(Closed Session items only).
Reports from Student Reporters:
Century Academy: Nick Capobianco
Conejo Valley High School: Joe Cardenas
Newbury Park High School: Thomas Kitchell
Thousand Oaks High School: Haylee Dahlgren
Westlake High School: Scott Pugh
Conejo Council PTA (CCPTA), Rocky Capobianco, President
Conejo Schools Foundation (CSF), Mike Soules, President
District Advisory Council (DAC), Cindy Mayling, President
Oral Public Comments
The Board welcomes public comments. To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda. To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda. Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting. Public comments are limited to three minutes per speaker. If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Participants engaging in disorderly conduct may be ordered to leave the meeting. Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary. Board members will review these forms after the meeting. The information on these cards will be become a part of the public record.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
ISSUE:
Should the Board of Education approve the Conejo Valley Unified School District Board of Education member assignments to Advisory Committees for 2019?
BACKGROUND:
Upon the Board's annual reorganizational meeting, their advisory committees are reviewed and any requests for changes in assignments are discussed. The attached Board Advisory Committees list has been updated to reflect the Board's discussion on it during their meeting on January 8, 2019.
ALTERNATIVES:
1. Approve the Board Advisory Committees for 2019.
2. Approve the Board Advisory Committees for 2019, as amended.
3. Do not approve the Board Advisory Committees for 2019.
RECOMMENDATION:
Alternative 1
RATIONALE:
This review and approval is procedural.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Betsy Connolly, D.V.M.
President
CVUSD Board of Education
MWM:BC:sf
ISSUE:
Should the Board of Education approve the 2019-2020 school year calendar, as submitted?
BACKGROUND:
The Board of Education of the Conejo Valley Unified School District (CVUSD) adopts future school year calendars to identify student instructional days, staff development days and holidays throughout the course of each school year. The calendar development process continues to be dynamic and considers the interests and input from various stakeholders.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sf
ISSUE:
Should the Board of Education ratify the appointment of Nina Brandt to the Personnel Commission for the term of office 2018-2021?
BACKGROUND:
The Governing Board must ratify the classified employees’ nominee to the Personnel Commission upon the expiration of each three year term, or upon vacancy, in accordance with the Education Code provision 45246(c). Nina Brandt is currently CSEA’s appointment to the Personnel Commission. The end of her three-year term is November 30, 2018. On December 20, 2018, CSEA Chapter 620 voted and approved to reappoint Mrs. Brandt for another term.
In accordance with Education Code, CSEA Chapter 620 submits its nominee, Nina Brandt, as the classified employee’s appointment for the term of office to commence December 1, 2018, through November 30, 2021.
ALTERNATIVES:
RECOMMENDATION:
Appoint Nina Brandt, per CSEA’s formal notice of selected nominee to the Personnel Commission for a three year term, December 1, 2018, through November 30, 2021.
RATIONALE:
This appointment is required by California Education Code, Section 45246, and will allow for continuance of functions performed by the Personnel Commission.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
Marina Mihalevsky
Director, Classified Personnel
MWM:JV:MM:sf
ISSUE:
Should the Board of Education approve amendments to Board Policy and Administrative Regulation 6145.2 – Athletic Competition?
BACKGROUND:
This policy is updated to reflect new law AB 2009, which requires any district that offers an interscholastic athletic program to develop a written emergency action plan to be followed in the event of sudden cardiac arrest or other medical emergency. The administrative regulation is updated to reflect the requirement of AB 2009 to make an automated external defibrillator available at athletic events. The administrative regulation also includes a new section on "Heat Illness" reflecting new law AB 2800, which requires coaching education programs to include training on the signs and symptoms of, and appropriate response to, heat illness.
