Pursuant to Education Code §48918(c), the Board will conduct a student expulsion hearing for student #3-18/19E.

Government Code section 54956.8.
Notwithstanding any other provision of this chapter, a legislative body of a local agency may hold a closed session with its negotiator prior to the purchase, sale, exchange, or lease of real property by or for the local agency to grant authority to its negotiator regarding the price and terms of payment for the purchase, sale, exchange, or lease.
 
However, prior to the closed session, the legislative body of the local agency shall hold an open and public session in which it identifies its negotiators, the real property or real properties which the negotiations may concern, and the person or persons with whom its negotiators may negotiate.
 
For purposes of this section, negotiators may be members of the legislative body of the local agency.
 
For purposes of this section, “lease” includes renewal or renegotiation of a lease.
 
Nothing in this section shall preclude a local agency from holding a closed session for discussions regarding eminent domain proceedings pursuant to Section 54956.9.

Government Code section 54956.8.
Notwithstanding any other provision of this chapter, a legislative body of a local agency may hold a closed session with its negotiator prior to the purchase, sale, exchange, or lease of real property by or for the local agency to grant authority to its negotiator regarding the price and terms of payment for the purchase, sale, exchange, or lease.
 
However, prior to the closed session, the legislative body of the local agency shall hold an open and public session in which it identifies its negotiators, the real property or real properties which the negotiations may concern, and the person or persons with whom its negotiators may negotiate.
 
For purposes of this section, negotiators may be members of the legislative body of the local agency.
 
For purposes of this section, “lease” includes renewal or renegotiation of a lease.
 
Nothing in this section shall preclude a local agency from holding a closed session for discussions regarding eminent domain proceedings pursuant to Section 54956.9.

Closed Session item only

Closed Session item only

Closed Session item only

Closed Session item only

Reports from Student Reporters:

Century Academy: Nick Capobianco

Conejo Valley High School: Joe Cardenas

Newbury Park High School: Thomas Kitchell

Thousand Oaks High School: Haylee Dahlgren

Westlake High School: Scott Pugh

Conejo Council PTA (CCPTA), Rocky Capobianco, President

Conejo Schools Foundation (CSF), Mike Soules, President

District Advisory Council (DAC), Cindy Mayling, President

Presentation for information.

Elizabeth Atilano, Executive Director, Ventura County Schools Self Funding Authority will be present to answer claim related questions.

Presentation by:

Tony Gitt, Chair

Citizen's Bond Oversite Committee

Tim McCabe, Director of Planning and Construction

CVUSD

David Hubbard, Interim Director of Technology

CVUSD

Dr. Victor P. Hayek, Deputy Superintendent

CVUSD

Click for presentation.

Oral Public Comments

The Board welcomes public comments.  To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda.  To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda.  Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting.  Public comments are limited to three minutes per speaker.  If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Participants engaging in disorderly conduct may be ordered to leave the meeting.  Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

Written Public Comments

If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary.  Board members will review these forms after the meeting.  The information on these cards will be become a part of the public record.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

The Governing Board will convene a public hearing to authorize the submission of a General Waiver Request to the California Department of Education to be approved by the State Board of Education concerning the District's transition to a By-Trustee Area Election System.  

ISSUE:

Should the Board of Education adopt Resolution #18/19-18 authorizing the submission of a General Waiver Request to be approved by the State Board of Education concerning the District's transition to a By-Trustee Area Election System?

BACKGROUND:

Ordinarily, in order to transition to a different method for electing governing board members, a school district must obtain a resolution approved by the County Committee on School Board Organization and, pursuant to Education Code section 5020, the change in election method must be submitted to the electorate for its approval at the District’s next regular election. However, Education Code sections 33050-33053 create an exception whereby the State Board of Education is authorized to waive section 5020(a) and portions of sections 5019, 5021, and 5030 of the Education Code related to such election requirement, upon request by school districts.

On November 20, 2018, the District, in its resolution initiating its transition from “at large” to “by-trustee area” elections, expressed an intention to seek a waiver of the ballot requirement from the State Board of Education as permitted under Education Code sections 33050-33053.

By seeking a waiver from the election requirement, the District stated its intent to make sure the new by-trustee area election system is implemented by the 2020 Governing Board election. The District’s purpose in this action is to reduce costs for the District associated with placing an item on the ballot and to reduce any potential legal liability or financial risk to the District under the California Voting Rights Act.

In order to obtain a waiver from the State Board of Education, the District must comply with Education Code sections 33050 and 33051 and State Board of Education and California Department of Education regulations and requirements. Such requirements included seeking feedback and comments from community stakeholders including bargaining units and school site councils. The District is further required to conduct a properly noticed public hearing whereby the public could provide feedback on the merits of obtaining a waiver from the State Board of Education and submitting a General Waiver Request form to the California Department of Education to be approved by the State Board of Education.

ALTERNATIVES:

1. Adopt Resolution #18/19-18 authorizing the submission of a General Waiver Request to the California Department of Education to be approved by the State Board of Education, as submitted.
2. Do not adopt Resolution #18/19-18 authorizing the submission of a General Waiver Request to the California Department of Education to be approved by the State Board of Education.

RECOMMENDATION:

Alternative 1
 

RATIONALE:  

The Board of Education must authorize this resolution for the District to be in compliance with Education Code Sections 33050 and 33051 and the State Board of Education and California Department of Education regulations and requirements.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

The Board will vote on their Official 2019 Delegate Assembly Ballot candidate selections. 

The Subregion 11-B Delegate candidates are:

Darlene Bruno  (Hueneme ESD)

Jackie Moran (Ventura USD)

Sabrena Rodriguez (Ventura USD)

Christina Urias (Santa Paula USD)*

*denotes incumbent

ISSUE:

Should the Board of Education approve the 2018/2019 Elementary and Secondary School Plans for Student Achievement?

