(Closed Session items only).
(Closed Session items only).
(Closed Session items only).
President hands the gavel to the Superintendent for the nominations for new President. There is no need for a second when making nominations for office.
Oral Public Comments
The Board welcomes public comments. To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda. To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda. Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting. Public comments are limited to three minutes per speaker. If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Participants engaging in disorderly conduct may be ordered to leave the meeting. Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary. Board members will review these forms after the meeting. The information on these cards will be become a part of the public record.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
The Governing Board will convene a public hearing to receive public testimony concerning the composition of potential trustee voting areas associated with the District’s transition to a by-trustee area election system in advance of the preparation of draft trustee voting area plans by the District’s demographer.
The Board of Education will consider the following:
The proposed regular Board meeting dates for the remainder of the 2018-2019 school year and August through December of the 2019-2020 school year are as follows:
2018-2019 2019-2020
1/8/2019* 8/20/2019
1/22/2019* 9/3/2019
2/5/2019 9/17/2019
2/19/2019 10/1/2019
3/5/2019 10/15/2019
3/19/2019 11/5/2019
4/2/2019 11/19/2019
4/23/2019* 12/10/2019*
5/7/2019
5/21/2019
6/4/2019
6/18/2019
* = Off-cycle Board meeting dates due to holidays or non-school days.
The current schedule is the first and third Tuesday of each month beginning with Closed Session at 5:00 p.m.; Open Session at 6:00 p.m. Any exceptions will be agreed upon by the Board of Education and will be posted on the Board's page on the District's website.
ISSUE:
Shall the Board of Education approve a Provisional Internship Permit for Justina Velasquez to teach Special Education, Mild/Moderate, for the 2018-2019 school year pursuant to Education Code 44225.7?
A Provisional Internship Permit (“PIP”) may be requested by an employing agency when there is an anticipated staffing need. An “anticipated staffing need” exists when a district is aware that an opening is going to occur and conducts a diligent search for a credentialed teacher, but is unable to recruit a viable candidate. The Special Education Department has interviewed other candidates, but this individual is the best fit for the position and student population, and is working to complete her credentialing program in Special Education. This individual is currently serving as a substitute teacher in this specific Special Education, Mild/Moderate classroom, but is limited to 20 days due to the Emergency Substitute Permit that she holds.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The District wishes to hire talented teacher candidates through the use of the Provisional Internship Permit when an anticipated staffing need occurs and the staffing solution serves the best interests and needs of the affected student population.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sf
ISSUE:
Should the Board of Education adopt the attached resolution for an Emergency Closure Waiver for CVUSD NfL State Preschools at the City Center, Earths and Park Oaks Campuses?
BACKGROUND:
Operation of the State Preschools at City Center, Earths and Park Oaks were suspended due to local wildfires, poor air quality and subsequent cleanings required at all CVUSD campuses. CVUSD NfL State Preschool operations were unavoidably suspended for seven days as a consequence of the emergency conditions:
CITY CENTER, EARTHS, PARK OAKS:
November 9, 13, 14, 15, 16, 19 & 20, 2018
After CVUSD completed cleaning on November 20, 2018, the State Preschools resumed full operations on November 26, 2018.
Daily Attendance for the week prior to closure:
City Center
PSA AM: 11/1 – 21, 11/2 – 20, 11/5 – 23, 11/6 – 22, 11/7 – 21, 11/8 – 18
PSA PM: 11/1 – 21, 11/2 – 23, 11/5 – 23, 11/6 – 22, 11/7 – 22, 11/8 – 23
PSB: 11/1 – 18, 11/2 – 19, 11/5 – 19, 11/6 – 20, 11/7 – 19, 11/8 – 20
Earths
AM Class: 11/1 – 15, 11/2 – 16, 11/5 – 13, 11/6 – 15, 11/7 – 15, 11/8 – 15
PM Class: 11/1 – 15, 11/2 – 16, 11/5 – 15, 11/6 – 15, 11/7 – 15, 11/8 – 16
Park Oaks
AM Class: 11/1 – 14, 11/2 – 13, 11/5 – 15, 11/6 – 14, 11/7 – 16, 11/8 – 15
PM Class: 11/1 – 15, 11/2 – 13, 11/5 – 13, 11/6 – 14, 11/7 – 14, 11/8 – 13
ALTERNATIVES:
1. Adopt the attached resolution.
2. Do not adopt the attached resolution.
RECOMMENDATION:
Alternative 1
RATIONALE:
The adoption of Resolution #14-18/19 will allow the CVUSD NfL State Preschool program to receive reimbursement for loss of funds for the seven days of non-operation pursuant to Sections 8271 and 8209 of California Education Code.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Amie Mills
Director, Child Development, for
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:AM
ISSUE:
Should the Board of Education approve the submission of the 2018-19 First Interim Financial Statements?
