1. CLOSED SESSION
Subject
A. Public Comments
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Procedural

(Closed Session items only). 

Subject
B. Conference with Legal Counsel, Existing Litigation, Pursuant to Government Code §54956.9(d)(1), Case C-18/19
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Action, Discussion, Information
Subject
C. Conference with Legal Counsel, Existing Litigation, Pursuant to Government Code §54956.9(d)(1), Case OAH-2018090293
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Action, Discussion, Information
Subject
D. Conference with Legal Counsel, Existing Litigation, Pursuant to Government Code §54956.9(d)(1), Case OAH-2018060616
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Action, Discussion, Information
Subject
E. Conference with Legal Counsel, Existing Litigation: Sletten v. Conejo Valley Unified School District, Ventura Case Number 56-2017-00498009-CU-OE-VTA; Government Code Section 54956.9(a) and (d)(1).
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Action, Discussion, Information
2. OPEN SESSION
Subject
A. Call the Meeting to Order and Roll Call
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
B. Pledge of Allegiance
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
C. Announcements from Closed Session and Open Session Procedures
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
D. Approval of the Agenda
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
E. Presentation: LRE by Lisa A. Miller, Assistant Superintendent, Student Support Services
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Discussion, Information
Subject
F. Comments - Public
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

Oral Public Comments

 

The Board welcomes public comments.  To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda.  To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda.  Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting.  Public comments are limited to three minutes per speaker.  If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Participants engaging in disorderly conduct may be ordered to leave the meeting.  Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

 

 

Written Public Comments

 

If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary.  Board members will review these forms after the meeting.  The information on these cards will be become a part of the public record.

 

Subject
G. Comments - Board of Education
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

 

Subject
H. Comments - Superintendent
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

 

3. ACTION ITEMS – GENERAL – HUMAN RESOURCES
Subject
A. Approval of Resolution #18/19-09: Designation of Senior Management Positions in Classified Service
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
3. ACTION ITEMS – GENERAL – HUMAN RESOURCES
Type
Action

ISSUE:

Should the Board of Education approve Resolution #18/19-09 – Designation of Senior Management Positions in Classified Service?

 

BACKGROUND:

Under the provisions of Education Code Sections 45108.5 and 45256.5, the Board of Education may designate positions as senior management of the Classified Service. Employees whose positions are so designated shall be part of the Classified Service; however, they shall not attain permanent status in senior management classes. Senior management positions may include the fiscal advisor to the Superintendent and the highest positions that have District-wide responsibility for formulating policies or administering a principal District program area, as determined by the Board of Education. For districts with 10,000-25,000 units of average daily attendance, up to three positions may carry the senior management designation.

 

Currently, the following positions carry such designation: Deputy Superintendent, Business Services, Executive Director, Facilities, Maintenance, and Operations (defunded position); and Director, Child Nutrition.

 

Approval of Board Resolution #18/19-09 will remove the senior management designation from the job class of Executive Director, Facilities, Maintenance, and Operations, while designating the position in the job class of Director, Technology Services, as senior management. Also, the resolution updates the job title for the position of chief business official that is a constant designate to Assistant and/or Deputy Superintendent, Business Services.

 

ALTERNATIVES:

  1. Approve Resolution #18/19-09 – Designation of Senior Management Positions in classified service, as submitted.
  2. Modify Resolution #18/19-09 – Designation of Senior Management Positions in classified service, and approve as amended.
  3. Status Quo.

 

RECOMMENDATION:

Alternative 1

 

RATIONALE:                                                 

The Board of Education must formally approve the resolution in order to designate new position(s) as senior management in classified service.

 

                                                                        Respectfully submitted,

                                                                                                                                                           

                                                                        Mark W. McLaughlin, Ed.D.