BACKGROUND:

School Plans are aligned with the District Local Control Accountability Plan (LCAP) and school goals for improving student achievement.  School site goals are based upon an analysis of verifiable state data that includes the California Assessment of Student Performance and Progress (CAASPP), Adequate Yearly Progress, California English Language Development Test (CELDT) and local measures of pupil achievement.  The California Department of Education (CDE) is transitioning from the CELDT to the English Language Proficiency Assessments for California (ELPAC), which is comprised of two separate English Language Proficiency (ELP) assessments; one for the initial identification of students as English Learners (ELs) and a second for the annual summative assessment to measure a student’s progress in learning English and to identify the student’s level of ELP. Students will test in March.

School Site Councils analyze academic performance data of all students, including English learners, educationally disadvantaged students, gifted and talented students, and students with exceptional needs.  The Site Councils also obtain and consider the input of their school communities.

School Plans must also include budgets that are discussed and approved by School Site Councils and English Language Advisory Councils as appropriate. The completed plans and budgets were submitted in January for review and approved by the Directors of Elementary and Secondary Education.

Approved plans will be posted on each school’s website for public review at http://www.conejousd.org/Home/School-Plan-for-Student-Achievement.

ALTERNATIVES:

1. Approve the 2018/2019 Elementary and Secondary School Plans for Student Achievement, as submitted.

2. Approve the 2018/2019 Elementary and Secondary School Plans for Student Achievement, as amended.

3. Do not approve 2018/2019 Elementary and Secondary School Plans for Student Achievement.

RECOMMENDATION:

Alternative 1

RATIONALE:

School staff and School Site Councils have worked diligently to understand and implement the Federal and State School Plan requirements.  The school plans are thoughtfully written and exceed District, State and Federal requirements and standards.

LCAP GOAL:

Goal 1  X      Goal 2 X     Goal  3 ___    Goal 4       

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Luis Lichtl
Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve the lease extension with United Cerebral Palsy of Los Angeles and Ventura Counties (UCPLA) for real property located at 1025 Old Farm Road, Thousand Oaks, CA 91360?

BACKGROUND:

UCPLA has been utilizing 3 classrooms at the Conejo Valley Adult School, located at 1025 Old Farm Road, for over 30 years.  On February 21, 2017, a lease agreement was approved for use of the space and an extension was approved March 22, 2018, with the lease extension expiring on June 30, 2019.  This second lease extension includes a nominal increase based on the CPI (Consumer Price Index).

ALTERNATIVES:
 
     1. Approve the lease extension, as submitted.
     2. Approve the lease extension, as amended.
     3. Do not approve the lease extension.
 
RECOMMENDATION:
 
Alternative 1
 
RATIONALE:
 
The proposed lease extension will allow UCPLA to continue its programs at its current capacity while compensating the District for use of the space.

LCAP GOAL: 

__ Goal 1          __ Goal 2         __ Goal 3         __ Goal 4          X  N/A

FISCAL IMPACT

General Fund: $44,904

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 5111 - Admission?

BACKGROUND:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT.  GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

This policy has been updated to reflect state law prohibiting the collection of social security numbers or the last four digits of the social security numbers of students or their parents/guardians, unless otherwise required by law. Policy also reflects new law (AB 699) which prohibits districts from inquiring into students' citizenship or immigration status and the California Attorney General's model policy which provides that, under the limited circumstances when such information must be collected to comply with eligibility requirements for special state or federal programs, such information should be collected separately from the school enrollment process. This regulation has been updated to reflect a requirement of the Attorney General's model policy that prohibits districts from requiring documentation that may indicate a student's national origin or immigration status, such as a passport, to the exclusion of other permissible documentation.  This regulation also reflects the authority to accept a parent/guardian affidavit as evidence of a child's age when other documentation is not available.

ALTERNATIVES:

1. Approve amendments to Board Policy and Administrative Regulation 5111 - Admission, as submitted.
2. Approve amendments to Board Policy and Administrative Regulation 5111 - Admission, as amended.
3. Do not approve amendments to Board Policy and Administrative Regulation 5111 - Admission.

RECOMMENDATION:

Alternative 1

RATIONALE:

These amendments will keep our Board Policy and Administrative Regulation current with new law.

LCAP GOAL: 

     x     Goal 1                     Goal 2                     Goal 3              x       Goal 4                    N/A

Legend

Black/Bold – language from GAMUT

Black/Bold/Italics – language created by CVUSD staff

Red – notes provided for information only

Strikeouts – language recommended for removal

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Lisa A. Miller

Assistant Superintendent, Student Support Services

MWM:LAM:kp

1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #:  No items.

      B.  New Employment / Assignment Change / Change in Status:  Administrators, Regular/Special Education Teachers

           Orders #:  R18-189 - R18-196

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status:  Exempt Specialists

           Order #:  E18-080

3.  Classified Service:

      A.  Establishment / Modification / Elimination of Positions

           Orders #:  C18-672 - C18-680
 

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C18-681 - C18-689

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C18-690 - C18-702

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #:  E18-888 - E18-890

      B.  Campus Supervisor, Proctor, Specialist, Student Helper, Others

           Orders #:  E18-891 - E18-896

ISSUE:

Should the Board of Education approve a boat trip request for Newbury Park High School’s EFR – Emergency First Responders field trip with the Harbormasters in Ventura, CA?

BACKGROUND:

Ms. Casey Graham and Mr. Nick Guerin, both Newbury Park High School Teachers, requests permission to take 18 students to the Harbormaster in the Port of Ventura. The trip will take place on Monday March 18, 2019. The students will miss one day of school and are required to obtain permission from their parents and teachers prior to leaving on the trip. The students will travel via bus and boat.  The Newbury Park High School’s CTEIG grant will pay for the cost of the trip. No students will be excluded from participation due to a lack of sufficient funds. 

