(Closed Session items only). 

Oral Public Comments

The Board welcomes public comments.  To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda.  To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda.  Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting.  Public comments are limited to three minutes per speaker.  If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Participants engaging in disorderly conduct may be ordered to leave the meeting.  Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

Written Public Comments

If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary.  Board members will review these forms after the meeting.  The information on these cards will be become a part of the public record.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

ISSUE:

Should the Board of Education approve the Final Facilities Agreement with BRIDGES Charter School (formerly Park Oaks Elementary School)?

BACKGROUND:

On October 27, 2017, BRIDGES Charter School submitted a request for facilities under Proposition 39 pursuant to Cal. Admin. Code, Title 5, § 11969.9(c).  The Charter School’s request for facilities was based upon a projected total ADA of 343.90.  On December 1, 2017, the District, under Cal. Admin. Code, Title 5, § 11969.9(d), responded to BRIDGES’ facilities request and stated that it would not issue a counter-projection to the Charter School’s projections. On June 19, 2018, the Board approved the Final Offer of Facilities for BRIDGES Charter School.

Education Code § 47614 and its implementing regulations obligate the District to offer space sufficient to accommodate the Charter School’s in-District students. However, continuing the practice offered by the District years ago, the District will base its facilities offer on the Charter School’s total classroom ADA, including out-of-District students.   The District’s allocation of space is based upon the following grade-level breakdown:

Total ADA Breakdown:  240.35 ADA K-5, 103.55 ADA 6-8

The District’s Facilities Agreement consists of facilities, furnishings and equipment at Park Oaks Elementary School, located at 1335 Calle Bouganvilla, Thousand Oaks, CA, 91360.

ALTERNATIVES:

1. Approve the Facilities Agreement with BRIDGES Charter School, as submitted.
2. Approve the Facilities Agreement with BRIDGES Charter School, as amended.
3. Do not approve the Facilities Agreement with BRIDGES Charter School.

RECOMMENDATION:

Alternative 1

RATIONALE:

Education Code § 47614 and its implementing regulations obligates the District to offer space sufficient to accommodate the Charter School’s in-District students. However, continuing the practice established in past years, the District will base its facilities offer on the Charter School’s total classroom ADA, including out-of-District students.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

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ISSUE:

Should the Board of Education approve the amendment of Board Policy and Administrative Regulation 3320 – Claims and Actions Against the District?

BACKGROUND:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT.  GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

The amendment of Board Policy and Administrative Regulation 3320 clarifies the applicability and the Government Claims Act to certain claims for money or damages against the District, and to reflect new court decision (Big Oak Flat Groveland   Unified School District v. Superior Court of Tuolumne Court) which upheld the district's right to require that a claim is submitted using district procedures before a lawsuit may be filed. The regulation is also updated to reflect new law (SB 1053) which clarified that districts do not have the authority to use district-established claims procedures for claims of childhood sexual abuse and that such claims are governed by the timelines and procedures of Code of Civil Procedure 340.1.

ALTERNATIVES:

1. Approve the amendment of Board Policy and Administrative Regulation 3320 – Claims and Actions Against the District, as submitted.
2. Approve the amendment of Board Policy and Administrative Regulation 3320 – Claims and Actions Against the District, as amended.
3. Do not approve the amendment of Board Policy and Administrative Regulation 3320 – Claims and Actions Against the District.

RECOMMENDATION:

Alternative 1

RATIONALE:

The recommended amendments will make the District’s Board Policy and Administrative Regulation reflect current law(s).

Submitted by:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education approve the amendment of Administrative Regulation 3460 - Financial Reports and Accountability? 

BACKGROUND:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT.  GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

The amendment of Administrative Regulation 3460 adds a new section on "Report on Expenditures of State Facilities Funds" reflecting state law, as amended by new law (AB 1808), which requires districts that receive state facilities funding under the Leroy F. Greene School Facilities Act to annually report a list of expenditures for completed facilities projects and conclude an audit within one year of project completion.

ALTERNATIVES:

1. Approve the amendment of Administrative Regulation 3460 - Financial Reports and Accountability, as submitted.
2. Approve the amendment of Administrative Regulation 3460 - Financial Reports and Accountability, as amended.
3. Do not approve the amendment of Administrative Regulation 3460 - Financial Reports and Accountability.

RECOMMENDATION:

Alternative 1

RATIONALE:

The recommended amendments will make the District’s Administrative Regulation reflect current law(s).

Submitted by:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education approve the amendment of Board Policy 3514 – Environmental Safety?

BACKGROUND:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT.  GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

The amendment of Board Policy 3514 reflects new law (AB 746) which provides that, if a community water system finds lead above specified levels in a school's potable water system, the District must notify parents/guardians, shut down fountains and faucets, and provide a source of drinking water to students.

ALTERNATIVES:

1. Approve the amendment of Board Policy 3514 – Environmental Safety, as submitted.
2. Approve the amendment of Board Policy 3514 – Environmental Safety, as amended.
3. Do not approve the amendment of Board Policy 3514 – Environmental Safety.

RECOMMENDATION:

Alternative 1

RATIONALE:

The recommended amendments will make the District’s Board Policy reflect current law(s).

Submitted by:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education approve new Board Policy 3515.21 – Unmanned Aircraft Systems (Drones)?

