Reports from Student Reporters:

Century Academy: Nick Capobianco

Conejo Valley High School: Joe Cardenas

Newbury Park High School: Thomas Kitchell

Thousand Oaks High School: Haylee Dahlgren

Westlake High School: Scott Pugh

Conejo Council PTA (CCPTA), Rocky Capobianco, President

Conejo Schools Foundation (CSF), Mike Soules, President

District Advisory Council (DAC), Cindy Goldberg, President

Oral Public Comments

The Board welcomes public comments.  To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda.  To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda.  Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting.  Public comments are limited to three minutes per speaker.  If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Participants engaging in disorderly conduct may be ordered to leave the meeting.  Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

Written Public Comments

If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary.  Board members will review these forms after the meeting.  The information on these cards will be become a part of the public record.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

ISSUE:

Should the Board of Education approve amendments to Board Policy 5131.2 - Bullying and the creation of Administrative Regulation 5131.2 – Bullying?

BACKGROUND:

This policy has been updated to reflect new law (AB 699) which requires districts to educate students about the negative impact of bullying based on actual or perceived immigration status or religious beliefs and customs (page 3, paragraph 1). This policy also reflects the California Attorney General's model policy developed pursuant to AB 699, which requires staff training with specified components related to bullying prevention and response (page 3).  The Administrative Regulation is new and presented for input and approval.

ALTERNATIVES:

     1.  Approve amendments to Board Policy 5131.2 and the creation of new Administrative Regulation 5131.2 – Bullying, as submitted.

     2.  Approve amendments to Board Policy 5131.2 and the creation of new Administrative Regulation 5131.2 – Bullying, as amended.

     3.  Do not approve amendments to Board Policy 5131.2 and the creation of new Administrative Regulation 5131.2 – Bullying, as submitted.

RECOMMENDATION:

Alternative 1

RATIONALE:

These amendments and new administrative regulation will keep our Board policies and administrative regulations current with new law.

Legend

Black/Bold – language from GAMUT

Black/Bold/Italics – language created by CVUSD staff

Red – notes provided for information only

Strikeouts – language recommended for removal

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve the amendment of Board Policy 1325 – Advertising and Promotion?

BACKGROUND:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT.  GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

The amendment of Board Policy 1325 reflects new law (AB 841), which prohibits the advertising of foods or beverages during the school day, including participation in a corporate incentive program that rewards students with free or discounted foods or beverages, unless the food or beverage complies with nutritional standards. The policy also clarifies court decisions regarding advertisements containing religious viewpoints.

ALTERNATIVES:

1. Approve the amendment of Board Policy 1325 – Advertising and Promotion, as submitted.
2. Approve the amendment of Board Policy 1325 – Advertising and Promotion, as amended.
3. Do not approve the amendment of Board Policy 1325 – Advertising and Promotion.

RECOMMENDATION:

Alternative 1

RATIONALE:

The recommended amendments will make the District’s Board Policy reflect current law(s).

LEGEND:

Black/Bold – new language from GAMUT

Black/Bold/Italics – new language created by CVUSD staff

Red – notes provided for information only

Strikeouts – language recommended for removal

Submitted by:

Mark W. McLaughlin Ed.D.

Superintendent

Prepared by:

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education approve the amendment of Board Policy and Administrative Regulation 1330 – Use of School Facilities?

BACKGROUND:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT.  GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

The amendment of Board Policy 1330 reflects the Board's authority to provide the use of school facilities free of charge to recreational youth sports leagues that charge participants no more than an average of $60 per month. The policy also adds a new section on the use of school facilities as a polling place, formerly in Board Policy 1400 - Relations Between Other Governmental Agencies and the Schools. The Regulation has been updated to more directly reflect law addressing the Board's authority to approve serving alcohol during a special event at District-owned facilities at a time when students are not present.

ALTERNATIVES:

1. Approve the amendment of Board Policy and Administrative Regulation 1330 – Use of School Facilities, as submitted.
2. Approve the amendment of Board Policy and Administrative Regulation 1330 – Use of School Facilities, as amended.
3. Do not approve the amendment of Board Policy and Administrative Regulation 1330 – Use of School Facilities.

