This item was inadvertently left off of the Board agenda and was added back in after posting.
(Closed Session item only)
(Closed Session item only)
(Closed Session item only)
(Closed Session item only)
(Closed Session item only)
(Closed Session item only)
(Closed Session item only)
Reports from Student Reporters:
Century Academy: Nick Capobianco
Conejo Valley High School: Lucy Sussman
Newbury Park High School: Thomas Kitchell
Thousand Oaks High School: Haylee Dahlgren
Westlake High School: Scott Pugh
GATE District Advisory Council (GATE DAC), Subha Tholudur, Chairperson
Conejo Schools Foundation (CSF), Mike Soules, President
Oral Public Comments
The Board welcomes public comments. To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda. To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda. Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting. Public comments are limited to three minutes per speaker. If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Participants engaging in disorderly conduct may be ordered to leave the meeting. Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary. Board members will review these forms after the meeting. The information on these cards will be become a part of the public record.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
ISSUE:
Should the Board of Education adopt a resolution declaring May 19-25, 2019, as “Classified School Employee Week?”
BACKGROUND:
The California Legislature recently passed a resolution declaring May 19-25, 2019, as “Classified School Employee Week.” Districts are encouraged to adopt board resolutions commending classified employees, and to publicize the role of classified employees in the educational process.
RATIONALE:
The Senate of the State of California established May 19-25, 2019, as “Classified School Employee Week”. It is appropriate that the Board of Education publicly recognize classified employees for the hard work and dedication of these individuals to the students, schools and community. This resolution would be shared with each school and work site to honor the Classified employees.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:ecl
ISSUE:
Should the Board of Education approve the 2018/2019 Elementary and Secondary School Plans for Student Achievement?
INFORMATION:
School Plans are aligned with District Local Control Accountability Plan (LCAP) and school goals for improving student achievement. School site goals are based upon an analysis of verifiable state data that includes the California Assessment of Student Performance and Progress (CAASPP), California English Language Development Test (CELDT) and local measures of pupil achievement. The English Language Proficiency (ELP) assessments; one for the initial identification of students as English Learners (ELs) and a second for the annual summative assessment to measure a student’s ELP and progress in learning English are both in full operation. The California Department of Education (CDE) has fully transitioned from the language state assessment from the California Education Language Development Test (CELDT) to the English Language Proficiency Assessments of California (ELPAC). The Initial Assessment (IA) of ELPAC is in full operation as of July of 2019 and the Summative Assessment (SA) of ELPAC continues to be administered within the State’s window between February and March of every spring.
School Site Councils analyze academic performance data of all students, including English learners, educationally disadvantaged students, gifted and talented students, and students with disabilities. The Site Councils also obtain and consider the input of their school communities. As per the Superintendent’s directive, SPSA approval was delayed in February to allow principals and School Site Councils the opportunity to better reflect actions and services provided to all students.
School Plans must also include budgets that are discussed and approved by School Site Councils and English Language Advisory Councils as appropriate. The completed plans and budgets were submitted in January for review and approved by the Instructional Directors.
Approved plans are posted on each school’s website for public review at http://www.conejousd.org/Home/School-Plan-for-Student-Achievement.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the new Common Planning Time (CPT) bell schedule at Aspen Elementary School for the 2019-2020 school year?
INFORMATION:
Beginning in the 2019-2020 school year, Aspen Elementary School would like to include Common Planning Time in the school schedule. Currently, there is not Common Planning Time at Aspen.
This restructuring will provide weekly collaborative professional learning time for teachers, administrators and counselors for the following purposes:
All elements of the school community have been involved in the process of approving this proposal. Aspen Elementary School will continue to exceed the state’s requirements for student instructional minutes. Changes to the school’s bus transportation schedule have been approved and come at no expense to the District. The proposal received 84% approval from teachers as reported from the written ballot created by the Principal and approved by the Unified Association of Conejo Teachers representatives. The proposal was shared and positively received by the Aspen Elementary School Site Council and PFA.
This restructuring proposal for 2019-2020 will host weekly Collaborative Planning Time (CPT). CPT will focus on supporting positive student outcomes by providing the time needed to address and target actions, along with providing opportunities for school based collaboration centered on improving student achievement and meeting the academic, behavioral and social-emotional needs of all Aspen Elementary students. The Aspen Leadership Team will determine what teachers will be doing during CPT, including a focus on cross-curricular work, student data analysis, and all staff PD opportunities such as UDL training, Google Classroom, best practices, SEL, and more depending on staff needs.