                                                                        Superintendent

 

Prepared by:

 

Marina Mihalevsky

Director, Classified Personnel

 

On behalf of:

 

Jeanne Valentine

Assistant Superintendent, Human Resources

4. ACTION ITEMS – GENERAL – INSTRUCTIONAL SERVICES
Subject
A. No Items
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
4. ACTION ITEMS – GENERAL – INSTRUCTIONAL SERVICES
Type

A. No Items

5. ACTION ITEMS – GENERAL – BUSINESS SERVICES
Subject
A. No items
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
5. ACTION ITEMS – GENERAL – BUSINESS SERVICES
Type
6. ACTION ITEMS - GENERAL - STUDENT SUPPORT SERVICES
Subject
A. No items
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
6. ACTION ITEMS - GENERAL - STUDENT SUPPORT SERVICES
Type
7. ACTION ITEMS - GENERAL - BOARD OF EDUCATION
Subject
A. No Items
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
7. ACTION ITEMS - GENERAL - BOARD OF EDUCATION
Type
Action
8. ACTION ITEMS – CONSENT
Subject
A. Personnel Assignment Orders
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
8. ACTION ITEMS – CONSENT
Type
Action (Consent)

1.  Certificated Service:

 

      A.  Establishment / Modification / Elimination of Positions

           Order #:  No items.

 

      B.  New Employment / Assignment Change / Change in Status:  Regular/Special Education Teachers

           Order #:  R18-078 - R18-115

 

2.  Certificated Service - Exempt:

 

      A.  New Employment / Assignment Change / Change in Status:  Exempt Specialists

           Order #:  E18-039 - E18-049

 

3.  Classified Service:

 

      A.  Establishment / Modification / Elimination of Positions

           Order #:  No items

 

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C18-201 - C18-214
 

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C18-215 - C18-230

 

4.  Classified Service - Exempt:

 

      A.  Walk-on Coach

           Orders #:  E18-446 - E18-479

 

      B.  Campus Supervisor, Proctor, Specialist, Student Helper, Others

           Orders #:  E18-480 - E18-522

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
B. Contract for Nonpublic School Placement for a Student with a Disability - #20-18/19
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
8. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve a contract for a nonpublic school placement for student #20-18/19?

 

BACKGROUND:

 

The needs of student #20-18/19 cannot be met by the public schools at this time.

 

In order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 08/28/2018 through 6/30/2019.  The total cost for this nonpublic school placement is $45,120.24, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $5,479.10. The Total District Cost is $39,641.14.

 

ALTERNATIVES:

  1. Approve a contract for the recommended nonpublic school placement for this student, as submitted.
  2. Do not approve a contract for the recommended nonpublic school placement for this student.

RECOMMENDATION:

 

Alternative 1

 

RATIONALE:

 

Special Education classes and services for students by the District and County cannot meet the needs of this student. The District staff will review the student's Individual Education Plan during the period of the contract to determine if goals and objectives can be met in a public school program. This process guarantees the student's right to the least restrictive setting.

 

 

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by:

Erika Johnson, Director, Special Education for

Lisa A. Miller, Assistant Superintendent, Student Support Services

 

MWM:LAM:EJ:ks

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
C. Approval of Quarterly Report on Williams Uniform Complaints
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
8. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

The Board of Education is required to approve the Quarterly Report on Williams Uniform Complaints for the quarter ending September 30, 2018?

 

BACKGROUND:

 

California Education Code §35186 requires that the Superintendent or designee report summarized data on the nature and resolution of all Williams Uniform Complaints on a quarterly basis to the Board of Education and the County Superintendent of Schools.  The attached Quarterly Report includes the number of complaints (zero) by general subject area with the number of resolved and unresolved complaints. 

 

ALTERNATIVES:

 

1. Approve the Quarterly Report on Williams Uniform Complaints for the quarter ending September 30, 2018, as submitted.

2. Approve the Quarterly Report on Williams Uniform Complaints for the quarter ending September 30, 2018, as amended.

3. Do not approve the Quarterly Report on Williams Uniform Complaints for the quarter ending September 30, 2018.

 

RECOMMENDATION:

 

Alternative 1

 

RATIONALE:

 

It is the policy of the Conejo Valley Unified School District to comply with federal and state laws and regulations governing educational programs or activities which receive state or federal funding.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mo

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
D. Approve Designation of VCSSFA Representative and Alternative
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
8. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve the designation of a Ventura County Schools Self-Funding Authority (VCSSFA) Representative and Alternate Representative, per the attached proposal?

