(Closed Session items only).
Reports from Student Reporters:
Century Academy: Nick Capobianco
Conejo Valley High School: Joe Cardenas
Newbury Park High School: Thomas Kitchell
Thousand Oaks High School: Haylee Dahlgren
Westlake High School: Scott Pugh
Conejo Council PTA (CCPTA), Rocky Capobianco, President
Conejo Schools Foundation (CSF), Mike Soules, President
District Advisory Council (DAC), Cindy Goldberg, President
District Administration will present information regarding the Security Audit conducted in the Spring of 2018.
Oral Public Comments
The Board welcomes public comments. To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda. To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda. Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting. Public comments are limited to three minutes per speaker. If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Participants engaging in disorderly conduct may be ordered to leave the meeting. Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary. Board members will review these forms after the meeting. The information on these cards will be become a part of the public record.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
ISSUE:
Should the Board of Education approve amendments to Board Policy & Administrative Regulation 5116.1 – Intradistrict Open Enrollment?
BACKGROUND:
California Education Codes 35160.5 and 48980 require that the Governing Board review the intradistrict administrative regulations annually. The school choice committee has met and studied the current policy and regulations. The committee reviewed and discussed the following information: Sibling priority, Employee priority, Lottery selection process, Magnet/academy choice priority and application deadlines.
In addition, the committee discussed and proposed a continuum of Interdistrict (Out of District) priority options for Board of Education consideration. Historically, Interdistrict students received no priority in the School Choice process other than a sibling priority at magnet schools. In years past, Interdistrict requests without sibling priority were approved only after internal CVUSD wait lists were exhausted.
ALTERNATIVES:
1. Approve amendments to Board Policy & Administrative Regulation 5116.1 – Intradistrict Open Enrollment, as submitted.
2. Approve amendments to Board Policy & Administrative Regulation 5116.1 – Intradistrict Open Enrollment, as amended.
3. Do not approve amendments to Board Policy & Administrative Regulation 5116.1 – Intradistrict Open Enrollment.
RECOMMENDATION:
Alternative 1
RATIONALE:
These policy and administrative amendments will keep our practices current with state law, our past practice, and changes recommended by both the School Choice Committee and the Board of Education.
Based on this feedback, staff recommends the following:
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve amendments to Board Policy and Administrative Regulation 5145.3 – Nondiscrimination/Harassment?
BACKGROUND:
Minor revisions in policy and regulation to reflect NEW LAW (AB 699) which prohibits discrimination based on immigration status, pregnancy, or genetic information.
ALTERNATIVES:
1. Approve amendments to Board Policy and Administrative Regulation 5145.3 – Nondiscrimination/Harassment, as submitted.
2. Approve amendments to Board Policy and Administrative Regulation 5145.3 – Nondiscrimination/Harassment, as amended.
3. Do not approve amendments to Board Policy and Administrative Regulation 5145.3 – Nondiscrimination/Harassment.
RECOMMENDATION:
Alternative 1
RATIONALE:
These amendments will keep our board policies and administrative regulations current with new law AB 699.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve Resolution #18/19-01 establishing the Gann Appropriations Limit for 2018-19 for Conejo Valley Unified School District?
BACKGROUND:
In accordance with the Gann Initiative, the Board of Education is required to adopt the attached Appropriations Limit Resolution for 2018-19. The Resolution establishes the amount of the Appropriations Limit for the District, based on the anticipated income shown in the Adopted Budget. The method for computing the School District Appropriations Limit was revised as part of the implementation of Proposition 98.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The 2018-19 Gann Appropriations Limit is based on the current budget estimates for the 2018-19 tax proceeds. The calculation complies with the requirements of SB 98 and AB198.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve the 2017-18 Unaudited Actual Financial Report for the General Fund and Ancillary Funds?
