(Closed Session items only).
(Closed Session item only)
(Closed Session item only)
(Closed session item only)
(Closed Session item only)
Oral Public Comments
The Board welcomes public comments. To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda. To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda. Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting. Public comments are limited to three minutes per speaker. If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Participants engaging in disorderly conduct may be ordered to leave the meeting. Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary. Board members will review these forms after the meeting. The information on these cards will be become a part of the public record.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
The Governing Board will convene a public hearing to receive public testimony concerning the composition of potential trustee voting areas associated with the District’s transition to a by-trustee area election system in advance of the preparation of draft trustee voting area plans by the District’s demographer.
To view the District Map Drafts presented at the Board meeting on 1/22/19 and the Additional District Draft Maps added on 1/30/19, please click on the following link and select, "UPDATED District Map Drafts-CVRA."
http://www.conejousd.org/Community/By-Trustee-Area-Election-System
ISSUE:
Should the Board of Education adopt Resolution #18/19-17 authorizing the selection and adoption of a final trustee area plan as part of the District's transition to a "By-Trustee Area" election system and submission of the final trustee area plan to the Ventura County Committee on School District Organization for approval?
BACKGROUND:
On November 20, 2018, the Conejo Valley Unified School District's Governing Board (“Board”) voted to approve the proposal to initiate the process for the District to transition from an “At-Large” election system to a “By-Trustee Area” election system commencing with the 2020 Board elections. In approving the proposal, the Board was concerned about exposure to litigation under the California Voting Rights Act ("CVRA"), particularly taking into consideration the broad language of the CVRA and the fact that the CVRA grants a prevailing plaintiff the right to recover reasonable attorneys’ fees and expert witness fees. The process included compiling information and data to develop districting options and presentation of the options to the Governing Board and the public.
As part of the process to transition to a "By-Trustee Area" election system, the Board will need to adopt a final trustee area plan for implementing the new voting trustee areas. In advance of adopting a final plan, the District was required to, and did, seek public input on the proposed trustee area plans. The presentation and consideration of the proposed trustee area plans during a public hearing is an important part of the transition to a "By-Trustee Area" election system so that comments and input can be received from the public. Prior to the release of draft map options, the District held public hearings on December 4, 2018, and December 11, 2018, to solicit feedback in advance of map preparation by the District’s demographer. Following the release of draft map options, the District previously held public hearings at Governing Board meetings on January 22, 2019, February 5, 2019, and today, February 19, 2019. FAQs, map options, presentation materials, and additional information materials were available on the District’s website page devoted specifically to this transition (http://www.conejousd.org/Community/By-Trustee-Area-Election-System).
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The Board of Education must authorize District staff to transmit this resolution, the final trustee area plan adopted, and any additional required documentation to the County Committee and take any other necessary action to effectuate the purposes of this resolution to complete the District's transition to a by-trustee area election system for the 2020 Governing Board elections.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
ISSUE:
Should the Board of Education approve the development and implementation of the 2018-2019 School Accountability Report Cards (SARCs)?
BACKGROUND:
Since November 1988, state law has required all public schools receiving state funding to annually prepare and distribute a SARC no later than February 1st of each year. The purpose of the report card is to provide parents and the community with important information about each public school.
SARCs are profiles that provide general information about the school and its students. The profile summarizes the school's mission, goals, and accomplishments. State law requires that the SARC contain all of the following: demographic data, school safety and climate for learning information, academic data, school completion (district) rates, class sizes, teacher and staff information, curriculum and instruction descriptions, postsecondary preparation information, and fiscal and expenditure data.
Under the Local Control Funding Formula (LCFF), all local educational agencies (LEAs) are required to prepare a Local Control Accountability Plan (LCAP) which describes how they intend to meet annual school-specific goals for all pupils, with specific activities to address state and local priorities. Additionally, data reported in an LCAP is to be consistent with data reported in the SARC.
The complete SARC documents are published on the CVUSD website at http://www.conejousd.org/Home/School-Accountability-Report-Cards-SARC. Schools are required to notify all parents about the availability of the School Accountability Report Cards which can be obtained both online or as a hard copy upon by request.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The schools have compiled the necessary information for the SARCs as required by law.
LCAP GOAL:
Goal 1 Goal 2 x Goal 3 Goal 4
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Kenny Loo., Director of Middle Schools and Professional Learning for
Luis Lichtl, Assistant Superintendent of Instruction, State and Federal Program Coordinator
MLM:LL:kl:cf
ISSUE:
Should the Board of Education approve Title I School-Level Parent Involvement Policies for Acacia, Conejo, Glenwood, Ladera, and Walnut?
BACKGROUND:
Schools receiving Title I funds are required to develop a school-level parent involvement policy that reflects the CVUSD Board adopted guidelines outlined in Board Policy 6020–Parent Involvement. The parent involvement policy is developed by the School Site Council. The policy confirms the importance of parent involvement for ensuring a quality education for students in addition to enumerating opportunities for parent involvement. The School Site Councils at Title I schools annually review this policy. The Title I schools are required to send both the school and District parent involvement policies to each of their families after receiving CVUSD Board approval.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
This approval will ensure compliance with federal programs.
LCAP GOAL:
Goal 1 Goal 2 X Goal 3 Goal 4
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Sonia Wilson, Director, Elementary Education for
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:SW:sh
ISSUE:
Should the Board of Education approve the expenditure of $180,100 to be paid to Camp Ramah in California, for the food and lodging of sixth grade students, classroom teachers, and staff participating in the District’s Outdoor Education program in the 2018-2019 school year?