 

BACKGROUND:

 

The District is a member of the Ventura County Schools Self-Funding Authority (VCSSFA), a joint powers authority of Ventura County public school districts providing self-funding property and liability insurance. VCSSFA requires that the Board of Education approve the designation of a Representative and Alternate Representative to the Authority. The Representative is authorized to and shall act as the District's agent in all matters related to VCSSFA business.

 

ALTERNATIVES:

 

1. Approve designation of Dr. Victor Hayek, Deputy Superintendent of Business Services, as VCSSFA Representative and Armond Sarkis, Risk Manager, as VCSSFA Alternate Representative as proposed.

2. Approve designation of a VCSSFA Representative and Alternate Representative as amended.

3. Do not approve designation of a VCSSFA Representative and Alternate Representative.

 

RECOMMENDATION:

 

Alternative 1

 

RATIONALE:

 

Decisions of VCSSFA may have a significant financial impact on the school district. Consequently, the District has traditionally assigned the Assistant Superintendent of Business Services as the VCSSFA Representative and the Risk Manager as the Alternate Representative.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mo

 

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
E. Approval of Contract - PMG360
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
8. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve a contract with PMG360?

 

BACKGROUND:

 

In today’s competitive market of K-12 education, it is no longer sufficient to rely solely on reputation or on print advertisements to meet enrollment goals. In order to increase brand awareness, share information about the District’s premier academic offerings and best market itself, it is necessary for the Conejo Valley Unified School District to invest in an advertisement campaign that utilizes a multitude of digital touchpoints. This direct marketing and digital marketing/advertising campaign will reach key, targeted audiences. This campaign will well-position the District to bring information about its premier academic offerings and enrollment opportunities to prospective families who meet our targeted demographics and reside both inside and outside of the District’s boundaries. This campaign will also help ensure that CVUSD stays top of mind, and continues to raise its overall brand awareness within the community it serves.


ALTERNATIVES:

  1. Approve the contract with PMG360, as submitted.
  2. Approve the contract with PMG360, as amended.
  3. Do not approve the contract with PMG360.

RECOMMENDATION:

 

Alternative 1

 

RATIONALE:

 

Approval of the contract will help the District expand its targeted marketing efforts with the ultimate goal of educating and motivating households to enroll in CVUSD amongst other K-12 learning options.

 

 

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by:

Kim Gold

Coordinator of Communications, Engagement and Marketing

 

MWM:kg

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
F. Approval of Transfer of Funds for September 2018
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
8. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve the Transfer of Funds Summary(s) for the month of September 2018?

 

BACKGROUND:

 

Transfers within the budget are necessary as District operations and demands change.  Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary(s) includes total funds moved within the General Fund for the period of September 1, 2018, through September 30, 2018.

 

ALTERNATIVES:

  1. Approve the Transfer of Funds Summary(s), as submitted.
  2. Approve the Transfer of Funds Summary(s), as amended.
  3. Do not approve the Transfer of Funds Summary(s).

RECOMMENDATION:

 

Alternative 1

 

RATIONALE:

 

As per Board of Education Administrative Regulation 3110, ratification and approval of transfer of funds is required. 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mo

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
G. Approval of Warrants - September 2018
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
8. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve the Warrants list(s) for September 2018?

 

BACKGROUND:

 

The warrants list details expenditures paid during the period of September 1 through September 30, 2018.  Expenses recorded for each fund will increase by the dollar amount listed.

 

ALTERNATIVES:

  1. Approve the Warrants list for September 2018, as submitted.
  2. Approve the Warrants list for September 2018, as amended.
  3. Do not approve the Warrants list for September 2018.

