(Closed Session items only).
Conejo Council PTA (CCPTA), Paula Nathan, President
Conejo Schools Foundation (CSF), Mike Soules, President
District Advisory Council (DAC), Cindy Goldberg, President
Oral Public Comments
The Board welcomes public comments. To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda. To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda. Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting. Public comments are limited to three minutes per speaker. If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Participants engaging in disorderly conduct may be ordered to leave the meeting. Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary. Board members will review these forms after the meeting. The information on these cards will be become a part of the public record.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
ISSUE:
Should the Board of Education of Conejo Valley Unified School District approve the 2018-2019 Local Control and Accountability Plan as submitted?
BACKGROUND:
In June 2013, the California Legislature enacted the Local Control Funding Formula (LCFF), the first major revision to the State's education funding formula in over 40 years. As a component of the LCFF legislation, the Legislature required that all school districts develop a Local Control Accountability Plan (LCAP). The LCAP is intended to be a strategic planning document detailing the school district's planned goals, actions and expenditures to improve student outcomes and performance. It is to be developed with extensive input and feedback from the stakeholder groups in the school district and community.
A draft LCAP must be presented for a public hearing prior to the adoption of the annual school district budget, and must be approved by the local Board of Education (Board) at the same meeting at which the annual budget is approved. The LCAP must be written and presented to stakeholders and the Board of Education utilizing a template and format created by the California Department of Education. The LCAP must address all of the State's education priorities, including Conditions of Learning, Pupil Outcomes and Engagement.
This past school year, several school sites and District staff gave presentations to the Board highlighting activities reflected in the 2017/2018 LCAP. In addition, District administrative staff met with each school principal to discuss their site’s student performance data and Single Plan for Student Achievement in an effort to attain alignment to our District’s LCAP. Also, the LCAP was discussed with the District Advisory Council (DAC) as it relates to student and parent engagement, LCAP goals, LCAP actions and services. The Assistant Superintendent of Instructional Services provided an LCAP update during the May DAC meeting.
As part of the ongoing process, LCAP presentations and updates were made available to the school board on a monthly basis. Finally, the Assistant Superintendent of Instructional Services previewed a proposed Fiscal Year (FY) 2018 LCAP update on May 15, 2018.
ALTERNATIVES:
1. Approve the 2018-2019 Local Control and Accountability Plan, as submitted.
2. Approve the 2018-2019 Local Control and Accountability Plan, as revised
3. Do not approve the 2018-2019 Local Control and Accountability Plan, as submitted.
RECOMMENDATION:
Alternative 1
RATIONALE:
As noted with the LCAP proposed updates given to the Board on May 15, 2018, a public hearing was held for community input on June 5, 2018. Concurrently, the proposed budget will also be presented for information and public participation. A copy of the full 2018-2019 LCAP draft is currently posted on the District's website www.conejousd.org and is available for review upon request. Board action adopting the 2018-2019 LCAP and budget will occur on June 19, 2018.
Respectfully submitted,
Luis Lichtl
Assistant Superintendent, Instructional Services
LL:ab
ISSUE:
Should the Board of Education authorize the filing of the Spring Collection (Application for Funding) for programs funded through the 2018/2019 Consolidated Application and Reporting System (CARS)?
BACKGROUND:
Each year in June, CVUSD must submit an application to the California Department of Education requesting federal funds for the subsequent school year. The signature of the Assistant Superintendent, Instructional Services, assures that through this process, the application is in accordance with federal and state laws and that the expenditures from these funding sources are to be used in compliance with Every Student Succeeds Act (ESSA) and associated regulations. Federal guidelines also permit local non-profit private schools to participate with the Local Educational Agencies (LEA’s) in federal programs. Participating eligible schools and allocations are also included in the Spring Collection.
The District is anticipating the following estimated funding entitlements for the 2018/2019 school year. The amounts below reflect allocation projections.
Federal Funds: Title I, Part A: Basic Grant $1,400,000
Title II, Part A: Teacher & Principal Training 325,000
Title III, Part A: Program for LEP Students 190,000
Title III, Part A: Immigrant 35,000
Total Consolidated Funding $1,950,000
State Categorical Program Discretion
With the passing of AB 97, the following programs are no longer funded through state categorical programs. Funding for these programs is at the discretion of LEA’s and may be supported through the Local Control Funding Formula.
• Class Size Reduction - Kindergarten through Third Grade
• Pupil Transportation - Home-to-School and Special Education
• School Safety and Violence Prevention
• Targeted Instructional Improvement Block Grant
• Peer Assistance & Review (PAR)
• Middle and High School Supplemental School Counseling
ALTERNATIVES
1. Authorize the filing of the Spring Collection (Application for Funding) for programs funded under the 2018/2019 Consolidated Application and Reporting System (CARS), as submitted.
2. Authorize the filing of the Spring Collection (Application for Funding) for programs funded under the 2018/2019 Consolidated Application and Reporting System (CARS), as amended.
3. Do not authorize the filing of the Spring Collection (Application for Funding) for programs funded under the 2018/2019 Consolidated Application and Reporting System (CARS).
RECOMMENDATION:
Alternative 1
RATIONALE:
It is necessary to apply for funding each year to continue to receive federal funds intended to supplement the educational programs within the Conejo Valley Unified School District. Title I funds directly support five Conejo Valley Unified School District elementary schools that meet the Title I funding criteria. Title I earmarks funds to improve basic programs and ensure economically and socially disadvantaged students receive equal opportunity for access to a quality education. Examples of actions and services eligible for Title I funding include:
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Luis Lichtl
Assistant Superintendent of Instruction
State and Federal Program Coordinator
MWM:LL:ab
ISSUE:
Should the Board of Education approve the proposed High School Math instructional materials for grades 9-12?