RECOMMENDATION:

Alternative 1

RATIONALE:

The recommended amendments will make the District’s Board Policy and Administrative Regulation reflect current law(s).

LEGEND:

Black/Bold – new language from GAMUT

Black/Bold/Italics – new language created by CVUSD staff

Red – notes provided for information only

Strikeouts – language recommended for removal

Submitted by:

Mark W. McLaughlin Ed.D.

Superintendent

Prepared by:

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education approve the amendment of Board Policy 3290 – Gifts, Grants and Bequests?

BACKGROUND:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT.  GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

The amendment of Board Policy 3290 adds a new section on "Online Fundraising" addressing considerations for approving a crowdfunding Internet platform to raise funds for District, school, or classroom projects or equipment. This policy also adds a prohibition against accepting any gift, grant, or bequest that promotes the use of non-nutritious foods or beverages and provides that any advertising used by a corporate sponsor meet the standards in Board Policy 1325 - Advertising and Promotion.

ALTERNATIVES:

1. Approve the amendment of Board Policy 3290 – Gifts, Grants and Bequests, as submitted.
2. Approve the amendment of Board Policy 3290 – Gifts, Grants and Bequests, as amended.
3. Do not approve the amendment of Board Policy  3290 – Gifts, Grants and Bequests.

RECOMMENDATION:

Alternative 1

RATIONALE:

The recommended amendments will make the District’s Board Policy reflect current law(s).

LEGEND:

Black/Bold – new language from GAMUT

Black/Bold/Italics – new language created by CVUSD staff

Red – notes provided for information only

Strikeouts – language recommended for removal

Submitted by:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education approve the amendment of Board Policy  3312.2 - Educational Travel Program Contracts? 

BACKGROUND:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT.  GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

The amendment of Board Policy 3312.2 clarifies the Board's responsibility to approve contracts for educational travel programs and adds contract components and key concepts formerly in the deleted administrative regulation.

ALTERNATIVES:

1. Approve the amendment of Board Policy 3312.2 - Educational Travel Program Contracts, as submitted.
2. Approve the amendment of Board Policy 3312.2 - Educational Travel Program Contracts, as amended.
3. Do not approve the amendment of Board Policy 3312.2 - Educational Travel Program Contracts.

RECOMMENDATION:

Alternative 1

RATIONALE:

The recommended amendments will make the District’s Board Policy reflect current law(s).

LEGEND:

Black/Bold – new language from GAMUT

Black/Bold/Italics – new language created by CVUSD staff

Red – notes provided for information only

Strikeouts – language recommended for removal

Submitted by:

Mark W. McLaughlin Ed.D.

Superintendent

Prepared by:

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mo

The Governing Board will convene a public hearing to receive public testimony concerning the composition of potential trustee voting areas associated with the District’s transition to a by-trustee area election system in advance of the preparation of draft trustee voting area plans by the District’s demographer. 

The Board of Education will consider the following:

1. Change their December 18, 2018, meeting to December 11, 2018.
2. Set December 11, 2018, as the date for the Board's Annual Organizational Meeting.

1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #:  No items.

      B.  New Employment / Assignment Change / Change in Status:  Regular/Special Education Teacher, School Psychologist

           Order #:  R18-161 - R18-164

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status:  Exempt Specialists

           Order #:  No items

3.  Classified Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #:  No items

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C18-318 - C18-327

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C18-328 - C18-340

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #:  E18-635 - E18-641

      B.  Campus Supervisor, Proctor, Specialist, Student Helper, Others

           Orders #:  E18-642 - E18-652

ISSUE:

Should the Board of Education approve an overnight trip request for Newbury Park High School Band to attend the President’s Cup National Band Festival in Washington, D.C.?

BACKGROUND:

Mr. Dennis Crystal, Newbury Park High School Band Director and Mr. Bennett Wutkee, Newbury Park High School Assistant Principal of Instruction, request permission to take 60 students to Washington, D.C. for the President’s Cup National Band Festival. The trip will take place on Wednesday, April 10, 2019, through Monday, April 15, 2019. The students will miss three days of school and are required to obtain permission from their teachers prior to leaving on the trip. The students will travel via charter airline.  The Newbury Park High School Band has participated in fundraising to pay for the cost of the trip. No students will be excluded from participation due to a lack of sufficient funds. 