RECOMMENDATION:

 

Alternative 1

 

RATIONALE:

 

As per Board of Education Policy 3300, ratification and approval of warrants is required. 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mo

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
H. Approval of Loyola Marymount University School Psychology Supervised Fieldwork Agreement
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
8. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve a Memorandum of Understanding with Loyola Marymount University?

 

BACKGROUND:

 

Conejo Valley Unified School District (CVUSD) is partnering with Loyola Marymount University (LMU) to provide unpaid school psychology supervised fieldwork internships.  Intern candidates, under the direct supervision of CVUSD personnel, will obtain experience working with student populations that are diverse in terms of ethnicity, culture, language, socio-economics and special needs.   

 

ALTERNATIVES:

  1. Approve the Loyola Marymount University Memorandum of Understanding, as submitted.
  2. Do not approve the Loyola Marymount University Memorandum of Understanding.

RECOMMENDATION:

 

Alternative 1

 

RATIONALE:

 

Approval of this agreement will provide the opportunity for LMU interns to obtain practical experiences relevant to both psychology and education while completing their Intern Learning Plan (ILP).

 

FISCAL IMPACT:

 

None: No cost for services

 

 

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by:

Lisa A. Miller

Assistant Superintendent, Student Support Services

 

MWM:LAM:kp

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
I. Approval of Children's Resource Program/Ventura County Medical Resource Foundation Agreement
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
8. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve a Memorandum of Understanding with Children’s Resource Program/Ventura County Medical Resource Foundation?

 

BACKGROUND:

 

Conejo Valley Unified School District is partnering with Children’s Resource Program/Ventura County Medical Resource Foundation to provide students health care regardless of access to health insurance or families’ ability to pay for health care.

 

ALTERNATIVES:

  1. Approve Children’s Resource Program/Ventura County Medical Resource Foundation’s Memorandum of Understanding, as submitted.
  2. Do not approve Children’s Resource Program/Ventura County Medical Resource Foundation’s Memorandum of Understanding.

RECOMMENDATION:

 

Alternative 1

 

RATIONALE:

 

Approval of this agreement will provide low-income students needed access to dental and/or vision care.

 

FISCAL IMPACT:

 

None:  No cost for services.

 

 

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by:

Shauna Ashmore, Director, Student Support Services, for

Lisa A. Miller, Assistant Superintendent, Student Support Services

 

MWM:LAM:SA:mc

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
J. Approval of Contract - Protocol Agency
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
8. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve a contract with Protocol Agency?

 

BACKGROUND:

 

Protocol Agency is a non-public agency that offers contractors who are Speech Language Pathologists (SLPs) and/or Speech Language Pathologist Assistants (SLPAs) who can provide speech/language services to students who are identified per their Individual Education Plan (IEP).  SLPs can provide direct speech/language therapy services, conduct speech/language assessments, diagnose speech/language disorders, recommend speech/language interventions, and conduct/participate in IEP meetings.  A SLPA can provide speech/language therapy to all students identified with speech/language needs based on their IEP under the supervision of a licensed SLP.  A SLPA can assist a SLP with planning for therapy services, interpreting an assessment in another language (if SLPA is bilingual and bi-literate in the student’s primary language), and documenting speech/language services.           

 

ALTERNATIVES:

  1. Approve the Protocol Agency contract, as submitted.
  2. Do not approve the Protocol Agency contract.

RECOMMENDATION:

 

Alternative 1

 

RATIONALE:

 

Approving this contract will allow CVUSD students to receive speech/language services based on the students’ IEP, or as part of the special education assessment, until a permanent SLP has been hired.

 

FISCAL IMPACT:

 

$104,125.00.00 paid from vacant teacher budget 2018-2019 (Cost of SLP)

$67,375.00 paid from vacant teacher budget 2018-2019 (Cost of SLPA)

 

 

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

 

 

Prepared by:

Erika Johnson, Director, Special Education for

Lisa A. Miller, Assistant Superintendent, Student Support Services

 

MWM:LAM:EJ:ks

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
K. Approval of Contract - StaffRehab
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
8. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve a contract with StaffRehab, DBA ERA ED?