BACKGROUND:
The Math Adoption Committee, which includes teachers and administrators representing all high school’s faculty and staff, will make a formal recommendation to the Board at this time. All participating teachers have thoroughly examined, utilized through our pilot process, and evaluated the textbooks and any related resources under consideration. Teacher trainings and the piloting of the selected textbooks began in August 2017 with instruction continuing until June, 2018. A list of Math Adoption Committee members is attached.
With approval of the High School Math committee recommendation, Board approval will certify the adoption of Math textbooks for grades 9-12 CP. In addition, it will render previous 9-12 Math adoption materials obsolete.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The Math Committee has given serious attention to the selection of the instructional materials. All available options were reviewed by the committee. The texts and ancillary materials address State adopted Math State Standards and practices. Current adopted 9-12 Math materials are outdated, no longer aligned to State or Common Core standards, and increasingly cost prohibitive to purchase and replace. With California’s participation in the Smarter Balanced Assessment Consortium, this adoption of state standards aligned materials will support teachers, and enhance positive student outcomes.
FISCAL IMPACT:
$758,344.50, paid for with District funds, Textbook budget. Total savings with discounts and free shipping $330,430.00.
Respectfully submitted:
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:JB:cf
ISSUE:
Should the Board of Education approve the Final Offer of Facilities for BRIDGES Charter School (formerly Park Oaks Elementary School)?
BACKGROUND:
On October 27, 2017, BRIDGES Charter School submitted a request for facilities under Proposition 39 pursuant to Cal. Admin. Code, title 5, § 11969.9(c). The Charter School’s request for facilities was based upon a projected total ADA of 343.90. On December 1, 2017, the District, under Cal. Admin. Code, title 5, § 11969.9(d), responded to BRIDGES’ facilities request and stated that it would not issue a counter-projection to the Charter School’s projections.
Education Code § 47614 and its implementing regulations obligate the District to offer space sufficient to accommodate the Charter School’s in-District students. However, continuing the practice offered by the District years ago, the District will base its facilities offer on the Charter School’s total classroom ADA, including out-of-District students. The District’s allocation of space is based upon the following grade-level breakdown:
| K | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | Total |
| 41.80 | 41.80 | 42.75 | 36.10 | 39.90 | 38.00 | 43.70 | 28.50 | 31.35 | 343.90 |
Total ADA Breakdown: 240.35 ADA K-5, 103.55 ADA 6-8
The District’s Final Offer of Facilities consists of facilities, furnishings and equipment at Park Oaks Elementary School, located at 1335 Calle Bouganvilla, Thousand Oaks, CA, 91360.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Education Code § 47614 and its implementing regulations obligates the District to offer space sufficient to accommodate the Charter School’s in-District students. However, continuing the practice established in past years, the District will base its facilities offer on the Charter School’s total classroom ADA, including out-of-District students.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education Approve the Final Offer of Facilities for MATES Charter School (formerly Meadows Elementary School)?
BACKGROUND:
On or about October 27, 2008, the Ventura County Board of Education granted a charter for the operation of the Charter School as a conversion charter school under Education Code section 47605(a)(2). Ventura County Superior Court Judge David R. Worley ordered the District to allocate the Meadows School site to the Charter School for the 2009-2010 school year pursuant to the applicable provisions of Proposition 39 and Title 5, California Code of Regulations Sections 11969.1 through 11969.11s.
As a result of the Charter School filing a Petition of Writ of Mandate and Complaint for Injunctive and Declaratory Relief against the District; and pursuant to the Superior Court ruling and requirements of Proposition 39 and its implementing regulations, the parties entered into a 2009-2010 Charter Facilities Agreement to provide the Charter School with classrooms and facilities at the District’s School Site, located at Meadows School, 2000 La Granada Drive, Thousand Oaks, CA 91362 commencing with the 2009-2010 school year. On April 28, 2014, the Ventura County Board of Education granted a renewal of the Charter School term for a term of five years, to begin July 1, 2014, and pursuant to the requirements of California Education Code section 47614 and its implementing regulations (also known as “Proposition 39”), the Charter School has made a written request for facilities for the 2018-2019 school year based on the following projections:
| K | 1 | 2 | 3 | 4 | 5 | Total |
| 63.00 | 63.00 | 63.00 | 63.00 | 63.00 | 63.00 | 378.00 |
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Education Code § 47614 and its implementing regulations obligates the District to offer space sufficient to accommodate the Charter School’s in-District students.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education adopt the 2018-19 proposed budget(s)?
BACKGROUND:
Education Code Section 42127(a) requires the Board of Education to adopt a budget no later than June 30 for the next fiscal year. Notice of a Public Hearing was duly published and posted in accordance with District procedures and law. The public hearing was held on June 5, 2018, at the regularly scheduled Board of Education meeting.
The Proposed Budget is available in the District Office and on the Board of Education meeting agenda which is available on the District website at www.conejousd.org. The 2018-19 Budget is based upon revenue projections reflecting information received from the Governor’s proposed 2018-19 budget, and the Governor’s May Revise budget adjustments.
Until the Legislature approves the provisions of the May Revise and the Governor signs those provisions, the District must use the May revision to project its budget. Once these provisions have been approved by the Legislature and signed by the Governor, the District may have to make appropriate modifications to the Proposed Budget and shall report accordingly.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The 2018-19 proposed budgets for adoption are based on the most current information available. Revisions and modifications may be made as necessary following approval of the State Education Budget throughout the school year.
FISCAL IMPACT:
Estimated General Fund Revenues: $190,455,245
Projected General Fund Expenses: $195,415,332
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
on behalf of
Victor P. Hayek, Ed.D
Assistant Superintendent, Business Services
MWM:ST:VPH:mo
ISSUE:
Should the Board of Education adopt Resolution #17/18-24: Approval of Education Protection Account (EPA) Spending Plan 2018-2019?
BACKGROUND:
Proposition 30, The Schools and Local Public Safety Protection Act of 2012, approved by the voters on November 6, 2012, temporarily increased the state's sales tax rate for all taxpayers and the personal income tax rates for upper-income taxpayers. A portion of the new revenues are to be used to increase school funding, with the remainder helping to balance the state budget.