ALTERNATIVES:

     1. Approve the overnight trip request, as submitted.

     2. Do not approve the overnight trip request.

RECOMMENDATION:

Alternative 1

RATIONALE:

The Newbury Park High School Band will benefit from this opportunity to perform at the President’s Cup National Band Festival. It will give them the opportunity to observe and compete against marching bands from across the country. They will also have an opportunity to perform with the United States Army Band. Trips of this type have been approved in the past.

FISCAL IMPACT:

$83,940.00 will be paid for by club funds.

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Mr. Brian Mercer, Director, High Schools and Assessment for

Luis Lichtl, Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education approve the schools’ 2018-2019 Comprehensive Safety Plans?

BACKGROUND:

As per Board Policy 0450 and California Education Code, School Comprehensive Safety Plans shall be reviewed and updated by March 1 of each year and forwarded to the Board for approval.  Each administrator, along with their respective School Site Council, has reviewed, updated, and signed off on each plan.  The final plans are available upon request for inspection at the District Office by Board of Education members; however, due to the sensitivity of the information contained and security precautions, they are not made available to the public.

ALTERNATIVES:

1. Approve the 2018-2019 Comprehensive Safety Plans, as submitted.
2. Approve the 2018-2019 Comprehensive Safety Plans, as amended.
3. Do not approve the 2018-2019 Comprehensive Safety Plans.         

RECOMMENDATION:

Alternative 1

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Armond Sarkis

Risk Manager

on behalf of

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:AS:mo

ISSUE:

Should the Board of Education approve the agreement with The Howard E. Nyhart Company, Inc. for actuarial services of postemployment benefits other than pensions (OPEB)?

BACKGROUND:

The Governmental Accounting Standards Board (GASB) is a national body that sets the standards for governmental accounting and financial reporting. Generally, these are the accounting standards that state and local governments, as well as school districts, use when preparing financial statements in accordance with generally accepted accounting principles (GAAP). 

The GASB issued Statement No. 75, Accounting and Financial Reporting for Postemployment Benefits Other than Pensions (Statement 75), in June 2015. Statement 75 replaces the requirements of GASB Statement No. 45 Accounting and Financial Reporting by Employers for Postemployment Benefits Other  Than Pensions, (Statement  45) and issues new standards for defined benefit OPEB and defined contribution OPEB provided to employees of state and local governments through OPEB plans. Its intent is to improve accounting and financial reporting by requiring an OPEB liability to be reported on the face of the financial statements rather than in the accompanying notes (as previously required by Statement 45).

Other post-employment benefits (OPEB) are employee benefits other than pensions that are received after employment ends and include medical, dental, vision, prescription, and other related benefits. 

This agreement for services to prepare the compliance report is required for the annual audit.    

ALTERNATIVES:

1. Approve the agreement with The Howard E. Nyhart Company, Inc. for actuarial services, as submitted.
2. Approve the agreement with The Howard E. Nyhart Company, Inc. for actuarial services, as amended.
3. Do not approve the agreement with The Howard E. Nyhart Company, Inc. for actuarial services.

RECOMMENDATION:

Alternative 1

RATIONALE:

Approval of the agreement is required for the preparation of the GASB 75 report. 

FISCAL IMPACT:

Health & Welfare Fund: $7,450

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mo

 ISSUE:

Should the Board of Education approve the agreement with Cooperative Strategies for California Voter Rights Act Demographics?

BACKGROUND:

Demographic services will aid the District in transitioning from at-large elections to by-trustee area elections. The services will include demographic studies, scenario creation, and mapping services.

The District received two proposals:

Cooperative Strategies: $17,200 + expenses (capped at $1,500)

National Demographics Corporation: $28,000 + expenses (varied)

ALTERNATIVES:

1. Approve the agreement with Cooperative Strategies, as submitted.
2. Approve the agreement with Cooperative Strategies, as amended.
3. Do not approve the agreement with Cooperative Strategies.