ALTERNATIVES:

1.  Approve the boat trip request, as submitted.

2.  Do not approve the boat trip request.

RECOMMENDATION:

Alternative 1

RATIONALE:

The students will be exposed to a variety of EFR occupations, including marine safety and lifeguarding. This trip is part of the yearly curriculum.

LCAP GOAL:

Goal 1  X    Goal 2 _     Goal 3 ____    Goal 4 ____

FISCAL IMPACT:

$590.00 will be paid for by CTEIG Grant funds.

Respectfully submitted,

Mark McLaughlin, Ed.D.

Superintendent

Prepared by:

Brian Mercer, Director, High Schools and Assessment for

Luis Lichtl, Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education approve an overnight trip request for Newbury Park High School’s Choir to attend the Spring Tour Seattle Choir Concert in Seattle, WA?

BACKGROUND:

Mr. John Sargent, Newbury Park High School Choral Music Director, Mr. Steve Lepire, Newbury Park High School Principal, and five volunteers, request permission to take 52 students to Seattle, WA for the Spring Tour Seattle Choir Concert.  The trip will take place on Thursday, April 11, 2019, through Sunday, April 14, 2019.  Students will be missing two full days of school and will be required to obtain approval from their teachers prior to the trip. The students will travel via charter bus and commercial airlines.  No students will be excluded from participation due to a lack of sufficient funds. 

ALTERNATIVES:

     1. Approve the overnight trip request, as submitted.

     2. Do not approve the overnight trip request.

RECOMMENDATION:

Alternative 1

RATIONALE:

The Newbury Park High School Choir will be participating in the Vocal Ensemble Honors Curriculum including career connections.  They will also be participating in building and assessing individual and group skills in performance.  Trips of this type have been approved in the past.

LCAP GOAL:

Goal 1  ___    Goal 2 _     Goal 3 __X__    Goal 4 ____

FISCAL IMPACT:

$96,000.00 will be paid for by NPHS Choir Booster funds.

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Brian Mercer, Director, High Schools and Assessment for

Luis Lichtl, Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education approve an overnight trip request for the Thousand Oaks High School Baseball Team to attend the Spring Break Tournament in San Diego, CA?

BACKGROUND:

Mr. Jack Wilson, Thousand Oaks High School Baseball Head Coach, Mr. Rod Stillwell, Thousand Oaks High School Baseball Assistant Coach, and Mr. Manny Mosquedo, Thousand Oaks High School Baseball Assistant Coach, request permission to take 18 students to San Diego, CA for the Spring Break Tournament. The trip will take place on Monday, April 15, 2019, through Friday, April 19, 2019.  The students will not miss school, as this trip will occur during spring break. The students will travel via private vehicles.  No students will be excluded from participation due to a lack of sufficient funds. 

ALTERNATIVES:

     1. Approve the overnight trip request, as submitted.

     2. Do not approve the overnight trip request.

RECOMMENDATION:

Alternative 1

RATIONALE:

The Thousand Oaks High Baseball Team will be competing against other high school baseball teams from all over the country. This trip will encourage a bonding experience. Trips of this type have been approved in the past.

LCAP GOAL:

Goal 1  ___    Goal 2 _     Goal 3 __X__    Goal 4 ____

FISCAL IMPACT:

$3,000.00 will be paid for by TOHS Baseball Booster funds.

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Brian Mercer, Director, High Schools and Assessment for

Luis Lichtl, Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education approve an overnight trip for the Thousand Oaks High School Cross Country Team?

BACKGROUND:

The Thousand Oaks High School Cross Country Team requests permission to take 30 students to the Big Bear Team Retreat in Big Bear, California, from July 26, 2019, to July 31, 2019.  Head Coach Mr. Andy Thompson, Assistant Coach Jordan Daigneault, and Assistant Coach Sharlene Caldwell, will accompany the students. The group will travel 140 miles to Big Bear, California by private vehicles and will return via private vehicles.  The students will not miss any school, as this trip will take place during summer break.  No student will be excluded from participation due to a lack of sufficient funds.  

ALTERNATIVES:

     1. Approve the overnight trip request, as submitted.

     2. Do not approve the overnight trip request.

RECOMMENDATION:

Alternative 1

RATIONALE:

The Thousand Oaks High School Cross Country Team will participate in many different activities that encourage teamwork, the values of hard work and dedication to a team, and self-confidence as an athlete and student. Trips of this type have been approved in the past. 

LCAP GOAL:

Goal 1  ___    Goal 2 _     Goal 3 __X__    Goal 4 ____

FISCAL IMPACT:

$10,500.00 will be paid for by TOHS Cross Country Booster funds.

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Brian Mercer, Director, High Schools and Assessment for

Luis Lichtl, Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education approve an overnight trip request for the Thousand Oaks High School Varsity Dance Team to attend the Miss. Dance Drill Team Nationals in Irvine, CA?

BACKGROUND:

Ms. Jaleen Murphy, Thousand Oaks High School Dance Team Director, Ms. Jordan Jones, Thousand Oaks High School Dance Team Coach, and one volunteer request permission to take 6 students to Irvine, CA for the Miss. Dance Drill Team Nationals.  The trip will take place on Thursday, March 21, 2019, through Sunday, March 23, 2019.  The students will miss two days of school and are required to obtain permission from their teachers to participate.  The students will travel via private vehicles.  No students will be excluded from participation due to a lack of sufficient funds. 

ALTERNATIVES:

     1. Approve the overnight trip request, as submitted.

     2. Do not approve the overnight trip request.

RECOMMENDATION:

Alternative 1

RATIONALE:

The Thousand Oaks High School Varsity Dance Team will be competing against other high school dance teams from all over the country.  This trip will encourage a bonding experience.  Trips of this type have been approved in the past.