The new revenues generated from Proposition 30 are deposited into a newly created state account called the Education Protection Account (EPA). School districts, county offices of education, and charter schools (LEAs) will receive funds from the EPA based on their proportionate share of the statewide revenue limit amount, which includes charter school general purpose funding. A corresponding reduction is made to an LEA’s revenue limit or charter school general purpose state aid equal to the amount of their EPA entitlement.
Proposition 30 specifies that LEAs may not use EPA funds for salaries or benefits of administrators or any other administrative costs. The CDE has interpreted that administrative costs, as used in Proposition 30, means anything defined as administration in the California School Accounting Manual. Administrative costs include general administration, school administration, and instructional administration:
The language of Proposition 30 requires that each LEA " . . . shall have sole authority to determine how the moneys received from the Education Protection Account are spent in the school or schools within its jurisdiction, provided, however, that the appropriate governing board or body shall make these spending determinations in open session of a public meeting of the governing board or body and shall not use any of the funds from the Education Protection Account for salaries or benefits of administrators or any other administrative costs."
Proposition 30 requires all districts, counties, and charter schools to report on their web sites an accounting of how much money was received from the EPA and how that money was spent.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The 2018-19 EPA Spending Plan as presented allocates all EPA revenue to certificated teaching staff salaries. A public hearing was held on June 5, 2018.
FISCAL IMPACT:
$3,613,836 allocated to certificated salaries in the General Fund
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
on behalf of
Victor P. Hayek, Ed.D
Assistant Superintendent, Business Services
MWM:VPH:ST:mo
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Order #: No items.
B. New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists
Order #: R17-568 - R17-589
2. Certificated Service - Exempt:
A. New Employment / Assignment Change / Change in Status: Exempt Specialists
Order #: No items.
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Order #: C17-659 - C17-669
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C17-670 - C17-702
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C17-703 - C17-783
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E17-1187 - E17-1200
B. Campus Supervisor, Proctor, Specialist, Student Helper, Others
Orders #: E17-1201 - E17-1208
ISSUE:
Should the Board of Education approve a Stipulated Agreement for student 8-17/18 SA who was recommended for expulsion commencing on May 25, 2018?
BACKGROUND:
On or about May 18, 2018, a student violated the following Education Code:
E.C. 48900(b) Possessed, sold, or otherwise furnished a firearm, knife, explosive, or other dangerous object, unless, in the case of possession of an object of this type, the pupil had obtained written permission to possess the item from a certificated school employee, which is concurred in by the principal or the designee of the principal.
E.C. 48900(c) Unlawfully possessed, used, sold, or otherwise furnished, or been under the influence of, a controlled substance listed in Chapter 2 (commencing with Section 11053) of Division 10 of the Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind.
E.C. 48900(h) Possessed or used tobacco, or products containing tobacco or nicotine products, including, but not limited to, cigarettes, cigars, miniature cigars, clove cigarettes, tobacco, snuff, chew packets, and betel. However, this section does not prohibit use or possession by a pupil of his or her own prescription products.
E.C. 48900(j) Unlawfully possessed or unlawfully offered, arranged, or negotiated to sell drug paraphernalia, as defined in Section 11014.5 of the Health and Safety Code.
A meeting was held with the Student and Parent on May 23, 2018 to discuss the recommendation and interim educational alternatives. A Stipulated Agreement was entered into with the Parent and Student.
ALTERNATIVES:
1. Approve an educational plan for student 8-17/18 SA effective May 25, 2018, pursuant to the conditions described in the “Stipulated Agreement” signed May 23, 2018.
2. Place student 8-17/18 SA on probationary status through January 18, 2019.
3. Do not approve a Stipulated Agreement for student 8-17/18 SA.
RECOMMENDATION:
Alternatives 1 and 2
RATIONALE:
The recommendation for a Stipulated Agreement is appropriate and in accordance with Board Policy and Administrative Regulation 5144.1 approved September 1, 2015. The Stipulated Agreement provides the student access to educational opportunities in an orderly school environment that protects their safety and security, ensures their welfare and well-being, and promotes their learning and development.
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Superintendent
Presented by,
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve a contract for a nonpublic school placement for student #31-17/18?
BACKGROUND:
The needs of student #31-17/18 cannot be met by the public schools at this time.
In order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 05/29/2018 through 6/30/2018. Total cost for this nonpublic school placement is $13,870.01, less reimbursement (from SELPA Mental Health Fund) of $10,578.48, and less District income of $703.20. The Total District Cost is $2,588.33.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Special Education classes and services for students by the District and County cannot meet the needs of this student. The District staff will review the student's Individual Education Plan during the period of the contract to determine if goals and objectives can be met in a public school program. This process guarantees the student's right to the least restrictive setting.
Respectfully submitted:
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Lisa Miller
Assistant Superintendent, Student Support Services
MWM:LM:ks
ISSUE:
Should the Board of Education approve a contract for a nonpublic school placement for student #32-17/18?
BACKGROUND:
The needs of student #32-17/18 cannot be met by the public schools at this time.
In order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 05/30/2018 through 6/30/2018. Total cost for this nonpublic school placement is $11,625.95, less reimbursement (from SELPA Mental Health Fund) of $9,535.29, and less District income of $498.10. The Total District Cost is $1,592.56.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Special Education classes and services for students by the District and County cannot meet the needs of this student. The District staff will review the student's Individual Education Plan during the period of the contract to determine if goals and objectives can be met in a public school program. This process guarantees the student's right to the least restrictive setting.
Respectfully submitted:
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Lisa Miller
Assistant Superintendent, Student Support Services
MWM:LM:ks
ISSUE:
Should the Board of Education approve a continuing contract for a nonpublic school placement for student #33-17/18?
BACKGROUND:
The needs of student #33-17/18 cannot be met by the public schools at this time.