BACKGROUND:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT.  GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

Board Policy 3515.21 addresses strategies for avoiding disruption and maintaining the safety, security, and privacy of individuals when the District grants permission for a person or entity to operate an unmanned aircraft system (drone) on or over District property. Policy reflects federal regulations and Federal Aviation Administration guidance, and provides that the District shall only grant permission if the planned activity supports the District's own instructional, co-curricular, extracurricular, or operational purposes.

ALTERNATIVES:

1. Approve new Board Policy 3515.21 – Unmanned Aircraft Systems (Drones), as submitted.
2. Approve new Board Policy 3515.21 – Unmanned Aircraft Systems (Drones), as amended.
3. Do not approve new Board Policy 3515.21 – Unmanned Aircraft Systems (Drones).

RECOMMENDATION:

Alternative 1

RATIONALE:

The proposed new Board Policy reflects current law(s).

Submitted by:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mo

ISSUE:  Should the Board a resolution to initiate a transition to a by-trustee area election system commencing with the 2020 Governing Board Election and statement of intent to seek a waiver of the election requirement from the State Board of Education?

BACKGROUND:

In 2002, the California legislature enacted the California Voting Rights Act ("CVRA"), which prohibits the use of at-large elections of governing board members for a school district if it "impairs the ability of a protected class to elect candidates of its choice or its ability to influence the outcome of an election…."  (Elections Code § 14027, emphasis added.)  Under the CVRA, the only election system that provides an accepted “safe harbor” from a potential CVRA claim is a “by-trustee area” election system.  Under a “by-trustee area” election system, a school district is divided into separate trustee areas and one governing board member is elected by the registered voters in that particular trustee area, rather than the community at-large.  The Conejo Valley Unified School District (“District”) currently employs an “at-large” election system for the purposes of electing Governing Board members.

Numerous school districts and other public agencies throughout the state have been targeted by private law firms for alleged violations of the CVRA and it is believed that the best course of action for the District is to initiate its transition to "by-trustee" area elections for future Governing Board elections.  In addition to initiating this transition, Education Code sections 33050-33053 authorizes the State Board of Education to waive the voter approval requirement to transition, which could reduce the costs and risks associated with the District’s transition to a “by-trustee area” election system. 

ALTERNATIVES:

1. Adopt a Resolution to Initiate a Transition to a By-Trustee Area Election System Commencing with the 2020 Governing Board Election and Statement of Intent to Seek a Waiver of the Election Requirement from the State Board of Education, as submitted.
2. Do not adopt a Resolution to Initiate a Transition to a By-Trustee Area Election System Commencing with the 2020 Governing Board Election and Statement of Intent to Seek a Waiver of the Election Requirement from the State Board of Education.

RECOMMENDATION:

Alternative 1

For the reasons provided within the Resolution, I recommend the Governing Board adopt Resolution No. 18/19-11 initiating transition to a "By-Trustee Area" election system commencing with the 2020 Governing Board Election and stating its intent to seek a waiver of the election requirement from the State Board of Education. 

RATIONALE:

This resolution initiates the transition process and states the District's intention to see a waiver of the election requirement.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

MWM:sf

1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #:  No items.

      B.  New Employment / Assignment Change / Change in Status:  Regular/Special Education Teachers, School Psychologists, Speech/Language Pathologists

           Order #:  R18-120 - R18-160

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status:  Exempt Specialists

           Order #:  E18-061 - E18-070

3.  Classified Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #:  C18-288 - C18-289

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C18-290 - C18-310
 

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C18-311 - C18-317

4.  Classified Service - Exempt:

      A.  Walk-on Coach

           Orders #:  E18-620 - E18-625

      B.  Campus Supervisor, Proctor, Specialist, Student Helper, Others

           Orders #:  E18-626 - E18-634

ISSUE:

Should the Board of Education approve a Stipulated Agreement for Student 3-18/19 SA who was recommended for expulsion commencing on November 1, 2018?

BACKGROUND:

On or about October 25, 2018, a student violated the following Education Code:

E.C. 48900 (a1) – Caused, attempted to cause, or threatened to cause physical injury to another person.

E.C. 48900 (b) – Possessed, sold, or otherwise furnished a firearm, knife, explosive, or other dangerous object, unless, in the case of possession of an object of this type, the pupil had obtained written permission to possess the item from a certificated school employee, which is concurred in by the principal or the designee of the principal.

E.C. 48900 (h) – Possessed or used tobacco, or products containing tobacco or nicotine products, including but not limited to, cigarettes, cigars, miniature cigars, clove cigarettes, tobacco, snuff, chew packets, and betel.  However, this section does not prohibit use or possession by a pupil of his or her own prescription products.

E.C. 48900 (j) – Unlawfully possessed or unlawfully offered, arranged, or negotiated to sell drug paraphernalia, as defined in Section 11014.5 of the Health and Safety Code.

A meeting was held with the Student and Parent on October 30, 2018 to discuss the recommendation and interim educational alternatives.  A Stipulated Agreement was entered into with the Parent and Student.

ALTERNATIVES:

1. Approve an educational plan for Student #3-18/19 SA effective November 1, 2018, pursuant to the conditions described in the “Stipulated Agreement” signed October 30, 2018.