BACKGROUND:
Camp Ramah in California is in a nearby and well-maintained facility that meets our District’s needs. Sixth grade students and teachers participate in this four-day and three-night program, which is an enriching experience for our students. The Outdoor Education curriculum focuses on the California 6th Grade Science Content Standards. The cost for Outdoor Education in 2018-2019 will be $250 per CVUSD student. If a parent is unable or unwilling to pay, a student will not be denied the opportunity to attend.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Camp Ramah emerged as an ideal replacement to Camp Bloomfield. District and Camp Ramah staff have worked closely together to organize Outdoor School in very short time. Outdoor School has been a long-standing academic and community-building experience for 6th Grade students. There is a strong connection between classroom learning and hands-on experiences, which provide a relevant and rigorous look at science.
LCAP:
__X__ Goal 1 _____ Goal 2 _____ Goal 3 _____ Goal 4
FISCAL IMPACT:
$180,100 will be paid to Camp Ramah in California with general funds and revenue collected from student cost.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Kenneth Loo, Director, Middle Schools for
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:KL:cf
ISSUE:
Should the Board of Education approve new Board Policy and Administrative Regulation 5145.13 - Response to Immigration Enforcement?
BACKGROUND:
(BP/AR added) New policy and regulation reflect new law (AB 699) which mandates districts to adopt, by July 1, 2018, policy consistent with the model policy developed by the California Attorney General, including policy related to the district's response to requests by law enforcement for access to information, students, or school grounds for immigration enforcement purposes and actions to be taken in the event that a student's family member is detained or deported. This policy also reflects new law (SB 31) which prohibits districts from compiling or assisting federal government authorities with compiling a list, registry, or database based on students' national origin, ethnicity, or religion.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The adoption of Board policy and Administrative Regulation 5145.13 - Response to Immigration Enforcement, will keep our District current with new law.
LCAP GOAL:
X Goal 1 Goal 2 Goal 3 X Goal 4
Legend
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Lisa A. Miller
Assistant Superintendent, Student Support Services
MWM:LAM:kp
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Order #: No items.
B. New Employment / Assignment Change / Change in Status: General/Special Education Teachers/Interns, School Psychologists
Order #: R18-177 - R18-188
2. Certificated Service - Exempt:
A. New Employment / Assignment Change / Change in Status: Exempt Specialists
Order #: R18-078 - R18-079
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Order #: C18-646 - C18-660
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C18-661 - C18-665
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C18-666 - C18-671
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E18-859 - E18-869
B. Campus Supervisor, Proctor, Specialist, Student Helper, Others
Orders #: E18-870 - E18-887
ISSUE:
Should the Board of Education approve a Stipulated Agreement for student #5-18/19 SA who was recommended for expulsion commencing on February 7, 2019?
BACKGROUND:
On or about January 30, 2019, a student violated the following Education Code:
E.C. 48900 (c) – Unlawfully possessed, used, sold, or otherwise furnished, or been under the influence of a controlled substance listed in Chapter 2 (commencing with Section 11053) of Division 10 of the Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind.
A meeting was held with the Student and Parent on February 6, 2019 to discuss the recommendation and interim educational alternatives. A Stipulated Agreement was entered into with the Parent and Student.
ALTERNATIVES:
1. Approve an educational plan for student #5-18/19 SA effective February 7, 2019, pursuant to the conditions described in the “Stipulated Agreement” signed February 6, 2019.
2. Place student #5-18/19 SA on probationary status through June 7, 2019.
3. Do not approve a Stipulated Agreement for student #5-18/19 SA.
RECOMMENDATION:
Alternatives 1 and 2
RATIONALE:
The recommendation for a Stipulated Agreement is appropriate and in accordance with Board Policy and Administrative Regulation 5144.1, approved October 17, 2017. The Stipulated Agreement provides the student access to educational opportunities in an orderly school environment that protects their safety and security, ensures their welfare and well-being, and promotes their learning and development.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Presented by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve a tuition fee increase for the Market Rate Preschool program at the Neighborhood for Learning City Center for the 2019/2020 school year?
BACKGROUND:
Neighborhood for Learning / City Center
The District operates a Market Rate/Parent Pay Preschool program at the Neighborhood for Learning City Center, which includes three preschool classrooms and serves children ages 2 – 5 years, with approximately 32 children/families.
Neighborhood for Learning staff are committed to offering high quality preschool for students while maintaining fiscal independence as a self-supporting, enterprise program. It is the District's recommendation that tuition fees for the Market Rate/Parent Pay Preschool program be increased in an effort to present and maintain a balanced budget, while continuing to offer the high quality programs our students and families deserve and have come to expect.
It is projected that the Market Rate program will run at a deficit during this school year. This is a result of increased costs associated with benefits, and a potential salary increase. Recent reviews of the budget indicate a potential deficit of approximately $15,000 this year, which may increase absent the recommended tuition fee adjustment. This deficit does not take into account any potential salary increases.
The Neighborhood for Learning staff completed a comparative analysis of other local preschool programs within the Conejo Valley. The results of this appraisal show that current tuition fees for the Market Rate program are considerably less than comparable programs throughout the Conejo Valley.
It is anticipated that a tuition increase at this time will protect the program’s fiscal independence and ensure the quality of service.
Therefore, a fee increase not to exceed 15% for the Market Rate/Parent Pay Preschool program is recommended for the 2019/2020 school year.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
These adjustments in fees will allow the Market Rate/Parent Pay Preschool program to preserve quality programs and maintain fiscal solvency.
