(Closed Session items only). 

(Closed Session items only). 

Oral Public Comments

The Board welcomes public comments.  To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda.  To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda.  Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting.  Public comments are limited to three minutes per speaker.  If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Participants engaging in disorderly conduct may be ordered to leave the meeting.  Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

Written Public Comments

If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary.  Board members will review these forms after the meeting.  The information on these cards will be become a part of the public record.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

ISSUE:

Should the Board of Education approve the Declaration of Need for Fully Qualified Educators for the 2018-2019 school year?

BACKGROUND:

Emergency permits (previously called emergency credentials) are issued at the request of a school district, county office of education, or state agency when no credentialed person is available for a position or when those available do not meet the specified employment requirements for the position.  Emergency permits are generally requested to provide credential candidates with additional time to complete credential requirements. The Conejo Valley Unified School District utilizes few emergency permits for its teaching staff.
 

Pursuant to regulations adopted by the California Commission on Teacher Credentialing, school districts are required to estimate the number of emergency permits needed for the school year prior to applying for any emergency permits for school personnel.  The estimate must be submitted as a Declaration of Need for Fully Qualified Educators to the State of California Commission on Teacher Credentialing.

The Assistant Superintendent, Human Resources, has evaluated the current need for teachers with emergency permits in 2018-2019 and included an estimate of additional needs which may arise during the school year based upon past experience.  At this time, the District estimates minimal need for teachers with emergency permits. 

ALTERNATIVES:

     1.   Approve the Declaration of Need for Fully Qualified Educators 2018-2019, as attached, and authorize administrative staff to forward the declaration to the State of California Commission on Teacher Credentialing.
     2.   Modify the attached Declaration of Need for Fully Qualified Educators 2018-2019 and authorize administrative staff to forward the declaration to the State of California Commission on Teacher Credentialing.
     3.   Do not approve the Declaration of Need for Fully Qualified Educators 2018-2019 at this time.

RECOMMENDATION:

Alternative 1

RATIONALE:
 

The proposed declaration will allow the District to apply for emergency permits which may be required to fill needed assignments and openings during the 2018-2019 school year.

                                                                       Respectfully submitted,

                                                                       Mark W. McLaughlin, Ed.D.
                                                                       Superintendent

Prepared by,

Jeanne Valentine

Assistant Superintendent, Human Resources

MWM:JV:sf

ISSUE:

Should the Board of Education approve the June 2018 Triennial Update of the Ventura County Plan for Expelled Pupils?

BACKGROUND:

In July 1996, California Education Code section 48926 mandated that, “each county superintendent of schools in counties that operate community schools pursuant to section 1980, in conjunction with superintendents of school districts within the county shall develop a plan for providing educational services to all expelled pupils in that county. The plan shall be adopted by the governing board of each school district within the county and by the county board of education.” Section 48926 also directs the Superintendent of Public Instruction to submit a triennial update of that plan. The Board of Education approved the Fifth Triennial Update of the Ventura County Plan for Expelled Pupils in 2015.

The June 2018 Triennial Update of the Ventura County Plan for Expelled Pupils represents the seventh iteration of such an agreement between Conejo Valley Unified School District (CVUSD) and the Ventura County Office of Education (VCOE). The agreement is an effective alternative to a district-operated community day school. Although the agreement codifies reciprocal responsibilities between CVUSD and VCOE relating to the placement of expelled students, it allows for continued district-level autonomy and flexibility in determining educational alternatives for expelled students.

ALTERNATIVES:

     1.  Approve the proposed Ventura County Plan for Expelled Pupils – Triennial Update, June 2018, as submitted.

     2.  Do not approve the Ventura County Plan for Expelled Pupils – Triennial Update, June 2018.

RECOMMENDATION:

Alternative 1

RATIONALE:

The revised plan reflects updates to existing protocols, programs and practices regarding the commitment of Ventura County Office of Education Community School for the placement of expelled CVUSD students. 

FISCAL IMPACT:

None.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Lisa A. Miller

Assistant Superintendent, Student Support Services

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ISSUE:

The Board of Education’s intention is to provide the community with the opportunity to provide feedback and input as related to Board Policy and Administrative Regulation 6161.1 – Selection and Evaluation of Instructional Materials.