In order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 5/31/2018 through 6/30/2018. Total cost for this nonpublic school placement is $15,438.00, less reimbursement (from SELPA Mental Health Fund) of $11,346.00, and less District income of $644.60. The Total District Cost is $3,447.40.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Special Education classes and services for students by the District and County cannot meet the needs of this student. The District staff will review the student's Individual Education Plan during the period of the contract to determine if goals and objectives can be met in a public school program. This process guarantees the student's right to the least restrictive setting.
Respectfully submitted:
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Lisa Miller
Assistant Superintendent, Student Support Services
MWM:LM:ks
ISSUE:
Should the Board of Education approve an overnight trip for the Westlake School High School yearbook staff?
BACKGROUND:
The Westlake High School yearbook staff requests permission to take 16 students to the 2018 Walsworth So-Cal Yearbook Camp in Orange, California, from July 20, 2018, to July 23, 2018. Certificated teacher Dinah Emmons and an additional volunteer will accompany the students. The group will travel 83 miles to Orange, California by parent drivers and return via parent drivers. Yearbook funds are available to supplement the cost of the trip and give all students an opportunity to attend. No student will be excluded from participation due to a lack of sufficient funds.
ALTERNATIVES:
1. Approve the overnight trip request, as submitted.
2. Approve the overnight trip, as amended.
3. Do not approve the overnight trip.
RECOMMENDATION:
Alternative 1
RATIONALE:
The yearbook staff will participate in many different workshops including: photography, design, writing, and leadership to improve the yearbook quality for the upcoming year. The theme and cover of the 2019 yearbook will be discussed and developed by the staff at this camp.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Dr. James Garza, Director, Secondary Education for
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:JG:ss
ISSUE:
Should the Board of Education approve a memorandum of understanding (MOU) with the Ventura County Indian Education Consortium?
BACKGROUND:
The Ventura County Indian Education Consortium, as part of the Ventura Unified School District, receives federal funds to preserve the heritage of Native American students in Ventura County and the cultural history of our region. Each district is asked to consider a district-supported format of matching funds to provide experienced teachers and counselors who teach individual/small group lessons to support cultural identity and awareness for eligible Native American students, or classroom presentations and on-site teacher workshops on Native American themes.
ALTERNATIVES:
1. Approve MOU with Ventura County Indian Education Consortium, as submitted.
2. Approve MOU with Ventura County Indian Education Consortium, as amended.
3. Do not approve MOU with Ventura County Indian Education Consortium, as submitted.
RECOMMENDATION:
Alternative 1
RATIONALE:
Approval of this memorandum of understanding will allow continued hands-on lessons for our Native American students.
FISCAL IMPACT:
$10,901.08 from General Fund and Title I funds.
Respectfully submitted:
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Luis Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the Naviance Subscriptions for the Conejo Valley Unified School District for an agreement period of August 2, 2018 to August 1, 2019?
BACKGROUND:
Naviance is a comprehensive college and career readiness platform that enables self-discovery, career exploration, academic planning, and college preparation for students. Naviance assists students in exploring their interest and strengths. It develops a course of study that matches their long-term goals with an actionable plan. The cost to the District, which includes all materials and training needed to continue this program in the high schools, is $44,910.00.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The continuation of the Naviance Subscriptions will benefit our high school students by continuing to provide them with direction and planning for their future according to their interests and goals.
FISCAL IMPACT:
$44,910.00 will be paid for by high school Naviance funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Dr. James Garza, Director, Secondary Education for
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:JG:ss
ISSUE:
Should the Board of Education approve a contract with Corwin Press, Inc., a SAGE Publications, Inc. for Culturally Proficient Practices: Building Capacity, presented by Trudy Arriaga?
BACKGROUND:
Board approval of this contract will afford the District and school clerical staff the ways and means to embrace the guiding principles of Cultural Proficiency as core values in esteeming culture as central to professional and institutional practice; recognize, identify and overcome personal and professional barriers to Cultural Proficiency; discern unhealthy values, behaviors, policies and practices that allow schools to use healthy values, behaviors, policies and practices that embrace student cultures as assets; and learn to use the Essential Elements of Cultural Proficiency as standards that guide educators to their primary functions of leadership, counseling, student interactions, parent/guardian interactions, classroom instruction, ongoing curriculum development, and approach to assessment and accountability.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Approval of this contract will support LCAP Goal 2. This targeted Professional Learning for the school site Office Managers and District support staff, will support the actions and services of LCAP Goal 3: “Provide communication and targeted outreach that informs the community of programs and opportunities that support positive student outcomes. (Community focused)”
FISCAL IMPACT:
$7,871.32, as outlined in the LCAP.
Respectfully submitted:
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve a contract with National University’s Sanford Education Center?
BACKGROUND:
The Conejo Valley Unified School District is partnering with National University’s Sanford Education Center to pilot Sanford Harmony, which is a social and emotional learning program designed to build healthy relationships among Pre-K-6th grade students. Sanford Education Center will provide social-emotional curriculum, training to teachers and other staff, and resources to use with students and families. The goal is to build awareness of commonalities and to celebrate differences among diverse students.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Approval of this contract will provide teacher toolkits, trainings, and digital resources at no cost to the District to assist students in their social-emotional development.
FISCAL IMPACT:
None directly for services provided.
Respectfully submitted:
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Shauna Ashmore
Director of Student Support Services, for
Lisa A Miller, Assistant Superintendent, Student Support Services
MWM:LAM:SA:MC
ISSUE:
Should the Board of Education accept the District’s Cal200 Settlement Agreement compliance report?
BACKGROUND:
Conejo Valley Unified School District was named in a class-action lawsuit alleging that the District had failed to provide the state mandated number of minutes of physical education instruction set forth in California Education Code Section 51201 which states: Physical education, with emphasis upon the physical activities for the pupils that may be conducive to health and vigor of body and mind, (shall occur) for a total period of time of not less than 200 minutes each 10 school days, exclusive of recesses and the lunch period.