ALTERNATIVES:
1. Approve amendments to Board Policy and Administrative Regulation 6145.2 – Athletic Competition, as submitted.
2. Approve amendments to Board Policy and Administrative Regulation 6145.2 – Athletic Competition, as amended.
3. Do not approve amendments to Board Policy and Administrative Regulation 6145.2 – Athletic Competition.
RECOMMENDATION:
Alternative 1
RATIONALE:
These amendments will keep our Board policies and administrative regulations current with new law.
Legend
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve amendments to Board Policy 6178 and the replacement of Administrative Regulation 6178 – Career Technical Education?
BACKGROUND:
This policy is updated to reflect new federal law (P.L. 115-224) which reauthorizes the Carl D. Perkins Career and Technical Education Act, retitled as the Strengthening Career and Technical Education for the 21st Century Act, and new law (AB 1808), which amends the California Career Technical Education Incentive Grant Program. Material regarding activities for special populations and consultation with private school representatives has been moved to the administrative regulation. Material on program evaluation is revised to add the requirement to review measures of career technical education pathway completion as part of the annual review of progress toward the goals in the local control and accountability plan (LCAP). The administrative regulation revises the section on "Federal Grants for Career Technical Education (Perkins)" to reflect P.L. 115-224, including streamlining the uses of grant funds, adding a requirement for a needs assessment, and changing the definition of "special needs populations." The administrative regulation also deletes the section on "Tech Prep Programs," as those programs are no longer funded and are repealed by P.L. 115-224. The section on "Linked Learning Programs" deletes the note regarding the linked learning pilot program, which is repealed on its own terms.
ALTERNATIVES:
1. Approve amendments to Board Policy 6178 and the replacement of Administrative Regulation 6178 – Career Technical Education, as submitted.
2. Approve amendments to Board Policy 6178 and the replacement of Administrative Regulation 6178 – Career Technical Education, as amended.
3. Do not approve amendments to Board Policy 6178 and the replacement of Administrative Regulation 6178 – Career Technical Education.
RECOMMENDATION:
Alternative 1
RATIONALE:
These amendments and this replacement will keep our Board policies and administrative regulations current with new law.
Legend
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve amendments to Board Policy 6190 – Evaluation of the Instructional Program?
BACKGROUND:
This policy is updated to delete references to the obsolete API and add the California School Dashboard as a source for multiple state and local indicators of strengths and areas in need of improvement in each priority area addressed by the LCAP. The section on "Federal Program Monitoring" has been deleted, as the focus of the policy is on program effectiveness rather than compliance with program requirements.
ALTERNATIVES:
1. Approve amendments to Board Policy 6190 – Evaluation of the Instructional Program, as submitted.
2. Approve amendments to Board Policy 6190 – Evaluation of the Instructional Program, as amended.
3. Do not approve amendments to Board Policy 6190 – Evaluation of the Instructional Program.
RECOMMENDATION:
Alternative 1
RATIONALE:
These amendments will keep our Board policies current with new law.
Legend
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Order #: No items.
B. New Employment / Assignment Change / Change in Status: Regular Education Teacher, School Psychologist
Order #: R18-167 - R18-169
2. Certificated Service - Exempt:
A. New Employment / Assignment Change / Change in Status: Exempt Specialists
Order #: E18-074 - E18-077
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Order #: C18-356 - C18-382
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C18-383 - C18-553
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C18-554 - C18-564
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E18-686 - E18-695
B. Campus Supervisor, Proctor, Specialist, Student Helper, Others
Orders #: E18-696 - E18-818
ISSUE:
Should the Board of Education reauthorize the following booster clubs as parent support/booster organizations?