BACKGROUND:

The Board of Education approved amendments to BP and AR 6161.1 at the May 15, 2018 meeting.  BP and AR 6161.1 are being presented in order to provide the community the opportunity to provide feedback and input on the approved policy. 

ALTERNATIVES:

     1.  Do not amend Board Policy and Administrative Regulation 6161.1 – Selection and Evaluation of Instructional Materials, as submitted.

     2.  Approve Board Policy and Administrative Regulation 6161.1 – Selection and Evaluation of Instructional Materials, as amended by the Board of Education.

     3.  Do not approve amendments to Board Policy and Administrative Regulation 6161.1 – Selection and Evaluation of Instructional Materials, as amended by the Board of Education.

RATIONALE:

The Board of Education’s intention is to provide the community with the opportunity to provide feedback and input as related to Board Policy and Administrative Regulation 6161.1 – Selection and Evaluation of Instructional Materials.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Luis Lichtl
Assistant Superintendent, Instructional Services

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1.  Certificated Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #:  No items.

      B.  New Employment / Assignment Change / Change in Status:  Administrators, Counselors, Regular/Special Education Teachers, School Psychologists

           Order #:  R18-001 - R18-060

2.  Certificated Service - Exempt:

      A.  New Employment / Assignment Change / Change in Status:  Exempt Specialists

           Order #:  No items.

3.  Classified Service:

      A.  Establishment / Modification / Elimination of Positions

           Order #:  C18-001 - C18-004

      B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

           Orders #: C18-005 - C18-038

      C.  Substitute / Provisional / Additional Assignment / Change in Status

           Orders #: C18-039 - C18-047

4.  Classified Service - Exempt:

      A.  Walk-on Coach           

           Orders #:  E18-001 - E18-018

      B.  Campus Supervisor, Proctor, Specialist, Student Helper, Others

           Orders #:  E18-019 - E18-075

ISSUE:

Should the Board of Education approve continuing contracts for nonpublic school placement for students with disabilities?

BACKGROUND:

The needs of students #2-18/19 through #16-18/19 cannot be met by the public schools at this time.  In order to provide placement of these students at the recommended educational setting, a contract number must be established for the period of 7/1/2018 through 6/30/2019. Total cost for nonpublic school placement for each of these students is as follows:

ALTERNATIVES:

1. Approve the contracts for the recommended nonpublic school placements for these students, as submitted.
2. Do not approve the contracts for the recommended nonpublic school placements for these students.

RECOMMENDATION:

Alternative 1

RATIONALE:

Special Education classes and services for students by the District and County cannot meet the needs of these students. The District staff will review the students’ Individual Education Plans during the period of the contract to determine if goals and objectives can be met in a public school program. This process guarantees each student’s right to the least restrictive setting.

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Erika Johnson, Director, Special Education for

Lisa A. Miller, Assistant Superintendent, Student Support Services

MWM:LAM:EJ:ks

ISSUE:

Should the Board of Education approve a contract with Learning for Living, Inc.?

BACKGROUND:

Learning for Living, Inc. provides services related to the staff, faculty, and students at Colina Middle School.  Learning for Living, Inc. will provide a professional development for the staff and faculty as well as school-wide assembly centered on school culture and climate.

ALTERNATIVES:

     1. Approve Learning for Living, Inc. contract, as submitted.

     2. Do not approve Learning for Living, Inc. contract, as submitted.

RECOMMENDATION:

Alternative 1

RATIONALE:

Approval of this contract will give the staff, faculty, and students at Colina Middle School access to understanding the school culture and climate during the school year.

FISCAL IMPACT:

$11,700.00 will be paid for by ASB, PTSA, and LCAP Funds.

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Brian Mercer, Director, High Schools and Assessment for

Luis Lichtl, Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education approve a contract with Solution Tree, Inc.?

BACKGROUND:

Solution Tree, Inc. provides services related to the staff and faculty at Newbury Park High School.  Solution Tree, Inc. will provide a professional development for the staff and faculty over five different dates during the 2018/2019 school year.

ALTERNATIVES:

     1. Approve the contract with Solution Tree, Inc., as submitted.

     2. Do not approve the contract with Solution Tree, Inc.

RECOMMENDATION:

Alternative 1

RATIONALE:

Approval of this contract will give the staff and faculty at Newbury Park High School access to professional development throughout the school year.

