provide the half time fireworks shows for each of the high schools' Homecoming 2019 football games. The fireworks at the Homecoming halftime shows are a long-standing tradition throughout CVUSD.
FISCAL IMPACT:
$12,000.00 total, $4,000.00 per site, to be paid for by each school site's ASB funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve a contract with WestEd?
INFORMATION:
This contract for professional learning services with the WestEd "K-12 Alliance" supports the curriculum development of Ladera STARS Academy. This is the second year of professional learning services that began in the 2017-2018 school year. Services began and will end in September 2019. Services include eight days of professional learning services provided in four 2-day sessions. This professional learning includes:
FISCAL IMPACT:
Not to exceed $25,613 from district general funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Sonia Wilson
Director, Elementary Schools
and
Kenny Loo
Director, Middle Schools and Professional Learning
On behalf of
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:SW/KL:cf
ISSUE:
Should the Board of Education approval a contract with Novak Educational Consulting, Inc.?
INFORMATION:
Dr. Katie Novak of Novak Educational Consulting will be coming to speak with all certificated CVUSD staff on August 19, 2019, for the District's pupil-free professional learning day. Dr. Novak will present separately to elementary teachers, secondary teachers, and K-12 principals, on the core elements of Universal Design for Learning (UDL). This presentation will be followed by grade-level or content specific breakout sessions for certificated staff to build understanding of UDL within their specific teaching roles. Dr. Novak is widely recognized across the nation as an expert speaker, author, and leader in UDL.
FISCAL IMPACT:
$7,000 to be paid with District Title II funds for professional learning.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kenny Loo
Director, Middle School and Professional Learning
On behalf of
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:KL:cf
ISSUE:
Should the Board of Education approve the APEX Learning Agreement for Conejo Valley Unified School District for the period of July 1, 2019, to June 30, 2020?
INFORMATION:
APEX Learning provides e-Learning solutions for education. It offers many online course options to assist in the balance of classroom and virtual learning. The digital curriculum offers an active learning experience that engages all students in rigorous course work to prepare them for college and the workforce.
The cost to the District includes all materials and training that is needed to continue this program in our District high schools.
FISCAL IMPACT:
$66,200.00 will be paid by Instruction and Intervention funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the Naviance agreement for the 2019/2020 school year?
INFORMATION:
Naviance is a comprehensive college and career readiness platform that enables self-discovery, career exploration, academic planning, and college preparation for students. Naviance assists students in exploring their interest and strengths. It develops a course of study that matches their long-term goals with an actionable plan. The continuation of the Naviance Subscriptions will benefit our high school students by continuing to provide them with direction and planning for their future according to their interests and goals.
FISCAL IMPACT:
$54,726.80 to be paid by District funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the TurnItIn.com agreement for Conejo Valley High School, Century Academy, Newbury Park High School, Thousand Oaks High School and Westlake High School?
INFORMATION:
TurnItIn.com is used by Conejo Valley High School, Century Academy, Newbury Park High School, Thousand Oaks High School and Westlake High School as a platform for our students and teachers to collaborate on assignments.
Turnitin.com is a web-based writing assessment toolkit which allows instructors to provide feedback to students through markup tools, rubrics, proofing tools and originality reports to detect plagiarism. Turnitin also provides peer review options. Districts and school sites purchase licenses to use the softtware as a service (SaaS) website, which checks submitted documents against its database and the content of other websites with the aim of identifying plagiarism. Results can identify similarities with existing sources, and can also be used in formative assessment to help students learn to avoid plagiarism and improve their writing.
Conejo Valley High School, Century Academy, Newbury Park High School, Thousand Oaks High School and Westlake High School have all been using this platform and would like to continue using it, as it has given students a new way of completing assignments and communicating with their teachers.
FISCAL IMPACT:
$25,923.50 will be paid for by District funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the contracts listed below?