2. Place Student #3-18/19 SA on probationary status through June 7, 2019.

3. Do not approve a Stipulated Agreement for Student #3-18/19 SA.

RECOMMENDATION:

Alternatives 1 and 2.

RATIONALE:

The recommendation for a Stipulated Agreement is appropriate and in accordance with Board Policy and Administrative Regulation 5144.1 approved October 17, 2017.  The Stipulated Agreement provides the student access to educational opportunities in an orderly school environment that protects their safety and security, ensures their welfare and well-being, and promotes their learning and development.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Presented by,

Luis Lichtl

Assistant Superintendent, Instructional Services

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ISSUE:

Should the Board of Education expel Student #1-18/19 E who was recommended for expulsion commencing on November 1, 2018?

BACKGROUND:

On or about October 23, 2018, a student violated the following Education Code:

E.C. 48900 (c) – Unlawfully possessed, used, sold, or otherwise furnished, or been under the influence of a controlled substance listed in Chapter 2 (commencing with Section 11053) of Division 10 of the Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind.

E.C. 48900 (d) – Unlawfully offered, arranged, or negotiated to sell a controlled substance listed in Chapter 2 (commencing with Section 11053) of Division 10 of the Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind, and either sold, delivered, or otherwise furnished to a person another liquid, substance, or material and represented the liquid, substance or material as a controlled substance, alcoholic beverage, or intoxicant.

E.C. 48900 (j) – Unlawfully possessed or unlawfully offered, arranged, or negotiated to sell drug paraphernalia, as defined in Section 11014.5 of the Health and Safety Code.

A meeting was held with the Parent and Student on October 31, 2018, to discuss the recommendation for expulsion and interim educational alternatives.  An agreement was reached with the Parent and Student for a “Voluntary Consent to Discipline.”

ALTERNATIVES:

1. Expel Student #1-18/19 E from the Conejo Valley Unified School District effective November 1, 2018, pursuant to the conditions described in the “Voluntary Consent to Discipline” signed October 31, 2018.

2. Enforce expulsion of Student #1-18/19 E through June 7, 2019.

3. Do not expel Student #1-18/19 E.

RECOMMENDATION:

Alternatives 1 and 2.

RATIONALE:

Discussions with staff indicate that the recommendation to expel is appropriate and consistent with past practice.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Presented by:

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve a boat trip request for Newbury Park High School’s EFR – Emergency First Responders field trip with the Harbormasters in Ventura, CA?

BACKGROUND:

Ms. Casey Graham and Mr. Nick Guerin, both Newbury Park High School teachers, requests permission to take 18 students to the Harbormaster in the Port of Ventura. The trip will take place on Monday, December 17, 2018. The students will miss one day of school and are required to obtain permission from their parents and teachers prior to leaving on the trip. The students will travel via bus and boat.  The Newbury Park High School’s CTEIG grant will pay for the cost of the trip. No students will be excluded from participation due to a lack of sufficient funds. 

ALTERNATIVES:

1.  Approve the boat trip request, as submitted.

2.  Do not approve the boat trip request.

RECOMMENDATION:

Alternative 1

RATIONALE:

The students will be exposed to a variety of EFR occupations; including marine safety and lifeguarding. This trip is part of the yearly curriculum.

FISCAL IMPACT:

$550.00 will be paid for by CTEIG Grant funds.

Respectfully submitted,

Mark McLaughlin, Ed.D.

Superintendent

Prepared by:

Brian Mercer, Director, High Schools and Assessment for

Luis Lichtl, Deputy Superintendent, Instructional Services

MM:LL:BM:ss

ISSUE:

Should the Board of Education reauthorize the following booster clubs as parent support/booster organizations?

RED Band

NPH Girls Lacrosse

TOH Baseball

TOH Cheer

TOH Dance Team

TOH Boys Lacrosse

TOH Girls Soccer

TOH Boys Water Polo

TOH Wrestling

WHS Football

WHS Spirit Cheer

BACKGROUND:

Board Policy 1230 requires annual Board approval for parent support/booster organizations desiring to raise money to benefit the students of any school or program.  The policy requires applicants to provide specific information including, but not limited to, current financial documents.  It is expected that booster organizations comply with the California Education Code prohibiting pupil fees for participation in educational activities, which includes extra-curricular activities. These booster clubs have submitted the required information to the Superintendent’s designee for consideration of the Board.

ALTERNATIVES:

1. Authorize the above-mentioned booster clubs to function as a Board-approved parent support/booster organization from November 21, 2018, to November 1, 2019, as submitted.
2. Do not authorize the above-mentioned booster clubs to function as a Board-approved parent support/booster organization from November 21, 2018, to November 1, 2019.

RECOMMENDATION:

Alternative 1

RATIONALE:

The above-mentioned booster clubs have met all of the requirements of Board Policy 1230 and have provided the necessary documentation and signatures. Approval will result in financial assistance to these booster clubs and to students/programs at our high schools.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Brian Mercer, Director, High Schools and Assessment for

Luis Lichtl, Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education approve the contracts listed below?

BACKGROUND:

Education Code 17604 states “wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted.”  Therefore, all contracts are presented to the Board of Education for approval.  Contracts over $5,000 will be presented individually as a separate board agenda item.