FISCAL IMPACT:
The change is cost neutral.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Sonia Wilson, Director, Elementary for
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:SW:sh
ISSUE:
Should the Board of Education approve the new bell schedule with continuing Common Planning Time (CPT) at Westlake High School for the 2019-2020 school year?
INFORMATION:
The Westlake High School faculty and staff would like to: increase the number of Common Planning Time minutes each week, move our 1st period class after CPT time, and have school begin later on non-CPT days. The school would like to implement this new schedule in the fall of 2019.
Since CPT initiated at Westlake High School, staff has developed strategies and techniques to enhance the learning of all students while creating consistent instructional strategies. During the school's October 2017 WASC visit, the visiting committee noted an action item and need for the site to create, increase, and utilize common assessments and data analysis opportunities to improve instruction. We are confident that the additional weekly CPT will assist in this effort while still allowing our teachers and staff to address the learning needs of all students, including our targeted student groups.
In addition to addressing the WASC action item, there are two other areas of concern with the current bell schedule that have been voiced by parents, students, and staff alike for a number of years. These two areas include the fact that period 1 class starts at 7:00 am, which causes period 1 students to attend school for that period before the extended break prior to CPT. Studies show that more sleep and a later start time have a positive impact on the development of high-school aged students. In addition, we are confident that the new bell schedule will provide developmental benefits for students, reduce their stress level, and help support the social-emotional needs of students by allowing them more time to sleep and find balance in their lives on regular and CPT days.
All stakeholder groups have been involved in the process of approving this proposal:
Faculty – The proposal received 87.5 % approval from teachers as reported from the written ballot created by the CPT committee and approved by UACT representatives.
District Leadership – The proposal and its results were shared with District Office leadership and discussed at the Executive Cabinet level.
Parents – The proposal was shared at a parent meeting on January 30, 2019, at a PTSA general association meeting, and at School Site Council.
Students – The proposal was shared with students during lunch in the Library on January 29, 2019, and in the Library during CPT on January 30, 2019.
The new schedule will decrease the yearly instructional minutes by 4,648 minutes for 9th, 10th, and 11th grades and 4,477 minutes for 12th grade students. However, Westlake High School will continue to be over the minimum required annual instructional minutes by 3,958 minutes for 9th, 10th, and 11th grades, and 3,682 minutes for 12th grade students. Currently, the instructional minutes for NPH are 61,970 and for TOH are 69,392, which are both in excess of the minimum required instructional minutes.
This new schedule will allow WHS teachers and staff to utilize the additional Common Planning Time to focus on supporting positive student outcomes by providing the additional time needed to continue developing common assessments, analyzing data to adjust instruction to support all students, including our targeted student groups, and providing opportunities for site based professional development centered on improving student learning and achievement. Lastly, the later start times will help support the social-emotional well-being of students by allowing more time for sleep and help to reduce the stress level that students are feeling.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer, Director, High Schools and Assessment for
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve new Administrative Regulation 6161.12 – Grade 9-12 Alternative Core Literature Assignment Process?
INFORMATION:
At its meeting on February 19, 2019, the Board of Education directed the superintendent and staff to review and revise Board Policy (BP) and Administrative Regulation (AR) 6161.1 – Selection and Evaluation of Instructional Materials, to include a separate policy to address the Alternative Core Literature Assignment Process. To that end, Administrative Regulation 6161.12 – Grade 9-12 Alternative Core Literature Assignment Process, is presented for the Board’s consideration.
Through this process, District staff updated the website that contains all items related to AR 6161.12 -http://www.conejousd.org/Departments/Instructional-Services/High-School-Education-and-Assessment/High-School-Curriculum/High-School-Core-Literature
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve amendments to Board Policy and Administrative Regulation 6161.1 – Selection and Evaluation of Instructional Materials?
INFORMATION:
At its meeting on February 20, 2019, the Board of Education directed the superintendent to review and revise Board Policy (BP) and Administrative Regulation (AR) 6161.1 – Selection and Evaluation of Instructional Materials.
This was to include:
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
These items are considered routine and will be approved in one action without discussion.
If Board members request that an item be removed from Consent or a citizen wishes to speak
to an item, the item will be considered under Action Items.
Approval of the Minutes:
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Order #: No items.