BACKGROUND:
In accordance with Education Code Section 42131, school districts are required to certify twice a year regarding their ability to meet financial obligations for the remainder of the current fiscal year and the subsequent two fiscal years. The 1st Interim report details the District's financial status and projections as of October 31. Certifications are as follows:
The Conejo Valley Unified School District can make a POSITIVE certification.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Under State guidelines, the Board of Education is required to approve First Interim Financial Statements reflecting changes to the Adopted Budget through October 31, 2018. The 2018-19 First Interim Financial Statements reflect the most accurate information, assumptions, and projections available as of the date prepared.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Susan Tucker
Director, Fiscal Services
on behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mo
ISSUE:
Should the Board of Education approve to submit a request for Allowance of Attendance Because of Emergency Conditions?
BACKGROUND:
On November 8, 2018, wildfires (Hill & Woolsey) tore through Ventura and Los Angeles Counties and countless numbers of the Conejo Valley Unified School District families and employees were forced to evacuate for several days. Almost 75% of the city was under mandatory evacuation. Schools throughout the District were impacted by the fires including seven schools requiring intensive disaster restoration, eleven requiring deep cleaning, seven requiring exterior cleaning, five requiring surface cleaning, and all requiring scrubbing, deodorization and the replacement of air filters. The District was unable to open schools until conditions were deemed safe.
Education Code 41422 authorizes schools to apply for recovery of lost apportionment from the State School Fund in the event of an emergency that results in school closure. Upon approval by the Board of Education, the District may submit to the California Department of Education the attached Request for Allowance of Attendance Because of Emergency Conditions.
ALTERNATIVES:
1. Approve to submit a Request for Allowance of Attendance Because of Emergency Conditions, as submitted.
2. Approve to submit a Request for Allowance of Attendance Because of Emergency Conditions, as amended.
2. Do not approve to submit a Request for Allowance of Attendance Because of Emergency Conditions.
RECOMMENDATION:
Alternative 1
RATIONALE:
Natural disasters are outside of the control of the School District. The opportunity to apply for recovery of lost Average Daily Attendance is authorized by Education Code 41422.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Shauna Ashmore
Director, Student Support Services
Victor P. Hayek, Ed.D
Deputy Superintendent, Business Services
MWM:VPH:SA:mo
ISSUE:
Should the Board of Education approve to submit a Designation of Applicant's Agent Resolution (State of Californa Form Cal OES 130) authorizing the District’s Deputy Superintendent of Business Services and Risk Manager as well as Ventura County Schools Self Funding Authority's Director of Risk Management to execute on behalf of the District an application with the California Governor’s Office of Emergency Services for the purpose of obtaining certain federal financial assistance?
BACKGROUND:
On November 8, 2018, the Woolsey and Hill Fires erupted in the County of Ventura causing serious smoke, and/or wind fire damage to District schools, buildings, structures and business personal property. The District is insured through Ventura County Schools Self Funding Authority (VCSSFA). This coverage is subject to certain exclusions and deductibles. The District may be able to recover and recapture a certain portion of the mentioned deductibles and exclusions by permitting the District’s Deputy Superintendent of Business Services and Risk Manager as well as VCSSFA's Director of Risk Management to apply to the California Governor’s Office of Emergency Services for the purpose of obtaining certain federal financial assistance under Public Law 93-288.
ALTERNATIVES:
1. Approve to submit a Designation of Applicant's Agent Resolution for Non-State Agencies, as submitted.
2. Approve to submit a Designation of Applicant's Agent Resolution for Non-State Agencies, as amended.
3. Do not approve Cal OES 130 Designation of Applicant's Agent Resolution for Non-State Agencies.
RECOMMENDATION:
Alternative 1
RATIONALE:
The recommended application will help the District maximize financial recovery due to the Woolsey and Hill Fires from all available sources.