BACKGROUND:
The District officially closes the fiscal year as of June 30 each year and subsequently finalizes all of the District's financial operations. Statements are prepared showing the District's actual income and expenditures as of June 30, 2018. This is known as the Unaudited Financial Report.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Susan Tucker
Director, Fiscal Services
on behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ST:mo
ISSUE:
Should the Board of Education approve the recommended applicants to serve on the Independent Citizens’ Bond Oversight Committee?
BACKGROUND:
Proposition 39 governs the District’s general obligation bonds and requires the establishment of an Independent Citizens’ Bond Oversight Committee. On November 4, 2014, voters residing within the Conejo Valley Unified School District passed Measure I, a $197,000,000 bond measure that authorizes funding for needed repairs, upgrades, and new construction projects to the District’s schools. Proposition 39 required a 55% supermajority for approval; Measure I was passed with a 65.28% approval rate.
State law requires that after a bond authorized under Proposition 39 is passed, the local school Board must appoint an Independent Citizens’ Bond Oversight Committee to work with the District.
Pursuant to Education Code Section 15278(b), the purpose of the Independent Citizens' Bond Oversight Committee shall be to inform the public concerning the District’s expenditure of Measure I bond proceeds; review expenditure reports produced by the District to ensure that Measure I bond proceeds were expended only for the purposes set forth in Measure I; and present to the Board in a public session, an annual written report outlining their activities and conclusions regarding the expenditure of Measure I bond proceeds.
According to the Bylaws, the members will serve a term of two years, commencing as of the date of appointment by the Board. No member shall serve more than three consecutive terms. Members whose terms have expired may continue to serve on the Committee until a successor has been appointed. Vacant positions are recruited in accordance with the Bylaws, and the District advertises in the local newspaper, on its website, and in other customary forums, as well as soliciting appropriate local groups for applications. A subcommittee made up of two Board members appointed by the Board President, and the Superintendent, review applications and make recommendations to the Board. The full Board may approve the recommendations. The deadline to submit an application was June 29, 2018 at 4:00 p.m.
There are three Committee positions to be filled. There were forty applications submitted for the At-Large Community Member position; and five applications for the Taxpayer Organization member position.
After reviewing the applications and conducting interviews, the subcommittee comprised of President John Andersen, Mr. Mike Dunn and Superintendent Dr. Mark McLaughlin recommends the Board appoint the following candidates:
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Approving the subcommittee’s recommendations will keep the Conejo Valley Unified School District Board in compliance with state law and Proposition 39.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Order #: No items.
B. New Employment / Assignment Change / Change in Status: Regular/Special Education Teachers
Order #: R18-061 - R18-066
2. Certificated Service - Exempt:
A. New Employment / Assignment Change / Change in Status: Exempt Specialists
Order #: No items.
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Order #: C18-048 - C18-054
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C18-055 - C18-142
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C18-143 - C18-151
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E18-076 - E18-084
B. Campus Supervisor, Proctor, Specialist, Student Helper, Others
Orders #: E18-085 - E18-162
ISSUE:
Should the Board of Education approve a contract with Team Play Events, Inc.?
BACKGROUND:
Team Play Events, Inc. provides services related to the Associated Student Body at Thousand Oaks High School. Team Play Events, Inc. will provide a picnic event on May 23, 2019, at Vasa Park in Agoura Hills, CA. The event is offered to all seniors at Thousand Oaks High School that qualify.
ALTERNATIVES:
1. Approve the contract with Team Play Events, Inc., as submitted.
2. Do not approve the contract with Team Play Events, Inc.
RECOMMENDATION:
Alternative 1
RATIONALE:
Approval of this contract will continue a tradition at Thousand Oaks High School.
FISCAL IMPACT:
$13,057.90 will be paid for by ABS funds.
Respectfully submitted:
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Brian Mercer, Director, High Schools and Assessment for
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:BM:ss
ISSUE:
Should the Board of Education approve the application to receive Mandate Block Grant Funding for the fiscal year of 2018-2019 in lieu of submitting individual reimbursements for claims activity?