INFORMATION:
Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.” Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate Board agenda item.
|
Company |
Activity |
School |
Amount |
LCAP Goal |
|
Uncle Chris’ Italian Ice |
Mobile Food Vendor |
CYP |
450.00 |
4 |
|
Mister Softee |
Ice Cream Services |
CON-OPN |
0.00 |
1 |
|
Boys and Girls Club |
Lunchtime Club |
LAD |
300.00 |
4 |
|
Secural Security Corp |
Graduation security |
NPH |
3,957.00 |
1 |
|
Craig Newton |
Musical Show |
UNV |
300.00 |
N/A |
FISCAL IMPACT:
Schools will pay for these activities with site funds and/or PTA/PFA funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the Career-Applied Technology Carl Perkins Education Grant for 2019/2020?
INFORMATION:
The purpose of the Carl D. Perkins Vocational and Technical Education Act of 1998, P.L. 105-332, is to assist local education agencies in conducting applied technology education programs/services. These programs are directly related to the preparation of students for employment or advanced training in vocational fields upon graduation and are conducted at the high school level through the Career-Applied Technology Education Department, as well as the
Title I, Part C, Section 131 - Secondary Education - $98,520.00
Approval of the 2019/2020 application will make available to the CVUSD $98,520.00 to expand, improve and create career-applied technology education programs for high school students.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education authorize the filing of the Spring Collection (Application for Funding) for programs funded through the 2019/2020 Consolidated Application and Reporting System (CARS)?
INFORMATION:
Each year in June, CVUSD must submit an application to the California Department of Education requesting federal funds for the subsequent school year. The signature of the Assistant Superintendent - Instructional Services, assures that the application is in accordance with federal and state laws and that the expenditures from these funding sources are to be used in compliance with Every Student Succeeds Act (ESSA) and associated regulations. Federal guidelines also permit local non-profit private schools to participate with the Local Educational Agencies (LEA’s) in federal programs. Participating eligible schools and allocations are also included in the Spring Collection.
The district is anticipating the following estimated funding entitlements for the 2019/2020 school year. The amounts below reflect allocation projections.
Federal Funds: Title I, Part A: Basic Grant $1,500,000
Title II, Part A: Teacher & Principal Training 300,000
Title III, Part A: Program for LEP Students 191,000
Title III, Part A: Immigrant 32,000
Title IV, Part A: Student Support and
Academic Enrichment 107,000
Total Consolidated Funding $2,130,000
State Categorical Program Discretion
With the passing of AB 97, the following programs are no longer funded through state categorical programs. Funding for these programs is at the discretion of LEA’s and may be supported through the Local Control Funding Formula.
• Class Size Reduction - Kindergarten through Third Grade
• Pupil Transportation - Home-to-School and Special Education
• School Safety and Violence Prevention
• Targeted Instructional Improvement Block Grant
• Peer Assistance & Review (PAR)
• Middle and High School Supplemental School Counseling
It is necessary to apply for funding each year to continue to receive federal funds intended to supplement the educational programs within the Conejo Valley Unified School District. Title I funds directly support five Conejo Valley Unified School District elementary schools that meet the Title I funding criteria. Title I earmarks funds to improve basic programs and ensure economically and socially disadvantaged students receive equal opportunity for access to a quality education. Examples of actions and services eligible for Title I funding include:
FISCAL IMPACT:
N/A
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the College and Career Access Pathways Partnership Agreement?
INFORMATION:
The College and Career Access Pathways Partnership Agreement (CCAP) is between Ventura County Community College District/Moorpark College and the Conejo Valley Unified School District. Assembly Bill 288 authorizes the governing board of a community college district to enter into a College and Career Access Pathways partnership with the governing board of a school district, for the purpose of offering or expanding dual enrollment opportunities for students who may not already be college bound or who are under-represented in higher education.
The goal is to develop seamless pathways from high school to community college for career technical education, prepare for transfer, improve high school graduation rates, and help high school students achieve college and career readiness.
This agreement will allow Conejo Valley Unified School District high school students to enroll in up to fifteen units per term with Moorpark College.