CON PFA
NPH Boys Basketball
NPH Choral
NPH Strings
NPH Swim
NPH Tennis
TOH Girls Basketball
TOH Football
TOH Orchestra
TOH Girls Tennis
WHS Girls Basketball
BACKGROUND:
Board Policy 1230 requires annual Board approval for parent support/booster organizations desiring to raise money to benefit the students of any school or program. The policy requires applicants to provide specific information including, but not limited to, current financial documents. It is expected that booster organizations comply with the California Education Code prohibiting pupil fees for participation in educational activities, which includes extra-curricular activities. These booster clubs have submitted the required information to the Superintendent’s designee for consideration of the Board.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The above-mentioned booster clubs have met all of the requirements of Board Policy 1230 and have provided the necessary documentation and signatures. Approval will result in financial assistance to these booster clubs and to students/programs at our high schools.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Brian Mercer, Director, High Schools and Assessment for
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve a Stipulated Agreement for student #4-18/19 SA who was recommended for expulsion commencing on December 14, 2018?
BACKGROUND:
On or about December 6, 2018, a student violated the following Education Code:
E.C. 48900 (c) – Unlawfully possessed, used, sold, or otherwise furnished, or been under the influence of a controlled substance listed in Chapter 2 (commencing with Section 11053) of Division 10 of the Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind.
E.C. 48900 (d) – Unlawfully offered, arranged, or negotiated to sell a controlled substance listed in Chapter 2 (commencing with Section 11053) of Division 10 of the Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind, and either sold, delivered, or otherwise furnished to a person another liquid, substance, or material and represented the liquid, substance or material as a controlled substance, alcoholic beverage, or intoxicant.
A meeting was held with the Student and Parents on December 13, 2018, to discuss the recommendation and interim educational alternatives. A Stipulated Agreement was entered into with the Parents and Student.
ALTERNATIVES:
1. Approve an educational plan for student #4-18/19 SA effective December 14, 2018, pursuant to the conditions described in the “Stipulated Agreement” signed December 13, 2018.
2. Place student #4-18/19 SA on probationary status through January 18, 2019.
3. Do not approve a Stipulated Agreement for student #4-18/19 SA.
RECOMMENDATION:
Alternatives 1 and 2.
RATIONALE:
The recommendation for a Stipulated Agreement is appropriate and in accordance with Board Policy and Administrative Regulation 5144.1, approved September 1, 2015. The Stipulated Agreement provides the student access to educational opportunities in an orderly school environment that protects their safety and security, ensures their welfare and well-being, and promotes their learning and development.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Presented by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education preauthorize overnight trips for high school winter co-curricular teams that may advance to the California Interscholastic Federation (CIF) playoffs or state competition?
BACKGROUND:
The high school winter co-curricular teams request permission for an overnight trip in the event that the teams qualify for a CIF playoff or state competition that requires an overnight stay due to distance. Pre-authorization is requested only because it cannot be determined in advance whether a team will require such permission until the outcome of the final local competitions. The following activities many be involved: boys/girls basketball, boys/girls soccer, boys/girls water polo, and wrestling.
For athletic events, CIF will reimburse schools a small stipend for food and travel (with prior approval) and in some instances (depending on distance from home), lodging. The remainder of the costs will be paid through Booster Club and Athletic funds. In accordance with Board Policy 6153, no student will be required to fundraise or make payments. There will be no cost to the District.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
All parents of participants will receive necessary information, an outline of the itinerary, and a list of student and adult participants. Appropriate forms will be submitted to the Director of High Schools and Assessment. The Board has approved this type of request in the past.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Mr. Brian Mercer, Director, High Schools and Assessment for
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve an overnight trip request for Newbury Park High School’s Dance Team to attend the WCE National Completion in Long Beach, CA?
BACKGROUND:
Ms. Katelyn Snyder, Newbury Park High School Dance Team Head Coach and Ms. Addie Nelson, Newbury Park High School Dance Team Assistant Coach, request permission to take 25 students to Long Beach, CA for the WCE National Competition. The trip will take place on Thursday, March 14, 2019, through Sunday, March 17, 2019. The students will miss one day of school and are required to obtain permission from their teachers prior to leaving on the trip. The students will travel via charter bus. The Newbury Park High School’s Dance Team Booster Club will be paying for this trip. No students will be excluded from participation due to a lack of sufficient funds.