B. New Employment / Assignment Change / Change in Status: Administrators, Adult Education Instructors, Counselors, Regular/Special Education Teachers, School Psychologists, Speech/Language Pathologists
Order #: R18-237 - R18-243
2. Certificated Service - Exempt:
A. New Employment / Assignment Change / Change in Status: Exempt Specialists
Order #: E18-085 - E18-085
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Order #: C18-810
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C18-811 - C18-819
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C18-820 - C18-826
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E18-1108 - E18-1113
B. Campus Supervisor, Proctor, Specialist, Student Helper, Others
Orders #: E18-1114 - E18-1163
ISSUE:
Should the Board of Education expel student 4-18/19 E who was recommended for expulsion commencing on May 1, 2019?
INFORMATION:
On or about April 23, 2019, a student violated the following Education Code:
E.C. 48900 (c) Unlawfully possessed, used, sold, or otherwise furnished, or been under the influence of, a controlled substance listed in Chapter 2 (commencing with Section 11053) of Division 10 of the Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind.
E.C. 48900 (d) Unlawfully offered, arranged, or negotiated to sell a controlled substance listed in Chapter 2 (commencing with Section 11053) of Division 10 of the Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind, and either sold, delivered, or otherwise furnished to a person another liquid, substance, or material and represented the liquid, substance, or material as a controlled substance, alcoholic beverage, or intoxicant.
E.C. 48900 (j) Unlawfully possessed or unlawfully offered, arranged, or negotiated to sell drug paraphernalia, as defined in Section 11014.5 of the Health and Safety Code.
A meeting was held with the Parent on April 26, 2019 to discuss the recommendation for expulsion and interim educational alternatives. An agreement was reached with the Parent for a "Voluntary Consent to Discipline."
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve an overnight trip request for Westlake High School’s Spirit Cheer Teams to attend the USA Cheer Camp in Buena Park, CA?
INFORMATION:
Ms. Keri Ponce, Westlake High School certificated teacher and Varsity Spirit Cheer Coach, Ms. Bri Sullivan, Junior Varsity Spirit Cheer Coach, and five volunteers, request permission to take 65 students to Buena Park, CA for the USA Cheer Camp. The trip will take place on Monday, July 29, 2019, through Thursday, August 1, 2019. The students will not miss any days of school as this trip will occur during summer vacation. The students will travel via District bus to and from the camp. No students will be excluded from participation due to a lack of sufficient funds.
The USA Cheer Camp is attended by cheer squads from all over Southern California. Attending this camp allows the students to participate in different clinics emphasizing team bonding, team building, and fundamental cheer skills.
FISCAL IMPACT:
$37,472.00 will be paid for by booster club funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer, Director, High Schools and Assessment for
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve an overnight trip request for Newbury Park High School’s Sideline Cheer Teams to attend Cheer Camp in Santa Barbara, CA?
INFORMATION:
Ms. Kaleigh Coffman, Newbury Park High School certificated teacher and Sideline Cheer Advisor, Ms. Megan McCarthy, Sideline Cheer Coach, and three volunteers, request permission to take 50 students to Santa Barbara, CA to attend Cheer Camp at UC Santa Barbara. The trip will take place on Tuesday, July 30, 2019, through Friday, August 2, 2019. The students will not miss any days of school as this trip will occur during summer vacation. The students will travel via District bus and private vehicles to and from the camp. No students will be excluded from participation due to a lack of sufficient funds.
The Cheer Camp at UC Santa Barbara is attended by cheer squads from all over California. Attending this camp allows the students to participate in different clinics emphasizing team bonding, team building, and fundamental and safety cheer skills.