The term of this CCAP agreement shall run for three years, beginning on July 1, 2019, and ending on June 30, 2022.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the new bell schedule with continuing Common Planning Time (CPT) at Newbury Park High School for the 2019-2020 school year?
INFORMATION:
The Newbury Park High School faculty and staff would like to increase the number of collaborative meeting opportunities for Professional Learning Communities (PLCs) throughout the school year. Currently, we have 13 late start days throughout the school year. Our minimum day schedule would allow us to run 32 early dismissals throughout the year on Wednesdays.
Over the past couple of years, the late start days have been used by the NPHS departments to develop strategies and techniques to enhance the learning of all students while creating consistent instructional strategies. During the school's October 2017-18 mid-cycle review from the WASC visiting committee, an action item was identified for continual improvement for the site to continue to create, increase, and utilize common assessments and data analysis to improve instruction.
As part of the identified area for growth, NPHS staff and administrators have attended multiple professional development training days focusing on the Professional Learning Community process and the development of course-specific teams within each department, as well as the guiding principles that make an effective professional learning community. Solution Tree, a world-renowned company, has been working closely with the NPHS staff for the past two years. The goal is to bring Solution Tree back again to continue the professional development focus at NPHS.
One of the main, and consistent, responses from the staff at these professional development days was that we need more time to work together to achieve all the things we want to accomplish. We are confident that the more consistent weekly CPT will assist in this effort, while still allowing our teachers and staff to address the learning needs of all students, including our targeted student groups. The focus of each department is to establish the following objectives:
All stakeholder groups have been involved in the process of approving this proposal:
Faculty – The proposal received 76% approval from teachers as reported from the written ballot created in conjunction with local UACT leadership.
District Leadership – The proposal and its results were shared with District Office leadership and discussed at the Executive Cabinet level.
Parents – The proposal was shared at many parent meetings including Principal’s Coffee, School Site Council (SSC), and Parent Faculty Association (PFA) meetings. There is a parent information meeting also scheduled for Monday, May 6, at 6:00 p.m. in the school library.
Students – The proposal was shared with students during multiple meetings at PFA and SSC.
The new schedule will increase NPHS’ yearly instructional minutes from 64,860 minutes for all grades to 65,165 minutes without changing the teacher work day. The previous collaboration schedule allowed for 13 collaboration opportunities while keeping NPHS only 60 minutes above the required 64,800 instructional minutes required by the state of California. The proposed schedule allows for 2.5 times more collaboration opportunities (32 total) while increasing the amount of instruction above the state threshold to 365 minutes.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the new bell schedule with continuing Common Planning Time (CPT) at Thousand Oaks High School for the 2019-2020 school year?
INFORMATION:
The Thousand Oaks High School faculty and staff proposes to increase the number of Common Planning Time minutes each week, move 1st period after CPT time, and start each non-CPT day later than the current schedule. The school would like to implement this new schedule in the fall of 2019.
There are several important reasons why we are requesting the new schedule.
First, having embedded weekly, dedicated faculty time will provide the school the necessary time and structure to have ongoing conversations about teaching and learning. Our current schedule is not conducive to ongoing improvement efforts. Further, a shift to the proposed schedule was noted in the last WASC visit in 2017 as an area of growth for the school. It was recommended by the visiting committee that our school needed time to focus on developing common assessments, analyzing student performance data and developing systems to help struggling students.
Second, the proposed schedule supports our school’s effort to meet the social-emotional-mental wellness of our students. Those efforts are aligned with CVUSD’s fourth LCAP goal. The later start time on Monday, Tuesday, Thursday and Friday allows our students to get a bit more sleep each day. Granted it is not much, but in a 2016 review of 38 separate studies conducted by the American Pediatric Association, they found that “Most of the studies saw a significant increase in sleep duration even with relatively small delays in start times.” The even later start day on Wednesday would serve as a mid-week recharge for all students. That same study indicates that later start times will lead to “improve(d) academic performance, reduce engagement in risk behaviors, and improve(d) health.”