 

BACKGROUND:

 

StaffRehab is a non-public agency that offers contractors who are Speech Language Pathologists (SLPs) and/or Speech Language Pathologist Assistants (SLPAs) who can provide speech/language services to students who are identified per their Individual Education Plan (IEP).  SLPs can provide direct speech/language therapy services, conduct speech/language assessments, diagnose speech/language disorders, recommend speech/language interventions, and conduct/participate in IEP meetings.  A SLPA can provide speech/language therapy to all students identified with speech/language needs based on their IEP under the supervision of a licensed SLP.  A SLPA can assist a SLP with planning for therapy services, interpreting an assessment in another language (if SLPA is bilingual and bi-literate in the student’s primary language), and documenting speech/language services.           

 

ALTERNATIVES:

  1. Approve the StaffRehab contract, as submitted.
  2. Do not approve the StaffRehab contract.

RECOMMENDATION:

 

Alternative 1

 

RATIONALE:

 

Approving this contract will allow CVUSD students to receive speech/language services based on the students’ IEP, or as part of the special education assessment, until a permanent SLP has been hired.

 

FISCAL IMPACT:

 

$104,125.00.00 paid from vacant teacher budget 2018-2019 (Cost of SLP)

$67,375.00 paid from vacant teacher budget 2018-2019 (Cost of SLPA)

 

 

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by:

Erika Johnson, Director, Special Education for

Lisa A. Miller, Assistant Superintendent, Student Support Services

 

MWM:LAM:EJ:ks

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
L. Approval of Contract - Therapy Travelers
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
8. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve a contract with Therapy Travelers?

 

BACKGROUND:

 

Therapy Travelers is a non-public agency that offers contractors who are Speech Language Pathologists (SLPs) and/or Speech Language Pathologist Assistants (SLPAs) who can provide speech/language services to students who are identified per their Individual Education Plan (IEP).  SLPs can provide direct speech/language therapy services, conduct speech/language assessments, diagnose speech/language disorders, recommend speech/language interventions, and conduct/participate in IEP meetings.  A SLPA can provide speech/language therapy to all students identified with speech/language needs based on their IEP under the supervision of a licensed SLP.  A SLPA can assist a SLP with planning for therapy services, interpreting an assessment in another language (if SLPA is bilingual and bi-literate in the student’s primary language), and documenting speech/language services.           

 

ALTERNATIVES:

  1. Approve the Therapy Travelers contract, as submitted.
  2. Do not approve the Therapy Travelers contract.

RECOMMENDATION:

 

Alternative 1

 

RATIONALE:

 

Approving this contract will allow CVUSD students to receive speech/language services based on the students’ IEP, or as part of the special education assessment, until a permanent SLP has been hired.

 

FISCAL IMPACT:

 

$104,125.00.00 paid from vacant teacher budget 2018-2019 (Cost of SLP)

$67,375.00 paid from vacant teacher budget 2018-2019 (Cost of SLPA)

 

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by:

Erika Johnson, Director, Special Education for

Lisa A. Miller, Assistant Superintendent, Student Support Services

 

MWM:LAM:EJ:ks

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
M. Approval of Contract - Calamigos Ranch
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
8. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve a contract with Calamigos Ranch?

 

BACKGROUND:

 

Calamigos Ranch provides services related to the Associated Student Body at Newbury Park High School.  Calamigos Ranch will provide a picnic event on May 28, 2019, at their facility in Malibu, CA. The event is offered to all seniors at Newbury Park High School that qualify.

 

ALTERNATIVES:

 

     1. Approve the contract with Calamigos Ranch, as submitted.

     2. Do not approve the contract with Calamigos Ranch.

 

RECOMMENDATION:

 

Alternative 1

 

RATIONALE:

 

Approval of this contract will continue a tradition at Newbury Park High School.

 

FISCAL IMPACT:

 

$23,346.74 will be paid for by ABS funds.