FISCAL IMPACT:
$23,200 will be paid for by booster club funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Brian Mercer, Director, High Schools and Assessment for
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve Board Bylaw 9000 - Role of the Board, as submitted?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
This policy was globally adopted by the Board of Education on July 1, 2008. The Board discussed incorporating changes to this bylaw, based on CSBA's GAMUT update from July 1, 2006, during the Board meeting on February 7, 2018. There have been no changes to this bylaw since the Board discussion on February 7, 2018.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board of Education approve Board Bylaw 9005 - Governance Standards, as submitted?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
This policy was globally adopted by the Board of Education on July 1, 2008. The Board discussed incorporating changes to this bylaw, based on CSBA's GAMUT update from March 1, 2001, during the Board meeting on February 27, 2018. There have been no changes to this bylaw since the Board discussion on February 27, 2018.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board of Education approve Board Bylaw 9011 - Disclosure of Confidential/Privileged Information, as submitted?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
This policy was globally adopted by the Board of Education on July 1, 2008. The Board discussed incorporating changes to this bylaw, based on CSBA's GAMUT update from November 1, 2002, during the Board meeting on February 7, 2018. There have been no changes to this bylaw since the Board discussion on February 7, 2018.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board of Education approve the amendment to Board Bylaw 9121.1 - Board Vice President, as submitted?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
This bylaw reflects a brief description of the duties of the Board Vice President that was presented to the Board of Education during a meeting in August 2018. This bylaw is not recognized by CSBA, and was therefore drafted by District staff and/or Board of Education members. There has been no prior discussion of this bylaw by the Board of Education.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board of Education approve Board Bylaw 9122 - Secretary, as submitted?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
This policy was globally adopted by the Board of Education on July 1, 2008. The Board discussed incorporating changes to this bylaw, based on CSBA's GAMUT update from July 1, 2003, during the Board meeting on February 7, 2018. There have been no changes to this bylaw since the Board discussion on February 7, 2018.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board of Education approve the amendment to Board Bylaw 9123 - Clerk, as submitted?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
This policy was globally adopted by the Board of Education on July 1, 2008. The Board recommended minor grammar changes to this bylaw, based on CSBA's GAMUT update from March 1, 2011, during the Board meeting on February 7, 2018.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board of Education approve the amendment to Board Bylaw 9200 - Limits of Board Member Authority, as submitted?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
This policy was globally adopted by the Board of Education on July 1, 2008. During the Board meeting on March 22, 2018, the Board recommended the addition of updated language regarding Board members volunteering in the classrooms of their own children. There have been no changes to this bylaw since the Board discussion on March 22, 2018.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board of Education approve the amendment to Board Bylaw 9222 - Resignation, as submitted?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
This policy was globally adopted by the Board of Education on July 1, 2008. The Board discussed incorporating changes to this bylaw, based on CSBA's GAMUT update from May 1, 2016, during the Board meeting on March 22, 2018. There have been no changes to this bylaw since the Board discussion on March 22, 2018.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board of Education approve the amendment to Board Bylaw 9224 - Oath or Affirmation, as submitted?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
This policy was globally adopted by the Board of Education on July 1, 2008. During the Board discussion at their meeting on March 18, 2018, the Board agreed to remove the note included in the GAMUT version from this bylaw. There have been no other changes recommended for this bylaw since the Board discussion on March 18, 2018.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board of Education approve Board Bylaw 9260 - Legal Protection, as submitted?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
This policy was globally adopted by the Board of Education on July 1, 2008. The Board discussed incorporating changes to this bylaw, based on CSBA's GAMUT update from July 1, 2003, during the Board meeting on March 13, 2018. There have been no changes to this bylaw since the Board discussion on March 13, 2018.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board of Education approve the amendment to Board Bylaw 9270 - Conflict of Interest, as submitted?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
This policy was globally adopted by the Board of Education on July 1, 2008. The Board adopted the language from CSBA's GAMUT update from May 1, 2016 in place of the previous version of this bylaw, as discussed during the Board meeting on May 14, 2018. There have been no changes to this bylaw since the Board discussion on May 14, 2018. The Exhibit was updated at the Board meeting on March 19, 2019, to reflect the changes to the titles of positions required to disclose information to the County Clerk of the Board of Supervisors by the mandated deadline of April 1 of each calendar year.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board of Education approve the amendment to Board Bylaw 9321 - Closed Session Purposes and Agendas, as submitted?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
This bylaw was globally adopted by the Board of Education on July 1, 2008. During the Board discussion at their meeting on August 21, 2018, the Board agreed to remove notes included in the GAMUT version of this bylaw and amend language (noted in bold) based on the GAMUT update from July 1, 2016. There have been no other changes recommended for this bylaw since the Board discussion on August 21, 2018.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board of Education approve the amendment to Board Bylaw 9321.1 - Closed Session Actions and Reports, as submitted?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
This bylaw was globally adopted by the Board of Education on July 1, 2008. The Ad Hoc Committee has review this bylaw and is recommending the deletion of notes and the update of language from the GAMUT version of this bylaw from February 1, 1998. There has been no prior discussion of this bylaw by the Board of Education.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board of Education approve an agreement with Brandman University?