ALTERNATIVES:

     1. Approve the contracts, as submitted.

     2. Do not approve the contracts.

RECOMMENDATION:

Alternative 1

RATIONALE:

Approval of contracts will keep our District compliant with Ed Code and allow schools to continue the tradition of hosting events and contracting services for their students.

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Luis Lichtl

Assistant Superintendent, Instructional Services
 

MWM:LL:ab

ISSUE:

Should the Board of Education approve a contract for a nonpublic school placement for Student #21-18/19?

BACKGROUND:

The needs of Student #21-18/19 cannot be met by the public schools at this time.

In order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 10/01/2018, through 6/30/2019. The total cost for this nonpublic school placement is $29,694.00, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $4,482.90. The Total District Cost is $25,211.10.

ALTERNATIVES:

1. Approve a contract for the recommended nonpublic school placement for this student, as submitted.
2. Do not approve a contract for the recommended nonpublic school placement for this student.

RECOMMENDATION:

Alternative 1

RATIONALE:

Special Education classes and services for students by the District and County cannot meet the needs of this student. The District staff will review the student's Individual Education Plan during the period of the contract to determine if goals and objectives can be met in a public school program. This process guarantees the student's right to the least restrictive setting.

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Erika Johnson, Director, Special Education for

Lisa A. Miller, Assistant Superintendent, Student Support Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve a contract with STAR of CA Behavioral and Psychological Services, DBA ERA ED?

BACKGROUND:

STAR of CA Behavioral and Psychological Services, DBA ERA ED, is a non-public agency that provides contractors trained in both Intensive Behavioral Supports (BII) and Behavioral Intervention Development (BID) services.  These temporary services are needed in our District to satisfy the educational requirements of students in grades preschool through post-secondary who are identified as needing BII and BID services. 

ALTERNATIVES:

1. Approve the contract with STAR of CA Behavioral and Psychological Services, DBA ERA ED, as submitted.
2. Do not approve the contract with STAR of CA Behavioral and Psychological Services, DBA ERA ED.

RECOMMENDATION:

Alternative 1

RATIONALE:

Approving this contract will allow CVUSD to provide intensive individual services to students, while continuing to recruit and employ Paraeducators.

FISCAL IMPACT:

Approximately $180,000.00 for both BII and BID services for the 2018/2019 school year.

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Erika Johnson, Director of Special Education for

Lisa Miller, Assistant Superintendent, Student Support Services

MWM:LM:EJ:ks

ISSUE:
 

Shall the Board of Education approve the agreement between the Conejo Valley Unified School District (“District”) and HealthyWage LLC for a Weight Loss Challenge Services Agreement?

The Conejo Cares Healthy Living Program (“CCHLP”) offers wellness programs to the employees of the District.  Weight loss challenges have been suggested by our committee members and employees as a means of promoting wellness.  This program is offered with no cost to the District and minimal work for the Committee members.  The CCHLP Committee has approved this program as a means of assisting our employees with achieving their weight loss goals.

ALTERNATIVES:

1. Approve the agreement with HealthyWage LLC, as submitted.
2. Do not approve the agreement with HealthyWage LLC.

RECOMMENDATION:
 

Alternative 1

RATIONALE:
 

The District wishes to continue to support our employees through the CCHLP Committee by offering programs that stress the importance of healthy living.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV:sf

 ISSUE:

Should the Board of Education approve Resolution #18/19-6 to standardize Heating Ventilation Air Conditioning (HVAC) Equipment, Carrier and/or Daikin, used on District sites?

BACKGROUND:

It has come to the attention of staff that various HVAC systems have been utilized throughout the District, which makes it increasingly difficult to maintain parts for potential repairs.  This Resolution would allow staff to designate specific brand(s) to be utilized for our sites, and to remove the words “or equal” from our project specifications.

ALTERNATIVES:

1. Approve Resolution #18/19-6, as submitted.
2. Approve Resolution #18/19-6, as amended.
3. Do not approve Resolution #18/19-6.

RECOMMENDATION:

Alternative 1

RATIONALE:

The standardization of systems allows for proper training of staff, efficient use of parts, and consistency throughout the District for time and cost effective repairs and maintenance. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Tim McCabe

Director, Planning and Construction

on behalf of

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

 ISSUE:

Should the Board of Education approve Resolution #18/19-7 to standardize Schlage Door Hardware, used on District sites?

BACKGROUND:

It has come to the attention of staff that various door hardware and systems have been utilized throughout the District, which makes it increasingly difficult to maintain parts for potential repairs.  This Resolution would allow staff to designate specific brand(s) to be utilized for our sites, and to remove the words “or equal” from our project specifications.

ALTERNATIVES:

1. Approve Resolution #18/19-7, as submitted.
2. Approve Resolution #18/19-7, as amended.
3. Do not approve Resolution #18/19-7.

RECOMMENDATION:

Alternative 1

RATIONALE:

A significant cost savings will be realized if door hardware and systems are standardized.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Tim McCabe

Director, Planning and Construction

on behalf of

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

 ISSUE:

Should the Board of Education approve Resolution #18/19-12 to declare a state of emergency requiring action to deal with the imminent circumstances caused by the "Woolsey and Hill Fires"?