 

 

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by:

Brian Mercer, Director, High Schools and Assessment for

Luis Lichtl, Assistant Superintendent, Instructional Services

 

MWM:LL:BM:ss

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
N. Acceptance of Donations/Gifts
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
8. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education accept the donations and gifts as listed on the September 1 to September 30, 2018, gift and donation report?

 

BACKGROUND:

 

In accordance with the Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation.  Thank you to the community for the continued support of our schools!

 

ALTERNATIVES:

  1. Accept the gifts/donations and intended location/purpose, as submitted.
  2. Accept the gifts/donations and intended location/purpose, as amended.
  3. Do not accept the gifts/donations as listed.

RECOMMENDATION:

 

Alternative 1

 

RATIONALE:

 

Acceptance of these gifts will benefit the quality of the programs provided to the students by the District.

 

FISCAL IMPACT:

 

Total deposited to the General Fund on this report: $3,932.50

Total deposited to the General Fund for 2018-19: $84,017.72.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:mo

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
O. Approval of Purchase Order Report (PO's under $5,000)
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
8. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve the Purchase Order Report?

 

BACKGROUND:

 

This Purchase Order Report is for purchase orders under $5,000 for the period of September 1, 2018, through September 28, 2018.  Purchase Orders are entered and reviewed through a layered system of approvals.  All purchase orders have been approved by an administrator as a necessary expense for the instructional or support program(s).

 

ALTERNATIVES:

  1. Approve the Purchase Order Report, as submitted.
  2. Approve the Purchase Order Report, as amended.
  3. Do not approve Purchase Order Report.

RECOMMENDATION:

 

Alternative 1


RATIONALE:

 

Approval of these purchase orders will allow the District to continue its operations in supporting student learning opportunities.  The administrator responsible for the appropriate budget account has approved all purchase orders.

 

FISCAL IMPACT:

 

General Fund: $383,051.81

Adult Education Fund: $6,233.83

Child Development Fund: $28,353.56

Child Development-Infant Fund: $577.37

Cafeteria Fund: $3,906.51

Bond Measure I Fund: $26,972.48

Developer Donation Fund: $10,900.40

Worker Compensation Fund: $788.25

Health & Welfare Fund: $133.84

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:kg

  

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
P. Approval of Purchase Order Report (PO's exceeding $5,000)
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
8. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve the over $5,000 Purchase Order Report?

 

BACKGROUND:

 

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval.  The attached report for the period of September 13, 2018, through September 28, 2018, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).

 

ALTERNATIVES:

  1. Approve the Purchase Order Report, as submitted.
  2. Approve the Purchase Order Report, as amended.
  3. Do not approve the Purchase Order Report.

RECOMMENDATION:

 

Alternative 1

 

RATIONALE:

 

Approval of these purchase orders will allow the District to continue its operations in supporting student learning opportunities.  The administrator responsible for the appropriate budget account has approved all purchase orders.

 

FISCAL IMPACT:

 

General Fund: $1,304,365.01

Adult Education Fund: $17,480.00

Child Development Fund: $24,173.73

Bond Measure I: $29,925.46

Developer Donation Fund: $13,370.00

Worker Compensation Fund: $169,500.00

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:kg

  

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
Q. MEASURE I: Change Order #1 – Site Improvement: Landscape Beautification – Acacia Elementary School – Golden Phoenix Construction Company
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
8. ACTION ITEMS – CONSENT
Type
Action (Consent)

 ISSUE:

 

Should the Board of Education ratify Change Order #1 to the contract with Golden Phoenix Construction Company for the landscaping beautification project at Acacia Elementary School?

 

BACKGROUND:

 

On June 20, 2018, the Conejo Valley Unified School District entered into a contract with Golden Phoenix Construction Company for the landscaping beautification project at Acacia Elementary School.  This is a deductive change order, returning the unused allowance to the District.  Reference purchase order B19-00070.

 

The total cost adjustment of this change order is a decrease of $5,743.39.

 

ALTERNATIVES:

  1. Ratify Change Order #1 to modify the contract with Golden Phoenix Construction Company.
  2. Do not ratify Change Order #1 to modify the contract with Golden Phoenix Construction Company.