INFORMATION:
Conejo Valley Unified School District (CVUSD) is partnering with Brandman University to provide unpaid school psychology and/or school counseling supervised fieldwork internships. Intern candidates, under the direct supervision of CVUSD personnel, will obtain experience working with student populations that are diverse in terms of ethnicity, culture, language, socio-economics and special needs.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
ISSUE:
Should the Board of Education approve a directed teaching agreement with Pepperdine University?
INFORMATION:
Pepperdine University has established an approved program of special training to provide teaching experience through supervised teaching to students enrolled in teacher training curricula. This program requires supervision and facilities where students can obtain the clinical learning experience required in the curriculum. The District has the clinical setting, supervision and equipment needed by Pepperdine University trainees as part of their practical learning experience.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sm
ISSUE:
Should the Board of Education approve the annual renewal contract with Blackboard Inc., as submitted?
INFORMATION:
Blackboard Inc. provides the District with services for a mass notification system and mobile communication application integration services. This agreement renews the existing plan for the 2019-20 school year.
FISCAL IMPACT:
Annual cost of $50,201.24 to General Fund.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Kimberly Gold
Coordinator, Communications, Community Engagement and Marketing
ISSUE:
Should the Board of Education approve the agreement between the Conejo Valley Unified School District and LWP Claims Solutions, Inc., third-party claims administration of the self-funded Workers' Compensation program?
INFORMATION:
Since 1979, the District has been self-insured for the Workers' Compensation program. The program is responsible for providing California state-required Workers' Compensation benefits to all District employees. After a Request for Proposal process by the District, on March 19, 2019, the Board of Education awarded the contract to LWP. The agreement with LWP Claims Solutions, Inc. will be from the effective date until May 31, 2022.
FISCAL IMPACT:
Workers' Comp Fund:
Year 1: $190,000
Year 2: $194,750
Year 3: $199,619
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve the Compromise and Release and/or Stipulated Awards?
INFORMATION:
The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third party administrator handles the claims. Cases are reviewed and assessed and brought forward for settlement based on the recommendation of the third party administrator and (when applicable) the attorney representing the District. The following case(s) are brought forward for settlement:
Claim No: COEK-004368 Stipulated Award
Claim No: COEM-004498 Compromise and Release
FISCAL IMPACT:
Workers' Compensation Fund: $62,697.50
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?
INFORMATION:
The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows:
|
Site |
Contract Date |
Type* |
Project Description - Major Project # |
Purchase Order Number |
Contract Amount – Funding Source |
Contractor |
|
|
|
Maple ES |
January 30, 2019 |
SS |
Security Fencing MP18/19-540-MAP |
B19-01820 |
$20,802 MI |
Magnum Fence and Security, Inc. |
|
|
|
Westlake Hills ES |
January 25, 2019 |
SS |
Surveillance System MP18/19-554-WHL |
B19-01802 |
$23,901.55 MI |
Digital Networks Group, Inc. |
|
|
|
Newbury Park HS |
October 1, 2018 |
SS |
Surveillance System MP18/19-22-WHS |
B19-01530 |
$43,152.13 MI |
Digital Networks Group, Inc. |
|
|
|
Thousand Oaks HS |
October 1, 2018 |
SS |
Surveillance System MP18/19-17-TOH |
B19-01505 |
$60,916.24 MI |
Digital Networks Group, Inc. |
|
|
|
Westlake HS |
October 1, 2018 |
SS |
Surveillance System MP18/19-22-WHS |
B19-01529 |
$46,408.98 MI |
Digital Networks Group, Inc. |
|
|
|
University Center |
November 7, 2018 |
MMR |
Playground Renovation MP18/19-528-UNV |
B19-01711 |
$114,477.55 MI |
Landscape Structures, Inc. |
|
|
|
Sequoia MS |
January 23, 2019 |
SS |
Window Coverings MP18/19-15-SEQ |
B19-01796 |
$32,285.06 MI |
Arjay’s Window Fashions |
|
|
|
Thousand Oaks HS |
February 4, 2019 |
MMR |
Boiler Room Renovations MP18/19-550-TOH |
B19-01846 |
$24,942.00 MI |
Ardalan Construction Company, Inc. |
|
|
|
*ITNI: Instructional Technology and Network Infrastructure – MMR: Modernization, Maintenance and Repairs – SMCL: Science, Mathematics Career Preparation Lab – SS: Safety & Security |
||||||||
FISCAL IMPACT:
Measure I: $366,885.51
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
on behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve the contracts listed below?