CVUSD and various other Local Educational Agencies (LEA’s) entered into a legally binding agreement (Cal200) to avoid further fines and litigation. This agreement applies to each self-contained classroom in grades 1 to 6 and requires the following actions/conditions:
Upon a thorough review of compliance provisions set forth in the Cal200 settlement agreement, staff has determined that CVUSD has satisfied all compliance requirements consistent with the agreement and with California Education Code Section 51201.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The Cal200 Settlement Agreement requires LEA’s to present a bi-annual District compliance report to the governing board within sixty (60) days of the end of each semester.
Respectfully submitted:
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Jeanne Valentine, Director of Elementary Education for
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:JV:kp
ISSUE:
Should the Board of Education approve the Compromise and Release or Stipulated Awards?
BACKGROUND:
The District's Worker's Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third-party administrator handles the claims. Cases are reviewed and assessed and brought forward for settlement based on recommendation of the third-party administrator and (when applicable) the attorney representing the District. The following case(s) are brought forward for settlement:
Claim No: COEJ-004337 Stipulated Award
Claim No: COEL-004462 Stipulated Award
Claim No: COEN-004596 Stipulated Award
Claim No: COEG-004008 Stipulated Award
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Ratification and approval by the Board of Education is required for final processing of release or award.
FISCAL IMPACT:
$84,626.52 from the Worker's Compensation Fund.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve the Transfer of Funds Summary for the month of May 2018?
BACKGROUND:
Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary includes total funds moved within the General Fund for the period of May 1, 2018 through May 31, 2018.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
As per Board of Education Administrative Regulation 3110, ratification and approval of transfer of funds is required.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve the Warrants list for May 2018?
BACKGROUND:
Warrant summary for May includes warrants paid for the period of May 1, 2018 through May 31, 2018. Expenditures outlined in the attachments are in accordance with the 2017/2018 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
As per Board of Education Policy 3300, ratification and approval of warrants is required.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve the Purchase Order Report?
BACKGROUND:
This Purchase Order Report is for purchase orders under $5,000 in expenditures for the period of May 1, 2018, through May 31, 2018. Purchase Orders are reviewed through a layered systems of approvals. All purchase orders have been approved by an administrator as a necessary expense for the instructional or support program.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Ratification and approval of Purchase Orders is required. The administrator responsible for the appropriate budget account has approved all purchase orders.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:kg
ISSUE:
Should the Board of Education approve the over $5,000 Purchase Order Report?
BACKGROUND:
The Board of Education expects that Purchase Orders exceeding $5,000 will be brought forward for approval. In order to keep programs and operations running without interruption, the attached report for the period of May 9, 2018 through May 31, 2018, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The Board of Education expects to ratify (in special circumstances) or approve purchase orders that exceed $5,000 prior to execution.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:kg
ISSUE:
Should the Board of Education adopt Resolution #17/18-18: Approval of Expense Transfers for the 2018-19 fiscal year?
BACKGROUND:
In order to allow for the normal flow of business, it is necessary that the attached Resolution for expense transfers for the 2018-19 fiscal year be approved and forwarded to the Ventura County Superintendent of Schools Office. Continuing reports will be provided to the Board of Education on a regular basis reflecting budget transfers.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The adoption of Resolution #17/18-18: Approval of Expense Transfers for fiscal year 2018-19, will allow the District to continue uninterrupted operation of the school district.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
on behalf of
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:ST:mo
ISSUE:
Should the Board of Education adopt Resolution #17/18-19: Approval of Inter-fund Transfers for the 2018-19 fiscal year?
BACKGROUND:
In order to allow for the normal flow of business, it is necessary that the attached Resolution for inter-fund transfers for the 2018-19 fiscal year be approved and forwarded to the Ventura County Superintendent of Schools Office. Continuing reports will be provided to the Board of Education on a regular basis reflecting inter-fund transfers.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The adoption of Resolution #17/18-19: Approval of Inter-fund Transfers for fiscal year 2018-19, will allow for the necessary normal flow of business between funds for the fiscal year 2018-19.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
on behalf of
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:ST:mo
ISSUE:
Should the Board of Education adopt Resolution #17/18-20: Approval of Appropriation Transfers for the 2018-19 fiscal year?
BACKGROUND:
In order to allow for the normal flow of business, it is necessary that the attached Resolution for appropriation transfers for the 2018-19 fiscal year be approved and forwarded to the Ventura County Superintendent of Schools Office. Continuing reports will be provided to the Board of Education on a regular basis reflecting budget transfers.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The adoption of Resolution #17/18-20: Approval of Appropriation Transfers for fiscal year 2018-19, will allow for timely appropriation transfers for fiscal year 2018-19.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
on behalf of
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:ST:mo
ISSUE:
Should the Board of Education adopt Resolution #17/18-21: Approval of Year-End Budget Transfers for the 2018-19 Fiscal Year?
BACKGROUND:
Education Code Sections 42601 and 85201 provide for year-end budget transfers. At the close of the school year, the District, with the consent of the Board of Education, may request the County Superintendent of Schools to make any transfers between the undistributed reserve and any expenditure classification or classifications as necessary to permit the payment of obligations the District incurred during the school year. Any necessary transfers made will be brought to the Board of Education for approval at the next regularly scheduled meeting following the required transfer.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Budget transfers may be necessary to prevent a negative expenditure account balance when the accounting records are closed at year-end. Transfers made during the year-end closing will be ratified at the next regularly scheduled Board meeting.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
on behalf of
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:ST:mo
ISSUE:
Should the Board of Education adopt Resolution #17/18-22: Approval of Authorization to Improve Compensation for Certain Categories of Employees after July 1, 2018?
