(On Closed Session items only)

(Closed Session item only)

(Closed Session item only)

Oral Public Comments

The Board welcomes public comments.  To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda.  To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda.  Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting.  Public comments are limited to three minutes per speaker.  If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Participants engaging in disorderly conduct may be ordered to leave the meeting.  Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

Written Public Comments

If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary.  Board members will review these forms after the meeting.  The information on these cards will be become a part of the public record.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

ISSUE:

Recap the last Board of Education meeting regarding the permanent placement of Century Academy and the Special Education Department and create two defined District office spaces: (1) Educational Related (Janss Rd.) and (2) Operational Related (Rancho Conejo Blvd./Mitchell Road).

INFORMATION:

In the Spring of 2019, mold was found in certain areas of the Century Academy and Independent Study area on the Waverly Campus. Immediate action was taken by the administration. Century Academy and Independent Study were temporarily re-located to the Horizon Hills Campus. The mold remediation is now complete, however, the lack of DSA certification when the portable classrooms were installed many years ago forces the District to find a new placement of Century Academy. There is space available for Century Academy to remain at Horizon Hills, however, Independent Study, which is currently meeting in the multipurpose room, will be relocated to Conejo Valley High School and the Breakthrough Program will be placed at the District Office on Janss Rd.  

In order to provide adequate room for Century Academy at Horizon Hills, the Special Education Department will need to vacate the space that they occupy in the front pod. The best place for Special Education services would be at the District Office on Janss Road near Student Support Services leadership and the Instruction Department for the following reasons; (1) communicates to parents, students and the school district community our belief that Special Education is not separate but rather integrated and included, (2) increases daily opportunities for dialogue between and among District departments, particularly Instruction, on behalf of all students, and (3) provides proximity to District leadership that is essential for bringing Special Education services and the people who provide them into all important conversations.

While Special Education comes to Janss Road to occupy spaces currently used by Fiscal Services and Human Resources, those departments would move to Mitchell Road.  Additionally, Child Nutrition Services and Transportation would also move to the Newbury Park facility.  This type of organization presents advantages; (1) coordination between Fiscal Services and Human Resources, (2) coordination between Fiscal Services and Purchasing (accounts payable/accounts receivable), (3) coordination between Child Nutrition Services, Transportation, and Fiscal Services, (4) coordination between Human Resources and Risk Management, and (5) general collaboration between all the operational departments of the District. 

These moves provide permanent placement for Century Academy at Horizon Hills, places the whole Student Support Services Department and Instructional Services Department on the same campus at Janss Rd., effectively uses available/unused space at 667 Rancho Conejo Drive and 750 Mitchell Rd., and is a fiscally conservative approach to solving many ongoing facility questions/concerns within the Conejo Valley Unified School District.  

The Dual Centers will consist of the CVUSD Educational Center at Janss Rd. and the CVUSD Operational Center at Rancho Conejo Blvd. and Mitchell Rd.

• Keep Century Academy at Horizon Hills Campus (Measure I upgrade TBD)
• Move Special Education to 1400 E. Janss Rd.
• Move the Breakthrough Program to 1400 E. Janss Rd.
• Move Independent Study to 1402 E. Janss Rd – Conejo Valley High School 
• Move Fiscal Services, Human Resources, Transportation, and Child Nutrition Departments to 750 Mitchell Rd.
• Move Maintenance Department to 667 Rancho Conejo Blvd.
• The construction/moving costs for Janss Rd., Mitchell Rd., and Rancho Conejo Blvd. is estimated $350k (funded by TOPASS)

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

ISSUE:

Should the Board of Education approve Board Bylaw 9010 - Public Statements, as submitted?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

This bylaw was globally adopted by the Board of Education on July 1, 2008. The Board discussed this bylaw during the Board meeting on March 6, 2018. There have been no changes to this bylaw since the Board discussion on March 6, 2018.

FISCAL IMPACT:

None

LEGEND:

Black/Bold – language from GAMUT

Black/Bold/Italics – language created by CVUSD staff

Red – notes provided for information only

Strikeouts – language recommended for removal

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

MWM:sf

ISSUE:

Should the Board of Education approve the amendment to Board Bylaw 9200 - Limits of Board Member Authority, as submitted?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

This bylaw was globally adopted by the Board of Education on July 1, 2008. During the Board meeting on March 22, 2018, the Board recommended the addition of updated language regarding Board members volunteering in the classrooms of their own children.  There have been no changes to this bylaw since the Board discussion on March 22, 2018.

