Closed Session items only
Closed Session item only
Closed Session item only
Closed Session item only
Closed Session item only
Closed Session item only
Reports from Student Reporters:
Century Academy: Nick Capobianco
Conejo Valley High School: Lucy Sussman
Newbury Park High School: Thomas Kitchell
Thousand Oaks High School: Haylee Dahlgren
Westlake High School: Scott Pugh
Ana Alvarez will discuss the 6th Annual Conference for Spanish Speaking Parents at Colina Middle School on Saturday, April 6, 2019. This year's conference is titled, "MATH 2x2 every 1" with a central theme and focus on Mathematics.
Marmonte League Champions, Winter Sports 2018/2019:
NPH Girls Basketball
NPH Wrestling
NPH Boys Soccer
NPH Girls Soccer
District Advisory Council (DAC), Cindy Mayling, President
Special Education DAC (SEDAC), Cindy Liu, President
Oral Public Comments
The Board welcomes public comments. To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda. To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda. Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting. Public comments are limited to three minutes per speaker. If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Participants engaging in disorderly conduct may be ordered to leave the meeting. Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary. Board members will review these forms after the meeting. The information on these cards will be become a part of the public record.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
As we implement new processes in our Board agenda organization, Board Policies and Administrative Regulations will be moved into the Consent Agenda if the Board does not have any questions, concerns or adjustments when these items are brought forward as information items. It just so happens that this week the only Action Items would have been Board Policies and Administrative Regulations. In future Board meetings, action items other than Board Policies and Administrative Regulations will be listed here.
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Order #: No items.
B. New Employment / Assignment Change / Change in Status: Administrators, General/Special Education Teachers, School Counselors, School Psychologists
Order #: R18-209 - R18-229
2. Certificated Service - Exempt:
A. New Employment / Assignment Change / Change in Status: Exempt Specialists
Order #: E18-081
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Order #: No items.
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C18-767 - C18-779
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C18-780 - C18-783
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E18-952 - E17-974
B. Campus Supervisor, Proctor, Specialist, Student Helper, Others
Orders #: E18-975 - E18-1004
ISSUE:
Should the Board of Education approve amendments to Board Policy and Administrative Regulation 6174 – Education for English Learners?
INFORMATION:
The Board Policy and Administrative Regulation have been updated to reflect new state regulations (Register 2018, No. 20) governing the implementation of Proposition 58 requirements pertaining to language acquisition programs, and to delete references to the former state assessment of English proficiency. The policy also adds concepts recommended in the new CDE publication (The California English Learner Roadmap: Strengthening Comprehensive Educational Policies, Programs and Practices for English Learners). The administrative regulation adds definitions of designated and integrated English language development, renumbers cites to state regulations related to testing accommodations pursuant to new state regulations (Register 2018, No. 4), and reflects new law (AB 81, 2017) which requires specific information related to "long-term English learners" or "students at risk of becoming a long-term English learner" to be included in the Title I or Title III parental notification of a student's assessment of English proficiency.
FISCAL IMPACT:
N/A
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 5022 - Student and Family Privacy Rights?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
This policy was updated to add options formerly in the administrative regulation regarding the disclosure of students' personal information for marketing purposes. This policy also reflects state law which prohibits the collection of social security numbers or the last four digits of social security numbers for such purposes, and new law (AB 699) which prohibits the collection of information regarding the citizenship or immigration status of students or their families. This regulation reflects new law (AB 677) which prohibits the removal of questions pertaining to sexual orientation and/or gender identity from a voluntary survey that already contains such questions.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Lisa A. Miller
Assistant Superintendent, Student Support Services
MWM:LAM:kp
ISSUE:
Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 5111.1 - District Residency?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
This policy and regulation have been updated to reflect new law (AB 699) which prohibits districts from collecting information or documents regarding the citizenship or immigration status of students or their family members. This regulation was also updated to reflect new laws providing that a student meets district residency requirements if the student's parent/guardian is transferring or pending transfer to a military installation within the state (SB 455), or the student's parent/guardian was a resident of California who departed the state against his/her will pursuant to a transfer by a government agency, a court order, or the federal Immigration and Nationality Act (SB 257).