RECOMMENDATION:

 

Alternative 1

 

RATIONALE:

 

The bid included an allowance that was to be used for unforeseen conditions.

 

FINANCIAL IMPACT:

 

Bond Measure I Fund: -$5,743.39

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Tim McCabe

Director, Planning and Construction

 

on behalf of

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:TM:dmh 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
R. Notice of Completion
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
8. ACTION ITEMS – CONSENT
Type
Action (Consent)

 ISSUE:

 

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts, for projects awarded by the Conejo Valley Unified School District?

 

BACKGROUND:

 

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: 

 

Site

Contract Date

Type*

Project Description

Purchase Order Number

Contract Amount – Funding Source

Contractor

 

Acacia ES

June 20, 2018

MMR

Landscape Beautification

B19-00070

$486,256.61 MI

Golden Phoenix Construction Company

 

*ITNI: Instructional Technology and Network Infrastructure ▪ MMR: Modernization, Maintenance and Repairs ▪ SMCL: Science, Mathematics Career Preparation Lab ▪ SS: Safety & Security

 

ALTERNATIVES:

  1. Approve the execution and filing of a Notice of Completion for the contracts, as listed.
  2. Approve the execution and filing of a Notice of Completion for the contracts, as amended.
  3. Do not approve the execution and filing of a Notice of Completion for the contracts.

RECOMMENDATION:

 

Alternative 1

 

RATIONALE:

 

Filing a Notice of Completion will allow retention payment to the contractors for the work performed. 

 

FISCAL IMPACT:

 

Bond Measure I Fund: $486,256.61

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by,

Tim McCabe

Director, Planning and Construction

 

on behalf of

Victor P. Hayek, Ed.D.

Deputy Superintendent, Business Services

 

MWM:VPH:TM:dmh 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
9. INFORMATION/DISCUSSION ITEMS – GENERAL – HUMAN RESOURCES
Subject
A. No Items
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
9. INFORMATION/DISCUSSION ITEMS – GENERAL – HUMAN RESOURCES
Type
10. INFORMATION/DISCUSSION ITEMS – GENERAL – INSTRUCTIONAL SERVICES
Subject
A. Resolution #18/19-03 - Pupil Textbook and Instructional Materials
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
10. INFORMATION/DISCUSSION ITEMS – GENERAL – INSTRUCTIONAL SERVICES
Type
Discussion, Information

ISSUE:

 

Should the Board of Education hold a public hearing and adopt a resolution stating that sufficient standards-based textbooks and materials have been provided to the students in the District?

 

BACKGROUND:

 

The State of California annually provides funding for the purchase of textbooks and supplemental materials.  As a condition of receipt of these funds, the District is required to publicly declare the status of the textbook budget and its sufficiency for purchasing standards-based textbooks.

 

Conejo Valley Unified School District is able to provide each student with sufficient textbooks and instructional materials (consistent with the cycles and content of the curriculum frameworks).  In addition, school sites receive supplementary funds for enriching all areas of the curriculum annually and specific science supplementary funds to be used for consumable laboratory expenses and/or equipment.

 

ALTERNATIVES:

 

  1. Adopt Resolution #18/19-03 Pupil Textbook and Instructional Materials, as submitted.
  2. Do not adopt Resolution #18/19-03 Pupil Textbook and Instructional Materials, as submitted.

RECOMMENDATION:

 

Alternative 1

 

RATIONALE:

 

Education Code 60119 requires the Governing Board to annually adopt a resolution as a condition of receiving state funding for textbooks and instructional materials.

 

FISCAL IMPACT:

 

Textbook and instructional materials are currently being sustained through the use of the following funding sources: Restricted Lottery funds, and Local Control Funding Formula allocations.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

 

Prepared by:

Luis Lichtl, Assistant Superintendent of Instruction

State and Federal Program Coordinator

 

MWM:LL:ab

Subject
B. Approval of Amendments to Board Policy and Administrative Regulation 6171 - Title I Programs
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
10. INFORMATION/DISCUSSION ITEMS – GENERAL – INSTRUCTIONAL SERVICES
Type
Discussion, Information

ISSUE:

 

Should the Board of Education approve amendments to Board Policy and Administrative Regulation 6171 – Title I Programs?