LCAP GOAL:

Goal 1  ___    Goal 2 _     Goal 3 __X__    Goal 4 ____

FISCAL IMPACT:

$1,675.00 will be paid for by TOHS Dance Boosters Booster funds.

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Brian Mercer, Director, High Schools and Assessment for

Luis Lichtl, Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education preauthorize overnight trips for high school spring co-curricular teams that may advance to the California Interscholastic Federation (CIF) playoffs or state competition?

BACKGROUND:

The high school spring co-curricular teams request permission for an overnight trip in the event that the teams qualify for a CIF playoff or state competition that requires an overnight stay due to distance.  Pre-authorization is requested only because it cannot be determined in advance whether a team will require such permission until the outcome of the final local competitions.  The following activities many be involved: baseball, boys golf, boys/girls lacrosse, softball, boys/girls swimming, boys tennis, boys/girls track & field, and boys volleyball.

For athletic events, CIF will reimburse schools a small stipend for food and travel (with prior approval) and in some instances (depending on distance from home) for lodging. The remainder of the costs will be paid through Booster Club and Athletic funds.  In accordance with Board Policy 6153, no student will be required to fundraise or make payments. There will be no cost to the District.

ALTERNATIVES:

1. Approve the preauthorization of overnight trip requests.
2. Do not approve the preauthorization of overnight trip requests.

RECOMMENDATION:

Alternative 1

RATIONALE:

All parents of participants will receive necessary information, an outline of the itinerary, and a list of student and adult participants.  Appropriate forms will be submitted to the Director of High Schools and Assessment.  The Board has approved this type of request in the past.

LCAP GOAL:

Goal 1  ___    Goal 2 _     Goal 3 __X__    Goal 4 ____

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Brian Mercer, Director, High Schools and Assessment for

Luis Lichtl, Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education approve a contract for Residential Treatment Center placement for student #26-18/19?

BACKGROUND:

The needs of student #26-18/19 cannot be met by the public schools at this time.

In order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 1/15/19 through 6/30/2019. Total cost for this residential treatment center placement is $61,242.00, less reimbursement (from SELPA Mental Health Fund) of $50,400.00, and less District income of $2,285.40. The Total District Cost is $8,556.60.

ALTERNATIVES:

1. Approve a contract for the recommended Residential Treatment Center placement for this student, as submitted.
2. Do not approve a contract for the recommended Residential Treatment Center placement for this student.

RECOMMENDATION:

Alternative 1

RATIONALE:

Special Education classes and services for students by the District and County cannot meet the needs of this student.  The District staff will review the student's Individual Education Plan during the period of the contract to determine if goals and objectives can be met in a public school program. This process guarantees the student's right to the least restrictive setting.

LCAP GOAL: 

__ Goal 1          __ Goal 2         __ Goal 3        __ Goal 4     _X_ N/A
 

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Erika Johnson, Director, Special Education for

Lisa A. Miller, Assistant Superintendent, Student Support Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve a contract for a nonpublic school placement for Student #28-18/19?

BACKGROUND:

The needs of Student #28-18/19 cannot be met by the public schools at this time.

In order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 02/05/19, through 6/30/2019. The total cost for this nonpublic school placement is $13,401.92, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $2,373.30. The Total District Cost is $11,028.62.

ALTERNATIVES:

1. Approve a contract for the recommended nonpublic school placement for this student, as submitted.
2. Do not approve a contract for the recommended nonpublic school placement for this student.

RECOMMENDATION:

Alternative 1

RATIONALE:

Special Education classes and services for students by the District and County cannot meet the needs of this student.  The District staff will review the student's Individual Education Plan during the period of the contract to determine if goals and objectives can be met in a public school program.  This process guarantees the student's right to the least restrictive setting.

LCAP GOAL: 

__ Goal 1          __ Goal 2         __ Goal 3        __ Goal 4     _X_ N/A

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Erika Johnson, Director, Special Education for

Lisa A. Miller, Assistant Superintendent, Student Support Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve a contract for a nonpublic school placement for Student #29-18/19?

BACKGROUND:

The needs of Student #29-18/19 cannot be met by the public schools at this time.

In order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 02/11/19, through 6/30/2019. The total cost for this nonpublic school placement is $13,662.32, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $2,226.80. The Total District Cost is $11,435.52.

ALTERNATIVES:

1. Approve a contract for the recommended nonpublic school placement for this student, as submitted.
2. Do not approve a contract for the recommended nonpublic school placement for this student.

RECOMMENDATION:

Alternative 1

RATIONALE:

Special Education classes and services for students by the District and County cannot meet the needs of this student. The District staff will review the student's Individual Education Plan during the period of the contract to determine if goals and objectives can be met in a public school program. This process guarantees the student's right to the least restrictive setting.

LCAP GOAL: 

__ Goal 1          __ Goal 2         __ Goal 3        __ Goal 4     _X_ N/A

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Erika Johnson, Director, Special Education for

Lisa A. Miller, Assistant Superintendent, Student Support Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve a contract with Impact Video Inc.?

BACKGROUND:

Impact Video Inc. will provided services related to the 2019 graduation ceremony at Thousand Oaks High School.  Impact Video Inc. will provide the set up, operation, and tear down of the visual displays at the graduation ceremony for Thousand Oaks High School.

ALTERNATIVES:

     1. Approve the contract with Impact Video Inc., as submitted.

     2. Do not approve the contract with Impact Video Inc. 

RECOMMENDATION:

Alternative 1

RATIONALE:

Approval of this contract will continue the use of visual displays to ensure that all families will see their student graduate.

LCAP GOAL:

Goal 1  _X_    Goal 2 _     Goal 3 ____    Goal 4 _X_

FISCAL IMPACT:

$8,950.00 will be paid for by ABS funds.

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Brian Mercer, Director, High Schools and Assessment for

Luis Lichtl, Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education approve a contract with Art Trek, Inc.?