FISCAL IMPACT:

None

LEGEND:

Black/Bold – language from GAMUT

Black/Bold/Italics – language created by CVUSD staff

Red – notes provided for information only

Strikeouts – language recommended for removal

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

MWM:sf

ISSUE:

Should the Board of Education approve Board Bylaw 9260 - Legal Protection, as submitted?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

This bylaw was globally adopted by the Board of Education on July 1, 2008. The Board discussed incorporating changes to this bylaw, based on CSBA's GAMUT update from July 1, 2003, during the Board meeting on March 13, 2018. There have been no changes to this bylaw since the Board discussion on March 13, 2018.

FISCAL IMPACT:

None

LEGEND:

Black/Bold – language from GAMUT

Black/Bold/Italics – language created by CVUSD staff

Red – notes provided for information only

Strikeouts – language recommended for removal

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

MWM:sf

1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #:  No items.

      B.  New Employment / Assignment Change / Change in Status:  Administrators, General/Special Education Teachers, School Psychologists

           Order #:  R18-244 - R18-252

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status:  Exempt Specialists

           Order #:  E18-086 - E18-087

3.  Classified Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #:  No items.

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C18-827 - C18-853

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C18-854 - C18-856

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #:  E18-1164 - E18-1174

      B.  Campus Safety Assistant, Proctor, Specialist, Student Helper, Others

           Orders #:  E18-1175 - E18-1193

ISSUE:

Should the Board of Education approve an agreement with California Lutheran University?

INFORMATION:

Conejo Valley Unified School District (CVUSD) is partnering with California Lutheran University to provide unpaid learning support to the students of Los Cerritos Middle School for supervised fieldwork internships. Intern candidates, under the direct supervision of CVUSD personnel, will obtain experience working with student populations that are diverse in terms of ethnicity, culture, language, socio-economics and special needs.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Jeanne Valentine

Assistant Superintendent, Human Resources
 

MWM:JV:sm

ISSUE:

Should the Board of Education formally receive the 2019-2020 Proposal for Successor Collective Bargaining Negotiations co-submitted by the Unified Association of Conejo Teachers (UACT) and the Conejo Valley Unified School District?

INFORMATION:

The term of the District's current Contract of Agreement with UACT is July 1, 2017, to June 30, 2020. As this is a year the contract is set to expire, the District and UACT request to open the entire contract.

FISCAL IMPACT:

To be determined.
 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Jeanne Valentine

Assistant Superintendent, Human Resources
 

MWM:JV:sm

ISSUE:

Should the Board of Education approve a contract for residential placement for Student #32-18/19?

INFORMATION:

Special Education classes and services for Student #32-18/19 cannot be met by the District and/or County at this time.  Therefore, in order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 4/02/2019, through 6/30/2019.  The total cost for this residential placement is $36,773.00, less reimbursement (from SELPA Mental Health Fund) of $30,240.00, and less District income of $1,377.10.  The total District cost is $5,155.90.

FISCAL IMPACT:

Special Education Fund:  $5,155.90

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Erika JohnsonDirector, Special Education

on behalf of 

Lisa A. MillerAssistant Superintendent, Student Support Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve the principals from the comprehensive high schools and their designees to be District representatives to the Marmonte League and California Interscholastic Federation (CIF)?

INFORMATION:

Board Policy 6145.2 states that the Superintendent or designee shall annually identify a representative to the local CIF league from each school that participates in CIF sports. The official representatives to the Marmonte League and CIF for the 2019/2020 school year are recommended as follows:

         Newbury Park High School            Steve Lepire, Principal

                                                           Michael Godfrey, Assistant Principal, Athletics

         Thousand Oaks High School          Eric Bergmann, Principal

                                                           Gary Walin, Assistant Principal, Athletics

         Westlake High School                   Jason Branham, Principal

                                                           Brad Katz, Assistant Principal, Athletics

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High Schools & Assessments

on behalf of

Luis Lichtl
Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education grant permission for the fifth grade students from EARTHS Magnet School to attend an overnight trip to Running Springs, California?

INFORMATION:

Three fifth grade teachers from EARTHS Magnet School, Ms. Yolanda Fitzgerald, Ms. Bobbi Ross-Neier and Ms. Ann-Marie Matter, request permission to take 96 students to Pali Institute Science Camp in Running Springs, California, from Wednesday, April 1, 2020, to Friday, April 3, 2020.  The students will miss three days of school.  During the 2019-2020 school year, the fifth grade students from EARTHS Magnet School will work in partnership with Santa Monica Mountains National Recreation Area Rangers on a monthly basis restoring selected plots of land while learning about plant and animal life, geology, experience multiple habitats and compare them in order to provide progressive learning experiences that extend far beyond the classroom walls.  The students will travel by charter bus 130 miles each way.  This trip will allow students to build on the skills learned both in the classroom and while working with the Santa Monica Mountains National Recreation Area Rangers. The students will be chaperoned by Ms. Fitzgerald, Ms. Ross-Neier, Ms. Matter and ample Pali Institute instructors and administrators to meet District requirements of no less than one (1) chaperone per ten (10) students.  All the Pali instructors and administrators have been fingerprinted and cleared to work with our students.  This trip is supported by fundraising, donations, and EARTHS PTA.  No student will be excluded from participation due to a lack of sufficient funds. 