 

BACKGROUND:

 

This policy was updated to address (1) the requirement to use federal Title I funds to supplement, not supplant, funds available from state and local sources; (2) use of the District's local control and accountability plan to fulfill requirements for the Title I local educational agency plan; and (3) methods for demonstrating the comparability of services between Title I and non-Title I schools. The Regulation updated to reflect amendments by the Every Student Succeeds Act related to schoolwide programs, targeted assistance programs, and participation by private school students.

 

ALTERNATIVES:

 

     1.  Approve amendments to Board Policy and Administrative Regulation 6171 – Title I Programs, as submitted.

     2.  Approve amendments to Board Policy and Administrative Regulation 6171 – Title I Programs, as amended.

     3.  Do not approve amendments to Board Policy and Administrative Regulation 6171 – Title I Programs.
 

RECOMMENDATION:

 

Alternative 1

 

RATIONALE:

 

These amendments will keep our Board policies and administrative regulations current with new law.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by:

Luis Lichtl
Assistant Superintendent
, Instructional Services

 

MWM:LL:ab

Subject
C. Approval of Amendments to Board Policy and Administrative Regulation 5112.5 - Open/Closed Campus
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
10. INFORMATION/DISCUSSION ITEMS – GENERAL – INSTRUCTIONAL SERVICES
Type
Discussion, Information

ISSUE:

 

Should the Board of Education approve amendments to Board Policy and Administrative Regulation 5112.5 – Open/Closed Campus?

 

BACKGROUND:

 

This policy was revised to clarify options for open campus and add optional language regarding District criteria for student eligibility for open campus privileges. Policy also includes the requirement for written parental notification of the open campus policy, formerly in the AR, and clarifies that a student's unauthorized absence from school constitutes an unexcused absence but is not classified as truancy unless it meets the legal definition of truancy based on the number of absences during the school year.

 

ALTERNATIVES:

 

     1.  Approve amendments to Board Policy and Administrative Regulation 5112.5 – Open/Closed Campus, as submitted.

     2.  Approve amendments to Board Policy and Administrative Regulation 5112.5 – Open/Closed Campus, as amended.

     3.  Do not approve amendments to Board Policy and Administrative Regulation 5112.5 – Open/Closed Campus.
 

RECOMMENDATION:

 

Alternative 1

 

RATIONALE:

 

These amendments will keep our Board policies and administrative regulations current with new law.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Prepared by:

Luis Lichtl
Assistant Superintendent,
Instructional Services

 

MWM:LL:ab

11. INFORMATION/DISCUSSION ITEMS – GENERAL – BUSINESS SERVICES
Subject
A. No items
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
11. INFORMATION/DISCUSSION ITEMS – GENERAL – BUSINESS SERVICES
Type
12. INFORMATION/DISCUSSION ITEMS - GENERAL - STUDENT SUPPORT SERVICES
Subject
A. No items
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
12. INFORMATION/DISCUSSION ITEMS - GENERAL - STUDENT SUPPORT SERVICES
Type
13. INFORMATION/DISCUSSION ITEMS - GENERAL - BOARD OF EDUCATION
Subject
A. No Items
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
13. INFORMATION/DISCUSSION ITEMS - GENERAL - BOARD OF EDUCATION
Type
14. ADJOURNMENT
Subject
A. Adjournment
Meeting
Oct 16, 2018 - Regular Board Meeting
Category
14. ADJOURNMENT
Type
Procedural

FUTURE BOARD MEETINGS

 

November 6, 2018

 

5:00 p.m. Closed Session

6:00 p.m. Open Session

 

Location: Conejo Valley High School, 1402 E. Janss Road, Thousand Oaks

 

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

 

 

 

 

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 201. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.