FISCAL IMPACT:

$37,044.17 will be paid for by school site funds.

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Brian Mercer, Director, High Schools and Assessment for

Luis Lichtl, Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education approve a contract with GOBO, LLC for a LCAP Infographic?

BACKGROUND:

There is an on-going need to provide clear and consistent communication related to District goals, services, and actions as described in the Local Control and Accountability Plan (LCAP). The GOBO Infographic will help staff meet this need while supporting LCAP Goal 3: “Provide communication and targeted outreach that informs the community of programs and opportunities that support positive student outcomes.  (Community Focused).”

ALTERNATIVES:

     1. Approve the GOBO, LCAP Infographic contract, as submitted.

     2. Do not approve GOBO, LCAP Infographic contract.

RECOMMENDATION:

Alternative 1

RATIONALE:

GOBO, LLC will provide a user-friendly LCAP summary of goals, actions, and services, as well as CVUSD’s demographic and student performance data. The infographic will support LCAP Goal 3. The infographic will be available for public viewing on the CVUSD website, distributed electronically through email, and paper copies will be available at the District Office.

This contract with GOBO, LLC will include an LCAP Infographic for 2018 and the two subsequent LCAP documents for a total of three years.

FISCAL IMPACT:

$5,871 annually, (3-year subscription), as outlined in LCAP and in support of Goal 3.

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve a contract with Teaching Strategies dba Safe and Civil Schools?

BACKGROUND:

Teaching Strategies dba Safe and Civil Schools will hold two (2) workshops for CVUSD teachers in grades TK-5 and one (1) workshop for academic specialists, October 9-11, 2018, on CHAMPS: A Proactive and Positive Approach to Classroom Management.

Built on respect for the dignity and worth of every child, CHAMPS strategies are data driven and grounded in the most current research.  By following the effective, research-based practices outlined in CHAMPS, teachers develop methods for clearly communicating their expectations on every classroom activity and transition.  In addition, teachers learn skills to reduce classroom disruptions, improve classroom climate, increase student on-task behavior and establish respectful and civil interactions.

ALTERNATIVES:

1. Approve the contract with Teaching Strategies dba Safe and Civil Schools, as submitted.
2. Do not approve the contract with Teaching Strategies dba Safe and Civil Schools.

RECOMMENDATION:

Alternative 1

RATIONALE:

Approving this professional development opportunity will provide teachers and academic specialists with the tools, skills, and attitudes to create a positive classroom climate and teach students how to be successful in class.

FISCAL IMPACT:

$14,675.00 paid from Elementary Education’s 2018-2019 professional development budget.

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Sonia Wilson, Director of Elementary Education for

Luis Lichtl, Assistant Superintendent, Instructional Services

MWM:LL:SW:kp

ISSUE:

Should the Board of Education approve a contract with Team Play Events?

BACKGROUND:

Team Play Events provides services related to the Associated Student Body at Los Cerritos Middle School.  Team Play Events will provide a picnic event on May 15, 2019, at Vasa Park in Agoura Hills, California.  This event will be offered to all students that qualify.  The total contract price is $16,272.73.

ALTERNATIVES:

     1. Approve the contract with Team Play Events, as submitted.  

     2. Do not approve the contract with Team Play Events.

RECOMMENDATION:

Alternative 1

RATIONALE:

Approval of this contract will continue a tradition at Los Cerritos Middle School. Los Cerritos Middle School provides a picnic for the students at the end of each school year, and this vendor has successfully provided activities at those picnics for the past several years.

FISCAL IMPACT:

$16,272.73 from Los Cerritos Middle School ASB.

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Luis Lichtl

Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve a contract with Fulcrum Learning Systems, Inc.?

BACKGROUND:

Fulcrum Learning Systems, Inc. provides services related to the staff and faculty at Thousand Oaks High School.  Fulcrum Learning Systems, Inc. will provide a professional development for the staff and faculty to encourage the staff to work together to succeed as a team. The principal at Thousand Oaks High School will also have four additional hours to work with Fulcrum on team building ideas to be incorporated throughout the campus during the 2018/2019 school year.

ALTERNATIVES:

     1. Approve the contract with Fulcrum Learning System, Inc., as submitted.

     2. Do not approve the contract with Fulcrum Learning System, Inc. 

RECOMMENDATION:

Alternative 1

RATIONALE:

Approval of this contract will give the staff and faculty at Thousand Oaks High School access to professional development throughout the school year.