FISCAL IMPACT:

$34,250.00 (price of camp and transportation) will be paid by parent donations and EARTHS PTA. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Sonia Wilson

Director, Elementary Education

on behalf of

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:SW:sh

ISSUE:

Should the Board of Education approve an overnight trip request for Newbury Park High School's ASG to attend the CADA/CASL Leadership Retreat in Santa Barbara, CA?

INFORMATION:

Ms. Kristen Skaff, Newbury Park High School certificated teacher and ASG advisor, requests permission to take 10 students to Santa Barbara, CA for the CADA/CASL Leadership Retreat. This trip will take place on Tuesday, July 23, 2019, through Friday, July 26, 2019. The students will not miss any days of school as this trip will occur during summer months. The students will travel via private vehicles to and from this camp. 

The CADA/CASL Leadership Retreat will support the growth of the ASG students through leadership building activities. The students will connect with other students from high schools all over the region and brainstorm ways to increase school spirit and support on their campus.

FISCAL IMPACT:

$5,570.00 will be paid by ASF Funds

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools and Assessment

on behalf of

Luis Lichtl
Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education approve an overnight trip request for Westlake High School’s Girls Tennis team to attend the Stanford University Invitational Tournament in Stanford, CA?

INFORMATION:

Mr. Ricardo Araiza, Westlake High School Assistant Principal of Attendance, and Mr. Scott Yasgoor, Varsity Coach, request permission to take 12 students to Stanford, CA for the Stanford University Invitational Tournament. The trip will take place on Thursday, September 5, 2019, through Saturday, September 7, 2019. The students will miss two days of school and will be required to obtain permission from their teachers prior to the trip. The students will travel via private vehicle and commercial airline to and from the tournament.  No students will be excluded from participation due to a lack of sufficient funds.

The Stanford University Invitational Tournament is attended by schools from all over California. The team will be able to compete at the highest level of tennis by attending this tournament. Attending this tournament is also a reward for a very successful season last year. 

FISCAL IMPACT:

$7,000.00 will be paid for by ASG and the booster club.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools and Assessment

on behalf of

Luis Lichtl
Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education approve an overnight trip request for Westlake High School’s Yearbook Committee to attend the Southern California Yearbook Workshop in Orange, CA?

INFORMATION:

Ms. Dinah Emmons, Westlake High School certificated teacher and yearbook advisor, and one volunteer, request permission to take 14 students to Orange, CA for the Southern California Yearbook Workshop. The trip will take place on Friday, July 19, 2019 through Monday, July 22, 2019. The students will not miss any days of school as this trip will occur during summer vacation. The students will travel via private vehicles to and from the workshop.  No students will be excluded from participation due to a lack of sufficient funds.

The Southern California Yearbook Workshop is attended by schools from all over Southern California. Attending this workshop allows the students to participate in different workshops that will assist with writing skills, interviewing skills and process, and photography and design skills. Students will also begin the planning process for the 2020 Westlake High School yearbook. 

FISCAL IMPACT:

$6,150.00 will be paid for by ASB.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High Schools and Assessment

on behalf of

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education approve a contract with Pali Institute?

INFORMATION:

During the 2019-2020 school year, the fifth grade students from EARTHS Magnet School will work in partnership with the Santa Monica Mountains National Recreation Area Rangers on a monthly basis restoring selected plots of land while learning about plant and animal life, geology, cultural history, and weather.  The Pali Institute Science Camp in Running Springs, California will offer the opportunity for the students to experience multiple habitats and compare them in order to provide progressive learning experiences that extend far beyond the classroom walls. 

FISCAL IMPACT:

$29,295.00 will be paid by parent donations and EARTHS PTA.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Sonia Wilson
Director, Elementary Education

on behalf of

Luis Lichtl
Assistant Superintendent, Instructional Services

MWM:LL:SW:sh

ISSUE:

Should the Board of Education approve a contract with Pegleg Entertainment?