Submitted by:
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Armond Sarkis
Risk Manager
on behalf of
Victor P. Hayek
Deputy Superintendent, Business Services
MWM:VPH:AS:mo
ISSUE:
Should the Board of Education approve the amendments to Board Policy 0410 – Nondiscrimination in District Programs and Activities?
BACKGROUND:
This policy has been updated to reflect new law (AB 699), which (1) adds immigration status to the categories of characteristics that are protected against discrimination; (2) requires parent/guardian notification of their child's right to a free public education regardless of immigration status or religious beliefs; and (3) mandates that districts adopt policy consistent with a model policy developed by the California Attorney General, which includes a statement regarding equitable services. This policy also reflects provisions of the Attorney General's model policy and new law (SB 31), which prohibit districts from compiling or assisting in the compilation of a registry based on immigration status, religion, or other specified characteristics.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The amendments will keep our Board policy current with new law.
Legend
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Lisa A. Miller
Assistant Superintendent, Student Support Services
MWM:LAM:kp
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Order #: No items.
B. New Employment / Assignment Change / Change in Status: Regular/Special Education Teachers
Order #: R18-165 - R18-166
2. Certificated Service - Exempt:
A. New Employment / Assignment Change / Change in Status: Exempt Specialists
Order #: E18-071 - E18-073
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Order #: C18-341 - C18-343
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C18-344 - C18-347
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C18-348 - C18-355
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E18-653 - E18-675
B. Campus Supervisor, Proctor, Specialist, Student Helper, Others
Orders #: E18-676 - E18-685
ISSUE:
Should the Board of Education reauthorize the following booster clubs as parent support/booster organizations?
Conejo Schools Foundation
MAP PFA
WLE PFA
SEQ Band
NPH Baseball
NPH Cheer
NPH Cross Country
NPH PFA
NPH Theatre
NPH Track and Field
NPH Umbrella
TOH Boys Basketball
TOH Field Hockey
TOH Girls Lacrosse
TOH The Center Parent Network
WHS Dance
BACKGROUND:
Board Policy 1230 requires annual Board approval for parent support/booster organizations desiring to raise money to benefit the students of any school or program. The policy requires applicants to provide specific information including, but not limited to, current financial documents. It is expected that booster organizations comply with the California Education Code prohibiting pupil fees for participation in educational activities, which includes extra-curricular activities. These booster clubs have submitted the required information to the Superintendent’s designee for consideration of the Board.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The above-mentioned booster clubs have met all of the requirements of Board Policy 1230 and have provided the necessary documentation and signatures. Approval will result in financial assistance to these booster clubs and to students/programs at our high schools.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the Addendum to the Certification of Signatures for 2018-2019?
BACKGROUND:
Education Code Section 42633 requires that the governing board of each school district be responsible for filing with the county superintendent of schools the verified signature of each member of the governing board authorized to sign orders in its name. The attached Addendum to the Certification of Signatures reflects the reorganization of the Board of Education, which was approved on December 11, 2018, at its annual organizational meeting. The attached addendum also adds the recently hired Director of Maintenance and Operations, the recently appointed Interim Director of Technology, and clarifies the signature authorization for the Director of Purchasing.
ALTERNATIVES:
1. Approve the Addendum to the Certification of Signatures for 2018-2019, as submitted.
2. Approve the Addendum to the Certification of Signatures for 2018-2019, as amended.
3. Do not approve the Addendum to the Certification of Signatures for 2018-2019.
RECOMMENDATION:
Alternative 1
RATIONALE:
Compliance with Education Code Section 42633 is required in order to conduct District business.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve a contract for a residential treatment center placement for student #22-18/19?
BACKGROUND:
The needs of student #22-18/19 cannot be met by the public schools at this time.
In order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 10/24/2018 through 6/30/2019. Total cost for this residential treatment center placement is $104,790.00, less reimbursement (from SELPA Mental Health Fund) of $42,125.00, and less District income of $4,629.40. The Total District Cost is $58,035.60.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Special Education classes and services for students by the District and County cannot meet the needs of this student. The District staff will review the student's Individual Education Plan during the period of the contract to determine if goals and objectives can be met in a public school program. This process guarantees the student's right to the least restrictive setting.