FISCAL IMPACT:

$10,000 will be paid for by school site funds.

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Brian Mercer, Director, High Schools-Assessment for

Luis Lichtl, Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education approve a contract with Fulcrum Learning Systems, Inc.?

BACKGROUND:

Since the 2012/2013 school year, Fulcrum Learning Systems, Inc. has provided a program called, “Stand Proud,” for all fifth grade students in the Conejo Valley Unified School District.

This program is facilitated by Fulcrum Learning Systems, a company with over 20 years of experience working with youth and Conejo’s own Elementary Counselors.  The full Stand Proud team includes elementary counselors, teachers, administrators and Stand Proud liaisons. This team-oriented platform allows students to access their individual strengths, feel the impact of team contribution and directly experience traits such as courage, encouragement, respect, kindness, support, acceptance, patience, resilience and the powerful gift of self-worth.  The Stand Proud key concepts are to increase a student’s awareness and provide opportunities that guide them to Stand Proud individually in their school and with their family and community.

The program includes:  A two and a half hour leadership training at each school site in the fall, year-long follow-up activities with elementary counselors and an off-campus field trip to Camp Hess Kramer in Malibu in the spring. 

ALTERNATIVES:

     1. Approve the contract with Fulcrum Learning System, Inc., as submitted.

     2. Do not approve the contract with Fulcrum Learning System, Inc.

RECOMMENDATION:

Alternative 1

RATIONALE:

Approval of this contract will allow the fifth grade students to access a new understanding and appreciation for themselves and their peers by creating significant sustainable change in individual efficacy and group dynamics.  This change creates long-term resilience and a commitment to be positive contributors for one another through kindness and acceptance. 

FISCAL IMPACT:

$123,000 will be paid for by the General Fund.

Respectfully submitted:

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Sonia Wilson, Director, Elementary Education for

Luis Lichtl, Assistant Superintendent, Instructional Services

MWM:LL:SW:sh

ISSUE:

Should the Board of Education authorize the Westlake High School Fan Club Booster Club as a parent support/booster organization?

BACKGROUND:

Board Policy 1230 requires annual Board approval for parent support/booster organizations desiring to raise money to benefit the students of any school or program.  The policy requires applicants to provide specific information including, but not limited to, current financial documents.  It is expected that booster organizations comply with the California Education Code prohibiting pupil fees for participation in educational activities, which includes extra-curricular activities. The Westlake High School Fan Club Booster Club has submitted the required information to the Superintendent’s designee for consideration by the Board.

ALTERNATIVES:

1. Authorize the Westlake High School Fan Club Booster Club to function as a Board-approved parent support/booster organization from August 22, 2018, to November 1, 2019, as submitted.
2. Do not authorize the Westlake High School Fan Club Booster Club to function as a Board-approved parent support/booster organization from August 22, 2018, to November 1, 2019.

RECOMMENDATION:

Alternative 1

RATIONALE:

The Westlake High School Fan Club Booster Club has met all of the requirements of Board Policy 1230 and has provided the necessary documentation and signatures. Approval will result in financial assistance to the Westlake High School Fan Club Booster Club and to students/programs at Westlake High School.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Brian Mercer, Director, High Schools-Assessment for

Luis Lichtl, Assistant Superintendent, Instructional Services

MWM:LL:BM:ss

ISSUE:

Should the Board of Education approve the agreement and renewal with Kaiser Foundation Health Plan, Inc.?

BACKGROUND:

Kaiser Foundation Health Plan, Inc. provides the District with the following medical plans offered to District staff.  This agreement renews the existing plan for the 2018-19 school year. 

1. Kaiser Permanente Traditional HMO Plan (Traditional Plan)                            
2. Kaiser Permanente Senior Advantage (HMO) with Part D (SCR Senior Advantage - KPSA Option)      
3. Kaiser Permanente Senior Advantage (HMO) with Part D when Medicare is secondary coverage (SCR Working Aged Risk)
4. American Specialty Health Plans Chiropractic Plan (HMO Chiro #468 SCR)                                               
5. Kaiser Permanente Deductible HMO Plan (Part-Timers)                                                             
6. Kaiser Permanente Senior Advantage (HMO) with Part D (Senior Advantage - KPSA Option)      
7. Kaiser Permanente Senior Advantage (HMO) with Part D when Medicare is secondary coverage (Working Aged Risk)

ALTERNATIVES:

1. Approve the agreement and renewal with Kaiser Foundation Health Plan, Inc. as submitted.
2. Approve the agreement and renewal with Kaiser Foundation Health Plan, Inc. as amended.
3. Do not approve the agreement and renewal with Kaiser Foundation Health Plan, Inc.