BACKGROUND:
The Mandate Block Grant simplifies the process of mandate reimbursement through an ADA allocation. Election of this funding process relieves the District of the administrative burden caused by completing detailed logs and submitting other documentation to support reimbursements of mandated programs, directives, and policies. Districts that elect to continue to claim under this system still have the power to submit itemized records; however, there is no dedicated funding source in the current fiscal year for that purpose.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The District has an opportunity to receive current-year funding in the amount of $756,401 by electing to receive the Mandate Block Grant in lieu of filing individual claims. The Mandate Block Grant Funding also eliminates the need to prepare time-consuming reimbursement claims, as well as reduce the expenses for fees paid to an outside consultant to prepare and submit the individual claim forms.
FISCAL IMPACT:
General Fund: $756,401 (estimate based on P2 ADA of 2017-2018)
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve Addendum #17 to the Agreement with Durham School Services, L.P. for Transportation Services for the 2018-2019 fiscal year?
BACKGROUND:
On September 18, 2002, the Conejo Valley Unified School District entered into an agreement with Durham School Services, L.P. to furnish home-to-school pupil transportation, special education transportation, and other student transportation services. The 2018-19 fees reflect a 3.6% adjustment (March 2018 Consumer Price Index increase).
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Approval of Addendum #17 allows transportation services to continue uninterrupted for the 2018-2019 school year.
FISCAL IMPACT:
General Fund: $2,626,500 (estimated)
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve an agreement with Fast Deer Bus Charter, Inc. for transportation services?
BACKGROUND:
Fast Deer Bus Charter, Inc. provides the District with a coach type bus transportation service and is an alternative when the District's main transportation provider is not available.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Approval of the agreement with Fast Deer Bus Charter, Inc. will provide options for transportation when the main vendor is not available.
FISCAL IMPACT:
General Fund: estimated $82,000
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education ratify the award of the contracts listed below under the guidelines of the California Uniform Public Construction Cost Accounting Act (CUPCCA)?
BACKGROUND:
CUPCCAA is an acronym for California Uniform Public Construction Cost Accounting Act. This program was created in 1983 by the Uniform Public Construction Cost Accounting Act, which is enacted in Public Contracts Code Sections 22000 through 22045. School districts that choose to adopt CUPCCAA procedures may perform public project work up to $45,000 with their pre-qualified list of contractors, and informally bid construction projects up to $175,000 to contractors.
The items below detail contracts awarded, May 29, 2018 through August 14, 2018 as follows:
Site |
Project Number |
Type |