BACKGROUND:
Compensation schedules for each year are maintained on file at the Ventura County Superintendent of Schools Office. Board approved compensation schedules must be forwarded by July 1 for the following fiscal year in order for payrolls to be issued. If the District wishes to maintain the flexibility to improve compensation schedules for non-represented employees after July 1, 2018, formal Board of Education action is required. Represented employees' compensation may be revised, including retroactivity, through contract negotiations and this resolution is not necessary for those groups. The attached resolution would allow the Board of Education the right to improve the compensation of non-represented employees on or after July 1, 2018, if they so desire.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Approval of this resolution provides maximum flexibility to improve the compensation schedules of non-represented employees following final state budget decisions and completion of employee group contract negotiations.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
on behalf of
Victor P. Hayek, Ed.D.,
Assistant Superintendent, Business Services
MWM:VPH:ST:mo
ISSUE:
Should the Board of Education approve Resolution #17/18-23: Approval of Temporary Loans Between District Funds for the 2018-19 Fiscal Year?
BACKGROUND:
In order to meet cash flow needs, it is necessary that the attached resolution for temporary loans between District funds be approved for the 2018-19 fiscal year. In accordance with Education Code Section 42603, this transfer shall be accounted for as temporary borrowing between funds or accounts and shall not be available for appropriation or be considered income to the borrowing fund or account. Continuing reports will be provided to the Board of Education on a regular basis reflecting cash transfers.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The adoption of this resolution will authorize the temporary transfers of cash between District funds for the 2018-2019 fiscal year.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Susan Tucker
Director, Fiscal Services
on behalf of
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
ANB:VPH:ST:mo
ISSUE:
Should the Board of Education approve the Annual Signature Authorization for the 2018-19 fiscal year?
BACKGROUND:
Education Code Section 42633 requires that at the beginning of each fiscal year, or after any reorganization or staff change, school districts need to declare the agents authorized to sign orders, warrants, contracts, documents, etc. A statement of authorized agents, along with a verified signature, must be filed with School Business and Advisory Services of the Ventura County Office of Education, as any changes occur.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Compliance with Education Code Section 42633 is required by July 1, 2018, in order to continue to conduct District business.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve participation in bids/contracts of other public agencies, cooperatives, purchasing contracts (piggyback), California Multiple Awards Schedule (CMAS), and other approved California State contracts, when applicable, for the 2018-19 fiscal year?
BACKGROUND:
Many public agencies and other school districts agree to permit school districts to “piggyback” on their bids and contracts. This allows for cooperative purchasing by many state agencies. Purchases made by this authorization are typically for supplies, equipment, consumable materials, furniture, and miscellaneous items. This does not preempt a school district the right to bid and procure on its own but provides alternate resources. Authorization to participate does not include facilities improvement, construction, or Public Works projects.
Per Public Contract Code 20118.2(a): Due to the highly specialized and unique nature of technology, telecommunications, related equipment, software, and services, because products and materials of that nature are undergoing rapid technological changes, and in order to allow for the introduction of new technological changes into the operations of the school district, it is in the public’s best interest to allow a school district to consider, in addition to the price, factors such as vendor financing, performance reliability, standardization, life-cycle costs, delivery timetables, support logistics, the broadest possible range of competing products and materials available, fitness of purchase, manufacturer’s warranties, and similar factors in the award of contracts for technology, telecommunications, related equipment, software, and services. This section only applies to procurement, and not construction. Subsections of PCC 20118.1 and 20118.2(d) authorize school districts to procure such products through competitive negotiations.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Approval by the Board to participate in bids and contracts issued by the state and other public agencies is required annually and will enable staff to take advantage of competitive bids, save time and money, and ensure good purchasing protocols for the 2018-19 fiscal year.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve a blanket authorization for Contract Change Orders not to exceed statutory limits for summer construction work?
BACKGROUND:
Pursuant to Public Contract Code 20118.4, the Board of Education may authorize changes to Public Works Contracts without the formality of securing bids if the cost does not exceed ten percent (10%) of the original contract price or the legal bid limit of $15,000, whichever amount is greater. Normal practice is to present all contractual changes which fall under these parameters to the Board of Education for approval as they occur. However, the brief time frame allocated for summer work and the summer schedule of board meetings impacts the ability Business Services department to authorize payments for work performed on a timely basis. It is therefore requested that the Board of Education provide blanket authorization to the Business Services department to process change orders which do not exceed the statutory limits set forth in Public Contract Code 20118.4. This authorization would be granted only for the period of June 1, 2018 through August 31, 2018.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
FISCAL IMPACT:
Change orders, if required, cannot exceed the statutory limit of ten percent (10%) of contract value or $15,000 (whichever amount is greater) under this authorization.
RATIONALE:
Payments for work completed as the result of a change order can take six to eight weeks to process because warrants cannot be generated without Board of Education approval. This delay affects the manner in which the General Contractor issues payment to subcontractors, many of which are local businesses, and can affect the quality of bids received in the future.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve the agreement with the Ventura County Office of Education for the ESCAPE Financial and Payroll/Personnel System?
BACKGROUND:
The Ventura County Office of Education (VCOE) hosts the financial and payroll/personnel system that serves the Conejo Valley Unified School District. Executing this agreement continues services vital to the operations of the District, without interruption.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The ESCAPE platform is the County sanctioned system for Human Resources, Payroll, and Accounting.
FISCAL IMPACT:
Fees are based on Actual Daily Attendance (ADA) and will be invoiced and payable by no later than December 2018. Current estimate: $171,346.37 from the General fund.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve the Public, Educational and Governmental (PEG) Grant Agreement with the City of Thousand Oaks?
BACKGROUND:
The franchising and regulation of cable TV and video providers is governed by the Digital Infrastructure and Video Competition Act of 2006 (DIVCA). DIVCA transferred the franchising of cable TV and video operators from the local level to the state level unless a local entity and a cable TV and video operator have a binding local franchise agreement. One provision of DIVCA authorizes local entities the ability to establish by ordinance a fee equal to one percent of the operators’ gross revenues generated locally. This fee revenue is restricted to PEG capital expenditures.