FISCAL IMPACT:
None
LEGEND:
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Lisa A. Miller
Assistant Superintendent, Student Support Services
MWM:LAM:kp
ISSUE:
Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 5125 - Student Records?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
This policy was updated to reflect the California Attorney General's model policy, developed pursuant to new law (AB 699), which (1) prohibits districts from collecting information regarding students' citizenship or immigration status, and (2) requires district staff to receive training in the gathering and handling of sensitive student information. This policy also reflects state law limiting the collection of students' social security numbers or the last four digits of the social security numbers, and new law (SB 31) which prohibits districts from assisting in the compilation of a list, registry, or database based on students' national origin, ethnicity, or religion. This regulation was updated to reflect new law (SB 233) which expands the types of records related to foster youth that must be made accessible to specified agencies, and a requirement of the Attorney General's model policy that the annual parental notification include a statement that a student's citizenship, place of birth, or national origin will not be released without parental consent or a court order.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Lisa A. Miller
Assistant Superintendent, Student Support Services
MWM:LAM:kp
ISSUE:
Should the Board of Education approve the amendments to Administrative Regulation 5125.1 - Release of Directory Information?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
This regulation was updated to reflect the California Attorney General's model policy, developed pursuant to new law (AB 699), which requires that the annual parental notification include a statement that directory information does not include citizenship status, immigration status, place of birth, or national origin.
FISCAL IMPACT:
None
LEGEND:
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Lisa A. Miller
Assistant Superintendent, Student Support Services
MWM:LAM:kp
ISSUE:
Should the Board of Education approve the amendment of Board Policy and Administrative Regulation 0450 – Comprehensive Safety Plan?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
The amendment of Board Policy 0450 reflects new law (AB 1747) which requires the California Department of Education (CDE) to post a compliance checklist for developing the comprehensive safety plan and best practices related to reviewing and approving the plan, and requires districts to share their approved comprehensive plans with local law enforcement, the fire department, and other first responder entities. The amendment of Regulation 0450 reflects AB 1747, which adds requirements to consult with the fire department and other first responders in developing safety plans and to develop procedures for conducting tactical responses to criminal incidents, including procedures related to individuals with guns on campus and at school-related functions.
LEGEND:
Black/Bold – new language from GAMUT
Black/Bold/Italics – new language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Submitted by:
Mark W. McLaughlin Ed.D.
Superintendent
Prepared by:
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve the amendment of Administrative Regulation 3543 – Transportation and Safety Emergencies?
INFORMATION:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
The amendment of Administrative Regulation 3543 reflects new law (AB 1798) which requires that all school buses be equipped with passenger restraint systems by July 1, 2035. The regulation also reflects new law (AB 1840) which delays until March 1, 2019, the requirement that each school bus and student activity bus be equipped with a child safety alert system, and allows for a possible six-month extension for districts with an average daily attendance of 4,000 or less under specified conditions. The regulation also adds the conditions under which a student activity bus is exempt from the requirement to install a child safety alert system.
LEGEND:
Black/Bold – new language from GAMUT
Black/Bold/Italics – new language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Submitted by:
Mark W. McLaughlin Ed.D.
Superintendent
Prepared by:
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve the Compromise and Release and/or Stipulated Awards?
INFORMATION:
The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third party administrator handles the claims. Cases are reviewed and assessed and brought forward for settlement based on the recommendation of the third party administrator and (when applicable) the attorney representing the District. The following case(s) are brought forward for settlement:
Claim No: COEM-004520 Compromise and Release
Claim No: COEN-004701 Stipulated Award
FISCAL IMPACT:
Workers' Compensation Fund: $40,000.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Armond Sarkis
Risk Manager
on behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:AS:mo
ISSUE:
Should the Board of Education grant permission for fourth grade students from EARTHS Magnet School to attend a trip to Anacapa Island, California?