Project Description |
Contract Amount - Funding Source |
Contractor |
|
Westlake Hills ES |
MP17/18-527-WHL |
MMR |
Demolition of Classroom |
$16,996 MI |
Wright Sawing & Breaking |
|
Sequoia MS |
MP18/19-16-SEQ |
SS |
Security Fencing |
$28,862 MI |
Fence Factory |
|
Newbury Park HS |
MP18/19-34-NPH |
MMR |
Electrical Refeed |
$22,500 MI |
Scott & Sons Electric |
|
Cypress ES |
MP18/19-504-CYP |
SS |
Security Fencing K-Yard |
$27,448 MI |
Magnum Fence and Security, Inc. |
|
Colina MS Conejo ES Sequoia MS |
MP18/19-29-COL MP18/19-33-CON MP18/19-61-SEQ |
SS |
Flooring Abatement |
$36,200 MI |
V.A.C. Environmental & Demolition Contractors |
|
Westlake HS |
MP18/19-53-WHS |
MMR |
Exterior Painting – Handrails |
$17,700 MI |
Ray-Mac Painting, Inc. |
|
Westlake HS |
MP18/19-72-WHS |
SMCL |
Underground Utilities |
$132,218 MI |
Scott & Sons Electric |
|
Westlake Hills ES |
MP17/18-527-WHL |
SMCL |
Classroom Remodel |
$22,374 MI |
David Atkin Construction |
|
Wildwood ES |
MP17/18-58-WWD |
IKEQ |
Kitchen Hood |
$20,493 MI |
David Atkin Construction |
|
Westlake HS |
MP18/19-72-WHS |
SMCL |
Modular Demo |
$30,340 MI |
Central Coast Cities |
|
Westlake ES |
MP18/19-75-WLE |
MMR |
Exterior Paint |
$52,000 MI |
Color New. CO. |
|
Colina MS Conejo ES Sequoia MS |
MP18/19-29-COL MP18/19-33-CON MP18/19-61-SEQ |
SS |
Abate Floor |
$36,200 MI |
V.A.C. Environmental |
|
Thousand Oaks HS |
n/a-TOHS |
MMR |
Baseball Field |
$44,750 MI |
Lee Construction |
|
Westlake HS |
MP18/19-77-WHS |
MMR |
Pool Heater |
$59,427.23 MI |
Horizon Mechanical |
|
Cypress ES |
MP18/19-519-CYP |
SS |
MPR Fire Repairs |
$54,601.22 MI |
ASR Construction |
|
Multiple Sites |
Multiple Sites |
MMR |
Flooring Remove/Replace |
$167,412 MI $4,740 General |
Reliable Floor Covering, Inc |
|
Cypress ES |
MP17/18-15-CYP |
MMR |
Fumigation |
$19,760 MI |
IRC Services, Inc. dba The Termite Guy |
|
*IKEQ: Measure I Kitchen Equipment ▪ ITEQ: Measure I Technology Equipment ▪ ITNI: Instructional Technology and Network Infrastructure ▪ MMR: Modernization, Maintenance and Repairs ▪ SMCL: Science, Mathematics Classroom Labs ▪ SS: Safety & Security |
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Following CUPCCAA and delegating award authority on contracts up to $175,000 has greatly increased the District’s effectiveness in facilities public construction contracting, and is endorsed by the office of the Ventura County Superintendent of Schools. Pursuant to the Public Contract Code §20111 et seq., staff recommends the Board of Education ratify the contracts to the lowest responsive and responsible bidder, as documented above.
FISCAL IMPACT:
Bond Measure I Fund: $789,281.45
General Fund: $4,740.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Constructio
on behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve the amendment to the 2018-19 Major Project List?
BACKGROUND:
Changing environmental, equipment, property, and infrastructure conditions require a regular review and update of major projects.
On May 15, 2018 the major project list was presented and approved. The following projects were not on this list and shall be added:
Site |
Project Number |
Type |
Project Description |