BACKGROUND:

Art Trek, Inc.’s art educators will participate in Madrona Elementary School’s Creation Rotation program by providing visual art lessons to grades TK-5 for the 2018-2019 school year.  Art Trek Inc. supplies all materials for planned lessons that meet the Visual and Performing Arts Content Standards for California Public Schools.  

ALTERNATIVES:

     1. Approve the contract with Art Trek, Inc., as submitted.

     2. Do not approve the contract with Art Trek, Inc.
 

RECOMMENDATION:

Alternative 1

RATIONALE:

Approval of this contract will allow Madrona Elementary students to experience and explore art through drawing, painting and constructive art. 

FISCAL IMPACT:

$8,911.20 paid for by Madrona Elementary School’s PTA.

LCAP GOAL: 

   X        Goal 1                     Goal 2                     Goal 3                     Goal 4

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Sonia Wilson, Director, Elementary Education for

Luis Lichtl, Assistant Superintendent, Instructional Services

MWM:LL:SW:sh

ISSUE:

Should the Board of Education approve a contract with Art Trek, Inc.?

BACKGROUND:

Art Trek, Inc.’s art educators will participate in Ladera STARS Academy’s Creation Rotation program by providing visual art lessons to grades TK-5 for the 2018-2019 school year.  Art Trek Inc. supplies all materials for planned lessons that meet the Visual and Performing Arts Content Standards for California Public Schools.  

ALTERNATIVES:

     1. Approve the contract with Art Trek, Inc., as submitted.

     2. Do not approve the contract with Art Trek, Inc.

RECOMMENDATION:

Alternative 1

RATIONALE:

Approval of this contract will allow Ladera STARS Academy students to experience and explore art through drawing, painting and constructive art. 

FISCAL IMPACT:

$5,375.00 to be paid by Ladera STARS Academy Title I funds.

LCAP GOAL: 

Goal 1  _X__    Goal 2 _     Goal 3 ____    Goal 4 ____

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Sonia Wilson, Director, Elementary Education for

Luis Lichtl, Assistant Superintendent, Instructional Services

MWM:LL:SW:sh

ISSUE:

Should the Board of Education approve a contract with Reality Improv Connection Inc. DBA Straight Up?

BACKGROUND:

In their third year working with CVUSD, Reality Improv Connection Inc. DBA Straight Up will provide powerful workshops designed to engage secondary students in alcohol and tobacco use awareness and prevention. These workshops are coordinated during the school-day between Straight Up and school site administrators. In addition, secondary students will have the opportunity to participate in the creation of anti-tobacco messages to be shared with the community.

ALTERNATIVES:

     1. Approve the contract with Reality Improv Connection Inc. DBA Straight Up, as submitted.

     2. Do not approve the contract with Reality Improv Connection Inc. DBA Straight Up.

RECOMMENDATION:

Alternative 1

RATIONALE:

Approval of this contract will enhance student understanding of the harmful effects of alcohol and tobacco use, and will offer strategies for prevention.

FISCAL IMPACT:

$15,000.00 will be paid by the Tobacco Use Prevention Education (TUPE) grant.

LCAP GOAL: 

           Goal 1                     Goal 2                X     Goal 3                 X    Goal 4

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Shauna Ashmore, Director, Student Support Services for

Lisa A. Miller, Assistant Superintendent, Student Support Services

MWM:LAM:SA:kp

ISSUE:

Should the Board of Education approve a contract with Hissho Inc., Dr. Victor DeNoble?

BACKGROUND:

Hissho Inc., led by Dr. Victor DeNoble, will provide powerful presentations on the effects of tobacco product use, including vaping.  Dr. DeNoble will provide detailed information and prevention strategies to all CVUSD students in grade 8, TOHS students in grade 10, and all CVHS students.  In addition, an evening presentation will be provided for interested parents.

ALTERNATIVES:

     1. Approve the contract with Hissho Inc., Dr. Vicor DeNoble, as submitted.

     2.  Do not approve the contract with Hissho Inc., Dr. Vicor DeNoble.

RECOMMENDATION:

Alternative 1

RATIONALE:

Approval of this contract will enhance student and parent understanding of the harmful effects of tobacco product use, including vaping, and will offer strategies for prevention.

LCAP GOAL: 

           Goal 1                     Goal 2                X     Goal 3               X      Goal 4

FISCAL IMPACT

$14,000.00 will be paid by the Tobacco Use Prevention Education (TUPE) grant.

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Shauna Ashmore, Director, Student Support Services for

Lisa A. Miller, Assistant Superintendent, Student Support Services

MWM:LAM:SA:kp

ISSUE:

Should the Board of Education approve the contracts listed below?

BACKGROUND:

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate.  The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct.  However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate board agenda item.

ALTERNATIVES:

     1. Approve the contracts, as submitted.

     2. Do not approve the contracts.

RECOMMENDATION:

Alternative 1

RATIONALE:

Approval of contracts will keep our District compliant with Ed Code and allow schools to continue the tradition of hosting events and contracting services for their students.

FISCAL IMPACT:

Schools will pay for these activities with site funds and/or PTA/PFA funds.

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve the agreements listed below for specialized maintenance services at various sites?

BACKGROUND:

Below is a list of maintenance vendors whose services may be needed when the scope of work or services cannot be handled by in-district staff.  Quotes were solicited by time and material reflected in the agreements.  

ALTERNATIVES:

1. Approve the agreements for maintenance services, as submitted.
2. Approve the agreements for maintenance services, as amended.
3. Do not approve the agreements for maintenance services.

RECOMMENDATION:

Alternative 1

RATIONALE:

Approval of the listed agreements will allow the Maintenance Department to request services/work when it cannot be completed by District staff.