Respectfully submitted:
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Erika Johnson
Director, Special Education on behalf of
Lisa Miller
Assistant Superintendent, Student Support Services
MWM:LAM:EJ:ks
ISSUE:
Should the Board of Education approve a Memorandum of Understanding with Minot State University?
BACKGROUND:
Conejo Valley Unified School District (CVUSD) is partnering with Minot State University to provide Speech-Language Pathology Graduate Students unpaid internships. Intern candidates, under the direct supervision of CVUSD’s Speech/ Language Pathologists, will obtain clinical education experience related to the diagnostic and treatment of students who may or may not exhibit communicative disorders.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Approval of this agreement will afford Minot State University graduate student interns with opportunities to earn their practicum hours in experiential education, which combines academic learning objectives with field experience.
FISCAL IMPACT:
None: No cost for services
Respectfully submitted:
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Erika Johnson
Director, Special Education on behalf of
Lisa A. Miller
Assistant Superintendent, Student Support Services
MWM:LAM:EJ:kp
ISSUE:
Should the Board of Education approve a Memorandum of Understanding with New York University?
BACKGROUND:
Conejo Valley Unified School District (CVUSD) is partnering with New York University (NYU) to provide Speech-Language Pathology Graduate Students unpaid internships. Intern candidates, under the direct supervision of CVUSD’s Speech/ Language Pathologists, will obtain clinical education experience related to the diagnostic and treatment of students who may or may not exhibit communicative disorders.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Approval of this agreement will afford New York University graduate student interns with opportunities to earn their practicum hours in experiential education, which combines academic learning objectives with field experience.
FISCAL IMPACT:
None: No cost for services
Respectfully submitted:
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Erika Johnson
Director, Special Education on behalf of
Lisa A. Miller
Assistant Superintendent, Student Support Services
MWM:LAM:EJ:kp
ISSUE:
Should the Board of Education award the Lit Fiber Connection at the Maintenance & Operations Newbury Park Facility, to the lowest responsive and responsible bidder?
BACKGROUND:
This agreement is to provide internet service to 750 Mitchell Road and 667 Rancho Conejo Road. The costs are partially funded by E-Rate. The Federal E-Rate program provides discounts for schools and libraries when purchasing telecommunication services and computer networking services and hardware. The E-Rate program will provide a discount of approximately 50% to subsidize school district contracts with high-speed network service providers.
The District solicited public bids and Spectrum Enterprise provided the District with a contract for a 1-year purchase for a 10Gbps network connection, from the District Office to the Maintenance and Operations Newbury Park Facility, with an annual net cost of $16,800.00. The annual gross cost of the service is $33,600.00. Bid results are listed below. The lowest responsive and responsible bid is shown in bold.
Contractor |
Total Bid |
Spectrum Enterprise |
$16,800 |
Frontier Business |
$24,000 |
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The District has come to rely upon a high-speed network connection between all of our sites and the District Office. The current contract with Spectrum Enterprise is expiring on June 30, 2019. The proposed 1-year contract with Spectrum Enterprise will provide continued access and will be funded from the existing Technology Department budget.
FINANCIAL IMPACT:
General Funds: $16,800
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:sb
ISSUE:
Should the Board of Education award the Library Renovation Furnishings project at Thousand Oaks High School?
BACKGROUND:
At the meeting of the Board of Education held June 19, 2018, it was approved to permit the Conejo Valley Unified School District to participate and award contracts of other public agencies, cooperatives, purchasing contracts (piggyback), California Multiple Awards Schedule (CMAS), and other approved California State contracts, for the 2018-19 school year.
A quote to provide furniture and equipment was solicited for this project from Yamada Enterprises, CMAS Contract(s) #4-13-36-0111A, 4-15-71-0145A, 4-17-71-0032F, 4-18-71-0092B, 4-15-00-0106D, and 4-11-71-0066D, in the amount of $273,617.78. Yamada furniture was selected by Dougherty Architects in the design because of their mobility and unique features which are critical to the look and feel of the Library.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The equipment will be used in the Library at Thousand Oaks High School. The recommended contractor is an approved vendor within the California Multiple Award Schedule (CMAS).