ALTERNATIVES:
1. Approve the overnight trip request, as submitted.
2. Do not approve the overnight trip request.
RECOMMENDATION:
Alternative 1
RATIONALE:
The Newbury Park High School Dance Team will benefit from this opportunity to perform at the WCE National Competition. It will give them the opportunity to observe and compete against dance teams from across the country. Trips of this type have been approved in the past.
FISCAL IMPACT:
$20,000.00 will be paid for by club funds.
Respectfully submitted:
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Mr. Brian Mercer, Director, High Schools and Assessment for
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve an agreement with Pegasus Transit for transportation services?
BACKGROUND:
Pegasus Transit provides the District with a coach-type bus transportation service and is an alternative when the District's main transportation provider is not available.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Approval of the agreement with Pegasus Transit will provide options for transportation when the main vendor is not available.
FISCAL IMPACT:
General Fund: estimated $3,000.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Janet Boland
Transportation Specialist
On behalf of,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:JB:mo
ISSUE:
Should the Board of Education approve the agreement with C.J. Seto Support Services, LLC for services to package, pick up, and dispose of hazardous materials from various sites?
BACKGROUND:
Hazardous waste is a special type of waste because it cannot be disposed of by common means like other by-products of our everyday lives. Depending on the physical state of the waste, treatment and solidification processes are to be required. To remain fully compliant with all environmental requirements and standards at the local, state, and Federal levels, use of a professional hazardous waste disposal service is required.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
To support our school sites by clearing our chemicals and other hazardous waste sitting on the premises.
FISCAL IMPACT:
General Fund: $55,908.50
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Dave Riccardi
Director, Maintenance & Operations
on behalf of
Victor P. Hayek
Deputy Superintendent, Business Services
MWM:VPH:DR:ec
ISSUE:
Should the Board of Education award the purchase of Public, Educational and Governmental Broadcasting Equipment for District-wide Facilities, to the lowest responsive and responsible bidder?
BACKGROUND:
On November 20, 2018, the Board approved the bid and purchase of Public, Educational and Governmental (PEG) Broadcasting Equipment for District-Wide Facilities. The Conejo Valley Unified School District publicly advertised for bids, based on the specifications developed by staff. Two (2) contractors who attended the mandatory pre-bid job walk on November 26, 2018, submitted bids for the project on December 14, 2018. Bid results are listed below, and the lowest responsive and responsible bid is shown in bold.
|
Contractor |
Total Bid |
|
EIDIM AV Tech |
$773,453.85 |
|
TV Pro Gear |
$800,000.00 |
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The purchase of the equipment will improve the District’s Public Television Broadcasting and allow staff to expand public opportunity to view events at the High School Performing Arts Centers (PACs), as well as school sites District-wide. The equipment is being funded by a grant from the City of Thousand Oaks.
FINANCIAL IMPACT:
General Fund (PEG Grant): $800,000
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
on behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education ratify the award of the contracts listed below under the guidelines of the California Uniform Public Construction Cost Accounting Act (CUPCCAA)?
BACKGROUND:
CUPCCAA is an acronym for California Uniform Public Construction Cost Accounting Act. This program was created in 1983 by the Uniform Public Construction Cost Accounting Act, which is enacted in Public Contracts Code Sections 22000 through 22045. School districts that choose to adopt CUPCCAA procedures may perform public project work up to $45,000 with their pre-qualified list of contractors, and informally bid construction projects up to $175,000 to contractors.