LCAP:
__ __ Goal 1 _____ Goal 2 __X__ Goal 3 _____ Goal 4
FISCAL IMPACT:
This tuition increase is necessary to ensure the viability of the Parent Pay Preschool Program at Neighborhood for Learning City Center.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Amie Mills, Director, Child Development, for
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:AM
ISSUE:
Should the Board of Education approve the proposed Low Performing Student Block Grant (LPSBG) plan?
BACKGROUND:
The Low Performing Student Block Grant (LPSBG) is a new two-year program funded by the California Department of Education (CDE). The purpose of the grant is to identify additional interventions for students identified as low performing on the State English Language Arts assessment or Math assessment. The funds from the grant are separate from LCFF/LCAP funding. CVUSD anticipates a grant in the amount of $948,492.
The CVUSD Proposed Program was developed through collaboration between and among Cabinet, Instructional Directors, and Student Support Services Directors. The Proposed Program is as follows:
ALTERNATIVES:
1. Approve the Low Performing Student Block Grant (LPSBG) plan, as submitted.
2. Approve the Low Performing Student Block Grant (LPSBG) plan, as amended.
3. Do not approve the Low Performing Student Block Grant (LPSBG) plan.
RECOMMENDATION:
Alternative 1
RATIONALE:
This plan will give the District access to funds to better serve a currently underserved population.
LCAP GOAL:
X Goal 1 X Goal 2 X Goal 3 X Goal 4
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve a contract with Malibu Conference Center?
BACKGROUND:
Malibu Conference Center will provide services related to the Senior Associated Student Body at Westlake High School. Pegleg Entertainment will provide event planning and the location for the Senior Picnic for Westlake High School.
ALTERNATIVES:
1. Approve the Malibu Conference Center contract, as submitted.
2. Do not approve the Malibu Conference Center contract.
RECOMMENDATION:
Alternative 1
RATIONALE:
Approval of this contract will continue the tradition of the Senior Picnic for Westlake High School seniors.
FISCAL IMPACT:
$18,053.70 will be paid for by ASB funds.
LCAP GOAL:
X Goal 1 Goal 2 x Goal 3 Goal 4
Respectfully submitted:
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Brian Mercer, Director, High Schools and Assessment for
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the contracts listed below?
BACKGROUND:
Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.” Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate Board agenda item.
|
Company |
Activity |
School |
Amount |
LCAP Goal |
|
Art Trek |
School Art – Tile Wall |
Weathersfield |
$1,050 |
1 |
|
Apex |
Character, Leadership and Fitness Fundraiser |
Acacia |
$0.00 |
4 |
|
Wildlife Experience |
Habitats Program |
Lang Ranch Weathersfield |
$385.00 $350.00 |
1 1 |
|
Dancing Scientist Shows |
Educational Science Show |
Madrona |
$1,595.00 |
1 |
|
Cory Hills |
Percussive Storytelling |
Acacia Cypress Lang Ranch Maple |
$759.74 $959.75 $409.75 $959.75 $959.73 |
1 1 1 1 1 |
| Jamba Juice | Renaissance Rewards | Los Cerritos | $3,000.00 | 1 |
| Sharkeys | Fundraiser | TOH | $0.00 | 1 |
| Alan Salazar | Chumash Educational Program | MAD | $265.00 | 1 |
ALTERNATIVES:
1. Approve the contracts, as submitted.
2. Do not approve the contracts.
RECOMMENDATION:
Alternative 1
RATIONALE:
Approval of the contracts will keep our District compliant with Ed Code and allow schools to continue the tradition of hosting events and contracting services for their students.
Respectfully submitted:
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve an overnight trip request for the Thousand Oaks High School Choir to attend the Manhattan Concert Productions Masterwork Series Performance in San Francisco, CA?
BACKGROUND:
Ms. Santangelo, Thousand Oaks High School Choir Director and certificated teacher and seven volunteers, request permission to take 71 students to San Francisco, CA for the Manhattan Concert Productions Masterwork Series Performance. The trip will take place on Saturday, March 9, 2019, through Tuesday, March 12, 2019. The students will miss two days of school and are required to obtain permission from their teachers to participate. The students will travel via a charter bus. The Thousand Oaks High School Choir Booster club will be covering the cost of this trip. No students will be excluded from participation due to a lack of sufficient funds.
ALTERNATIVES:
1. Approve the overnight trip request, as submitted.
2. Do not approve the overnight trip request.
RECOMMENDATION:
Alternative 1
RATIONALE:
The Thousand Oaks High Choir will be performing at the Manhattan Concert Productions Masterwork Series where they will be exposed to other choirs from this area, as well as give them a learning experience as to how a large performance is coordinated. This trip will encourage a bonding experience. Trips of this type have been approved in the past.
LCAP GOAL:
Goal 1 ____ Goal 2 _ Goal 3 X Goal 4 ____
FISCAL IMPACT:
$85,000.00 will be paid for by the TOHS Choir Booster funds.
Respectfully submitted:
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Brian Mercer, Director, High Schools and Assessment for
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve an overnight trip request for the Thousand Oaks High School DECA Club to attend the State Career Development Conference in Anaheim, CA?