BACKGROUND:

On November 8, 2018, wildfires known as the "Woolsey and Hill Fires" began. In a very short period of time, the fires spread causing mandatory evacuations for residents and families of the Conejo Valley Unified School District. Hundreds of homes in the greater region have been destroyed or damaged as a result of the fire. On November 9, 2018, a state of emergency was declared by both the Acting Governor of the State of California and the President of the United States.

In a state of emergency, it is critical that the Superintendent or designee has the authority to act swiftly to protect the health and safety of students, staff, and facilities. As Education Code § 35161 authorizes the Board of Education to execute any powers delegated by law to it or the District and further allows the delegation of that authority to "an officer or employee of the District any of those powers or duties." The attached resolution provides the authorization needed for the District to move forward to protect a safe and timely response from this natural disaster.

ALTERNATIVES:

1. Approve Resolution #18/19-12, as submitted.
2. Approve Resolution #18/19-12, as amended.
3. Do not approve Resolution #18/19-12.

RECOMMENDATION:

Alternative 1

RATIONALE:

This resolution will enable the District to take actions needed to address the emergency created by the "Woolsey and Hill Fires".

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

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 ISSUE:

Should the Board of Education approve Resolution #18/19-13 to approve entering into contracts for labor and services related to the clean-up and testing of various schools and sites in the District arising from conditions caused by wildfires?

BACKGROUND:

On November 8, 2018, wildfires known as the "Woolsey and Hill Fires" began. In a very short period of time, the fires spread causing mandatory evacuations for residents and families of the Conejo Valley Unified School District. Hundreds of homes in the greater region have been destroyed or damaged as a result of the fire. On November 9, 2018, a state of emergency was declared by both the Acting Governor of the State of California and the President of the United States.  

As a result of damage and remediation from the fires, the District may need to contract with vendors to perform repairs, cleaning, testing, and other related work to get schools and offices back in safe operations.  All District schools are closed November 9, 13, 14, 15, 16, 19, & 20, with a planned reopening on Monday, November 26, 2018.

Under normal circumstances through CUPCCAA, District staff would conduct the required bidding procedures in order to select the contractor. However, when an emergency situation exists such as now, and when the District is unable to provide the essential public service of instruction to students, the Board of Education, by a four-fifths vote, can approve an emergency situation and take any action required to procure the necessary equipment, services, and supplies for those purposes, without giving notice for bids. 
 
The attached resolution provides the authorization needed in order for District staff to move ahead as quickly as possible to contract for cleaning and restoration related activities. 

ALTERNATIVES:

1. Approve Resolution #18/19-13, as submitted.
2. Approve Resolution #18/19-13, as amended.
3. Do not approve Resolution #18/19-13.

RECOMMENDATION:

Alternative 1

RATIONALE:

This resolution will enable District staff to speedily contract for work to complete the clean-up process so that schools and sites may be reopened as soon as possible.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education approve the Certificate for Compliance with the requirements of the 2017-2018 TOPASS Agreement?

BACKGROUND:

For decades, the District received Redevelopment Agency (RDA) pass-through funding from the City of Thousand Oaks Redevelopment Agency. These funds are restricted for use for capital projects at District school sites. As a result of the elimination of Redevelopment Agencies through the passage of Assembly Bill 26, the District is now receiving the former Redevelopment pass-through funds directly from the County Treasurer instead of the City of Thousand Oaks.

The TOPASS Agreement requires an annual compliance report. The District is required to certify that funds have been expended in compliance with the 1984 agreement.  

ALTERNATIVES:

1. Approve the Certification for Compliance with the requirements of the 2017-2018 TOPASS Agreement, as submitted.
2. Do not approve the Certification for Compliance with the requirements of the 2017-2018 TOPASS Agreement.

RECOMMENDATION:

Alternative 1

RATIONALE:

The District has complied with the requirements of the TOPASS Agreement.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education approve the 2018-2019 facility improvement projects/expenditures to be funded through the TOPASS Agreements?

BACKGROUND:

For decades, the District received Redevelopment Agency (RDA) pass-through funding from the City of Thousand Oaks Redevelopment Agency. These funds are restricted for use for capital projects at District school sites. As a result of the elimination of Redevelopment Agencies through the passage of Assembly Bill 26, the District is now receiving the former Redevelopment pass-through funds directly from the County Treasurer instead of the City of Thousand Oaks.

The TOPASS Agreement requires that each year, the School District submit a list of projects/expenditures to the City for consideration. The proposed list for the 2018-2019 fiscal year is attached.

ALTERNATIVES:

1. Approve the 2018-2019 facility improvement projects/expenditures for District schools, as submitted.
2. Do not approve the 2018-2019 facility improvement projects/expenditures for District schools.

RECOMMENDATION:

Alternative 1

RATIONALE:

The TOPASS Agreements with the City requires that the School District submit a list of projects/expenditures to the City for approval each year.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mo

 ISSUE:

Should the Board of Education approve the bid & purchase of Public, Educational and Governmental (PEG) broadcasting equipment?

BACKGROUND:

On June 19, 2018, the Board approved the Public, Educational and Governmental (PEG) Grant Agreement with the City of Thousand Oaks to expand access and distribution of District communications. 