The items below detail contracts awarded, October 18, 2018, through December 17, 2018, as follows:
|
Site |
Project Number |
Type* |
Project Description |
Contract Amount - Funding Source |
Contractor |
|
|
DOW |
|
MMR |
Roof Restoration |
$139,886 Developer Donations |
Falcon Roofing Company |
|
|
*ITNI: Instructional Technology and Network Infrastructure – MMR: Modernization, Maintenance and Repairs – SMCL: Science, Mathematics Career Preparation Lab – SS: Safety & Security |
||||||
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Following CUPCCAA and delegating award authority on contracts up to $175,000 has greatly increased the District’s effectiveness in facilities public construction contracting, and is endorsed by the office of the Ventura County Superintendent of Schools. Pursuant to the Public Contract Code §20111 et seq., staff recommends the Board of Education ratify the contracts to the lowest responsive and responsible bidder, as documented above.
FISCAL IMPACT:
Developer Donations: $139,886.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
on behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve the over $5,000 Purchase Order Report?
BACKGROUND:
The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of December 1, 2018, through December 18, 2018, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Approval of these purchase orders will allow the District to continue its operations. The administrator responsible for the appropriate budget account has approved all purchase orders.
FISCAL IMPACT:
General Fund: $144,094.36
Adult Education Fund: $21,874.00
Bond Measure I Fund: $282,982.63
TOPASS Foundation Fund: $24,847.09
Worker Compensation Fund: $44,580.88
Health & Welfare Fund: $15,000.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jon Aasted
Director, Purchasing
on behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:JA:kg
ISSUE:
Does the Board of Education wish to adopt a resolution and/or send a letter to the Thousand Oaks City Council taking a position on the proposed development of the vacant property near Thousand Oaks High School at Moorpark Road and Avenida de las Flores?
BACKGROUND:
There is currently a request to open a 24-hour 7-Eleven convenience store and gas station at 2198 N. Moorpark Road, which is across the street from Thousand Oaks High School. This proposed development is scheduled to go in front of the City's Planning Commission at some point in the near future. The developer's proposal includes a gas station with a "fresh fare" convenience store.
ALTERNATIVES:
1. Approve the adoption of a resolution and/or send a letter to the Thousand Oaks City Council taking a position on the proposed development of the vacant property near Thousand Oaks High School.
2. Do not approve the adoption of a resolution and/or send a letter to the Thousand Oaks City Council taking a position on the proposed development of the vacant property near Thousand Oaks High School.
RECOMMENDATION:
Alternative 1
RATIONALE:
To provide feedback to the Thousand Oaks City Council taking a position on the proposed development of the vacant property near Thousand Oaks High School on Moorpark Road.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board of Education approve amendments to Board Policy 6152.1 and new Administrative Regulation 6152.1 – Placement in Mathematics Courses?
BACKGROUND:
The policy is updated to clarify which policy components are mandated and to expand program evaluation to include a report on the percentage of students who have successfully completed mathematics courses that satisfy the requirements for entrance to the University of California and California State University. The new administrative regulation includes material formerly in the Board policy, including the appeals process, the requirement to post the policy on the District's web site, and circumstances under which staff recommendations may be considered in course placement. The new administrative regulation also includes examples of objective academic measures that may be used to place students in mathematics courses.
ALTERNATIVES:
1. Approve amendments to Board Policy 6152.1 and new Administrative Regulation 6152.1 – Placement in Mathematics Courses, as submitted.
2. Approve amendments to Board Policy 6152.1 and new Administrative Regulation 6152.1 – Placement in Mathematics Courses, as amended.
3. Do not approve amendments to Board Policy 6152.1 and new Administrative Regulation 6152.1 – Placement in Mathematics Courses.
RECOMMENDATION:
Alternative 1
RATIONALE:
This amendment and new administrative regulation will keep our Board policies and administrative regulations current with new law.
Legend
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve high school summer school programs and special education extended year programs for the summer of 2019?
BACKGROUND:
The District is required to provide programs beyond the normal school year for (1) seniors in need of credits for graduation, (2) students who need to repeat courses required for graduation, and (3) eligible special education students.