BACKGROUND:
Mr. Ryan Thompson, Thousand Oaks High School DECA Advisor and certificated teacher, Ms. Sabrina Chase, Thousand Oaks High School certificated teacher, and one volunteer, request permission to take 26 students to Anaheim, CA for the State Career Development Conference. The trip will take place on Thursday, February 28, 2019, through Sunday, March 3, 2019. The students will miss one period of school on Thursday, February 28, 2019, and all periods on Friday, March 1, 2019. The students will be required to obtain permission from their teachers to participate. The students will travel via a District bus. The Thousand Oaks High School DECA club will be covering the cost of this trip. No students will be excluded from participation due to a lack of sufficient funds.
ALTERNATIVES:
1. Approve the overnight trip request, as submitted.
2. Do not approve the overnight trip request.
RECOMMENDATION:
Alternative 1
RATIONALE:
The Thousand Oaks High School DECA Club will be participating in the State Career Development Conference that will allow them to talk with professionals in many different fields. They will be exposed to other DECA clubs from the area and learn about other Career Technical Student Organizations. This trip will encourage a bonding experience. Trips of this type have been approved in the past.
LCAP GOAL:
Goal 1 ____ Goal 2 ____ Goal 3 _X _ Goal 4 ____
FISCAL IMPACT:
$6,700.00 will be paid for by the TOHS DECA club funds and donations.
Respectfully submitted:
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Brian Mercer, Director, High Schools and Assessment for
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve an overnight trip request for Westlake High School’s Varsity Baseball team to attend the Lions Invitational Baseball Tournament in San Diego, CA?
BACKGROUND:
Mr. Wallace Barnett, Westlake High School Varsity baseball head coach, Mr. Rick Nathansan, Westlake High School Varsity baseball assistant coach, and Mr. Austin Alvizo, Westlake High School Varsity baseball assistant coach, request permission to take 20 students to San Diego, CA for the Lions Invitational Baseball Tournament. The trip will take place on Monday, April 15, 2019, through Thursday, April 18, 2019. The students will not miss any school, as this trip will occur during Spring Break. The students will travel via private vehicles. The Westlake High School Baseball Booster Club is assisting those students that need it. No students will be excluded from participation due to a lack of sufficient funds.
ALTERNATIVES:
1. Approve the overnight trip request, as submitted.
2. Do not approve the overnight trip request.
RECOMMENDATION:
Alternative 1
RATIONALE:
The Lions Invitational Baseball Tournament is attended every season by the Westlake High School Baseball team. Participating in this tournament allows the team to play against other teams from the region. This trip promotes team bonding. Trips of this type have been approved in the past.
LCAP GOAL:
Goal 1 ____ Goal 2 ____ Goal 3 __ _ Goal 4 __X__
FISCAL IMPACT:
$1,500.00 will be paid for by WHS Baseball Booster funds.
Respectfully submitted:
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Brian Mercer, Director, High Schools and Assessment for
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education reauthorize the following booster clubs as parent support/booster organizations?
LCR Band
NPH Girls Aquatics
NPH Boys Volleyball
TOH Cross Country
TOH Girls Volleyball
WHS Scholarship Foundation
WHS Boys Volleyball
BACKGROUND:
Board Policy 1230 requires annual Board approval for parent support/booster organizations desiring to raise money to benefit the students of any school or program. The policy requires applicants to provide specific information including, but not limited to, current financial documents. It is expected that booster organizations comply with the California Education Code prohibiting pupil fees for participation in educational activities, which includes extra-curricular activities. These booster clubs have submitted the required information to the Superintendent’s designee for consideration of the Board.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The above-mentioned booster clubs have met all of the requirements of Board Policy 1230 and have provided the necessary documentation and signatures. Approval will result in financial assistance to these booster clubs and to the students/programs at our high schools.
LCAP GOAL:
X Goal 1 Goal 2 X Goal 3 Goal 4
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Brian Mercer, Director, High Schools and Assessment for
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education adopt a resolution proclaiming February 25, 2019, through March 1, 2019, as “Read Across America Week” in the Conejo Valley Unified School District in honor of Dr. Seuss’s birthday on Saturday, March 2, 2019?
BACKGROUND:
In March, millions of children across the country will celebrate Dr. Seuss’s birthday as part of Read Across America, an annual event sponsored by the National Education Association and many of the country’s leading literacy and youth groups. The event is co-sponsored by the Unified Association of Conejo Teachers and the District.
Schools will participate in activities such as inviting local celebrities and politicians to read to students in the classrooms; encouraging students, teachers, and parents to visit schools of younger students and read to those students; having family reading parties at the school; and organizing student reading events at the school.
ALTERNATIVES:
1. Adopt Resolution #18/19-16 proclaiming February 25, 2019, through March 1, 2019, as “Read Across America Week.”
2. Do not adopt Resolution #18/19-16 proclaiming February 25, 2019, through March 1, 2019, as “Read Across America Week.”
RECOMMENDATION:
Alternative 1
RATIONALE:
Support and observation of Read Across America Week will help to promote reading literacy in our students and our community.
LCAP GOAL:
X Goal 1 Goal 2 x Goal 3 Goal 4
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the Memorandum of Understanding between the Conejo Schools Foundation and the Conejo Valley Unified School District for the GetAhead Program?
BACKGROUND:
The Conejo Schools Foundation (CSF), as a result of requests from parents, students, and the community, has developed a WASC accredited, fee-based, summer school program for the purpose of providing classes for students interested in accelerating their progress toward graduation. The program offers a variety of in-person courses as well as online options.
The agreement between CVUSD and CSF outlines each party's responsibilities for utilizing District staffing and facilities.