All stakeholder groups have been involved in the process of approving this proposal:
Faculty – The proposal received 91% approval from teachers as reported from the written ballot created by UACT representatives.
District Leadership – The proposal and its results were shared with District Office leadership and discussed at the Executive Cabinet level.
Parents – The proposal was shared at a parent meeting on May 14, 2019, at a PTSA meeting, and with School Site Council. In a survey of parents (conducted the week of May 13-17), 86.2% of 377 respondents were supportive of the change.
Students – Students were surveyed on Monday, May 13, 2019. 775 9-11th grade students responded and 84.4% of them supported the change.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the proposed high school and middle school Spanish language instructional materials for grades 8-12?
INFORMATION:
The Spanish Language Adoption Committee consists of teachers and administrators representing all high schools and middle schools, grades 8-12. All participating teachers have thoroughly examined, utilized, and evaluated the textbooks and all related resources under consideration. Attached is a list of teachers that piloted the textbooks.
Criteria was created and discussed at the World Language Articulation meetings during the 2017/2018 school year. Department chairs collaborated and discussed the five textbook options with their respective teams to determine which textbooks the Spanish language teachers agreed to pilot. The following textbook options were considered by teachers: Exploremos (Cenage), Auténtico (Pearson), ¡Avancemos! (Houghton Mifflin), ¡Qué Chévere (EMC), and ¡Asi se dice!(McGraw Hill). Ultimately, the committee narrowed their choices to two pilot textbooks, Auténtico (Pearson) and ¡Asi se dice!(McGraw Hill). Once the two textbooks were chosen, the teachers received training on each textbook, reviewed the pros and cons of each textbook as a committee, and created a discussion board for teachers to collaborate and provide input on both piloted textbooks. An additional survey was sent out to the participating teachers to determine which textbook they would like to adopt. The entire process for this piloting and adoption was completed in April 2019.
With approval of the high school and middle school Spanish Language Adoption Committee recommendation, the Board of Education will certify the adoption of the Spanish language textbooks for grades 8-12. In addition, it will render previous Spanish language materials grades 8-12 obsolete.
The Spanish Language Adoption Committee has given serious attention to the selection of the adopted instructional materials.
Instructional Services Administrators will be available on May 29, 2019, from 5:00 pm to 8:00 pm in the Board Room for the public to review the materials.
FISCAL IMPACT:
$258,962.43 proposed cost to be paid for by textbook funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer
Director, High Schools and Assessment
On behalf of
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve an agreement with Hemet Unified School District for on-call/as-needed transportation services?
INFORMATION:
Hemet Unified School District provides the District, mostly Westlake High School (WHS) Choral group, with an experienced and mountain-ready transportation service for their retreats.
FISCAL IMPACT:
General Fund: approximately $11,000
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Janet Boland
Transportation Specialist
On behalf of
Victor P. Hayek
Deputy Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?
INFORMATION:
The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and has been inspected by District staff, as follows:
|
Site |
Contract Date |
Type* |
Project Description - Major Project # |
Purchase Order Number |
Contract Amount – Funding Source |
Contractor |
|
|
Thousand Oaks HS |
February 4, 2019 |
MMR |
Interior Renovations MP18/19-550-TOH |
B19-01846 |
$24,942 MI |
Ardalan Construction Co. Inc. |
|
|
Thousand Oaks HS |
January 18, 2019 |
MMR |
Library Furniture MP18/19-57-TOH |
B19-01829 |
$68,803.27 MI |
Yamada Enterprises |
|
|
Aspen ES |
March 25, 2019 |
MMR |
Beams MP18/19-570-ASP |
B19-01919 |
$15,900 MI |
Michael Kiwitt DBA Kiwitts General Building |
|
|
Glenwood ES |
March 11, 2019 |
SS |
Fencing MP18/19-30-GLN |
B19-01896 |
$16,346 MI |
Magnum Fence and Security, Inc. |
|
|
Glenwood ES |
December 5, 2018 |
MMR |
Landscape Beautification MP18/19-30-GLN |
B19-01727 |
$390,000 MI |
FS Contractors, Inc. |
|
|
*ITNI: Instructional Technology and Network Infrastructure – MMR: Modernization, Maintenance and Repairs – SMCL: Science, Mathematics Career Preparation Lab – SS: Safety & Security |
|||||||
FISCAL IMPACT:
Bond Measure I: $515,991.27
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
On behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve the over $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of May 15, 2019, through May 28, 2019, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.