RECOMMENDATION:

Alternative 1

RATIONALE:

Demographic services are necessary to ensure an open, transparent, and public process in the transition to by-trustee area elections.  Cooperative Strategies completed the District’s enrollment and demographic study in 2016-17; therefore, is familiar with CVUSD.  

FINANCIAL IMPACT:

General Funds: $18,700

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mo 

ISSUE:

Should the Board of Education approve the amendment to the service agreement with Emerald Data Solutions, Inc.?

BACKGROUND:

The District uses BoardDocs from Emerald Data Solutions, Inc. for managing and posting the Board of Education's agendas and minutes. Upgrading to BoardDocs Pro Plus will allow the District to better coordinate public meeting agendas, minutes, voting, policies, and other related activities.  It will also give the District the ability to utilize BoardDocs for other Brown Act committees. 

ALTERNATIVES:

1. Approve the amendment to the service agreement with Emerald Data Solutions, Inc., as submitted.
2. Approve the amendment to the service agreement with Emerald Data Solutions, Inc., as amended.
3. Do not approve the amendment to the service agreement with Emerald Data Solutions, Inc.

RECOMMENDATION:

Alternative 1

RATIONALE:

The upgrade is a limited time offer for discounted services that will enhance Board and District operations and communications with the public. 

FISCAL IMPACT:

General Fund: $8,169.87 for the remainder of 2018-19, then $17,000 annually. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mo

 ISSUE:

Should the Board of Education award the Library Renovation project at Thousand Oaks High School to the lowest responsive and responsible bidder?

BACKGROUND:

As a part of the Master Plan for Thousand Oaks High School, an updated and modernized library to benefit all students was identified as a priority project. The Conejo Valley Unified School District publicly advertised for bids for the Thousand Oaks High School library renovation project.  Six (6) contractors attended the mandatory pre-bid job walk on October 9, 2018.  Three (3) of the contractors who attended the mandatory job walk submitted bids for this project on November 5, 2018, deadline. Bid results are listed below; the lowest responsive and responsible bid is shown in bold. 

ALTERNATIVES:

1. Award the contract to Ardalan Construction Company, Inc., as indicated in bold above.
2. Do not award the contract to Ardalan Construction Company, Inc. as indicated in bold above.

RECOMMENDATION:

Alternative 1

RATIONALE:

The lowest bid was below the Architect’s estimate for the project. The recommended contractor is the lowest responsible and responsive bidder for this work and has successfully completed projects for the District in the past.

FINANCIAL IMPACT:

Measure I Bond Funds: $1,248,000

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

on behalf of

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh 

ISSUE:

Should the Board of Education award the Landscape Beautification project at Glenwood Elementary School, to the lowest responsive and responsible bidder?

BACKGROUND:

A cohesive beautification upgrade and enhancement of exterior spaces were identified on the Master Plan for the Glenwood campus. The Conejo Valley Unified School District publicly advertised for bids for the Glenwood Elementary School landscape beautification and security fencing improvements project.  Six (6) contractors attended the mandatory pre-bid job walk on October 18, 2018.  Six (6) of the contractors who attended the mandatory job walk submitted bids for this project on the November 5, 2018, deadline. Part of the bid request included an additive alternate for fence removal, an addition of a concrete mow strip, and fence and gates.  Bid results are listed below; the lowest responsive and responsible bid is shown in bold.

ALTERNATIVES:

1. Award the contract to FS Contractors, Inc., as indicated in bold above.
2. Do not award the contract to FS Contractors, Inc. as indicated in bold above.

RECOMMENDATION:

Alternative 1

RATIONALE:

The project has been approved on the major project list and is included in the Measure I Master Plan.  The winning bid was lower than the Architect’s estimate. FS Contractors, who submitted the low bid, received a high recommendation from Conejo Recreation and Park District.

FINANCIAL IMPACT:

Measure I Bond Funds: $390,000

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

on behalf of

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education award the Outdoor Learning and Landscape Beautification project at Madrona Elementary School to the lowest responsive and responsible bidder?