The District proposes to provide summer school and extended year programs in 2019 for the following programs only:
Dates: Start Date End Date Instructional Days/Hours
Infant/Toddler/Preschool
Special Education Tues., June 11 Wed., July 10 20 Days, 3 Hrs/Day *
Grades K-8 Special Education Tues., June 11 Wed., July 10 20 Days, 4 Hrs/Day *
Grades 9-12 Special Education Tues., June 11 Tues., July 10 20 Days, 4 Hrs/Day *
Grades 9-12 Regular Education Wed., June 12 Thurs., July 18 24 Days, 5 Hrs/Day **
* Mon-Fri (off July 4 and 5)
**1st semester Wed-Fri, June 12-14; Mon-Fri, June 17-21; Mon-Thurs, June 24-27;
2nd semester Mon-Wed, July 1-3 (off July 4, 5); Mon-Fri, July 8-12; Mon-Thurs, July 15-18
Hours: Start Time End Time Instr Mins/Day Location ***_____
Preschool - Special Education 8:20 11:20 180 University Center
Grades K-8 Special Education 8:20 12:40 240 Acacia
Grades 9-12 Special Education 7:25 11:45 240 Thousand Oaks High
Grades 9-12 Regular Education 7:40 1:20 300 Thousand Oaks High
***Locations subject to revision
Eligibility:
Special Education: Students recommended by the IEP team.
Secondary: All currently enrolled ninth through twelfth grade students are eligible to apply for an appropriate summer school class. Priority for enrollment will be given as follows:
(1) incoming seniors needing classes to graduate
(2) incoming juniors repeating classes required for graduation in which they received a D or F grade
(3) incoming sophomores repeating classes required for graduation in which they received a D or F grade
Administrative Staffing:
Secondary: One Principal and one Dean, paid at 90% of the daily rate commensurate with the 2018/2019 Management Salary Schedule for a High School Principal and Assistant Principal, for the six week period of the program plus five additional days.
Staffing - Traditional Summer School:
Teachers will be hired in accordance with past practice and the contract of agreement between the District and the Unified Association of Conejo Teachers.
Staffing-Support:
Support staff will be hired as needed in accordance with past practice and the contracts of agreement between the District and the various bargaining groups. Support staff may include custodians, office managers, instructional assistants, campus supervisors, speech and language specialists, counselors, psychologists, and nurses.
Funding:
The summer school and extended year programs are funded by categorical state funds that are available only if the programs described above are offered.
ALTERNATIVES:
1. Approve the summer school and extended year programs for the summer of 2019, as proposed.
2. Approve the summer school and extended year programs for the summer of 2019, as amended.
3. Do not approve the summer school and extended year programs for the summer of 2019.
RECOMMENDATION:
Alternative 1
RATIONALE:
The programs described in this report will allow the District to meet its legal obligations while being fiscally responsible.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the amendment of Board Policy and Administrative Regulation 3516 – Emergencies and Disaster Preparedness Plan?
BACKGROUND:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
The amendment of Board Policy 3516 is updated to expand the paragraph on the involvement of staff and community groups in plan development, consistent with U.S. Department of Education recommendation. Policy also adds training on staff responsibilities in an emergency or disaster, clarifies staff's legal obligation to serve as disaster service workers, and clarifies that board members are not considered disaster service workers. The amendment of Administrative Regulation 3516 expands prevention strategies to include measures to increase the security of school facilities, expands crisis communications methods to include social media and electronic communications, and adds assembly of key information into a "crisis response box" that can be easily accessed in an emergency.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The recommended amendments will make the District’s Board Policy and Administrative Regulation reflect current law(s).
LEGEND:
Black/Bold – new language from GAMUT
Black/Bold/Italics – new language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Submitted by:
Mark W. McLaughlin Ed.D.
Superintendent
Prepared by:
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mo
FUTURE BOARD MEETINGS
JANUARY 22, 2019
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: Conejo Valley High School (CVUSD Board Room), 1402 E. Janss Road, Thousand Oaks
For a copy of this agenda and additional information, please visit the CVUSD website.
Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 201. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.