On July 9, 2018, the District hired TV Pro Gear, Inc., to survey District facilities and determine what equipment was needed to provide public broadcasting of events at each facility, and to develop specifications for the purchase and installation of broadcasting equipment. In addition, the District desired to have mobile equipment which would give us the ability to televise commencement ceremonies and other special events.

The specifications for the equipment have now been completed, reviewed and approved by staff. The project, Public Broadcasting Equipment, is ready to move into the competitive bidding process, allowing the District to purchase the specified equipment.

ALTERNATIVES:

1. Authorize the bid and purchase of broadcasting equipment funded by PEG grants, as submitted.
2. Do not authorize the bid and purchase of broadcasting equipment funded by PEG grants.

RECOMMENDATION:

Alternative 1

RATIONALE:

The purchase of the equipment will improve the District's Public Broadcasting, and allow staff to expand public opportunity to view events at the High School Performing Arts Centers (PACs), as well as school sites District-wide. The cost of the equipment is being funded by the City of Thousand Oaks Public, Educational and Governmental (PEG) Grant Agreement.

FINANCIAL IMPACT:

Public, Educational and Governmental (PEG) Grant Agreement: Not to exceed $750,000.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

on behalf of

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh 

 ISSUE:

Should the Board of Education award the Innovation Lab project at Westlake Hills Elementary to Digital Networks Group?

BACKGROUND:

Westlake Hills Elementary is modifying Room 21 to become an Innovation Lab. The project is partially funded with PFA donations, and the balance from the school’s Measure I allocation. The Lab is getting advanced multimedia equipment and large projection screens which will be PFA funded.

At the meeting of the Board of Education held June 19, 2018, it was approved to permit the Conejo Valley Unified School District to participate and award contracts of other public agencies, cooperatives, purchasing contracts (piggyback), California Multiple Awards Schedule (CMAS), and other approved California State contracts, for the 2018-19 school year. A quote to provide wide format projection screens and a projector was solicited for this project from Digital Networks Group, CMAS Contract #3-16-70-2382B & 3-14-58-0215F, in the amount of $18,243.51.

ALTERNATIVES:

1. Award the contract to Digital Networks Group.
2. Do not award the contract to Digital Networks Group.

RECOMMENDATION:

Alternative 1

RATIONALE:

The equipment will be used in the Innovation Lab at Westlake Hills Elementary School.  The recommended contractor is an approved vendor within the California Multiple Award Schedule (CMAS).  This portion of the project will be funded by the PFA at Westlake Hills Elementary.

FINANCIAL IMPACT:

PFA: $18,243.51

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

on behalf of

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh 

ISSUE:

Should the Board of Education award the control system upgrade projects at Westlake High School to a Design-Build entity selected from the RFQ/RFP process for the second phase of Prop 39 projects?

BACKGROUND:

Planning has been advised by our M&O team that the software and HVAC controls at WHS are failing. Further, we have been told that the system could fail, and the software engineer is not certain that the system could be restored.

If the system were to fail, all classroom HVAC units would become inoperable, because the school utilizes two central plants to circulate condenser water to the classrooms. We were initially planning to replace the controls after completion of the STEM building; however, because of the urgent nature of the work, we have decided to immediately expedite the project so that classroom use is not interrupted or impacted.

The District previously received a proposal for the work as a part of the District-wide Proposition 39 energy conservation work being performed by Schneider Electric. At the meeting of May 16, 2017, the Board of Education approved a contract to Schneider Electric, a Design-Build entity, for Energy Efficiency and Conservation projects to repair, replace and install new energy efficient systems.  The proposal for Control Systems Upgrades at Westlake High School, in the amount of $1,032,081, has been reviewed by staff and feel that this work would ensure continued operation of the system and greatly improve energy efficiency. 

ALTERNATIVES:

1. Award the contract to a Design-Build entity, identified as Schneider Electric.
2. Do not award the contract to a Design-Build entity, identified as Schneider Electric.

RECOMMENDATION:

Alternative 1

RATIONALE:

Award of $1,032,081 of Measure I funds to the Design-Build entity selected from the RFQ/RFP process will allow this project to benefit from a much-needed upgrade to the current, failing system.

FINANCIAL IMPACT:

Measure I: $1,032,081

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning & Construction

behalf of

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts, for projects awarded by the Conejo Valley Unified School District?

BACKGROUND:

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows:

ALTERNATIVES:

1. Approve the execution and filing of a Notice of Completion for the contracts as listed.
2. Approve the execution and filing of a Notice of Completion for the contracts, as amended.
3. Do not approve the execution and filing of a Notice of Completion for the contracts.

RECOMMENDATION:

Alternative 1

RATIONALE:

Filing a Notice of Completion will allow retention payment to the contractors for the work performed.

FISCAL IMPACT:

General Fund: $44,750.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

on behalf of

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve the Purchase Order Report?

BACKGROUND:

This Purchase Order Report is for purchase orders under $5,000 for the period of October 1, 2018, through October 31, 2018.  Purchase Orders are entered and reviewed through a layered system of approvals.  All purchase orders have been approved by an administrator as a necessary expense for the instructional or support program(s).

ALTERNATIVES:

1. Approve the Purchase Order Report, as submitted.
2. Approve the Purchase Order Report, as amended.
3. Do not approve the Purchase Order Report.