BACKGROUND:

To provide ADA access to the new play area, an existing sand box will be removed and meandering pathways with landscaping and an outdoor learning area will be constructed. The Conejo Valley Unified School District publicly advertised for bids for the Madrona Elementary School Outdoor Learning and Landscape Beautification project.  Six (6) contractors attended the mandatory pre-bid job walk on October 25, 2018.  Five (5) of the contractors who attended the mandatory job walk submitted bids for this project on the November 13, 2018, deadline.  Bid results are listed below; the lowest responsive and responsible bid is shown in bold.

ALTERNATIVES:

1. Award the contract to Golden Phoenix Construction Co, Inc. dba Golden Phoenix Electric, as indicated in bold above.
2. Do not award the contract to Golden Phoenix Construction Co, Inc. dba Golden Phoenix Electric as indicated in bold above.

RECOMMENDATION:

Alternative 1

RATIONALE:

The project is on the approved major project list and is included in the Measure I Master Plan.  The winning bid is below the Architect estimate. The recommended contractor is the lowest responsible and responsive bidder for this work and recently successfully completed the Acacia Landscape Beautification Project for the District.

FINANCIAL IMPACT:

Measure I Bond Funds: $231,000

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

on behalf of

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education elect to be governed by the California Uniform Public Construction Cost Accounting Act (CUPCCAA)?

BACKGROUND:

On October 2, 2007, the Conejo Valley Unified School District elected to be governed by the California Uniform Public Construction Cost Accounting Act (CUPCCAA).  Since that time, the negotiated amounts for procurement, and the alternative bidding procedures have been increased, effective January 1, 2019, as indicated below.  The CUPCCAA allows a public agency to change both the dollar amount limitations and the advertising procedures normally used in facilities contracting.  Adopting the CUPCCAA will allow CVUSD to:

1. Raise the negotiated procurement amount from $15,000 to $60,000.
2. Employ alternative bidding procedures on projects up to $200,000.  The alternative procedures reduce the bidding time and allow districts to be more selective in awarding contracts.
3. Delegate authority to order emergency work and award contracts up to $200,000 to a non-elected officer of the District.

ALTERNATIVES:

1. The Board elects to be governed by the CUPCCAA and delegates authority to order emergency work and award contracts up to $200,000 to authorized staff.
2. The Board elects to be governed by the CUPCCAA but does not delegate authority to order emergency work or award contracts.
3. The Board does not elect to be governed by the CUPCCAA.

RECOMMENDATION:

Alternative 1

RATIONALE:

Assembly Bill No. 2249 amends Section 22020, 22032, and 22034 of the Public Contract Code, relating to public contracts.  Following the CUPCCAA and delegating award authority on contracts up to $200,000 will greatly increase the District’s effectiveness in facilities public construction contracting and is endorsed by the office of the Ventura County Superintendent of Schools.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

on behalf of

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report?

BACKGROUND:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval.  The attached report for the period of November 1, 2018, through November 14, 2018, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).

ALTERNATIVES:

1. Approve the Purchase Order Report, as submitted.
2. Approve the Purchase Order Report, as amended.
3. Do not approve the Purchase Order Report.

RECOMMENDATION:

Alternative 1

RATIONALE:

Approval of these purchase orders will allow the District to continue its operations in supporting student learning opportunities.  The administrator responsible for the appropriate budget account has approved all purchase orders.

FISCAL IMPACT:

General Fund: $201,263.90

Cafeteria Fund: $950.44

Deferred Maintenance Fund: $55,908.50

Bond Measure I: $145,982.04

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:kg

ISSUE:

Should the Board of Education approve the disposal of surplus and obsolete equipment?

BACKGROUND:

The items listed on the attached pages are surplus or obsolete.  Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list.  Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.

ALTERNATIVES:

      1.  Approve the Disposal of Surplus and Obsolete Equipment list, as submitted.

      2.  Approve the Disposal of Surplus and Obsolete Equipment list, as amended.

      3.  Do not approve the Disposal of Surplus and Obsolete Equipment List.

RECOMMENDATION:

Alternative 1

RATIONALE:

Education Code 17545 requires approval by the Board of Education prior to the disposal of surplus and obsolete equipment.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ja

ISSUE:

Should the Board of Education adopt the attached resolution for an Emergency Closure Waiver for CVUSD NfL State Preschools at the City Center, Earths and Park Oaks Campuses?