Estimated Cost –Funding Source |
|
University Child Care Center |
MP18/19-500-UNV |
ITNI |
AV Equipment Upgrade |
$20,000 General |
|
Conejo Adult Ed (WAV) |
MP18/19-501-WAV |
ITNI |
AV Equipment Upgrade |
$20,000 General |
|
Westlake HS |
MP18/19-502-WHS |
ITNI |
AV Equipment Upgrade |
$13,000 General |
|
Westlake Hills ES |
MP18/19-503-WHL |
ITNI |
AV Equipment Upgrade |
$20,000 General |
|
Cypress ES |
MP18/19-504-CYP |
SS |
Security Fencing K-Yard |
$29,000 MI |
|
Redwood MS |
MP18/19-505-RED |
IKEQ |
Kitchen Upgrade – Convection Hood |
$50,000 MI |
|
Banyan ES |
MP18/19-506-BAN |
MMR |
New Electronic Marquee |
$25,000 MI |
|
Glenwood ES |
MP18/19-507-GLN |
MMR |
Painting |
$65,000 MI |
|
Thousand Oaks HS |
MP18/19-509-TOH |
SS |
Safety & Security – Campus Rekey |
$10,000 MI |
|
Westlake Hills ES |
MP18/19-508-WHL |
MMR |
Landscape Beautification/Kindergarten Play |
$450,000 MI |
|
Los Cerritos MS |
MP18/19-510-LCR |
SS |
Safety & Security – Campus Rekey |
$5,000 MI |
|
Conejo ES |
MP18/19-511-CON |
MMR |
Sewer Line Repair |
$5,000 General |
|
Thousand Oaks HS |
MP18/19-512-TOH |
MMR |
Sewer Line Repair |
$5,000 General |
|
Conejo Adult Ed. (WAV) |
MP18/19-513-WAV |
SMCL |
Classroom Renovations |
$28,000 MI |
|
Thousand Oaks HS |
MP18/19-514-TOH |
MMR |
Flooring – I3 |
$2,900 MI |
|
Acacia ES |
MP18/19-515-ACA |
MMR |
Flooring – Main Offices |
$8,541 MI |
|
Westlake Hills ES |
MP18/19-516-WHL |
MMR |
Flooring – 3,4,8,10,16, & 20 |
$22,110 MI $4,740 General |
|
Newbury Park HS |
MP18/19-517-NPH |
SS |
Stage Curtains – PAC |
$32,255 MI |
|
Thousand Oaks HS |
MP18/19-518-TOH |
MMR |
Infield Upgrades – Baseball Field |
$45,000 MI |
|
Cypress ES |
MP18/19-519-CYP |
SS |
MPR Fire Repairs |
$175,000 General |
|
District Wide |
MP18/19-520-DW |
ITNI |
Fiber Installation Design |
$100,000 MI |
|
Newbury Park HS |
MP18/19-521-NPH |
SMCL |
AV Studio |
$25,000 MI |
|
Newbury Park HS |
MP18/19-522-NPH |
SS |
Fencing Pool (Winter) |
$80,000 MI |
|
Conejo Valley HS |
MP18/19-523-CVH |
MMR |
Renovations - Paige Lane |
$200,000 MI |
|
Sequoia MS |
MP18/19-524-SEQ |
MMR |
Locker Replacement |
$100,000 MI |
|
Conejo ES |
MP18/19-525-CON |
SS |
NFL Building Demolition |
$25,000 MI |
|
Madrona ES |
MP18/19-526-MAD |
MMR |
Landscape Beautification |
$100,000 MI |
|
Lang Ranch ES |
MP18/19-527-LRE |
ITNI |
AV Projector Installation |
$25,000 MI |
|
University Early Child Care Center |
MP18/19-528-UNV |
MMR |
Playground Renovations |
$90,000 MI |
|
Century Academy |
MP18/19-529-CAHS |
SMCL |
Classroom Furniture |
$10,000 MI |
|
*IKEQ: Measure I Kitchen Equipment ▪ ITEQ: Measure I Technology Equipment ▪ ITNI: Instructional Technology Network Infrastructure ▪ MMR: Modernization, Maintenance and Repairs ▪ SMCL: Science, Mathematics Classroom Labs ▪ SS: Safety & Science |
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
To update the Board of Education and the public as to facility projects as they are progressing.
FISCAL IMPACT:
Bond Measure I Fund: $1,527,806.00
General Fund: $262,740.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
on behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts for projects awarded by the Conejo Valley Unified School District?