RECOMMENDATION:

Alternative 1

RATIONALE:

Approval of these purchase orders will allow the District to continue its operations in supporting student learning opportunities.  The administrator responsible for the appropriate budget account has approved all purchase orders.

FISCAL IMPACT:

General Fund: $392,841.81

Adult Education Fund: $19,207.91

Child Development Fund: $9,748.96

Child Development-Infant Fund: $855.62

Cafeteria Fund: $2,337.90

Bond Measure I Fund: $47,091.63

Bond Measure I Endowment Fund: $800.00

Developer Donation Fund: $7,512.18

Worker Compensation Fund: $1,717.35

Health & Welfare Fund: $484.17

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:kg

ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report?

BACKGROUND:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval.  The attached report for the period of October 17, 2018, through October 31, 2018, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).

ALTERNATIVES:

1. Approve the Purchase Order Report, as submitted.
2. Approve the Purchase Order Report, as amended.
3. Do not approve the Purchase Order Report.

RECOMMENDATION:

Alternative 1

RATIONALE:

Approval of these purchase orders will allow the District to continue its operations in supporting student learning opportunities.  The administrator responsible for the appropriate budget account has approved all purchase orders.

FISCAL IMPACT:

General Fund: $916,500.27

Deferred Maintenance Fund: $18,304.05

Bond Measure I: $266,059.22

Developer Donation Fund: $17,141.45

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:kg

ISSUE:

Should the Board of Education approve the Warrants list(s) for October 2018?

BACKGROUND:

Warrant summary(s) for October includes warrants paid for the period of October 1, 2018, through October 31, 2018.  Expenditures outlined in the attachments are in accordance with the 2018/2019 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed.

ALTERNATIVES:

1. Approve the Warrants for October, as submitted.
2. Approve the Warrants for October, as amended.
3. Do not approve the Warrants for October.

RECOMMENDATION:

Alternative 1

RATIONALE:

As per Board of Education Policy 3300, ratification and approval of warrants is required. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education approve the Transfer of Funds Summary(s) for the month of October 2018?

BACKGROUND:

Transfers within the budget are necessary as District operations and demands change.  Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary(s) includes total funds moved within the General Fund for the period of October 1, 2018, through October 31, 2018.

ALTERNATIVES:

1. Approve the Transfer of Funds Summary(s), as submitted.
2. Approve the Transfer of Funds Summary(s), as amended.
3. Do not approve the Transfer of Funds Summary(s).

RECOMMENDATION:

Alternative 1

RATIONALE:

As per Board of Education Administrative Regulation 3110, ratification and approval of transfer of funds is required. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education accept the donations and gifts as listed on the October 1 to October 31, 2018, gift and donation report?

BACKGROUND:

In accordance with the Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation.  Thank you to the community for the continued support of our schools!

ALTERNATIVES:

1. Accept the gifts/donations and intended location/purpose, as submitted.
2. Accept the gifts/donations and intended location/purpose, as amended.
3. Do not accept the gifts/donations as listed.

RECOMMENDATION:

Alternative 1

RATIONALE:

Acceptance of these gifts will benefit the quality of the programs provided to the students by the District.

FISCAL IMPACT:

Total deposited to the General Fund on this report: $22,466.36.

Total deposited to the General Fund for 2018-19: $102,551.58.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education approve the disposal of surplus and obsolete equipment?

BACKGROUND:

The items listed on the attached pages are surplus or obsolete.  Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list.  Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.

ALTERNATIVES:

      1.  Approve the Disposal of Surplus and Obsolete Equipment list, as submitted.

      2.  Approve the Disposal of Surplus and Obsolete Equipment list, as amended.

      3.  Do not approve the Disposal of Surplus and Obsolete Equipment List.

RECOMMENDATION:

Alternative 1

RATIONALE:

Education Code 17545 requires approval by the Board of Education prior to the disposal of surplus and obsolete equipment.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:ja

ISSUE:

Should the Board of Education approve amendments to Board Policy 5131.2 - Bullying and the creation of Administrative Regulation 5131.2 – Bullying?

BACKGROUND:

This policy is updated to reflect NEW LAW (AB 699) which requires districts to educate students about the negative impact of bullying based on actual or perceived immigration status or religious beliefs and customs (page 3, paragraph 1). This policy also reflects the California Attorney General's model policy developed pursuant to AB 699, which requires staff training with specified components related to bullying prevention and response (page 3).  The Administrative Regulation is new and presented for input and approval.

ALTERNATIVES:

    1.  Approve amendments to Board Policy and new Administrative Regulation 5131.2 – Bullying, as submitted.

    2.  Approve amendments to Board Policy and new Administrative Regulation 5131.2 – Bullying, as amended.

    3.  Do not approve amendments to Board Policy and new Administrative Regulation 5131.2 – Bullying.

RECOMMENDATION:

Alternative 1

RATIONALE:

These amendments will keep our Board policies and administrative regulations current with new law.

Legend

Black/Bold – language from GAMUT

Black/Bold/Italics – language created by CVUSD staff

Red – notes provided for information only

Strikeouts – language recommended for removal

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Luis Lichtl
Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve the amendment of Board Policy 1325 – Advertising and Promotions?