INFORMATION:
Three fourth grade teachers from EARTHS Magnet School, Ms. Jessica Moore, Ms. Elyse Huff and Mr. Brian Tash, request permission to take 93 students to Anacapa Island, California, on Friday, May 17, 2019. The students will miss one day of school. This field trip will be the culminating activity of the year where students study marine ecosystems and environmental factors that affect our ocean systems. Students will participate in the testing of water quality, observe and identify island marine and wildlife and look at the microcosm of the island’s watershed, compared to the mainland’s watershed. Students will hike through the National Park Service Nature Conservancy with trained island guides and identify native plants. The students will travel by bus to Ventura Harbor and then by boat (Island Packers Cruises) to Anacapa Island. The students will be chaperoned by Ms. Moore, Ms. Huff, Mr. Tash, 24 parent chaperones and Mr. Jeff Rickert, Principal, EARTHS Magnet School. This trip is supported by EARTHS PTA. No student will be excluded from participation due to a lack of sufficient funds.
FISCAL IMPACT:
$5,542.00 will be paid by student fundraising and EARTHS PTA.
Respectfully submitted:
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Sonia Wilson, Director, Elementary Education for
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:SW:sh
ISSUE:
Should the Board of Education grant permission for fourth grade students from Lang Ranch Elementary School to attend an overnight trip to Sacramento?
INFORMATION:
Ms. Kim Carroll, Teacher, Lang Ranch Elementary School, requests permission to take ten (10) students on an educational tour to Gold Country in Sacramento. The students plan to leave on Saturday, April 6, 2019, and return on Sunday, April 7, 2019. This field trip will give students an experience that will bring California history to life by integrating classroom teaching with hands-on discoveries. The goal is to elevate the students’ perspective with up-close, real-life experiences. The students will have the opportunity to simulate the life of a forty-niner, pan for gold, tour the State Capitol Building, California Vietnam Veteran’s Memorial, Sutter’s Fort and Mill, and visit the California State Railroad Museum. The students will travel by commercial airline approximately 395 miles each way. The students will be chaperoned by Ms. Carroll and four (4) parent chaperones. This trip is supported by fundraising and parent donations. No student will be excluded from participation due to a lack of sufficient funds.
FISCAL IMPACT:
$775.00 will be paid by student fundraising and parent donations.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Sonia Wilson, Director, Elementary Education for
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:SW:sh
ISSUE:
Should the Board of Education approve an overnight trip request for Westlake High School’s Future Business Leaders of America (FBLA) Club to attend the FBLA State Leadership Conference in Sacramento, CA?
BACKGROUND:
Ms. Laurie Looker, Westlake High School certificated teacher and FBLA Advisor, Ms. Tina Carlisle, certificated teacher, Mr. Dave Taylor, certificated teacher, and one volunteer, request permission to take 20 students to Sacramento, CA for the FBLA State Leadership Conference. The trip will take place on Thursday, April 25, 2019, through Sunday, April 28, 2019. The students will miss two days of school and will be required to obtain permission from their teachers prior to the trip. The students will travel via rental van. No students will be excluded from participation due to a lack of sufficient funds.
FISCAL IMPACT:
$14,200.00 will be paid for by club funds.
Respectfully submitted:
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Brian Mercer, Director, High Schools and Assessment for
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the TurnItIn.com agreement for Conejo Valley High School, Century Academy, Newbury Park High School, Thousand Oaks High School and Westlake High School?
BACKGROUND:
TurnItIn.com is a commercial, Internet-based plagiarism detection service. Our school sites purchase TurnItIn.com licenses to use the software as a service website, which checks submitted documents against its database and the content of other websites with the aim of identifying plagiarism. Currently, Conejo Valley High School, Century Academy, Newbury Park High School, Thousand Oaks High School and Westlake High School use this service as a platform for our students and teachers to collaborate on assignments. This platform allows our students to submit assignments and obtain feedback from their teachers. Each of our high schools has been using this platform and would like to continue with this service. The TurnItIn.com resource has given students an innovative and sound way of completing assignments and communicating with their teachers. It is also an effective way to train students for their future work, whether it be college or career.