The current state-issued franchises for the cable providers operating in the City are with Charter Communications, Time Warner (parent company now Charter Communications), and AT&T. The City also has a city-issued franchise agreement with Frontier Communications. The City adopted Ordinance No. 1511-NS on January 13, 2009, to incorporate requirements of DIVCA and to establish a one percent PEG fee to support PEG channel facilities. The PEG fee is charged to state-franchised providers.
The City has operated the Thousand Oaks TV (TOTV) channel, which provides direct, non-editorial information to residents with a focus on local government, state, and national issues of importance, since 1987. TOTV provides award-winning cable programs and is a 24/7 access point linking City government with residents. Live cablecast and replays of various public meetings are provided, including City Council, Planning Commission, Conejo Open Space Conservation Agency (COSCA), Council on Aging, and Traffic Commission. TOTV also provides original programming, public service announcements, and programming from sources such as PBS, NASA, and National Gallery of Arts.
The City collects approximately $0.4 million annually in PEG fees, which fund all capital expenditures of TOTV. This funding enables TOTV to regularly replace equipment and keep up with the latest in technological advancements in order to produce quality programming and televise governmental meetings. As PEG fees are restricted to capital expenditures only, the City currently has approximately $1.0 million unencumbered PEG fee revenue on deposit after capital asset replacement.
Conejo Valley Unified School District (CVUSD) operates and maintains an educational channel in order to provide public access and educational programming to the public. The CVUSD Board of Education’s meetings are televised and broadcast live, as well as video archives provided online. Television studios are also onsite at Newbury Park, Thousand Oaks, and Westlake High Schools.
The attached PEG Grant Agreement with CVUSD would provide one-time grant funding up to $800,000 to CVUSD for use in capital equipment costs to upgrade, enhance, and replace television and studio programming equipment and provide the ability to televise CVUSD Board meetings and other educational programming shows offsite at various locations throughout the community. The first grant installment of $400,000 will be paid on July 1, 2018, and the final installment on July 1, 2019. All money will be required to be segregated in a separate fund and CVUSD will remit any unspent balance of the grant back to the City. CVUSD will prepare and submit annual performance reports as well as a final close out report.
ALTERNATIVES:
1. Approve the agreement with the City of Thousand Oaks as submitted.
2. Approve the agreement with the City of Thousand Oaks as amended.
3. Do not approve the agreement with the City of Thousand Oaks.
RECOMMENDATION:
Alternative 1
RATIONALE:
The Grant Agreement will be presented for adoption at the City of Thousand Oaks Council Meeting on June 19, 2018. This is a great opportunity for the City and CVUSD to work together to support local governmental and educational television programming and provide CVUSD students the ability to develop skills in more modern television studios.
FISCAL IMPACT:
$800,000 revenue committed for the above purpose
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve the 2018-19 Stop Loss Renewal Agreement with HCC Life Insurance Company?
BACKGROUND:
A self-insured group health plan (or a 'self-funded' plan as it is also called) is one in which the employer assumes the financial risk for providing health care benefits to its employees. In practical terms, the Conejo Valley Unified School District (CVUSD) pays for each out of pocket claim for employees and their families as they are incurred instead of paying a fixed premium to an insurance carrier (which is known as a fully-insured plan). As a self-insured organization, CVUSD takes on all the responsibility and risk that a fully insured employer has transferred to the insurance company. However, CVUSD assumes the risk only to a pre-determined threshold.
Stop-loss insurance (also known as excess insurance) is a product that provides protection for self-insured employers by serving as a reimbursement mechanism for catastrophic claims exceeding the threshold. The Conejo Valley Unified School District threshold for its self-insured plan is $300,000 per claim for medical and/or prescription.
The renewal agreement with HCC Life Insurance Company runs from July 1, 2018 through June 30, 2019, represents an 18% increase from the prior year with the following terms:
ALTERNATIVES:
1. Approve the agreement with HCC Life Insurance Company as submitted.
2. Approve the agreement with HCC Life Insurance Company as amended.
3. Do not approve the agreement with HCC Life Insurance Company.
RECOMMENDATION:
Alternative 1
RATIONALE:
A stop-loss policy reduces the District's exposure to potential claims surpassing $300,000.
FISCAL IMPACT:
Estimated annual premium $704,537 from the Health and Welfare Fund.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve the agreement with POMS & Associates Insurance Brokers for employee benefits consulting services for the following three years: 2018-19, 2019-20 and 2020-21?
BACKGROUND:
The District utilizes the services of a consultant to advise the District on healthcare and other related benefit program(s) and matters. POMS works with our insurance carriers on reporting to us our monthly claims and advising the District and the Health Benefits Committee on the performance of the program(s) and related matters and works with the insurance carriers to obtain competitive quotes and renewal rates each year. The contract represents a 3-year agreement with years 2 and 3 fees frozen at the 2018-19 level.
ALTERNATIVES:
1. Approve the agreement with POMS & Associates Insurance Brokers as submitted.
2. Approve the agreement with POMS & Associates Insurance Brokers as amended.
2. Do not approve the agreement with POMS & Associates Insurance Brokers.
RECOMMENDATION:
Alternative 1
RATIONALE:
Utilizing the services of a broker allows for an intermediary to act as a personal advisor to the District on insurance matters. The broker works for the District, not the insurance company.
FISCAL IMPACT:
$115,000 each year for 3 years from the Health & Welfare Fund
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve the contracts for legal services for July 1, 2018 through June 30, 2019?
BACKGROUND:
From time to time, the District requires the assistance of legal firms for consultation and representation for District matters. The District relies on a number of different law firms depending on specialty, history of the District, and general knowledge of related matters. The following legal firms are presented for 2018-19 (in alphabetical order):
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The legal firms are representing continuity from the current school year. Each firm was part of the request for proposals and screening and interview process conducted by the District in 2017-18.
FISCAL IMPACT:
Budgeted legal expenses for 2018-19 is estimated at $814,000 from the General fund.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve the agreement with the Ventura County Office of Education for courier services?