ALTERNATIVES:
1. Approve the Memorandum of Understanding, as proposed.
2. Approve the Memorandum of Understanding, as amended.
3. Do not approve the Memorandum of Understanding.
RECOMMENDATION:
Alternative 1
RATIONALE:
The agreement allows the Conejo Schools Foundation to offer accelerated programming that benefits the students of the Conejo Valley Unified School District.
LCAP GOAL:
_X_ Goal 1 _ _ Goal 2 _X_ Goal 3 _X_ Goal 4
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek
Deputy Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve an agreement with Roadrunner Shuttle for transportation services?
BACKGROUND:
Roadrunner Shuttle provides the District with a coach-type bus transportation service and is an alternative when the District's main transportation provider is not available.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Approval of the agreement with Roadrunner Shuttle will provide options for transportation when the main vendor is not available.
LCAP GOAL:
_X_ Goal 1 _X_ Goal 2 _X_ Goal 3 _X_ Goal 4
FISCAL IMPACT:
General Fund: estimated $32,000.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Janet Boland
Transportation Specialist
on behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:JB:mo
ISSUE:
Should the Board of Education approve the agreement with White Clover Consulting Services, Inc. to provide corrosion protection from the water in the mechanical rooms at various sites?
BACKGROUND:
HVAC systems that utilize water must be treated to prevent corrosion, scale, and microbiological growth. In order to maintain the longevity of HVAC systems, regular water treatment is required to prevent costly corrosion damage.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Understanding the importance of maintaining water in HVAC systems when it comes to minimizing the occurrence of destructive forces such as corrosion, scale buildup, and biological growth, water treatment services will extend the life and performance of these systems.
LCAP GOAL:
__ Goal 1 __ Goal 2 __ Goal 3 __ Goal 4 X N/A
FISCAL IMPACT:
General Fund: $25,000
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Dave Riccardi
Director, Maintenance & Operations
on behalf of
Victor P. Hayek
Deputy Superintendent, Business Services
MWM:VPH:DR:ec
ISSUE:
Should the Board of Education approve the agreements listed below for specialized maintenance services?
BACKGROUND:
Below is a list of maintenance vendors whose services may be needed when the scope of work or services cannot be handled by in-district staff. Quotes were solicited by time and material reflected in the agreements.
|
Vendor |
Service |
Not to Exceed Amount – Funding Source |
|
E N Dell Co. dba Republic Elevator Co. |
Performs monthly elevator inspections required by the State, equipment testing and repairs |
$20,500 General |
|
John S. Bascom dba Precision Plumbing |
Domestic water line and sewer line repairs |
$20,000 General |
|
Salinas & Sons Rooter, Inc. |
Extensive sewer jetting and drain cleaning, pipe and camera locating service, plumbing repairs |
$10,000 General |
|
The Willis Corp dba Ventura County Overhead Door |
Overhead door repair |
$3,000 General |
|
Zeller Electric Corp |
Electrician services and lighting repairs |
$20,000 General |
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Approval of the listed agreements will allow the Maintenance Department to request services/work when it cannot be completed by District staff.
LCAP GOAL:
_X_ Goal 1 _X_ Goal 2 _X_ Goal 3 _X_ Goal 4
FISCAL IMPACT:
General Fund: not to exceed $73,500
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Dave Riccardi
Director, Maintenance & Operations
on behalf of
Victor P. Hayek
Deputy Superintendent, Business Services
MWM:VPH:DR:ec
ISSUE:
Should the Board of Education award the contract for uninterruptible power supplies, to the lowest responsive and responsible bidder?
BACKGROUND:
The Federal E-Rate program provides discounts for schools and libraries when purchasing telecommunication services and computer networking services and hardware. The E-Rate program will provide a discount of approximately 50% to subsidize school districts with back-up power solutions for their high-speed network. Data Impressions has provided the District with an uninterruptible power supply bid, which will equip each school site with the capacity to maintain internet connectivity in the event of power loss, with a net cost of $11,149.01. The gross cost is $22,298.02. Bid results are listed below, and the lowest responsive and responsible bid is shown in bold.
|
Contractor |
Total Bid |
|
Data Impressions |
$22,298.02 |
|
CDW-G |
$30,696.86 |
|
Logicalis |
$31,213.76 |
|
CDW-G |
$35,768.35 |
|
GigaKOM |
$35,873.35 |
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The District has come to rely upon a high-speed network connection between all of our sites and the District Office for staff and student needs. As more and more curriculum becomes cloud-based, the need for our connection to the internet becomes more important than ever. In the event of a short power loss, network equipment may become unresponsive for upwards of 20 minutes, or require a technician's on-site response to restore network connectivity. There is also the potential that when the power goes down, the network equipment may experience hardware failure and not come back online. The proposed bid from Data Impressions will provide an uninterruptible power supply (battery backup) for Acacia ES, Aspen ES, Banyan ES, Conejo ES, EARTHS, Lang Ranch ES, Maple ES, Sycamore Canyon School, Walnut ES, Westlake Hills ES, Colina MS, Los Cerritos MS, Redwood MS, Newbury Park HS, and Thousand Oaks HS, to maintain primary internet connectivity during short-term power loss and to avoid total school site internet outages. That reliability will be funded from existing Technology Department budgets.
LCAP GOAL:
_X_ Goal 1 _X_ Goal 2 _X_ Goal 3 _X_ Goal 4
FINANCIAL IMPACT:
General Fund: $11,149.01
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
David Hubbard
Interim Director, Technology Services
on behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:DH:sb
ISSUE:
Should the Board of Education award the contract for the purchase of network switches, to the lowest responsive and responsible bidder?