BACKGROUND:
The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows:
Site |
Contract Date |
Type |
Project Description |
Purchase Order Number |
Contract Amount – Funding Source |
Contractor |
Conejo Valley Unified District - Mitchell |
November 13, 2017 |
SS |
Surveillance Security System |
B18-01859 |
$35,439 DD |
UT Networks |
Westlake Hills ES |
June 4, 2018 |
SMCL |
Demolition Modular Classroom |
B18-03066 |
$16,996 MI |
Wright Sawing & Breaking |
Glenwood ES |
April 10, 2018 |
MMR |
Exterior Paint |
B18-02189 |
$64,000 MI |
Omega Construction |
Ladera STARS |
April 10, 2018 |
MMR |
Exterior Paint |
B18-02820 |
$64,000 MI |
Omega Construction |
Westlake HS |
April 23, 2018 |
SMCL |
Underground Utilities-Modular |
B19-00050 |
$132,218 MI |
Scott & Sons Electric |
Newbury Park HS |
May 25, 2018 |
MMR |
New Conduit Wire Pool |
B18-02970 |
$22,500 MI |
Scott & Sons Electric |
Newbury Park HS |
April 9, 2018 |
MMR |
Relocate Electrical Panel-Aquatic Center |
B18-02774 |
$36,600 MI |
Scott & Sons Electric |
Westlake HS |
April 23, 2018 |
SMCL |
Demolition-4 Classrooms |
B19-00072 |
$30,340 MI |
Central Coast Cities |
Redwood MS |
May 21, 2018 |
IKEQ |
New Convention Hood |
B19-00059 |
$20,493 MI |
David Atkin Construction |
Westlake ES |
May 25, 2018 |
MMR |
Exterior Paint |
B19-00108 |
$52,000 MI |
Color New |
Thousand Oaks HS |
March 27, 2018 |
MMR |
Track Resurfacing |
B18-02773 |
$290,761 TOPASS |
Beynon Sports Surfaces, Inc. |
Cypress ES |
July 5, 2018 |
SS |
Fencing |
B19-00388 |
$27,448 MI |
Magnum Fence and Security, Inc. |
Aspen ES |
May 19, 2018 |
MMR |
HVAC |
B19-00011 |
$17,109 MI |
Western Allied Corporation |
Colina MS Conejo ES Sequoia MS |
July 5, 2018 |
SS |
Flooring Abatement |
B19-00387 |
$36,200 MI |
V.A.C. Environmental |
Westlake HS |
July 5, 2018 |
MMR |
Exterior Painting |
B19-00389 |
$17,700 MI |
Ray-Mac Painting, Inc. |
*IKEQ: Measure I Kitchen ▪ ITEQ: Measure I Technology Equipment ▪ ITNI: Instructional Technology and Network Infrastructure ▪ MMR: Modernization, Maintenance and Repair SMCL: Science, Mathematics Classroom Labs ▪ SS: Safety & Security |
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Filing a Notice of Completion will allow retention payment to the contractors for the work performed.
FISCAL IMPACT:
Bond Measure I Fund: $537,604.00
Developer Donations Fund: $35,439.00
TOPASS Fund: $290,761.00
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
on behalf of
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve the disposal of surplus and obsolete equipment?
BACKGROUND:
The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.
ALTERNATIVES:
1. Approve the Disposal of Surplus and Obsolete Equipment list, as submitted.
2. Approve the Disposal of Surplus and Obsolete Equipment list, as amended.
3. Do not approve the Disposal of Surplus and Obsolete Equipment List.
RECOMMENDATION:
Alternative 1
RATIONALE:
Education Code 17545 requires approval by the Board of Education prior to the disposal of surplus and obsolete equipment.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
MWM:VPH:ja
ISSUE:
Should the Board of Education approve the over $5,000 Purchase Order Report?
BACKGROUND:
The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of August 1, 2018, through August 14, 2018, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Approval of these purchase orders will allow the District to continue its operations in supporting student learning opportunities. The administrator responsible for the appropriate budget account has approved all purchase orders.
FISCAL IMPACT:
General Fund: $3,460,531.72
Adult Education Fund: $8,097.38
Child Development Fund: $14,575.28
Cafeteria Fund: $43,188.80
Bond Measure I: $237,752.60
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
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ISSUE:
Should the Board of Education approve a contract for a nonpublic school placement for student #1-18/19?
BACKGROUND:
The needs of student #1-18/19 cannot be met by the public schools at this time.
In order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 07/01/2018, through 6/30/2019. The total cost for this nonpublic school placement is $173,690.57, less reimbursement (from SELPA Mental Health Fund) of $67,216.57, and less District income of $6035.80. The Total District Cost is $100,438.20.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Special Education classes and services for students by the District and County cannot meet the needs of this student. The District staff will review the student's Individual Education Plan during the period of the contract to determine if goals and objectives can be met in a public school program. This process guarantees the student's right to the least restrictive setting.