LCAP GOAL: 

_X_ Goal 1          _X_ Goal 2         _X_ Goal 3         _X_ Goal 4

FISCAL IMPACT:

General Fund: not to exceed $16,000

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Dave Riccardi

Director, Maintenance & Operations

on behalf of

Victor P. Hayek

Deputy Superintendent, Business Services

MWM:VPH:DR:ec

 ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts, for projects awarded by the Conejo Valley Unified School District?

BACKGROUND:

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: 

ALTERNATIVES:

1. Approve the execution and filing of a Notice of Completion for the contracts, as listed.
2. Approve the execution and filing of a Notice of Completion for the contracts, as amended.
3. Do not approve the execution and filing of a Notice of Completion for the contracts.

RECOMMENDATION:

Alternative 1

RATIONALE:

Filing a Notice of Completion will allow retention payment to the contractors for the work performed.

LCAP GOAL: 

__ Goal 1          __ Goal 2         __ Goal 3         __ Goal 4         _X_ N/A

FISCAL IMPACT

Bond Measure I: $78,265.51

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

on behalf of

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh 

ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report?

BACKGROUND:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval.  The attached report for the period of February 8, 2019, through February 12, 2019, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).

ALTERNATIVES:

1. Approve the Purchase Order Report, as submitted.
2. Approve the Purchase Order Report, as amended.
3. Do not approve the Purchase Order Report.

RECOMMENDATION:

Alternative 1

RATIONALE:

Approval of these purchase orders will allow the District to continue its operations.  The administrator responsible for the appropriate budget account has approved all purchase orders.

LCAP GOAL: 

_X_ Goal 1          _X_ Goal 2         _X_ Goal 3         _X_ Goal 4

FISCAL IMPACT:

General Fund: $47,054.78

Bond Measure I: $220,442.00

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jon Aasted

Director, Purchasing

on behalf of

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:JA:kg

ISSUE:

Should the Board of Education approve the disposal of surplus and obsolete equipment?

BACKGROUND:

The items listed on the attached pages are surplus or obsolete.  Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list.  Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.

ALTERNATIVES:

      1.  Approve the Disposal of Surplus and Obsolete Equipment list, as submitted.

      2.  Approve the Disposal of Surplus and Obsolete Equipment list, as amended.

      3.  Do not approve the Disposal of Surplus and Obsolete Equipment list.

RECOMMENDATION:

Alternative 1

RATIONALE:

Education Code 17545 requires approval by the Board of Education prior to the disposal of surplus and obsolete equipment.

LCAP GOAL: 

__ Goal 1          __ Goal 2         __ Goal 3         __ Goal 4         _X_ N/A

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jon Aasted

Director, Purchasing

on behalf of

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:JA:lb

ISSUE:
 

Should the Board of Education approve amendments to Board Bylaw 9270 - Conflict of Interest, as submitted?
 

BACKGROUND:
 

CVUSD receives updates to Board Policies and Administrative Regulations three times a year from GAMUT: July, November and March.  Gamut is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies and Administrative Regulations, and Board Bylaws.
 

The terms of the California Code of Regulations, Title 2, Section 18730, require that districts submit any amendments to the Conflict of Interest Code to the Fair Political Practices Commission for adoption.  This Board Bylaw amendment reflects changes to Exhibit A - Designated Positions and Filing Officers, which include adding new positions that must be designed, and revising titles of existing positions. 
  

ALTERNATIVES:
 

1.  Approve the amendments to Board Bylaw 9270 - Conflict of Interest, as submitted.

2.  Approve the amendments to Board Bylaw 9270 - Conflict of Interest, as amended.

3.  Do not approve the amendments to Board Bylaw 9270 - Conflict of Interest.
 

RECOMMENDATION:
 

Alternative #1
 

RATIONALE:
 

These revisions will keep our Board Bylaws current with new and existing law.
 

LCAP GOAL: 

__ Goal 1          __ Goal 2         __ Goal 3         __ Goal 4     _X_ N/A

LEGEND:

Black/Bold – new language from GAMUT

Black/Bold/Italics – new language created by CVUSD staff

Red – notes provided for information only

Strikeouts – language recommended for removal

Respectfully submitted by,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV:sf

ISSUE:

Should the Board of Education approve the new Common Planning Time (CPT) bell schedule at Colina Middle School for the 2019-2020 school year?

BACKGROUND:

Beginning the 2019-2020 school year, Colina Middle School would like to increase the number of Common Planning Time days from once per month to once per week. CPT was founded on the Professional Learning Community (PLC) research by DuFour, DuFour, Many, Eaker (2010).

This restructuring will provide weekly PLC time for teachers, administrators and counselors for the following purposes:

• Discuss and identify essential standards.
• Engage and maximize grade level/department/subject matter collaboration.
• Develop common assessments and analyze student data/data systems.
• Discuss and strategize interventions for our at-risk students as well as support students in need of academic enrichment opportunities.
• Creating at-risk and social skills groups with counseling support and weekly check-ins.  

All elements of the school community have been involved in the process of approving this proposal. Colina Middle School will continue to exceed the state’s requirements for student instructional minutes. Changes to the school’s bus transportation schedule have been approved and come at no additional expense. The proposal received 87% approval from teachers as reported from the written ballot created by the CPT committee and approved by Unified Association of Conejo Teachers representatives. The proposal was shared at School Site Council with information going out parents at the Principal Coffee, Informational Nights and messaged by parentlink communication.

ALTERNATIVES:

1. Approve the proposed schedule change at Colina Middle School for the 2019-2020 school year, as submitted.
2. Approve the proposed schedule change at Colina Middle School for the 2019-2020 school year, as amended.
3. Do not approve proposed schedule change at Colina Middle School for the 2019-2020 school year.

RECOMMENDATION:

Alternative 1

RATIONALE:

This restructuring proposal for 2019-2020 will host weekly Common Planning Time. CPT will focus on supporting positive student outcomes by providing the time needed to address and target actions, along with providing opportunities for school based collaboration centered on improving student achievement and meeting the academic, behavioral, and social-emotional needs of all Colina Middle School students.