BACKGROUND:
The Federal E-Rate program provides discounts for schools and libraries when purchasing telecommunication services and computer networking services and hardware. The E-Rate program will provide a discount of approximately 50% to subsidize the school district with network connectivity across each school site and throughout the District. CDW-G has provided the District with a contract for the purchase of network switches, with a net cost of $143,560.01. The gross cost of the switches is $287,120.01. Bid results are listed below, and the lowest responsive and responsible bid is shown in bold.
|
Contractor |
Total Bid |
|
CDW-G |
$287,120.01 |
|
CDW-G |
$457,776.21 |
|
GigaKOM |
$521,945.79 |
|
Logicalis |
$615,302.61 |
|
Data Impressions |
$685,417.93 |
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The District has come to rely upon a high-speed network connection between all of our sites and the District Office for staff and student needs. As more and more curriculum becomes cloud-based, the need for our connection to the internet becomes more important than ever. The proposed contract with CDW-G will replace main switches (the main internet line from the schools) at Aspen ES, Banyan ES, Conejo ES, EARTHs, Glenwood ES, Lang Ranch ES, Walnut ES, Westlake Hills ES, Sycamore Canyon School, Colina MS, Los Cerritos MS, Redwood MS, Sequoia MS, Conejo Valley HS, Newbury Park HS, and Thousand Oaks HS, to help increase network capacity across the District and replace equipment that is approaching, or has reached, end of life. The purchase of network switches will provide continued connectivity with minimal downtime to sites and will be funded from existing Technology Department budgets.
LCAP GOAL:
_X_ Goal 1 _X_ Goal 2 _X_ Goal 3 _X_ Goal 4
FINANCIAL IMPACT:
General Funds: $143,560.01
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
David Hubbard
Interim Director, Technology Services
on behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:DH:sb
ISSUE:
Should the Board of Education award the contract for basic network maintenance?
BACKGROUND:
The Federal E-Rate program provides discounts for schools and libraries when purchasing telecommunication services and computer networking services and hardware. The E-Rate program will provide a discount of approximately 50% to subsidize school district contracts with high-speed network service providers. Bid results are listed below, and the lowest responsive and responsible bid is shown in bold.
Quotes were solicited, and the District received only one quote. GigaKOM has provided the District with a quote for a 1-year service contract, with a net cost of $19,120.61. The gross cost of the service is $38,241.21, which is $2,000 less than our current cost.
|
Contractor |
Total Bid |
|
GigaKOM |
$38,241.21 |
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The District has come to rely upon a high-speed network connection between all of our sites and the District Office for staff and student needs. As more and more curriculum becomes cloud-based, the need for our connection to the internet becomes more important than ever. The current hardware facilitating communication between our sites requires patches and software upgrades to maintain security and reliability, along with hardware support from the vendors. The proposed 1-year contract with GigaKOM will provide these upgrades in addition to expedited replacement and repair of failed hardware at each site to help minimize the downtime an entire school could experience. The support package will be funded from existing Technology Department budgets.
LCAP GOAL:
_X_ Goal 1 _X_ Goal 2 _X_ Goal 3 _X_ Goal 4
FINANCIAL IMPACT:
General Funds: $19,120.61
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
David Hubbard
Interim Director, Technology Services
on behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:DH:sb
ISSUE:
Should the Board of Education award the Playground Replacement and ADA Compliance project at Aspen Elementary?
BACKGROUND:
At the meeting of the Board of Education held on June 19, 2018, it was approved to permit the Conejo Valley Unified School District to participate and award contracts of other public agencies, cooperatives, purchasing contracts (piggyback), California Multiple Awards Schedule (CMAS), and other approved California State contracts, for the 2018-19 school year. A quote was solicited for this project from Landscape Structures, Inc., NCPA 10-03, in the amount of $182,299.42
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The work will replace existing play equipment for the upper and lower play yards at Aspen Elementary School. The recommended contractor is an approved vendor within the National Cooperative Purchasing Alliance (NCPA).
LCAP GOAL:
_X_ Goal 1 _X_ Goal 2 _X_ Goal 3 _X_ Goal 4
FINANCIAL IMPACT:
Measure I: $182,299.42
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
on behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts, for projects awarded by the Conejo Valley Unified School District?
BACKGROUND:
The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows:
|
Site |
Contract Date |
Type* |
Project Description |
Purchase Order Number |
Contract Amount – Funding Source |
Contractor |
|
|
Aspen ES |
September 13, 2019 |
MMR |
Electronic Marquee |
B19-01390 |
$20,963.20 ASP PFA |
Sign Masters |
|
|
*ITNI: Instructional Technology and Network Infrastructure – MMR: Modernization, Maintenance and Repairs – SMCL: Science, Mathematics Career Preparation Lab – SS: Safety & Security |
|||||||
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Filing a Notice of Completion will allow retention payment to the contractor for the work performed.
LCAP GOAL:
__ Goal 1 __ Goal 2 __ Goal 3 __ Goal 4 X N/A
FISCAL IMPACT:
General Fund: $20,963.20
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
on behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Changing environmental, equipment, property, and infrastructure conditions require a regular review and update of major projects.