INFORMATION:

Los Cerritos Middle School will be holding its annual 8th Grade Promotion Dance on May 31, 2019. The contract with Pegleg Entertainment is for DJ services/equipment, decorations, and arcade games.

FISCAL IMPACT:

$5,000 from Los Cerritos Middle School ASB funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenny Loo

Director of Middle Schools and Professional Learning

on behalf of
Luis Lichtl

Assistant Superintendent, Instructional Services
 

MWM:LL:KL:cf

ISSUE:

Should the Board of Education approve a contract with SOS Entertainment?

INFORMATION:

Sequoia Middle School will be holding its annual 8th Grade Promotion Dance on May 31, 2019. The contract with SOS Entertainment is for DJ services, lighting, decorations, photo booth, and equipment for a "silent disco" activity.

FISCAL IMPACT:

$6,063.75 from Sequoia Middle School ASB funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenny Loo

Director of Middle Schools and Professional Learning

on behalf of
Luis Lichtl

Assistant Superintendent, Instructional Services
 

MWM:LL:KL:cf

ISSUE:

Should the Board of Education approve a contract with Achieve 3000 Inc.?

INFORMATION:

Achieve 3000 is a blended learning literacy program designed to reach all students at their individual reading levels so that they can accelerate their skills, improve test scores, and help them succeed in school and beyond.  Achieve 3000 will be offered at all schools receiving Title I funding. 

FISCAL IMPACT:

$228,062.00 will be paid by Title I funds over a 3-year period. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Sonia Wilson
Director, Elementary Education

on behalf of

Luis Lichtl
Assistant Superintendent, Instructional Services

MWM:LL:SW:sh

ISSUE:

Should the Board of Education approve the contracts listed below?

INFORMATION:

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate board agenda item.

FISCAL IMPACT:

Schools will pay for these activities with site funds and/or PTA/PFA funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Luis Lichtl
Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve the assignment of permanent status to the following courses, which are currently middle school pilot courses?

INFORMATION:

Attached are the courses of study for each of these courses.  Board approval is sought for assignment of permanent status to these courses.  Planned 2019-20 offerings for consideration are:

Middle school teachers regularly design new courses which meet student academic needs while appealing to the varied interests of adolescents.  These courses received unanimous support from their appropriate Articulation Committees.  On April 24, 2019, the Secondary Curriculum Advisory Council (SCAC) unanimously recommended these courses as well. 

The teachers have given serious attention to the development of course objectives and content for these new courses as well as student need for college and career readiness.  All teacher committees at the site and District levels have recommended these courses. 

FISCAL IMPACT:

Textbook funds will be used to purchase textbooks. Cost TBD.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Kenny Loo

Director of Middle Schools and Professional Learning

on behalf of

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:KL:cf

ISSUE:

Should the Board of Education approve the assignment of permanent status to the following courses, which are currently high school pilot courses?

INFORMATION:

Attached are the courses of study for each of these courses.  Board approval is sought for assignment of permanent status to these courses.  Planned 2019-20 offerings for consideration are:

High school teachers regularly design new courses which meet student academic needs while appealing to the varied interests of adolescents.  These courses received unanimous support from their appropriate Articulation Committees.  On April 24, 2019, the Secondary Curriculum Advisory Council (SCAC) unanimously recommended these courses as well. 

The teachers have given serious attention to the development of course objectives and content for these new courses as well as student need for college and career readiness.  All teacher committees at the site and District levels have recommended these courses. 

FISCAL IMPACT:

Textbook funds will be used to purchase textbooks. Cost TBD.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer
Director, High School and Assessment

on behalf of

Luis Lichtl
Assistant Superintendent, Instructional Services

MWM:LL:BM:cf

ISSUE:

Should the Board of Education approve the proposed middle school pilot courses?

Board approval is sought for assignment of pilot status to these courses for the 2019-2020 school year.  Attached are the courses of study for each of these pilot courses:

Middle school teachers regularly design new courses which meet student academic needs while appealing to the varied interests of adolescents.  These courses received unanimous support from their appropriate Articulation Committees.  On April 24, 2019, the Secondary Curriculum Advisory Council (SCAC) unanimously recommended these courses as well. 

RATIONALE:

The teachers have given serious attention to the development of course objectives and content for these new courses as well as student need for college and career readiness.  All teacher committees at the site and District levels have recommended these courses. 

FISCAL IMPACT:

Textbook funds will be used to purchase textbooks. Cost TBD.

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Kenny Loo

Director, Middle School and Professional Development

on behalf of

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:KL:cf

ISSUE:

Should the Board of Education approve the proposed high school pilot courses?