RECOMMENDATION:

Alternative 1

RATIONALE:

Approval of the agreement and renewal with Kaiser Foundation Health Plan, Inc. will provide continued services through the 2018-19 school year.

FISCAL IMPACT:

Approximately $6.07 million (varies depending on enrollment) from the Health Benefits Fund

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

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ISSUE:

Should the Board of Education approve the renewal with Blackboard Inc.?

BACKGROUND:

Blackboard Inc. provides the District with services for a mass notification system and mobile communications application integration services.  This agreement renews the existing plan for the 2018-19 school year. 

ALTERNATIVES:

1. Approve the renewal with Blackboard Inc., as submitted.
2. Approve the renewal with Blackboard Inc., as amended.
3. Do not approve the renewal with Blackboard Inc.

RECOMMENDATION:

Alternative 1

RATIONALE:

Approval of the renewal with Blackboard Inc. will provide continued communications services through the 2018-19 school year.

FISCAL IMPACT:

$49,704.20 from the General Fund.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

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ISSUE:

Should the Board of Education award the contract for the preparation and delivery of fresh baked pizza?

BACKGROUND:

The District issues a request for proposal (RFP) to local area pizza specialty shops in order to seek out competitive bids to prepare and deliver "pizzeria" style pizza to the school lunch program.  The RFP netted two bids from local businesses.  Competitive bids were received and evaluated, and a taste test was held.  The bids results are noted below:

The contract is to be awarded to Kourosh Enterprises, Inc. dba Domino’s Pizza, 10520 Wilshire Blvd #1105, Los Angeles, CA 90024 and Domino’s Pizza dba MNM Pizza, LLC, 5737 Kanan Rd. #439, Agoura Hills, CA 91301. 

ALTERNATIVES:

       1. Approve the award of contract to Kourosh Enterprises Inc. and MNM Pizza, LLC, as submitted.

       2. Approve the award of contract to Kourosh Enterprises Inc. and MNM Pizza, LLC, as amended.

       3. Do not approve the award of contract to Kourosh Enterprises Inc. and MNM Pizza, LLC.

RECOMMENDATION:

Alternative 1

RATIONALE:

The bid is awarded to the most responsive and responsible company that met the contract and nutritional requirements and was lowest in aggregated price.

FISCAL IMPACT:

Approximately $1,000,000 from the Child Nutrition Fund.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Virginia K. Beck

Director, Child Nutrition

on behalf of

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

MWM:VPH:VKB:mo

ISSUE:

Should the Board of Education approve the agreement with Spectrum Enterprise to provide wide area network services?

BACKGROUND:

The District received notice from the City of Thousand Oaks on March 14, 2018, that the District's WAN provider, Sunesys, LLC (now Crown Castle) has numerous unauthorized facilities within the City's conduits.  The City had notified Sunesys, LLC on January 25, 2018, that they were to provide alternate services by no later than May 25, 2018.  As a courtesy to the District, the City extended the deadline to June 15, 2018.  The deadline came and went and Sunesys, LLC failed to correct the situation with the City, which led to 17 District sites without service. 

After continued meetings and opportunities provided to remedy the default, Sunesys, LLC (now Crown Castle) failed to rectify the situation thereby defaulting on the agreement with the District.  The District is in a current state of emergency and our operations have been severely impaired.  The District is unable to communicate to sites and our summer school and other students programs are without service, depriving our students of technology-related learning opportunities.  

The District was forced to seek alternate means of WAN services and has reached a 24-month agreement with Spectrum Enterprises.   

ALTERNATIVES:

1. Approve the agreement with Spectrum Enterprise, as submitted.
2. Approve the agreement with Spectrum Enterprise, as amended.
3. Do not approve the agreement with Spectrum Enterprise.