LCAP GOAL:

__X__ Goal 1         __X__ Goal 2         __X__ Goal 3         __X__ Goal 4

FISCAL IMPACT:

None

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Kenneth Loo, Director, Middle Schools for

Luis Lichtl, Assistant Superintendent, Instructional Services

MWM:LL:KL:cf

ISSUE:

Should the Board of Education approve the new Common Planning Time (CPT) bell schedule at Redwood Middle School for the 2019-2020 school year?

BACKGROUND:

Beginning the 2019-2020 school year, Redwood Middle School would like to increase the number of Collaborative Planning Time days from once per month to once per week, and include a student advisory period twice per week.

This restructuring will provide weekly collaborative professional learning time for teachers, administrators and counselors for the following purposes:

• Collaboration, staff development and teaming focused on analyzing student data.
• Integrated California Standards-based curriculum design and lesson preparation.
• Best practices in instructional strategies and assessment.
• MTSS (Multi-Tiered System of Supports) grade level meetings to develop focused academic and behavioral intervention plans.
• Incorporation of technology and project based learning.

The Redwood Middle School staff believes that student advisory is a necessary component to address both academic intervention and social emotional learning.  Components of the All It Takes program, an explicit social-emotional curriculum, will be addressed through student advisory.

All elements of the school community have been involved in the process of approving this proposal. Redwood Middle School will continue to exceed the state’s requirements for student instructional minutes. Changes to the school’s bus transportation schedule have been approved and come at a minimal expense noted below. The proposal received 81% approval from teachers as reported from the written ballot created by the CPT committee and approved by Unified Association of Conejo Teachers representatives. The proposal was shared and positively received by Redwood Middle School's School Site Council and PTA.

ALTERNATIVES:

1. Approve the proposed schedule change at Redwood Middle School for the 2019-2020 school year, as submitted.
2. Approve the proposed schedule change at Redwood Middle School for the 2019-2020 school year, as amended.
3. Do not approve proposed schedule change at Redwood Middle School for the 2019-2020 school year.

RECOMMENDATION:

Alternative 1

RATIONALE:

This restructuring proposal for 2019-2020 will host weekly Common Planning Time. CPT will focus on supporting positive student outcomes by providing the time needed to address and target actions, along with providing opportunities for school based collaboration centered on improving student achievement and meeting the academic, behavioral, and social-emotional needs of all Redwood Middle School students.  During advisory time, students will receive the All It Takes SEL curriculum and be provided targeted academic intervention in English and Math.  During CPT time, teachers will work in departments the first and third week, the second week will focus on cross-curricular departmental work, and the last week will be all staff PD opportunities such as UDL training, Google classroom, best practices, SEL, and more depending on staff needs. 

LCAP GOAL:

__X__ Goal 1         __X__ Goal 2         __X__ Goal 3         __X__ Goal 4

FISCAL IMPACT:

Fiscal impact of less than $500 per year to make minor changes to the bus transportation schedule.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Kenneth Loo, Director, Middle Schools for

Luis Lichtl, Assistant Superintendent, Instructional Services

MWM:LL:KL:cf

ISSUE:

Should the Board of Education approve the Civic Center Fee Schedule for the 2019-20 school year?

BACKGROUND:

Through 2013-14, Civic Center fees were increased by 5% annually for 10 years.  Fees were unchanged from 2013-14 until 2017-18.  

District costs for labor, supplies, and other related expenditures associated with facilities increase each year.  Uncertainty in State funding, declining enrollment, and rising costs require an annual review of fees to ensure non-instructional programs do not take support away from instructional programs.

The 2018-19 pricing schedule reflected no overall increase in facility use costs, however, the fee schedule was modified as follows: a setup fee was assessed for special setups, the custodial supplies fee was changed from a day rate to an hourly rate, the gym weekend and holiday rate was reduced but a custodial fee was added, and the custodial fee was adjusted to remain in line with increased salary and benefits.  Community partners will continue to receive individually negotiated use rates based on the organization and the use.

For 2019-20, the District proposes to increase use fees by 5% and consolidate use fees for improved customer service.

ALTERNATIVES:

1. Approve the Civic Center Fee Schedule for the 2019-20 school year, as submitted.
2. Approve the Civic Center Fee Schedule for the 2019-20 school year, as amended.
3. Do not approve the Civic Center Fee Schedule for the 2019-20 school year.

RECOMMENDATION:

Alternative 1

RATIONALE:

The Civic Center Fee Schedule should be reviewed and revised annually to reflect rising operating costs while providing the District a revenue source to keep our facilities well maintained.

LCAP GOAL

__ Goal 1          __ Goal 2         __ Goal 3         __ Goal 4          X  N/A

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education approve the agreement with Thousand Oaks Chinese School for use of Thousand Oaks High School?

BACKGROUND:

Thousand Oaks Chinese School has been utilizing classrooms and other facilities at Thousand Oaks High School for many years.  The school uses facilities on Saturdays throughout the school year to offer Chinese education to Conejo Valley and area students.  To continue the positive relationship with the Thousand Oaks Chinese School to offer this program to area youth, the District and the School have negotiated a discounted rate for use of the facilities.  

ALTERNATIVES:
 
     1. Approve the agreement with Thousand Oaks Chinese School, as submitted.
     2. Approve the agreement with Thousand Oaks Chinese School, as revised.
     3. Do not approve the agreement with Thousand Oaks Chinese School.
 
RECOMMENDATION:
 
Alternative 1
 
RATIONALE:
 
The proposed agreement will enable the Chinese School to continue to offer its programs at Thousand Oaks High School for the 2019-20 school year. 