Board approval is sought for assignment of pilot status to these courses for the 2019-2020 school year.  Attached are the courses of study for each of these pilot courses:

High school teachers regularly design new courses which meet student academic needs while appealing to the varied interests of adolescents.  These courses received unanimous support from their appropriate Articulation Committees.  On April 24, 2019, the Secondary Curriculum Advisory Council (SCAC) unanimously recommended these courses as well. 

RATIONALE:

The teachers have given serious attention to the development of course objectives and content for these new courses as well as student need for college and career readiness.  All teacher committees at the site and District levels have recommended these courses. 

FISCAL IMPACT:

Textbook funds will be used to purchase textbooks. Cost TBD.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High School and Assessment

on behalf of

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:BM:cf

ISSUE:

Should the Board of Education approve the recommended school time schedules for the 2019/2020 school year?

INFORMATION:

Each year, the Board of Education approves the school time schedules for the District.  Attached is a list of the proposed school time schedules for the 2019/2020 school year.  Revisions for the 2019/2020 school year are highlighted in bold print.  The adjusted hours have been reviewed by the District Auditor to ensure that instructional minutes meet requirements.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve an agreement with National Charter, Inc. for transportation services?

INFORMATION:

National Charter, Inc. provides the District with a coach-type bus transportation service and is an alternative when the District's main transportation provider is not available.

FISCAL IMPACT:

General Fund: TBD, depending on use.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Janet Boland

Transportation Specialist

on behalf of

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:JB:mo

ISSUE:

Should the Board of Education approve the Memorandum of Agreement with Educational Television for the Conejo for 2019-20?

INFORMATION:

ConejoTV is a service of Educational Television for the Conejo (ETC), an educational channel serving most of Ventura County and some of western Los Angeles County.  The content is aired on Spectrum cable on channel 20, Frontier FIOS channel 32, and ATT U-verse channel 99.  Some content is also streamed on NFHSnetwork.com and available on demand. 

The ETC produces and edits programming that supports and highlights Conejo Valley Unified School District activities. The District will support these services with an annual fee of $5,000.  

FISCAL IMPACT:

$5,000 from the General Fund

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D

Deputy Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education approve the Warrants list(s) for April 2019?

INFORMATION:

Warrant summary(s) for April includes warrants paid for the period of April 1, 2019, through April 30, 2019.  Expenditures outlined in the attachments are in accordance with the 2018/2019 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

on behalf of

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mo

ISSUE:

Should the Board of Education approve the Transfer of Funds Summary(s) for the month of April 2019?

INFORMATION:

Transfers within the budget are necessary as District operations and demands change.  Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary(s) includes total funds moved within the General Fund for the period of April 1, 2019, through April 30, 2019.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

on behalf of

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ST:mo

ISSUE:

Should the Board of Education accept the donations and gifts as listed on the April 1 to April 30, 2019, gift and donation report?

INFORMATION:

In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation.  The District thanks the community for the continued support of our schools!

FISCAL IMPACT:

Total deposited to the General Fund on this report: $49,325.68

Total deposited to the General Fund for 2018-19: $169,406.55.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education approve the under $5,000 Purchase Order Report?

INFORMATION:

This Purchase Order Report is for purchase orders under $5,000 for the period of April 1, 2019, through April 30, 2019.  Purchase Orders are entered and reviewed through a layered system of approvals. All purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

FISCAL IMPACT:

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Jon Aasted

Director, Purchasing

on behalf of

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:JA:ls

ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report?

INFORMATION:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of May 1, 2019, through May 13, 2019, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program.

FISCAL IMPACT:

General Fund: $897,858.33

Adult Education Fund: $9,110.89

Bond Measure I: $197,423.96

Worker Compensation Fund: $85,000.00

Total: $1,189,393.18

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Jon Aasted

Director, Purchasing

on behalf of

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:JA:ls

ISSUE:

Should the Board of Education approve the disposal of surplus and obsolete equipment?

INFORMATION:

The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Jon Aasted

Director, Purchasing

on behalf of

Victor P. Hayek

Deputy Superintendent, Business Services

MWM:VPH:JA:lb

ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contacts and projects awarded by the Conejo Valley Unified School District?

INFORMATION:

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and has been inspected by District staff, as follows:

FISCAL IMPACT:

Measure I Bond: $20,000

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

on behalf of

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education award the Playground Replacement and ADA Compliance project at Aspen Elementary?