FISCAL IMPACT:
$79,716.50 will be paid for by each school site over the next three years, based on their usage.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Brian Mercer, Director, High Schools and Assessment for
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve a contract with Calamigos at the Vineyards, Inc.?
INFORMATION:
Calamigos at the Vineyards, Inc. will provide the venue, catering, and rentals for the Thousand Oaks High School 2020 Prom.
FISCAL IMPACT:
$36,900.00 will be paid for by ASB funds.
Respectfully submitted:
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Brian Mercer, Director, High Schools and Assessment for
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve a contract with Command Performance Catering?
INFORMATION:
Command Performance Catering will provide the catering for the Thousand Oaks High School 2019 Prom.
FISCAL IMPACT:
$16,958.91 will be paid for by ASB funds.
Respectfully submitted:
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Brian Mercer, Director, High Schools and Assessment for
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve a contract with Hummingbird Nest Ranch?
INFORMATION:
Hummingbird Nest Ranch will provide the venue for the Thousand Oaks High School 2019 Prom.
FISCAL IMPACT:
$7,975.00 will be paid for by ASB funds.
Respectfully submitted:
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Brian Mercer, Director, High Schools and Assessment for
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve a contract with J & A Rents and Sells, Inc.?
INFORMATION:
J & A Rents and Sells, Inc. will provide the rental equipment and furniture for the Thousand Oaks High School 2019 Prom.
FISCAL IMPACT:
$17,492.68 will be paid for by ASB funds.
Respectfully submitted:
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Brian Mercer, Director, High Schools and Assessment for
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve a contract with Kace Entertainment?
INFORMATION:
Kace Entertainment will provide the DJ and entertainment for the Thousand Oaks High School 2019 Prom.
FISCAL IMPACT:
$1,620.00 will be paid for by ASB funds.
Respectfully submitted:
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Brian Mercer, Director, High Schools and Assessment for
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the K9 Services LLC – Gold Coast K9 agreement for Conejo Valley High School, Newbury Park High School and Westlake High School?
INFORMATION:
K9 Services LLC – Gold Coast K9 is used by Conejo Valley High School, Newbury Park High School and Westlake High School during site searches. K9 Services will provide regularly scheduled detections sniffs in accordance with the Conejo Valley Unified School District policy and utilize training methods accepted within the profession and designed to meet POST training standards in the state of California. The cost will be split between the three school sites. Services are being provided during the 2018-2019 school year for the three sites mentioned above.
FISCAL IMPACT:
$10,100 will be paid with general fund money.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Brian Mercer, Director, High Schools and Assessment for
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the AVID College Readiness System for Conejo Valley Unified School District high schools for an agreement period of July 1, 2019 to June 30, 2020?
INFORMATION:
AVID College Readiness System is a professional learning program for educators to improve college readiness for all students, especially those traditionally under-represented in higher education. It offers many trainings, conferences, and resources for our educators to assist our high school students in preparing for college. The cost of this program includes all materials and training needed.
FISCAL IMPACT:
$17,677.00 will be paid for by the College Readiness Grant.
Respectfully submitted:
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Brian Mercer, Director, High Schools and Assessment for
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the contracts listed below?
INFORMATION:
Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.” Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate Board agenda item.
Company |
Activity |
School |
Amount |
The Arty Loon Show |
Magic Show |
Child Care |
225.00 |
Dream Painter |
Mural |
Sycamore Canyon |
2,800-3,250 |
Balloon Décor |
Spring Break Camp and Summer Camp |
Child Care |
370.00 |
Beat Box Dance Academy |
Dance Classes |
Child Care |
300.00 |
FISCAL IMPACT:
Schools will pay for these activities with site funds and/or PTA/PFA funds.
Respectfully submitted:
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the contract with ISSQUARED for SPAM filter configuration services?
INFORMATION:
Recently, Conejo Valley Unified School District has been experiencing a large increase of SPAM/phishing email messages. These messages falsely imitate CVUSD employees and legitimate vendors, requesting purchases, invoices, and payroll changes. ISSQUARED will provide the professional services to help mitigate these issues by making the needed configuration changes to our current SPAM filter.