FINANCIAL IMPACT:
Bond Measure I: $273,617.78
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
on behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education accept the GASB 75 Actuarial Valuation?
BACKGROUND:
The Governmental Accounting Standards Board (GASB) is a national body that sets the standards for governmental accounting and financial reporting. Generally, these are the accounting standards that state and local governments, as well as school districts, use when preparing financial statements in accordance with generally accepted accounting principles (GAAP).
The GASB issued Statement No. 75, Accounting and Financial Reporting for Post Employment Benefits Other than Pensions (Statement 75), in June 2015. Statement 75 replaces the requirements of GASB Statement No. 45 Accounting and Financial Reporting by Employers for Post Employment Benefits Other Than Pensions, (Statement 45) and issues new standards for defined benefit OPEB and defined contribution OPEB provided to employees of state and local governments through OPEB plans. Its intent is to improve accounting and financial reporting by requiring an OPEB liability to be reported on the face of the financial statements rather than in the accompanying notes (as previously required by Statement 45). GASB 75 eliminated the Net OPEB obligation and replaced it with the full value of the unfunded Actuarial Accrued Liability (referred to as the Net OPEB liability in GASB 75 terms).
Other post employment benefits (OPEB) are employee benefits other than pensions that are received after employment ends and include medical, dental, vision, prescription, and other related benefits.
The agreement for services to prepare this compliance report was approved on December 4, 2018. This report summarizes the GASB actuarial valuation for the Conejo Valley Unified School District's Other Post Employment Benefits (OPEB) for the fiscal year ending June 30, 2018.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Acceptance of the GASB 75 Actuarial Valuation report will provide the District with an updated forecast of OPEB and allow the completion of the 2017-18 Audit.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve the Warrants list(s) for November 2018?
BACKGROUND:
Warrant summary(s) for November includes warrants paid for the period of November 1, 2018, through November 30, 2018. Expenditures outlined in the attachments are in accordance with the 2018/2019 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
As per Board of Education Policy 3300, ratification and approval of warrants is required.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve the Transfer of Funds Summary(s) for the month of November 2018?
BACKGROUND:
Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary(s) includes total funds moved within the General Fund for the period of November 1, 2018, through November 30, 2018.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
As per Board of Education Administrative Regulation 3110, ratification and approval of transfer of funds is required.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve the Purchase Order Report?
BACKGROUND:
This Purchase Order Report is for purchase orders under $5,000 for the period of November 1, 2018, through November 30, 2018. Purchase Orders are entered and reviewed through a layered system of approvals. All purchase orders have been approved by an administrator as a necessary expense for the instructional or support program(s).
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Approval of these purchase orders will allow the District to continue its operations in supporting student learning opportunities. The administrator responsible for the appropriate budget account has approved all purchase orders.
FISCAL IMPACT:
General Fund: $214,110.07
Adult Education Fund: $23,414.52
Child Development Fund: $1,466.60
Child Development-Infant Fund: $251.56
Cafeteria Fund: $416.76
Bond Measure I Fund: $35,714.39
Worker Compensation Fund: $2,535.75
Health & Welfare Fund: -$22.82
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:kg
ISSUE:
Should the Board of Education approve the over $5,000 Purchase Order Report?
BACKGROUND:
The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of November 15, 2018, through November 30, 2018, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Approval of these purchase orders will allow the District to continue its operations. The administrator responsible for the appropriate budget account has approved all purchase orders.
FISCAL IMPACT:
General Fund: $206,704.40
Adult Education Fund: $11,000.00
Child Development Fund: $17,533.20
Bond Measure I: $202,620.00
Bond Measure I Endowment: $175,044.38
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:kg
ISSUE:
Should the Board of Education accept the donations and gifts as listed on the November 1 to November 30, 2018, gift and donation report?
BACKGROUND:
In accordance with the Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. Thank you to the community for the continued support of our schools!
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Acceptance of these gifts will benefit the quality of the programs provided to the students by the District.
FISCAL IMPACT:
Total deposited to the General Fund on this report: $81,991.64.
Total deposited to the General Fund for 2018-19: $184,543.22.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve the 2019-2020 school year calendar, as submitted?