INFORMATION:

At the meeting of the Board of Education held June 19, 2018, it was approved to permit the Conejo Valley Unified School District to participate and award contracts of other public agencies, cooperatives, purchasing contracts (piggyback), California Multiple Awards Schedule (CMAS), and other approved California State contracts, for the 2018-19 school year. A quote was solicited for this project from Landscape Structures, Inc., NCPA 10-03, in the amount of $312,130.26

FISCAL IMPACT:

Measure I Bond: $312,130.26

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

on behalf of

Victor P. Hayek, Ed.D. 

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education award the Playground Replacement and ADA Compliance project at Maple Elementary?

INFORMATION:

At the meeting of the Board of Education held June 19, 2018, it was approved to permit the Conejo Valley Unified School District to participate and award contracts of other public agencies, cooperatives, purchasing contracts (piggyback), California Multiple Awards Schedule (CMAS), and other approved California State contracts, for the 2018-19 school year. A quote was solicited for this project from Landscape Structures, Inc., NCPA 10-03, in the amount of $496,691.47.

FISCAL IMPACT:

Measure I Bond: $496,691.47

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

on behalf of

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education award the Playground Replacement and ADA Compliance project at Walnut Elementary?

INFORMATION:

At the meeting of the Board of Education held June 19, 2018, it was approved to permit the Conejo Valley Unified School District to participate and award contracts of other public agencies, cooperatives, purchasing contracts (piggyback), California Multiple Awards Schedule (CMAS), and other approved California State contracts, for the 2018-19 school year. A quote was solicited for this project from Landscape Structures, Inc., NCPA 10-03, in the amount of $179,535.80

FISCAL IMPACT:

Measure I Bond: $179,535.80

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

on behalf of

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education award the Playground Replacement and ADA Compliance project at Ladera Elementary?

INFORMATION:

At the meeting of the Board of Education held June 19, 2018, it was approved to permit The Conejo Valley Unified School District to participate and award contracts of other public agencies, cooperatives, purchasing contracts (piggyback), California Multiple Awards Schedule (CMAS), and other approved California State contracts, for the 2018-19 school year. A quote was solicited for this project from Landscape Structures, Inc., NCPA 10-03, in the amount of $192,922.

FISCAL IMPACT:

Measure I Bond: $192,922

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

on behalf of

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education award the Landscape Beautification project at Walnut Elementary School, to the lowest responsive and responsible bidder?

INFORMATION:

A cohesive beautification upgrade and enhancement of exterior spaces was identified on the Master Plan for the Walnut ES campus. The Conejo Valley Unified School District publicly advertised for bids for the Walnut ES landscape beautification improvements project.  Seven (7) contractors attended the mandatory pre-bid job walk on April 8, 2019.  Three (3) of the contractors who attended the mandatory job walk submitted bids for this project on the April 26, 2019, deadline. Part of the bid request included an additive alternate for 1) staking, 2) a monument footing, and 3) a monument sign.  Additive Alternate 1 and 2 are within budget and listed in the following table.  Bid results are listed below, with the lowest responsive and responsible bid shown in bold.

FISCAL IMPACT:

Measure I Bond: $527,225.00

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

on behalf of

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve the 2019-2020 Stop Loss Renewal Agreement with HCC Life Insurance Company?

INFORMATION:

A self-insured group health plan (or a 'self-funded' plan as it is also called) is one in which the employer assumes the financial risk for providing health care benefits to its employees. In practical terms, the Conejo Valley Unified School District (CVUSD) pays for each out-of-pocket claim for employees and their families as they are incurred instead of paying a fixed premium to an insurance carrier (which is known as a fully-insured plan).  As a self-insured organization, CVUSD takes on all the responsibility and risk that a fully insured employer has transferred to the insurance company.  However, CVUSD assumes the risk only to a pre-determined threshold.  

Stop-loss insurance (also known as excess insurance) is a product that provides protection for self-insured employers by serving as a reimbursement mechanism for catastrophic claims exceeding the threshold.  The Conejo Valley Unified School District threshold for its self-insured plan is $300,000 per claim for medical and/or prescription.  

The renewal agreement with HCC Life Insurance Company runs from July 1, 2019, through June 30, 2020, with the following terms:

• $300,000 deductible
• Covered expenses from 7/1/18 through 6/30/20, and paid from 7/1/19 through 6/30/20
• Unlimited maximum per person
• A composite rate of $86.39/mo. based on 733 covered units 

FISCAL IMPACT:

Estimated annual premium - $63,323.87 from the Health and Welfare Fund, subject to change depending on enrollment.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mo

The Board of Education will consider the following:

1. The proposed regular Board meeting dates for the 2019-2020 school year, including a change of the Board meeting days to the first and third Wednesdays of each month:
    

   2019-2020 Board Meeting Dates
   8/21/2019	2/5/2020
   9/4/2019	2/19/2020
   9/18/2019	3/4/2020
   10/2/2019	3/18/2020
   10/16/2019	4/1/2020
   11/6/2019	4/22/2020*
   11/20/2019	5/6/2020
   12/4/2019	5/20/2020
   12/18/2019	6/3/2020
   1/8/2020*	6/17/2020
   1/22/2020*

    

   * = Off-cycle Board meeting dates due to holidays or non-school days.