FISCAL IMPACT:
General Fund: $46,434.44
Bond Measure I: $195,043.78
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jon Aasted
Director, Purchasing
On behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:JA:ls
ISSUE:
Should the Board of Education approve the disposal of surplus and obsolete equipment?
INFORMATION:
The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jon Aasted
Director, Purchasing
On behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:JA:lb
ISSUE:
Should the Board of Education of the Conejo Valley Unified School District approve the 2019/2020 Local Control and Accountability Plan, inclusive of the Budget Overview for Parents and the Federal Addendum, as submitted?
INFORMATION:
In June 2013, the California Legislature enacted the Local Control Funding Formula (LCFF), the first major revision to the State's education funding formula in over 40 years. As a component of the LCFF legislation, the Legislature required that all school districts develop a Local Control Accountability Plan (LCAP). The LCAP is intended to be a strategic planning document detailing the school district's planned goals, actions and expenditures to improve student outcomes and performance. It is to be developed with extensive input and feedback from the stakeholder groups in the school district and community.
A draft LCAP must be presented for a public hearing prior to the adoption of the annual school district budget, and must be approved by the local Board of Education (Board) at the same meeting at which the annual budget is approved. The LCAP must be written and presented to stakeholders and the Board of Education utilizing a template and format created by the California Department of Education. The LCAP must address all of the State's education priorities, including Conditions of Learning, Pupil Outcomes and Engagement.
This past school year, District administrative staff met with each school principal to discuss their site’s student performance data and Single Plan for Student Achievement in an effort to attain alignment to our District’s LCAP. Also, the LCAP was discussed with the District Advisory Council (DAC) as it relates to student and parent engagement, LCAP goals, LCAP actions and services. The Assistant Superintendent of Instructional Services provided an LCAP update during the May DAC meeting.
As part of the ongoing process, LCAP presentations and updates were made available to the School Board on a monthly basis. Finally, the Assistant Superintendent of Instructional Services previewed a proposed Fiscal Year (FY) 2019 LCAP update on May 21, 2019.
As noted with the LCAP proposed updates given to the Board on May 21, 2019, a public hearing will be held for community input on June 4, 2019. Concurrently, the proposed budget will also be presented for information and public participation. A copy of the full 2019/2020 LCAP draft is currently posted on the District's website www.conejousd.org and is available for review upon request. Board action adopting the 2019/2020 LCAP and budget will occur on June 18, 2019.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
The Board of Education will hold a public hearing on the proposed 2019-20 District budget.
INFORMATION:
The Education Code requires that the Board of Education adopt a budget no later than June 30 for the next fiscal year. Notice of a public hearing must be duly published and posted in accordance with District procedures.
The Proposed Budget is available in the District Offices and on the Board of Education meeting agenda which is available on the District website at www.conejousd.org. The 2019-2020 Budget is based upon revenue projections reflecting the information received from the Governor’s proposed 2019-2020 budget, and the Governor’s May revise budget adjustments.
FISCAL IMPACT:
Estimated General Fund Revenues: $188,311,667
Projected General Fund Expenses: $195,172,440
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
on behalf of
Victor P. Hayek, Ed.D
Deputy Superintendent, Business Services
MWM:VPH:ST:mo
ISSUE:
The Board of Education will hold a public hearing to receive comment on the proposed 2019-20 EPA spending plan.