BACKGROUND:

Operation of the State Preschools at City Center, Earths and Park Oaks was suspended due to local wildfires, poor air quality and subsequent cleanings required at all CVUSD campuses.  CVUSD NfL State Preschool operations were unavoidably suspended for seven days as a consequence of the emergency conditions: 

CITY CENTER, EARTHS, PARK OAKS

November 9, 13, 14, 15, 16, 19 & 20, 2018

After CVUSD completed cleaning on November 20, 2018, the State Preschools resumed full operations on November 26, 2018.

Daily Attendance for the week prior to closure:
 

City Center

PSA AM: 11/1 – 21, 11/2 – 20, 11/5 – 23, 11/6 – 22, 11/7 – 21, 11/8 – 18

PSA PM: 11/1 – 21, 11/2 – 23, 11/5 – 23, 11/6 – 22, 11/7 – 22, 11/8 – 23

PSB:  11/1 – 18, 11/2 – 19, 11/5 – 19, 11/6 – 20, 11/7 – 19, 11/8 – 20

Earths

AM Class:  11/1 – 15, 11/2 – 16, 11/5 – 13, 11/6 – 15, 11/7 – 15, 11/8 – 15

PM Class:  11/1 – 15, 11/2 – 16, 11/5 – 15, 11/6 – 15, 11/7 – 15, 11/8 – 16

Park Oaks

AM Class:  11/1 – 14, 11/2 – 13, 11/5 – 15, 11/6 – 14, 11/7 – 16, 11/8 – 15

PM Class:  11/1 – 15, 11/2 – 13, 11/5 – 13, 11/6 – 14, 11/7 – 14, 11/8 – 13

ALTERNATIVES:

1. Adopt the attached resolution.

2. Do not adopt the attached resolution.

RECOMMENDATION:

Alternative 1  

RATIONALE:

The adoption of Resolution #14-18/19 will allow the CVUSD NfL State Preschool program to receive reimbursement for loss of funds for the seven days of non-operation pursuant to Sections 8271 and 8209 of California Education Code.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Amie Mills

Director, Child Development, for

Luis Lichtl, Assistant Superintendent, Instructional Services

MWM:LL:AM

ISSUE:

Should the Board of Education approve the amendments to Board Policy 0410 – Nondiscrimination in District Programs and Activities?

BACKGROUND:

This policy has been updated to reflect NEW LAW (AB 699), which (1) adds immigration status to the categories of characteristics that are protected against discrimination; (2) requires parent/guardian notification of their child's right to a free public education regardless of immigration status or religious beliefs; and (3) mandates that districts adopt policy consistent with a model policy developed by the California Attorney General, which includes a statement regarding equitable services. This policy also reflects provisions of the Attorney General's model policy and NEW LAW (SB 31), which prohibit districts from compiling or assisting in the compilation of a registry based on immigration status, religion, or other specified characteristics.

ALTERNATIVES:

1. Approve amendments to Board Policy 0410 – Nondiscrimination in District Programs and Activities, as submitted.
2. Approve amendments to Board Policy 0410 – Nondiscrimination in District Programs and Activities, as amended.
3. Do not approve amendments to Board Policy 0410 – Nondiscrimination in District Programs and Activities.

RECOMMENDATION:

Alternative 1

RATIONALE:

The amendments will keep our Board policy current with new law.

Legend

Black/Bold – language from GAMUT

Black/Bold/Italics – language created by CVUSD staff

Red – notes provided for information only

Strikeouts – language recommended for removal

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Lisa A. Miller

Assistant Superintendent, Student Support Services

MWM:LAM:kp

FUTURE BOARD MEETINGS

DECEMBER 18, 2018 (The Board may vote at their meeting on December 4, 2018, to change this Board meeting date to December 11, 2018)

4:00 - 4:30 - Swearing in of New Board Members

4:30 - 5:00 - Reception for New Board Members

5:00 p.m. - Closed Session

6:00 p.m. - Open Session

Location: Conejo Valley High School, 1402 E. Janss Road, Thousand Oaks

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

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