    

   The new schedule will change the Board meeting days from the first and third Tuesday of each month to the first and third Wednesday of each month, beginning with Closed Session at 5:00 p.m.; Open Session at 6:00 p.m.  Any exceptions will be agreed upon by the Board of Education and will be posted on the Board's page on the District's website. 

ISSUE:

Should the Board of Education approve the new bell schedule with continuing Common Planning Time (CPT) at Newbury Park High School for the 2019-2020 school year?

INFORMATION:

The Newbury Park High School faculty and staff would like to increase the number of collaborative meeting opportunities for Professional Learning Communities (PLCs) throughout the school year. Currently, we have 13 late start days throughout the school year. Our minimum day schedule would allow us to run 32 early dismissals throughout the year on Wednesdays.

Over the past couple of years, the late start days have been used by the NPHS departments to develop strategies and techniques to enhance the learning of all students while creating consistent instructional strategies. During the school's October 2017-18 mid-cycle review from the WASC visiting committee, an action item was identified for continual improvement for the site to continue to create, increase, and utilize common assessments and data analysis to improve instruction.

As part of the identified area for growth, NPHS staff and administrators have attended multiple professional development training days focusing on the Professional Learning Community process and the development of course-specific teams within each department as well the guiding principles that make an effective professional learning community. Solution Tree, a world-renowned company, has been working closely with the NPHS staff for the past two years. The goal is to bring Solution Tree back again to continue the professional development focus at NPHS.

One of the main, and consistent, responses from the staff at these professional development days was that we need more time to work together to achieve all the things we want to accomplish. We are confident that the more consistent weekly CPT will assist in this effort while still allowing our teachers and staff to address the learning needs of all students, including our targeted student groups. The focus of each department is to establish the following objectives:

1. Clear daily learning objectives for all classes and courses
2. Teachers will communicate the daily learning targets to their students each day
3. Departments will establish consistent grading practices for all courses
4. Departments will establish consistent pacing practices for all courses
5. Departments will establish consistent assessment practices for all courses
6. Departments will work together to analyze common formative and summative assessments
7. The consistency of rigor and expectations by all teachers that teach the same course
8. Departments will continue to develop timely and effective intervention strategies for struggling students

All stakeholder groups have been involved in the process of approving this proposal:

Faculty – The proposal received 76% approval from teachers as reported from the written ballot created in conjunction with local UACT leadership.

District Leadership – The proposal and its results were shared with District Office leadership and discussed at the Executive Cabinet level.

Parents – The proposal was shared at many parent meetings including Principal’s Coffee, School Site Council (SSC), and Parent Faculty Association (PFA) meetings. There is a parent information meeting also scheduled for Monday, May 6, at 6:00 pm in the school library.

Students – The proposal was shared with students during multiple meetings at PFA and SSC.

The new schedule will increase NPHS’ yearly instructional minutes from 64,860 minutes for all grades to 65,165 minutes without changing the teacher work day. The previous collaboration schedule allowed for 13 collaboration opportunities while keeping NPHS only 60 minutes above the required 64,800 instructional minutes required by the state of California. The proposed schedule allows for 2.5 times more collaboration opportunities (32 total) while increasing the amount of instruction above the state threshold to 365 minutes.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High Schools and Assessment

on behalf of

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education approve the new bell schedule with continuing Common Planning Time (CPT) at Thousand Oaks High School for the 2019-2020 school year?

INFORMATION:

 The Thousand Oaks High School faculty and staff proposes to increase the number of Common Planning Time minutes each week, move 1^st period after CPT time, and start each non-CPT day later than the current schedule.  The school would like to implement this new schedule in the fall of 2019.

There are several important reasons why we are requesting the new schedule.

First, having embedded, weekly, dedicated faculty time will provide the school the necessary time and structure to have ongoing conversations about teaching and learning. Our current schedule is not conducive to ongoing improvement efforts. Further, a shift to the proposed schedule was noted in the last WASC visit in 2017 as an area of growth for the school. It was recommended by the visiting committee that our school needed time to focus on developing common assessments, analyzing student performance data and developing systems to help struggling students.