LCAP GOAL

__ Goal 1          __ Goal 2         __ Goal 3         __ Goal 4          X  N/A

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education approve the amendment of Board Policy and Administrative Regulation 0450 – Comprehensive Safety Plan?

BACKGROUND:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT.  GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

The amendment of Board Policy 0450 reflects new law (AB 1747) which requires the California Department of Education (CDE) to post a compliance checklist for developing the comprehensive safety plan and best practices related to reviewing and approving the plan, and requires districts to share their approved comprehensive plans with local law enforcement, the fire department, and other first responder entities. The amendment of Regulation 0450 reflects AB 1747, which adds requirements to consult with the fire department and other first responders in developing safety plans and to develop procedures for conducting tactical responses to criminal incidents, including procedures related to individuals with guns on campus and at school-related functions.

ALTERNATIVES:

1. Approve the amendment of Board Policy and Administrative Regulation 0450 – Comprehensive Safety Plan, as submitted.
2. Approve the amendment of Board Policy and Administrative Regulation 0450 – Comprehensive Safety Plan, as amended.
3. Do not approve the amendment of Board Policy and Administrative Regulation 0450– Comprehensive Safety Plan.

RECOMMENDATION:

Alternative 1

RATIONALE:

The recommended amendments will make the District’s Board Policy and Administrative Regulation reflect current law(s).

LCAP GOAL: 

_X_ Goal 1          _X_ Goal 2         _X_ Goal 3         _X_ Goal 4

LEGEND:

Black/Bold – new language from GAMUT

Black/Bold/Italics – new language created by CVUSD staff

Red – notes provided for information only

Strikeouts – language recommended for removal

Submitted by:

Mark W. McLaughlin Ed.D.

Superintendent

Prepared by:

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education approve the amendment of Administrative Regulation 3543 – Transportation Safety and Emergencies?

BACKGROUND:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT.  GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

The amendment of Administrative Regulation 3543 is updated to reflect new law (AB 1798) which requires that all school buses be equipped with passenger restraint systems by July 1, 2035. This regulation also reflects new law (AB 1840) which delays until March 1, 2019, the requirement that each school bus and student activity bus be equipped with a child safety alert system, and allows for a possible six-month extension for districts with an average daily attendance of 4,000 or less under specified conditions. This regulation adds the conditions under which a student activity bus is exempt from the requirement to install a child safety alert system.

ALTERNATIVES:

1. Approve the amendment of Administrative Regulation 3543 – Transportation Safety and Emergencies, as submitted.
2. Approve the amendment of Administrative Regulation 3543 – Transportation Safety and Emergencies, as amended.
3. Do not approve the amendment of Administrative Regulation 3543 – Transportation Safety and Emergencies.

RECOMMENDATION:

Alternative 1

RATIONALE:

The recommended amendments will make the District’s Administrative Regulation reflect current law(s).

LCAP GOAL: 

_X_ Goal 1          _X_ Goal 2         _X_ Goal 3         _X_ Goal 4

LEGEND:

Black/Bold – new language from GAMUT

Black/Bold/Italics – new language created by CVUSD staff

Red – notes provided for information only

Strikeouts – language recommended for removal

Submitted by:

Mark W. McLaughlin Ed.D.

Superintendent

Prepared by:

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 5022 - Student And Family Privacy Rights?

BACKGROUND:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT.  GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

This policy was updated to add options formerly in the Administrative Regulation regarding the disclosure of students' personal information for marketing purposes. This policy also reflects state law which prohibits the collection of social security numbers or the last four digits of social security numbers for such purposes and new law (AB 699) which prohibits the collection of information regarding the citizenship or immigration status of students or their families. The regulation reflects new law (AB 677) which prohibits the removal of questions pertaining to sexual orientation and/or gender identity from a voluntary survey that already contains such questions.

ALTERNATIVES:

1. Approve amendments to Board Policy and Administrative Regulation 5022 - Student And Family Privacy Rights, as submitted.
2. Approve amendments to Board Policy and Administrative Regulation 5022 - Student And Family Privacy Rights, as amended.
3. Do not approve amendments to Board Policy and Administrative Regulation 5022 - Student And Family Privacy Rights.

RECOMMENDATION:

Alternative 1

RATIONALE:

These amendments will keep our Board policy and Administrative Regulation current with new law.

LCAP GOAL: 

     x     Goal 1                     Goal 2                     Goal 3              x       Goal 4                    N/A

Legend

Black/Bold – language from GAMUT

Black/Bold/Italics – language created by CVUSD staff

Red – notes provided for information only

Strikeouts – language recommended for removal

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Lisa A. Miller

Assistant Superintendent, Student Support Services

MWM:LAM:kp

Current Board topics staff are working on and anticipated date(s) to bring information back to the Board:

1. Board Policy 6161.1 and updates (March 19, 2019)
2. First 5 presentation (March 19,2019)
3. LCAP timelines (March 19, 2019)
4. Facilities visits (March 21, 2019)
5. Presentations by parent groups (adjusted rotation starting April 2, 2019)
6. Diversity/Sensitivity training and curriculum (April 2, 2019)
7. Student DAC / Student Board member (April 23, 2019)
8. Student Support presentations (on-going)

School Site Highlights - Schedule

1. Century Academy (March 5, 2019)
2. Colina Middle School - CTE Program (March 19, 2019)
3. Sycamore Canyon Elementary/Middle School (April 2, 2019)
4. NGSS Mentor Program (April 23, 2019)
5. Adult Education Program (TBD)
6. Acacia Elementary School (TBD)

Other Topics:

1. Master's in Governance (TBD)
2. Board Bylaws 9000 (TBD)

FUTURE BOARD MEETINGS

MARCH 19, 2019

5:00 p.m. - Closed Session

6:00 p.m. - Open Session

Location: Conejo Valley High School, CVUSD Board Room, 1402 E. Janss Road, Thousand Oaks

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 201. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.