RECOMMENDATION:

Alternative 1

RATIONALE:

Approval of the agreement with Spectrum Enterprise will enable the District to resume operations dependent on WAN services.

FISCAL IMPACT:

$21,584/month for 24 months from the General Fund.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education approve the Workers' Compensation Actuarial Report?

BACKGROUND:

The District has been self-insured for Workers' Compensation since (at least) 1981.  In order to effectively evaluate the Workers' Compensation fund and related funding levels, it is important to complete an actuarial study.  The objectives of the study are: (1) Estimate outstanding losses; (2) Project ultimate limited losses; (3) Project losses paid; (4) Recommend minimum funding; (5) Compare to previous actuarial study; (6) Size of loss distribution analysis; and (7) Affirm GASB Statement No. 10.   

ALTERNATIVES:

1. Approve the Workers' Compensation Actuarial Report, as submitted.
2. Approve the Workers' Compensation Actuarial Report, as amended.
3. Do not approve the Workers' Compensation Actuarial Report.

RECOMMENDATION:

Alternative 1

RATIONALE:

The actuarial report will enable the District to evaluate and determine appropriate funding levels while providing an analysis of losses. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education approve the Transfer of Funds Summary(s) for the month of June 2018?

BACKGROUND:

Transfers within the budget are necessary as District operations and demands change.  Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary(s) includes total funds moved within the General Fund for the period of June 1, 2018, through June 30, 2018.

ALTERNATIVES:

1. Approve the Transfer of Funds Summary(s), as submitted.
2. Approve the Transfer of Funds Summary(s), as amended.
3. Do not approve the Transfer of Funds Summary.

RECOMMENDATION:

Alternative 1

RATIONALE:

As per Board of Education Administrative Regulation 3110, ratification and approval of transfer of funds is required. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education approve the Warrants list(s) for June and July 2018?

BACKGROUND:

Warrant summary(s) for June and July includes warrants paid for the period of June 1, 2018, through July 31, 2018.  Expenditures outlined in the attachments are in accordance with the 2018/2019 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed.

ALTERNATIVES:

1. Approve Warrants for June and July, as submitted.
2. Approve Warrants for June and July, as amended.
3. Do not approve Warrants for June and July.

RECOMMENDATION:

Alternative 1

RATIONALE:

As per Board of Education Policy 3300, ratification and approval of warrants is required. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education approve the establishment of petty cash funds for staff administrators for 2018/19?

BACKGROUND:

In order to facilitate minor purchases, the Superintendent or designee may establish a petty cash fund at each school.  The petty cash fund shall be used for unforeseen, small school expenses, such as postage or individual purchases of supplies.  The amount of the petty cash fund shall not exceed $200.  The principal or designee shall be responsible for all expenditures from the fund and shall create a system for tracking fund expenditures.  Each expenditure shall be supported by appropriate documentation.

Expenditures shall be reconciled and accounted for whenever the principal requests that the fund be replenished, at the end of the fiscal year, or at the request of the Superintendent or designee.  The principal or designee shall ensure that the petty cash fund is kept in a safe and secure location.

ALTERNATIVES:

1. Approve the establishment of petty funds for staff administrators for 2018/19, as submitted.
2. Approve the establishment of petty cash funds for staff administrators for 2018/19, as amended.
3. Do not approve the establishment of petty cash funds for staff administrators for 2018/19.

RECOMMENDATION:

Alternative 1

RATIONALE:

Petty cash accounts allow for minor purchases and are tracked and supported by documentation. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.,

Assistant Superintendent, Business Services

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ISSUE:

The Board of Education is required to approve the Quarterly Report on Williams Uniform Complaints for the quarter ending June 30, 2018?

BACKGROUND:

California Education Code §35186 requires that the Superintendent or designee report summarized data on the nature and resolution of all Williams Uniform Complaints on a quarterly basis to the Board of Education and the County Superintendent of Schools.  The attached Quarterly Report includes the number of complaints by general subject area with the number of resolved and unresolved complaints. 