Second, the proposed schedule supports our school’s effort to meet the social-emotional-mental wellness of our students. Those efforts are aligned with CVUSD’s fourth LCAP goal. The later start time on Monday, Tuesday, Thursday and Friday allows our students to get a bit more sleep each day. Granted it is not much, but in a 2016 review of 38 separate studies conducted by the American Pediatric Association, they found that “Most of the studies saw a significant increase in sleep duration even with relatively small delays in start times.” The even later start day on Wednesday would serve as a mid-week recharge for all students. That same study indicates that later start times will lead to “improve(d) academic performance, reduce engagement in risk behaviors, and improve(d) health.”

All stakeholder groups have been involved in the process of approving this proposal:

Faculty – The proposal received 91% approval from teachers as reported from the written ballot created by UACT representatives.

District Leadership – The proposal and its results were shared with District Office leadership and discussed at the Executive Cabinet level.

Parents – The proposal was shared at a parent meeting on May 14, 2019, at a PTSA meeting, and with School Site Council. In a survey of parents (conducted the week of May 13-17), 86.2% of 377 respondents were supportive of the change.

Students – Students were surveyed on Monday, May 13, 2019. 775 9-11^th grade students responded and 84.4% of them supported the change.

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

Prepared by,

Brian Mercer

Director, High Schools and Assessment

on behalf of,

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education approve the adoption of Board Bylaw 9012 - Board Member Electronic Communications, as submitted?

INFORMATION:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

This bylaw was reviewed by the Board of Education at their meeting on February 6, 2018. The Board will be adopting this bylaw based on the version provided with CSBA's GAMUT update from May 1. 2017.

FISCAL IMPACT:

None

LEGEND:

Black/Bold – language from GAMUT

Black/Bold/Italics – language created by CVUSD staff

Red – notes provided for information only

Strikeouts – language recommended for removal

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

MWM:sf

ISSUE:

Should the Board of Education approve the proposed high school and middle school Spanish language instructional materials for grades 8-12?

INFORMATION:

The Spanish Language Adoption Committee consists of teachers and administrators representing all high schools and middle schools, grades 8-12. All participating teachers have thoroughly examined, utilized, and evaluated the textbooks and all related resources under consideration. Attached is a list of teachers that piloted the textbooks.

Criteria was created and discussed at the World Language Articulation meetings during the 2017/2018 school year.  Department chairs collaborated and discussed the five textbook options with their respective teams to determine which textbooks the Spanish language teachers agreed to pilot. The following textbook options were considered by teachers: Exploremos (Cenage), Auténtico (Pearson), ¡Avancemos! (Houghton Mifflin), ¡Qué Chévere (EMC), and ¡Asi se dice!(McGraw Hill). Ultimately, the committee narrowed their choices to two pilot textbooks,  Auténtico (Pearson) and ¡Asi se dice!(McGraw Hill).  Once the two textbooks were chosen, the teachers received training on each textbook, reviewed the pros and cons of each textbook as a committee, and created a discussion board for teachers to collaborate and provide input on both piloted textbooks. An additional survey was sent out to the participating teachers to determine which textbook they would like to adopt. The entire process for this piloting and adoption was completed in April 2019.

With approval of the high school and middle school Spanish Language Adoption Committee recommendation, the Board of Education will certify the adoption of the Spanish language textbooks for grades 8-12. In addition, it will render previous Spanish language materials grades 8-12 obsolete. 

The Spanish Language Adoption Committee has given serious attention to the selection of the adopted instructional materials. 

Instructional Services Administrators will be available on May 29, 2019 from 5:00pm to 8:00 pm in the Board Room for the public to review the materials.

FISCAL IMPACT:

$258,962.43 proposed cost to be paid for by textbook funds.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Brian Mercer

Director, High Schools and Assessment

on behalf of

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:

1. LCAP/Budget (6-4-19)
2. Board Policy and Administrative Regulation 6161.12 - High School Credit for Concurrent Enrollment
3. Student Board Member Selection Process (6-4-19) 
4. Magnet school (Neighborhood) boundaries (TBD)
5. District Facilities Study Session (TBD)
6. Student Support presentations (on-going)

School Site Highlights - Schedule

1. Adult Education Program (6-4-19)
2. Sequoia Middle School - IMPACT Training (6-4-19) 
3. Acacia Elementary School (TBD)

Other Topics:

1. Board Bylaws 9000 (on-going)
2. Master's in Governance (TBD)

FUTURE BOARD MEETINGS

JUNE 4, 2019

5:00 p.m. Closed Session

6:00 p.m. Open Session

Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 201. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.