BACKGROUND:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT.  GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws. All new language is indicated as bold font and deleted language as strikeouts in the attached document. Notes are indicated in red font and shall not be included in the final draft unless the Board of Education requests particular note(s) remain.

The amendment of Board Policy 1325 is updated to reflect new law (AB 841) which prohibits advertising of foods or beverages during the school day, including participation in a corporate incentive program that rewards students with free or discounted foods or beverages, unless the food or beverage complies with nutritional standards. The policy also clarifies court decisions regarding advertisements containing religious viewpoints.

ALTERNATIVES:

1. Approve the amendment of Board Policy 1325 – Advertising and Promotions, as submitted.
2. Approve the amendment of Board Policy 1325 – Advertising and Promotions, as amended.
3. Do not approve the amendment of Board Policy 1325 – Advertising and Promotions.

RECOMMENDATION:

Alternative 1

RATIONALE:

The recommended amendments will make the District’s Board Policy reflect current law(s).

Submitted by:

Mark W. McLaughlin Ed.D.

Superintendent

Prepared by:

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education approve the amendment of Board Policy and Administrative Regulation 1330 – Use of School Facilities?

BACKGROUND:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT.  GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws. All new language is indicated as bold font and deleted language as strikeouts in the attached document. Notes are indicated in red font and shall not be included in the final draft unless the Board of Education requests particular note(s) remain.

The amendment of Board Policy 1330 reflects an update of the Board's authority to provide the use of school facilities free of charge to recreational youth sports leagues that charge participants no more than an average of $60 per month. This amendment also adds a new section on the use of school facilities as a polling place, formerly in Board Policy 1400 - Relations Between Other Governmental Agencies and the Schools. The Regulation is updated to more directly reflect law addressing the Board's authority to approve serving alcohol during a special event at District-owned facilities at a time when students are not present.

ALTERNATIVES:

1. Approve the amendment of Board Policy and Administrative Regulation 1330 – Use of School Facilities, as submitted.
2. Approve the amendment of Board Policy and Administrative Regulation 1330 – Use of School Facilities, as amended.
3. Do not approve the amendment of Board Policy and Administrative Regulation 1330 – Use of School Facilities.

RECOMMENDATION:

Alternative 1

RATIONALE:

The recommended amendments will make the District’s Board Policy and Administrative Regulation reflect current law(s).

Submitted by:

Mark W. McLaughlin Ed.D.

Superintendent

Prepared by:

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education approve the amendment of Board Policy 3290 – Gifts, Grants and Bequests?
 

BACKGROUND:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT.  GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws. All new language is indicated as bold font and deleted language as strikeouts in the attached document. Notes are indicated in red font and shall not be included in the final draft unless the Board of Education requests particular note(s) remain. 

The amendment of Board Policy 3290 adds a new section on "Online Fundraising" addressing considerations for approving a crowdfunding Internet platform to raise funds for District, school, or classroom projects or equipment. This policy also adds a prohibition against accepting any gift, grant, or bequest that promotes the use of non-nutritious foods or beverages and provides that any advertising used by a corporate sponsor meet the standards in Board Policy 1325 - Advertising and Promotion.

ALTERNATIVES:

1. Approve the amendment of Board Policy 3290 – Gifts, Grants and Bequests, as submitted.
2. Approve the amendment of Board Policy 3290 – Gifts, Grants and Bequests, as amended.
3. Do not approve the amendment of Board Policy  3290 – Gifts, Grants and Bequests.

RECOMMENDATION:

Alternative 1

RATIONALE:

The recommended amendments will make the District’s Board Policy reflect current law(s).

Submitted by:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education approve the amendment of Board Policy  3312.2 - Educational Travel Program Contracts? 

BACKGROUND:

CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT.  GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws. All new language is indicated as bold font and deleted language as strikeouts in the attached document. Notes are indicated in red font and shall not be included in the final draft unless the Board of Education requests particular note(s) remain. 

The amendment of Board Policy 3312.2 clarifies the Board's responsibility to approve contracts for educational travel programs and adds contract components and key concepts formerly in the deleted administrative regulation.

ALTERNATIVES:

1. Approve the amendment of Board Policy 3312.2 - Educational Travel Program Contracts,as submitted.
2. Approve the amendment of Board Policy 3312.2 - Educational Travel Program Contracts, as amended.
3. Do not approve the amendment of Board Policy 3312.2 - Educational Travel Program Contracts.

RECOMMENDATION:

Alternative 1

RATIONALE:

The recommended amendments will make the District’s Board Policy reflect current law(s).

Submitted by:

Mark W. McLaughlin Ed.D.

Superintendent

Prepared by:

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

MWM:VPH:mo

The Board of Education will consider the following:

1. Change their December 18, 2018, meeting to December 11, 2018.
2. Set December 11, 2018, as the date for the Board's Annual Organizational Meeting.

FUTURE BOARD MEETINGS

DECEMBER 4, 2018

4:30 - 5:00 p.m. Closed Session

5:00 - 5:45 p.m. Reception for Outgoing Board Members (Board Lobby)
6:00 p.m. Open Session

Location: 1402 E. Janss Road (Board Room located in CVHS), Thousand Oaks

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 201. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.