BACKGROUND:
On May 15, 2018, the major project list was presented and approved. The following projects were not on this list and shall be added:
|
Site |
Project Number |
Type* |
Project Description |
Estimated Cost – Funding Source |
|
Westlake HS |
MP18/19-549 |
MMR |
Skylight Replacement |
$60,000 MI |
|
Thousand Oaks HS |
MP18/19-550 |
MMR |
Boiler Room Renovation |
$65,000 MI |
|
Weathersfield ES |
MP18/19-551 |
MMR |
Landscape Beautification |
$35,000 MI |
|
CVUSD – Mitchell |
MP18/19-552 |
MMR |
Roof Restoration |
$200,000 DD |
|
Aspen ES |
MP18/19-553 |
MMR |
Playground Renovations |
$150,000 MI |
|
Westlake Hills ES |
MP18/19-554 |
SS |
Security Cameras |
$40,000 MI |
|
Horizon Hills |
MP18/19-555 |
SS |
Signage & Room ID |
$12,000 MI |
|
Sequoia MS |
MP18/19-556 |
SS |
Window Coverings |
$40,000 MI |
|
Los Cerritos MS |
MP18/19-557 |
SS |
Safety Sensory Room |
$65,000 MI |
|
Thousand Oaks HS |
MP18/19-558 |
MMR |
Research Innovation Lab |
$200,000 MI |
|
Westlake Hills ES |
MP18/19-559 |
MMR |
Concrete Apron Replacement |
$15,000 MI |
|
Weathersfield ES |
MP18/19-560 |
MMR |
Storm Drain Refurbishment |
$7,500 MI |
|
Park Oaks |
MP18/19-561 |
MMR |
Kitchen Expansion Design |
$100,000 MI |
|
Lang Ranch ES |
MP18/19-562 |
MMR |
Hydration Station |
$6,375 MI |
|
*ITNI: Instructional Technology and Network Infrastructure and Repairs – MMR: Modernization, Maintenance – SMCL: Science, Mathematics Career Preparation Lab – SS: Safety & Security |
||||
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
To update the Board of Education and the public of additional facility projects as they are progressing.
LCAP GOAL:
_X_ Goal 1 _X_ Goal 2 _X_ Goal 3 _X_ Goal 4
FISCAL IMPACT:
Bond Measure I Fund: $795,875.00
Developer Donation: $200,000.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
on behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve the Transfer of Funds Summary(s) for the month of January 2019?
BACKGROUND:
Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary(s) includes total funds moved within the General Fund for the period of January 1, 2019, through January 31, 2019.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
As per Board of Education Administrative Regulation 3110, ratification and approval of transfer of funds is required.
LCAP GOAL:
_X_ Goal 1 _X_ Goal 2 _X_ Goal 3 _X_ Goal 4
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
on behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mo
ISSUE:
Should the Board of Education approve the Warrants list(s) for January 2019?
BACKGROUND:
Warrant summary(s) for January includes warrants paid for the period of January 1, 2019, through January 31, 2019. Expenditures outlined in the attachments are in accordance with the 2018/2019 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
As per Board of Education Policy 3300, ratification and approval of warrants is required.
LCAP GOAL:
_X_ Goal 1 _X_ Goal 2 _X_ Goal 3 _X_ Goal 4
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
on behalf
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mo
ISSUE:
Should the Board of Education approve the Purchase Order Report?
BACKGROUND:
This Purchase Order Report is for purchase orders under $5,000 for the period of January 1, 2019, through January 31, 2019. Purchase Orders are entered and reviewed through a layered system of approvals. All purchase orders have been approved by an administrator as a necessary expense for the instructional or support program(s).
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Approval of these purchase orders will allow the District to continue its operations in supporting student learning opportunities. The administrator responsible for the appropriate budget account has approved all purchase orders.
LCAP GOAL:
_X_ Goal 1 _X_ Goal 2 _X_ Goal 3 _X_ Goal 4
FISCAL IMPACT:
General Fund: $248,309.94
Adult Education Fund: $4,437.60
Child Development Fund: $7,094.07
Child Development-Infant Fund: $1,096.06
Cafeteria Fund: $1,067.57
Bond Measure I Fund: $42,415.70
Bond Measure I Endowment Fund: $83,404.49
Developer Donation Fund: $5,260.72
TOPASS Foundation: $458.48
Worker Compensation Fund: $1,687.19
Health & Welfare Fund: $902.99
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jon Aasted
Director, Purchasing
on behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:JA:kg
ISSUE:
Should the Board of Education approve the over $5,000 Purchase Order Report?
BACKGROUND:
The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of January 9, 2019, through February 7, 2019, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Approval of these purchase orders will allow the District to continue its operations. The administrator responsible for the appropriate budget account has approved all purchase orders.
LCAP GOAL:
_X_ Goal 1 _X_ Goal 2 _X_ Goal 3 _X_ Goal 4
FISCAL IMPACT:
General Fund: $858,065.77
Bond Measure I: $1,007,358.75
Bond Measure I Endowment: $447,557.98
Developer Donation Fund: $204,494.56
Worker Compensation Fund: $11,782.57
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jon Aasted
Director, Purchasing
on behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:JA:kg
ISSUE:
Should the Board of Education accept the donations and gifts as listed on the January 1 to January 31, 2019, gift and donation report?
BACKGROUND:
In accordance with the Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools!
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Acceptance of these gifts will benefit the quality of the programs provided to the students by the District.
FISCAL IMPACT:
Total deposited to the General Fund on this report: $1,080.45.
Total deposited to the General Fund for 2018-19: $114,887.03.