INFORMATION:
Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.” Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate Board agenda item.
|
Company |
Activity |
School |
Amount |
LCAP Goal |
|
Art Trek |
Art Classes |
ACA |
332.50 |
1 |
|
SEV YMCA |
Summer Camp |
CON |
0.00 |
1 |
|
The Dream Painter |
Mural |
CYP |
1050.00 |
1 |
|
Cornerstone Photography |
Photo Booth – 8th grade dance |
SCS |
268.13 |
4 |
|
Mr. Softee |
Ice cream for ASB Social |
SCS |
0.00 |
4 |
|
Margaret Randazzo |
Yoga Classes |
UNV |
500.00 |
N/A |
|
Sub Zero Ice Cream |
Science Education Program |
UNV |
2,484.61 |
N/A |
|
Beat Box Dance Academy |
Hip Hop Classes |
UNV |
100.00 |
N/A |
|
Dave Boatman |
Cartoon Drawing |
UNV |
275.00 |
N/A |
|
Jolly Jumps |
Inflatables |
UNV |
427.50 |
N/A |
|
Mr. Softee |
Ice cream/summer camp |
UNV |
2,111.23 |
N/A |
|
Mad Science |
Science Demonstrations |
UNV |
485.00 |
N/A |
|
Best Bubble Parties |
Bubble Demonstration |
UNV |
925.00 |
N/A |
|
Global Sparks Productions |
Drum Circle |
UNV |
500.00 |
N/A |
|
Paint Pals Clubhouse |
Stuffed Animals |
UNV |
1,105.00 |
N/A |
|
Lindal Company |
Tricycle Repair/Maintenance |
CVAE |
NTE 1,500 |
N/A |
|
Campbell Lourdes & Associates |
Interpreting Services |
CVAE |
1350.00 |
N/A |
FISCAL IMPACT:
Schools will pay for these activities with site funds and/or PTA/PFA funds.
Respectfully submitted:
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the over $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of April 17, 2019, through April 30, 2019, is presented for approval. Purchase Orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).
FISCAL IMPACT:
General Fund: $618,523.76
Bond Measure I: $376,734.79
Bond Measure I Endowment: $31,900.00
Developer Donation Fund #2: $13,900.00
Workers' Compensation Fund: $34,865.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Jon Aasted
Director, Purchasing
on behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:JA:ls
ISSUE:
Should the Board of Education approve the Warrants list(s) for April 2019?
INFORMATION:
The warrant summary(s) for April includes warrants paid for the period of April 1, 2019, through April 30, 2019. Expenditures outlined in the attachments are in accordance with the 2018/2019 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
on behalf
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mo
ISSUE:
Should the Board of Education approve the disposal of surplus and obsolete equipment?
INFORMATION:
The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Jon Aasted
Director, Purchasing
on behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:JA:lb
The Board of Education will consider the following:
The proposed regular Board meeting dates for the 2019-2020 school year, including a change of the Board meeting days to the first and third Wednesdays of each month:
| 2019-2020 Board Meeting Dates |
|
| 8/21/2019 | 2/5/2020 |
| 9/4/2019 | 2/19/2020 |
| 9/18/2019 | 3/4/2020 |
| 10/2/2019 | 3/18/2020 |
| 10/16/2019 | 4/1/2020 |
| 11/6/2019 | 4/22/2020* |
| 11/20/2019 | 5/6/2020 |
| 12/4/2019 | 5/20/2020 |
| 12/18/2019 | 6/3/2020 |
| 1/8/2020* | 6/17/2020 |
| 1/22/2020* | |
* = Off-cycle Board meeting dates due to holidays or non-school days.
The new schedule will change the Board meeting days from the first and third Tuesday of each month to the first and third Wednesday of each month, beginning with Closed Session at 5:00 p.m.; Open Session at 6:00 p.m. Any exceptions will be agreed upon by the Board of Education and will be posted on the Board's page on the District's website.
Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:
School Site Highlights - Schedule
Other Topics:
FUTURE BOARD MEETINGS
MAY 21, 2019
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks
For a copy of this agenda and additional information, please visit the CVUSD website.
Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 201. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.