Respectfully submitted:
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Erika Johnson, Director, Special Education for
Lisa A. Miller, Assistant Superintendent, Student Support Services
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ISSUE:
Shall the Board of Education approve the amendment to the agreement between the Conejo Valley Unified School District (“District”) and National University for a Memorandum of Understanding for educational field experience for the term of March 22, 2018, through July 1, 2019?
BACKGROUND:
National University has established an approved program of special training to provide teaching experience through supervised teaching to students enrolled in teacher training curricula. The amendment to the previous student teacher agreement covers the many types of field experience practices offered through National University’s School of Education, including student teaching, intern teaching, clear/induction field experience, school counseling and school psychology fieldwork, administrative services preliminary, clear and intern field experience. This program requires supervision and facilities where students can obtain the clinical learning experience required in the curriculum. The District has the clinical setting, supervision and equipment needed by National University trainees as part of their practical learning experience.
ALTERNATIVES:
1. Approve the Internship Credential Program Agreement and the Student Teaching and Practicum Agreement with National University, as submitted.
2. Approve the Internship Credential Program Agreement and the Student Teaching and Practicum Agreement with National University, as amended.
3. Do not approve the Internship Credential Program Agreement and the Student Teaching and Practicum Agreement with National University.
RECOMMENDATION:
Alternative 1
RATIONALE:
The District wishes to continue to collaborate with National University in the educational process of future educators.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine
Assistant Superintendent, Human Resources
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ISSUE:
Should the Board of Education adopt a proclamation declaring October 23 through October 31, 2018, as Red Ribbon Week in the Conejo Valley Unified School District?
BACKGROUND:
Californians launched the Red Ribbon campaign in 1985 for Drug Free Youth. The purpose of the campaign is to draw attention to the need to eliminate the demand for illegal drugs. Red Ribbon Week also provides an opportunity to discuss drug-free choices and positively model for students by encouraging parents, staff, and students to wear symbolic red ribbons.
ALTERNATIVES:
1. Adopt the attached Red Ribbon Week Proclamation #18/19-02.
2. Do not adopt the attached Red Ribbon Week Proclamation #18/19-02.
RECOMMENDATION:
Alternative 1
RATIONALE:
Support and observation of Red Ribbon Week is consistent with the District’s priority for the prevention of substance abuse.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Luis Lichtl
Assistant Superintendent, Instructional Services
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ISSUE:
Should the Board of Education approve amendments to Board Policy 5131.2 – Bullying?
BACKGROUND:
Policy updated to reflect NEW LAW (AB 699) which requires districts to educate students about the negative impact of bullying based on actual or perceived immigration status or religious beliefs and customs (page 3, paragraph 1). Policy also reflects the California Attorney General's model policy developed pursuant to AB 699, which requires staff training with specified components related to bullying prevention and response (page 3).
ALTERNATIVES:
1. Approve amendments to Board Policy 5131.2 – Bullying, as submitted.
2. Approve amendments to Board Policy 5131.2 – Bullying, as amended.
3. Do not approve amendments to Board Policy 5131.2 – Bullying.
RECOMMENDATION:
Alternative 1
RATIONALE:
These amendments will keep our board policies current with new law.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Luis Lichtl, Assistant Superintendent
Instructional Services
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ISSUE:
Should the Board of Education approve the amendment of Administrative Regulation 3514.1 – Hazardous Substances?
BACKGROUND:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
The amendment of Board Policy 3514.1 is a full rewrite to update it to the current laws and policies.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The recommended amendments will make the District’s Administrative Regulation reflect current law(s).
Submitted by:
Mark W. McLaughlin Ed.D.
Superintendent
Prepared by:
Victor P. Hayek, Ed.D.
Deputy Superintendent, Business Services
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For Board review and discussion.
For Board review and discussion.
For Board review and discussion.
For Board review and discussion.
For Board review and discussion.
FUTURE BOARD MEETINGS
SEPTEMBER 18, 2018
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: Conejo Valley High School, 1402 E. Janss Road, Thousand Oaks
For a copy of this agenda and additional information, please visit the CVUSD website.
Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 201. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.