ALTERNATIVES:

1. Approve the Quarterly Report on Williams Uniform Complaints for the quarter ending June 30, 2018, as submitted.

2. Approve the Quarterly Report on Williams Uniform Complaints for the quarter ending June 30, 2018, as amended.

3. Do not approve the Quarterly Report on Williams Uniform Complaints for the quarter ending June 30, 2018.

RECOMMENDATION:

Alternative 1

RATIONALE:

The Conejo Valley Unified School District must report that it is in compliance with Federal and State laws and regulations governing educational programs or activities which receive State or Federal funding.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education accept the donations and gifts as listed on the June 1 to July 31, 2018, gift and donation report?

BACKGROUND:

In accordance with the Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation.  Thank you to the community for the continued support of our schools!

ALTERNATIVES:

1. Accept the gifts/donations and intended location/purpose, as submitted.
2. Accept the gifts/donations and intended location/purpose, as amended.
3. Do not accept the gifts/donations as listed.

RECOMMENDATION:

Alternative 1

RATIONALE:

Acceptance of these gifts will benefit the quality of the programs provided to the students by the District.

FISCAL IMPACT:

Total deposited to the General Fund: $80,085.22.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education approve the Purchase Order Report?

BACKGROUND:

This Purchase Order Report is for purchase orders under $5,000 for the period of June 1, 2018, through July 31, 2018.  Purchase Orders are entered and reviewed through a layered system of approvals.  All purchase orders have been approved by an administrator as a necessary expense for the instructional or support program(s).

ALTERNATIVES:

1. Approve the Purchase Order Report, as submitted.
2. Approve the Purchase Order Report, as amended.
3. Do not approve Purchase Order Report.

RECOMMENDATION:

Alternative 1

RATIONALE:

Approval of these purchase orders will allow the District to continue its operations in supporting student learning opportunities.  The administrator responsible for the appropriate budget account has approved all purchase orders.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

MWM:VPH:kg

ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report?

BACKGROUND:

The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval.  The attached report for the period of June 1, 2018 through July 31, 2018, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).

ALTERNATIVES:

1. Approve Purchase Order Report, as submitted.
2. Approve Purchase Order Report, as amended.
3. Do not approve Purchase Order Report.

RECOMMENDATION:

Alternative 1

RATIONALE:

Approval of these purchase orders will allow the District to continue its operations in supporting student learning opportunities.  The administrator responsible for the appropriate budget account has approved all purchase orders.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

MWM:VPH:kg

ISSUE:

Should the Board of Education approve amendments to Board Policy & Administrative Regulation 5116.1 – Intradistrict Open Enrollment?

BACKGROUND:

California Education Codes 35160.5 and 48980 require that the Governing Board review the intradistrict administrative regulations annually. The School Choice Committee has met and studied the current policy and regulations. The committee reviewed and discussed the following information: Sibling priority, Employee priority, Lottery selection process, Magnet/academy choice priority and application deadlines.

In addition, the committee discussed and proposed a continuum of Interdistrict (Out of District) priority options for Board of Education consideration. Historically, Interdistrict students received no priority in the School Choice process other than a sibling priority at magnet schools. In years past, Interdistrict requests without sibling priority were approved only after internal CVUSD wait lists were exhausted.

ALTERNATIVES:

     1. Approve amendments to Board Policy and Administrative Regulation 5116.1 – Intradistrict Open Enrollment, as submitted.

     2. Approve amendments to Board Policy and Administrative Regulation 5116.1 – Intradistrict Open Enrollment, as amended.

     3. Do not approve amendments to Board Policy and Administrative Regulation 5116.1 – Intradistrict Open Enrollment.

RECOMMENDATION:

Alternative 1

RATIONALE:

These policy and administrative amendments will keep our practices current with state law, our past practice, and changes recommended by both the School Choice Committee and the Board of Education.

Based on this feedback, staff recommends the following:

• School Choice applications are to be submitted online beginning November 1, 2018, and no later than January 31, 2019, to be considered “on-time.”
• Provide sibling priority for "on-time" out of district students at all schools, not just at magnet schools as reflected in the updated Administrative Regulation.
• Starting with the fall of 2018, “on-time” out of district applicants will be processed following the “on-time” intradistrict (school choice) students, and prior to any late intradistrict (school choice) applications.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Luis Lichtl

Assistant Superintendent, Instructional Services

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ISSUE:

Should the Board of Education approve amendments to Board Policy and Administrative Regulation 5145.3 – Nondiscrimination/Harassment?