FISCAL IMPACT:
General Fund: $4,200
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
David Hubbard
Interim Director, Technology Services
on behalf of
Victor P. Hayek
Deputy Superintendent, Business Services
MWM:VPH:DH:sb
ISSUE:
Should the Board of Education award the Outdoor Learning and Landscape Beautification project at Wildwood Elementary School to the lowest responsive and responsible bidder?
INFORMATION:
A cohesive beautification upgrade and enhancement of exterior spaces was identified on the Master Plan for the Wildwood ES campus. The Conejo Valley Unified School District publicly advertised for bids for the Wildwood ES Outdoor Learning and Landscape Beautification project. Four (4) contractors attended the mandatory pre-bid job walk on February 20, 2019. Three (3) of the contractors who attended the mandatory job walk submitted bids for this project by the deadline on March 11, 2019. Bid results are listed below, with the lowest responsive and responsible bid shown in bold.
Contractor |
Total Bid |
Golden Phoenix Construction Company, Inc. |
$272,000.00 |
Ardalan Construction Company, Inc. |
$339,000.00 |
Hughes General Engineering, Inc. |
$339,500.00 |
FISCAL IMPACT:
Bond Measure I: $272,000
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
on behalf of
Victor P. Hayek
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education ratify Change Order 1 to the contract with Golden Phoenix Construction Company, Inc., for the outdoor learning and landscape beautification project at Madrona Elementary School?
INFORMATION:
On December 5, 2018, the Conejo Valley Unified School District entered into a contract with Golden Phoenix Construction Company, Inc., for the outdoor learning and landscape beautification project at Madrona Elementary School. This is a deductive change order, returning the unused contract allowance to the District. Reference purchase order B19-01726.
The total cost adjustment of this change order is a contract decrease of $9,160.44.
FISCAL IMPACT:
Bond Measure I: -$9,160.44
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
on behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District?
INFORMATION:
The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows:
Site |
Contract Date |
Type* |
Project Description |
Purchase Order Number |
Contract Amount – Funding Source |
Contractor |
|
Maple ES |
January 30, 2019 |
SS |
Fencing |
B19-01820 |
$20,802 MI |
Magnum Fence and Security, Inc. |
|
*ITNI: Instructional Technology and Network Infrastructure and Repairs - MMR: Modernization, Maintenance – SMCL: Science, Mathematics Career Preparation Lab – SS: Safety & Security |
FISCAL IMPACT
Bond Measure I: $20,802.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
on behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve the over $5,000 Purchase Order Report?
INFORMATION:
The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of March 1, 2019, through March 14, 2019, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).
FISCAL IMPACT:
General Fund: $133,082.63
Bond Measure I: $79,398.00
Developer Donation Fund #2: $11,570.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jon Aasted
Director, Purchasing
on behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:JA:ls
ISSUE:
Should the Board of Education approve the disposal of surplus and obsolete equipment?
INFORMATION:
The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.
FISCAL IMPACT:
None
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jon Aasted
Director, Purchasing
on behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:JA:lb
ISSUE:
Should the Board of Education approve new Administrative Regulation 6161.12 – Grade 9-12 Alternative Core Literature Assignment Process?
INFORMATION:
At its meeting on February 19, 2019, the Board of Education directed the superintendent and staff to review and revise Board Policy (BP) and Administrative Regulation (AR) 6161.1 – Selection and Evaluation of Instructional Materials, to include a separate policy to address the Alternative Core Literature Assignment Process. To that end, Administrative Regulation 6161.12 – Grade 9-12 Alternative Core Literature Assignment Process, is presented for the Board’s consideration.
Through this process, District staff updated the website that contains all items related to AR 6161.12 -http://www.conejousd.org/Departments/Instructional-Services/High-School-Education-and-Assessment/High-School-Curriculum/High-School-Core-Literature
FISCAL IMPACT:
N/A
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Luis Lichtl
Assistant Superintendent, Instructional Services
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ISSUE:
Should the Board of Education approve amendments to Board Policy and Administrative Regulation 6161.1 – Selection and Evaluation of Instructional Materials, as submitted?