LCAP GOAL:
__ Goal 1 __ Goal 2 __ Goal 3 __ Goal 4 _X_ N/A
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve the disposal of surplus and obsolete equipment?
BACKGROUND:
The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.
ALTERNATIVES:
1. Approve the Disposal of Surplus and Obsolete Equipment list, as submitted.
2. Approve the Disposal of Surplus and Obsolete Equipment list, as amended.
3. Do not approve the Disposal of Surplus and Obsolete Equipment list.
RECOMMENDATION:
Alternative 1
RATIONALE:
Education Code 17545 requires approval by the Board of Education prior to the disposal of surplus and obsolete equipment.
LCAP GOAL:
__ Goal 1 __ Goal 2 __ Goal 3 __ Goal 4 _X_ N/A
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jon Aasted
Director, Purchasing
on behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:JA:lb
The Board will discuss next steps regarding Board Policy 6161.1 - Selection and Evaluation of Instructional Materials.
ISSUE:
Should the Board of Education approve the 2018/2019 Elementary and Secondary School Plans for Student Achievement?
BACKGROUND:
School Plans are aligned with District Local Control Accountability Plan (LCAP) and school goals for improving student achievement. School site goals are based upon an analysis of verifiable state data that includes the California Assessment of Student Performance and Progress (CAASPP), Adequate Yearly Progress, California English Language Development Test (CELDT) and local measures of pupil achievement. The California Department of Education (CDE) is transitioning from the CELDT to the English Language Proficiency Assessments for California (ELPAC), which are comprised of two separate English Language Proficiency (ELP) assessments; one for the initial identification of students as English Learners (ELs) and a second for the annual summative assessment to measure a student’s progress in learning English and to identify the student’s level of ELP. Students will test in March.
School Site Councils analyze academic performance data of all students, including English learners, educationally disadvantaged students, gifted and talented students, and students with exceptional needs. The Site Councils also obtain and consider the input of their school communities.
School Plans must also include budgets that are discussed and approved by School Site Councils and English Language Advisory Councils as appropriate. The completed plans and budgets were submitted in January for review and approved by the Directors of Elementary and Secondary Education.
Approved plans will be posted on each school’s website for public review at http://www.conejousd.org/Home/School-Plan-for-Student-Achievement.
ALTERNATIVES:
1. Approve the 2018/2019 Elementary and Secondary School Plans for Student Achievement, as submitted.
2. Approve the 2018/2019 Elementary and Secondary School Plans for Student Achievement, as amended.
3. Do not approve 2018/2019 Elementary and Secondary School Plans for Student Achievement.
RECOMMENDATION:
Alternative 1
RATIONALE:
School staff and School Site Councils have worked diligently to understand and implement the Federal and State School Plan requirements. The school plans are thoughtfully written and exceed District, State and Federal requirements and standards.
LCAP GOAL:
X Goal 1 __ Goal 2 X Goal 3 ___Goal 4
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the lease extension with United Cerebral Palsy of Los Angeles and Ventura Counties (UCPLA) for real property located at 1025 Old Farm Road, Thousand Oaks, CA 91360?
BACKGROUND:
UCPLA has been utilizing 3 classrooms at the Conejo Valley Adult School, located at 1025 Old Farm Road, for over 30 years. On February 21, 2017, a lease agreement was approved for use of the space and an extension was approved on March 22, 2018, with the lease extension expiring on June 30, 2019. This second lease extension includes a nominal increase based on the CPI (Consumer Price Index).
ALTERNATIVES:
1. Approve the lease extension, as submitted.
2. Approve the lease extension, as revised.
3. Do not approve the lease extension.
RECOMMENDATION:
Alternative 1
RATIONALE:
The proposed lease extension will allow UCPLA to continue its programs at its current capacity while compensating the District for use of the space.
FISCAL IMPACT
General Fund: $44,904
LCAP GOAL:
__ Goal 1 __ Goal 2 __ Goal 3 __ Goal 4 X N/A
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mo
Discussion and follow-up from the Maintenance and Operations Reorganization Update presented at the Board meeting on 2/5/19.
ISSUE:
Should the Board of Education approve the amendments to Board Policy and Administrative Regulation 5111 - Age of Admission to Kindergarten and First Grade?
BACKGROUND:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
This policy has been updated to reflect state law prohibiting the collection of social security numbers or the last four digits of the social security numbers of students or their parents/guardians, unless otherwise required by law. Policy also reflects NEW LAW (AB 699) which prohibits districts from inquiring into students' citizenship or immigration status and the California Attorney General's model policy which provides that, under the limited circumstances when such information must be collected to comply with eligibility requirements for special state or federal programs, such information should be collected separately from the school enrollment process. Regulation updated to reflect a requirement of the Attorney General's model policy that prohibits districts from requiring documentation that may indicate a student's national origin or immigration status, such as a passport, to the exclusion of other permissible documentation. Regulation also reflects the authority to accept a parent/guardian affidavit as evidence of a child's age when other documentation is not available.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The amendments will keep our Board policy and Administrative Regulation current with new law.
LCAP GOAL:
x Goal 1 Goal 2 Goal 3 x Goal 4
Legend
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Lisa A. Miller
Assistant Superintendent, Student Support Services
MWM:LAM:kp
FUTURE BOARD MEETINGS
MARCH 5, 2019
5:00 p.m. - Closed Session
6:00 p.m. - Open Session
Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks
For a copy of this agenda and additional information, please visit the CVUSD website.
Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 201. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.