BACKGROUND:

Minor revisions in policy and regulation to reflect NEW LAW (AB 699) which prohibits discrimination based on immigration status, pregnancy, or genetic information.

ALTERNATIVES:

     1.  Approve amendments to Board Policy and Administrative Regulation 5145.3 – Nondiscrimination/Harassment, as submitted.

     2.  Approve amendments to Board Policy and Administrative Regulation 5145.3 – Nondiscrimination/Harassment, as amended.

     3.  Do not approve amendments to Board Policy and Administrative Regulation 5145.3 – Nondiscrimination/Harassment.

RECOMMENDATION:

Alternative 1

RATIONALE:

These amendments will keep our board policies and administrative regulations current with new law AB 699.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Luis Lichtl
Assistant Superintendent, Instructional Services

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ISSUE:

Should the Board of Education approve the deletion of Board Policy 6161.3 – Toxic Art Supplies?

BACKGROUND:

This policy is being deleted and key concepts are incorporated into BP 3514.1 – Hazardous Substances.

ALTERNATIVES:

     1.     Approve the deletion of Board Policy 6161.3 – Toxic Art Supplies, as submitted.

     2.     Do not approve the deletion of Board Policy 6161.3 – Toxic Art Supplies.

RECOMMENDATION:

Alternative 1

RATIONALE:

This deletion will keep our board policy current with new law.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Luis Lichtl
Assistant Superintendent, Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve the recommended applicants to serve on the Independent Citizens’ Bond Oversight Committee?

BACKGROUND:

Proposition 39 governs the District’s general obligation bonds and requires the establishment of an Independent Citizens’ Bond Oversight Committee. On November 4, 2014, voters residing within the Conejo Valley Unified School District passed Measure I, a $197,000,000 bond measure that authorizes funding for needed repairs, upgrades, and new construction projects to the District’s schools. Proposition 39 required a 55% supermajority for approval; Measure I was passed with a 65.28% approval rate.

State law requires that after a bond authorized under Proposition 39 is passed, the local school Board must appoint an Independent Citizens’ Bond Oversight Committee to work with the District.

Pursuant to Education Code Section 15278(b), the purpose of the Independent Citizens' Bond Oversight Committee shall be to inform the public concerning the District’s expenditure of Measure I bond proceeds; review expenditure reports produced by the District to ensure that Measure I bond proceeds were expended only for the purposes set forth in Measure I; and present to the Board in a public session, an annual written report outlining their activities and conclusions regarding the expenditure of Measure I bond proceeds.

According to the Bylaws, the members will serve a term of two years, commencing as of the date of appointment by the Board. No member shall serve more than three consecutive terms. Members whose terms have expired may continue to serve on the Committee until a successor has been appointed. Vacant positions are recruited in accordance with the Bylaws, and the District advertises in the local newspaper, on its website, and in other customary forums, as well as soliciting appropriate local groups for applications. A subcommittee made up of two Board members appointed by the Board President, and the Superintendent, review applications and make recommendations to the Board. The full Board may approve the recommendations. The deadline to submit an application was June 29, 2018 at 4:00 p.m.

There are three Committee positions to be filled. There were forty applications submitted for the At-Large Community Member position; and five applications for the Taxpayer Organization member position. 

After reviewing the applications and conducting interviews, the subcommittee comprised of President John Andersen, Mr. Mike Dunn and Superintendent Dr. Mark McLaughlin recommends the Board appoint the following candidates:

• At-Large Community Member: Angela Dowling
• At-Large Community Member: Greg Ramirez
• Taxpayer Organization Member : Vacant (to be filled)

ALTERNATIVES:

1. Approve the subcommittee’s recommendations.
2. Do not approve the subcommittee’s recommendations.

RECOMMENDATION:

Alternative 1

RATIONALE:

Approving the subcommittee’s recommendations will keep the Conejo Valley Unified School District Board in compliance with state law and Proposition 39.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

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For Board review and discussion.

For Board review and discussion.

For Board review and discussion.

For Board review and discussion.

For Board review and discussion.

For Board review and discussion.

For Board review and discussion.

For Board review and discussion.

FUTURE BOARD MEETINGS

SEPTEMBER 4, 2018

5:00 p.m. Closed Session

6:00 p.m. Open Session

Location: Conejo Valley High School, 1402 E. Janss Road, Thousand Oaks

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 201. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.