INFORMATION:
At its meeting on February 20, 2019, the Board of Education directed the superintendent to review and revise Board Policy (BP) and Administrative Regulation (AR) 6161.1 – Selection and Evaluation of Instructional Materials.
This was to include:
FISCAL IMPACT:
N/A
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Luis Lichtl
Assistant Superintendent, Instructional Services
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ISSUE:
Should the Board of Education approve Layoff Resolution #18/19-20 – Reduction/Elimination of Classified Positions, necessitated by the loss of First 5 funding for the Conejo Valley Neighborhood for Learning (CV NfL) program, beginning July 1, 2019?
INFORMATION:
The District has been in contract with First 5 Ventura County beginning in 2002 through June 2019, for administering Conejo Valley Neighborhood for Learning program. Due to a significant decline in generated revenue over the last number of years in Proposition 10 funding, First 5 Ventura County has elected to consolidate its monies and contract out with a single provider, Interface Children and Family Services, effective July 2019. Theretofore, the District will not continue to receive the $654,255, which was the approximate recurring grant amount funding NfL services and positions.
Proposal to Reorganize NfL Program Staffing and Programs:
Staff have closely examined operational costs of the various programs (State Preschool and Market Rate/Parent Pay Preschool), as well as the enrollment driven revenue outlook of the Market Rate/Parent Pay programs. The loss of First 5 funding ($654,255) will result in closing two preschool classes at University, and the PACT classes at both City Center and University.
Therefore, given the loss of First 5 funding, it is critical for the District to adjust staffing and relocate programs as specified:
FISCAL IMPACT:
Program changes and related reduction-in-force are necessary to ensure the remaining programs presently operated under the Neighborhood for Learning program, including the City Center and State preschool programs, are administered without encroaching on the General Fund and/or the Child Care enterprise fund.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Jeanne Valentine
Assistant Superintendent, Human Resources
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BP 6146.12 and AR 6146.12 – High School Credit for Concurrent Enrollment in High School and College Classes are being brought forward at the request of the Board of Education for discussion and clarification related to the existing policy, our common practice, and future alterations. Concurrent Enrollment is defined as the opportunity for “students to be enrolled in two separate, academically related institutions. Generally, it refers to high school students taking college or university courses.”
This Board Policy authorizes District and school administration to advise students of their opportunity to enroll in college programs that will enhance their learning, allow them to initiate their college experience while in high school, and earn dual/concurrent credit prior to high school graduation.
AR 6146.12 defines Concurrent Enrollment as (a full day high school student also enrolled in college classes), Dual Credit as (a full day high school student receiving both high school and college credit for the completion of college coursework), and “full day” student as (requires a minimum of six high school classes for students in grades 9- 11 and a minimum of five high school classes for students in grade 12 at any CVUSD traditional high school. For students attending Century or Conejo Valley High School, a full day program is defined as a minimum of four classes per day).
The Administrative Regulation (AR) further defines the approval criteria for enrollment in college classes, the grade level of any student who is eligible to participate in concurrent enrollment, six college units as the maximum number that students may enroll in, and requires that the college or university be accredited, whether the course work is offered on campus or online. Lastly, the AR states that “students may earn a maximum of 40 high school dual enrollment credits.”
ISSUE:
Should the Board of Education participate in the California School Cash Reserve Program and authorize the borrowing of funds for fiscal year 2019-2020 through the issuance and sale of one or more series of 2019-2020 Tax and Revenue Anticipation Notes (TRANs)?
INFORMATION:
By passing the resolution before the Board, our District will have the opportunity to participate in the California School Cash Reserve Program sponsored by California School Boards Association Finance Corporation. The Program consistently issues TRANs for more than half of all California school districts, community college districts, and county offices of education that issue TRANs. The 2019-2020 Program will be the 31st year of the Program.