INFORMATION:
Proposition 30, The Schools and Local Public Safety Protection Act of 2012, approved by the voters on November 6, 2012, temporarily increased the state's sales tax rate for all taxpayers and the personal income tax rates for upper-income taxpayers. A portion of the new revenues are to be used to increase school funding, with the remainder helping to balance the state budget.
The new revenues generated from Proposition 30 are deposited into a newly created state account called the Education Protection Account (EPA). School districts, county offices of education, and charter schools (LEAs) will receive funds from the EPA based on their proportionate share of the statewide revenue limit amount, which includes charter school general purpose funding. A corresponding reduction is made to an LEA’s revenue limit or charter school general purpose state aid equal to the amount of their EPA entitlement.
Proposition 30 specifies that LEAs may not use EPA funds for salaries or benefits of administrators or any other administrative costs. The CDE has interpreted that administrative costs, as used in Proposition 30, mean anything defined as administration in the California School Accounting Manual. Administrative costs include general administration, school administration, and instructional administration:
The language of Proposition 30 requires that each LEA " . . . shall have sole authority to determine how the moneys received from the Education Protection Account are spent in the school or schools within its jurisdiction, provided, however, that the appropriate governing board or body shall make these spending determinations in open session of a public meeting of the governing board or body and shall not use any of the funds from the Education Protection Account for salaries or benefits of administrators or any other administrative costs."
Proposition 30 requires all districts, counties, and charter schools to report on their websites an accounting of how much money was received from the EPA and how that money was spent.
FISCAL IMPACT:
$3,553,468 allocated to certificated salaries
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
on behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mo
ISSUE:
Should the Board of Education approve this new middle school (6-8) core literature title for English Language Arts instruction?
INFORMATION:
The Conejo Valley Unified School District (CVUSD) implements the selection and adoption of instructional materials, specifically for grades K-8, in accordance with Board Policy and Administrative Regulation 6161.1. CVUSD considers the California Department of Education’s Recommended Literature List. However, the California Department of Education notes “The Recommended Literature List is intended as a tool to assist districts as they select literature, but the list only recommends titles. Ultimately, it is the responsibility of the district to select literature according to the selection policies that are in place.”
CVUSD English teachers thoroughly reviewed this proposed title. The CVUSD English/Language Arts Articulation Committee has given considerable thought to the merit of the title placed on the core literature list. This discussion and review also takes place in the Secondary Curriculum Advisory Council meeting. The title listed below was chosen to move forward for Board approval. This novel will support and strengthen the core curriculum and broaden students’ knowledge and skills.
|
Title |
Author |
ISBN |
Grade |
|
The Crossover |
Kwame Alexander |
978-0544107717 |
6 |
SYNOPSIS:
The Crossover:
Twelve-year-old twins Josh and Jordan (JB) are a well-oiled machine on the basketball court. But then JB gets a girlfriend, and before Josh knows it, things start to change. This verse novel has massive appeal for reluctant readers.
FISCAL IMPACT:
School site funds will be used to purchase books.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kenny Loo
Director, Middle Schools and Professional Learning
On behalf of
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:KL:cf
The three attached Board Policies/Administrative Regulations are all related to the topic of dual enrollment and are addressed separately in each attached Board report, along with the proposed amendments. The Board of Education has requested that these policies be discussed and clarified.
BP 6146.1 - High School Graduation Requirements - will address concurrent enrollment and exemption for eligible immigrant students from established graduation requirements.
BP/AR 6146.11 - Alternative Credits Toward Graduation - will address principal discretion to reduce the number of classes in a day to allow pursuit of dual/concurrent enrollment in a community college.
AR 6146.12 - High School Credit for Concurrent Enrollment in High School and College Classes - will address the District and the site administration's ability to inform students of the opportunity to dual enroll.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:
Other Topics:
FUTURE BOARD MEETINGS
JUNE 18, 2019
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks
For a copy of this agenda and additional information, please visit the CVUSD website.
Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 201. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.