BACKGROUND:
The Board of Education of the Conejo Valley Unified School District (CVUSD) adopts future school year calendars to identify student instructional days, staff development days and holidays throughout the course of each school year. The calendar development process continues to be dynamic and considers the interests and input from various stakeholders.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
MWM:JV:sf
ISSUE:
Should the Board of Education approve amendments to Board Policy and Administrative Regulation 6145.2 – Athletic Competition?
BACKGROUND:
This policy is updated to reflect new law AB 2009, which requires any district that offers an interscholastic athletic program to develop a written emergency action plan to be followed in the event of sudden cardiac arrest or other medical emergency. The administrative regulation is updated to reflect the requirement of AB 2009 to make an automated external defibrillator available at athletic events. The administrative regulation also includes a new section on "Heat Illness" reflecting new law AB 2800, which requires coaching education programs to include training on the signs and symptoms of, and appropriate response to, heat illness.
ALTERNATIVES:
1. Approve amendments to Board Policy and Administrative Regulation 6145.2 – Athletic Competition, as submitted.
2. Approve amendments to Board Policy and Administrative Regulation 6145.2 – Athletic Competition, as amended.
3. Do not approve amendments to Board Policy and Administrative Regulation 6145.2 – Athletic Competition.
RECOMMENDATION:
Alternative 1
RATIONALE:
These amendments will keep our Board policies and administrative regulations current with new law.
Legend
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve amendments to Board Policy 6178 and the replacement of Administrative Regulation 6178 – Career Technical Education?
BACKGROUND:
This policy is updated to reflect new federal law (P.L. 115-224) which reauthorizes the Carl D. Perkins Career and Technical Education Act, retitled as the Strengthening Career and Technical Education for the 21st Century Act, and new law (AB 1808), which amends the California Career Technical Education Incentive Grant Program. Material regarding activities for special populations and consultation with private school representatives has been moved to the administrative regulation. Material on program evaluation is revised to add the requirement to review measures of career technical education pathway completion as part of the annual review of progress toward the goals in the local control and accountability plan (LCAP). The administrative regulation revises the section on "Federal Grants for Career Technical Education (Perkins)" to reflect P.L. 115-224, including streamlining the uses of grant funds, adding a requirement for a needs assessment, and changing the definition of "special needs populations." The administrative regulation also deletes the section on "Tech Prep Programs," as those programs are no longer funded and are repealed by P.L. 115-224. The section on "Linked Learning Programs" deletes the note regarding the linked learning pilot program which is repealed on its own terms.
ALTERNATIVES:
1. Approve amendments to Board Policy 6178 and the replacement of Administrative Regulation 6178 – Career Technical Education, as submitted.
2. Approve amendments to Board Policy 6178 and the replacement of Administrative Regulation 6178 – Career Technical Education, as amended.
3. Do not approve amendments to Board Policy 6178 and the replacement of Administrative Regulation 6178 – Career Technical Education.
RECOMMENDATION:
Alternative 1
RATIONALE:
These amendments and this replacement will keep our Board policies and administrative regulations current with new law.
Legend
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve amendments to Board Policy 6190 – Evaluation of the Instructional Program?
BACKGROUND:
This policy is updated to delete references to the obsolete API and add the California School Dashboard as a source for multiple state and local indicators of strengths and areas in need of improvement in each priority area addressed by the LCAP. The section on "Federal Program Monitoring" has been deleted, as the focus of the policy is on program effectiveness rather than compliance with program requirements.
ALTERNATIVES:
1. Approve amendments to Board Policy 6190 – Evaluation of the Instructional Program, as submitted.
2. Approve amendments to Board Policy 6190 – Evaluation of the Instructional Program, as amended.
3. Do not approve amendments to Board Policy 6190 – Evaluation of the Instructional Program.
RECOMMENDATION:
Alternative 1
RATIONALE:
These amendments will keep our Board policies current with new law.
Legend
Black/Bold – language from GAMUT
Black/Bold/Italics – language created by CVUSD staff
Red – notes provided for information only
Strikeouts – language recommended for removal
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
FUTURE BOARD MEETINGS
JANUARY 8, 2019
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: Conejo Valley High School (Board Room), 1402 E. Janss Road, Thousand Oaks
For a copy of this agenda and additional information, please visit the CVUSD website.
Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 201. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.