Through participation in the Cash Reserve Program, our District will be able to issue a tax and revenue anticipation note as part of this cost-effective pooled structure. An overview of this cash management concept and the Program is provided below:
Tax and Revenue Anticipation Notes (TRANs): TRANs are short-term debt instruments issued by school districts throughout the State to create an additional reserve to the general fund. In our District, this reserve will act as a cushion to the general fund in the event that we experience temporary cash flow needs. These cash flow needs may occur as a result of the timing mismatch between the receipt of revenues (generally received in an uneven fashion) and the expenditure of general fund moneys (generally paid out in a more level fashion).
TRANs Economics: Through our participation in the Program, our District will issue a tax-exempt note. The proceeds from the sale of this note, while not needed for cash flow, are invested in a taxable investment. This may result in a positive spread between the borrowing rate and the investment return on the TRAN proceeds.
Cash Reserve Program Background: The first Cash Reserve Program was issued in June of 1988 for six districts with an aggregate issue amount of $9.6 million. Since that time, the Program has grown dramatically in size, servicing the majority of California school district TRANs issuers. Each year, the Program has resulted in a significant benefit to the participants. The highlights of the Program are as follows:
Cash Reserve Program Process:
The Cash Reserve Program involves the following key steps in order to participate:
FISCAL IMPACT:
General Fund: Borrowing: $20,000,000
Approximate charges: $450,000
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
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ISSUE:
Should the Board of Education approve School Meal Prices for 2019-2020 School Year?
INFORMATION:
The District has a responsibility to annually evaluate all fees that are charged to students, parents, community members, connected organizations, and other stakeholders. The Administration completed its review of the current pricing schedule. Conejo Valley Unified School District meal prices are comparable to similar school districts' meal prices and meet the National School Lunch Program requirements as fiscally responsible. No change to pricing is recommended for the 2019-20 school year.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Virginia Beck
Director, Child Nutrition Program
on behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
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ISSUE:
Should the Board of Education approve the Transportation Fees for the 2019-2020 School Year?
INFORMATION:
On April 23, 1992, the Board of Education approved the establishment of a parent-pay pupil transportation system for home-to-school transportation services. The program was established with tiered payment options. A full-fare was established, while parents or guardians who are determined eligible according to the State of California Food Stamp and Aid to Families with Dependent Children (AFDC) criteria were offered free or reduced transportation services.
The District has a responsibility to annually evaluate all fees that are charged to students, parents, community members, connected organizations, and other stakeholders. The Administration completed its review of the current pricing schedule. The recommended change in fees is approximately a 5% increase.
There are approximately 512 students taking advantage of the program with 70% free-eligible, 6% at the reduced rate, and 24% paying the full fare.
Proposed Transportation Fees for the 2019-2020 school year are as follows:
*Discount for one payment (in August) for entire year |
Round Trip |
One Way |
||
Semester |
Year |
Semester |
Year |
|
First Student |
$230 |
$415* |
$120 |
$220* |
Each Additional Student |
$210 |
$385* |
$110 |
$200* |
Reduced |
$95 |
$190 |
$55 |
$110 |
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Janet Boland
Transportation Specialist
on behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
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ISSUE:
Should the Board of Education approve the 2019-2020 Major Projects List?
INFORMATION:
The annual process for developing the major project list consists of a review of the Master Plan document that was generated with input from each site stakeholder group, planning and construction information, and a site review and analysis. Major projects are then identified, and estimated budgets are established. Projects are funded mostly through Measure I but may include projects funded by Developer Fees, TOPASS, and/or the General Fund. Though comprehensive, the list of projects may be modified from time to time as needs change.
FISCAL IMPACT:
Bond Measure I: $12,010,000
Developer Donation Fund 2: $21,600
TOPASS Fund: $31,200
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
on behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
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Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:
School Site Highlights - Schedule
Other Topics:
FUTURE BOARD MEETINGS
APRIL 23, 2019
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks
For a copy of this agenda and additional information, please visit the CVUSD website.
Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 201. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.