BACKGROUND:
The Ventura County Fast Action School Transit (VCFAST) JPA was dissolved on of June 30, 2017. The Ventura County Office of Education (VCOE) will provide the exact same service (courier and delivery) to all school districts in Ventura County with uninterrupted service.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
Fiscal Impact:
Annual cost of $4,441 from the General Fund
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve an agreement with School Services of California, Inc.?
BACKGROUND:
School Services of California, Inc. provides the District assistance regarding issues of school finance, legislation, school budgeting and general fiscal issues.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Approval of the Agreement with School Services of California, Inc. will provide uninterrupted service through the 2018-2019 school year.
FISCAL IMPACT:
$3,300 from General Fund
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve the agreement with POMS & Associates for actuarial services of the Health Benefits Fund?
BACKGROUND:
It is a prudent business practice to complete an actuarial study that provides staff with useful information necessary for planning. The actuarial study objectives are as follows: estimate liability claims and non-claims expenses, project claims and administration costs for each self-funded coverage, and a self-funded composite and COBRA rates for each coverage. POMS & Associates is the District's insurance broker that will work with Wakely to complete the actuarial.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Approval of the study will provide a review of the sufficiency of reserves, recommend future reserves, estimate plan expenses, and recommend future funding rates.
FISCAL IMPACT
$15,000 from the Health and Welfare Fund (672)
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education accept the donations and gifts as listed on the May 1 to May 31, 2018, gift and donation report?
BACKGROUND:
In accordance with the Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. Thank you to the community for the continued support of our schools!
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Acceptance of these gifts will benefit the quality of the programs provided to the students by the District.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve the disposal of surplus and obsolete equipment?
BACKGROUND:
The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.
ALTERNATIVES:
1. Approve the Disposal of Surplus and Obsolete Equipment list as submitted.
2. Approve the Disposal of Surplus and Obsolete Equipment list as amended.
3. Do not approve the Disposal of Surplus and Obsolete Equipment List.
RECOMMENDATION:
Alternative 1
RATIONALE:
Education Code 17545 requires approval by the Board of Education prior to the disposal of surplus and obsolete equipment.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:ja
ISSUE:
Should the Board of Education award the contract for Playground Replacement and ADA Compliance project at Conejo Elementary School?
BACKGROUND:
At the meeting of the Board of Education held on June 20, 2017, it was approved to permit the Conejo Valley Unified School District to participate and award contracts of other public agencies, cooperatives, purchasing contracts (piggyback), California Multiple Awards Schedule (CMAS), and other approved California State contracts, for the 2017-18 school year. A quote was solicited for this project from Landscape Structures, Inc., based on National Cooperative Purchasing Alliance contract #10-03, in the amount of $350,059.77.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The work will replace existing play equipment for both kindergarten and upper grades at Conejo Elementary School. The recommended contractor is an approved vendor within the National Cooperative Purchasing Alliance (NCPA).
FINANCIAL IMPACT:
$350,059.77 from Measure I Bond Funds
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
on behalf of
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education award the contract for the Playground Replacement project at Madrona Elementary School?
BACKGROUND:
At the meeting of the Board of Education held June 20, 2017, it was approved to permit the Conejo Valley Unified School District to participate and award contracts of other public agencies, cooperatives, purchasing contracts (piggyback), California Multiple Awards Schedule (CMAS), and other approved California State contracts, for the 2017-18 school year. A quote was solicited for this project from Dave Bang Associates, Inc., based on Colton Joint Unified School District piggyback bid #18-02, in the amount of $64,137.65.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The work will replace existing play equipment for upper grades at Madrona Elementary School.
FINANCIAL IMPACT:
$64,137.65 from Measure I Bond Funds
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
on behalf of
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education award the contract for the Playground Replacement project at Madrona Elementary School?
BACKGROUND:
At the meeting of the Board of Education held June 20, 2017, it was approved to permit the Conejo Valley Unified School District to participate and award contracts of other public agencies, cooperatives, purchasing contracts (piggyback), California Multiple Awards Schedule (CMAS), and other approved California State contracts, for the 2017-18 school year. A quote was solicited for this project from Dave Bang Associates, Inc., based on CMAS contract #4-15-78-0013E, in the amount of $184,343.08.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The work will replace existing play equipment for upper grades at Madrona Elementary School.
FINANCIAL IMPACT:
$184,343.08 from Measure I Bond Funds
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
on behalf of
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education ratify the award of the contracts listed below under the guidelines of the California Uniform Public Construction Cost Accounting Act (CUPCCA)?
BACKGROUND:
CUPCCAA is an acronym for California Uniform Public Construction Cost Accounting Act. This program was created in 1983 by the Uniform Public Construction Cost Accounting Act, which is enacted in Public Contracts Code Sections 22000 through 22045. School districts that choose to adopt CUPCCAA procedures may perform public project work up to $45,000 with their pre-qualified list of contractors, and informally bid construction projects up to $175,000 to contractors.
The items below detail contracts awarded, April 25, 2018 through May 28, 2018, as follows:
|
Project Description |
Project Number |
Contract Amount |
Contractor |
Funding Source |
|
Kitchen Hood and Exhaust |
MP17/18-58-WWD |
$20,493 |
David Atkin Construction, Inc |
MI |
|
Asphalt Paving |
MP18/19-72-WHS |
$39,175 |
Finish Line Paving |
MI |
|
Electrical |
MP17/18-34-NPH |
$22,500 |
Scott and Sons Electric |
MI |
|
Exterior Paint |
MP17/18-34-NPH |
$13,600 |
Omega Construction, Inc. |
MI |
|
Classroom 20 Modifications |
MP17/18-527-WHL |
$22,374 |
David Atkin Construction, Inc |
MI |
|
Exterior Paint |
MP18/19-75-WLE |
$52,000 |
Color New Co. |
MI |
|
Flooring |
MP18/19-69-WFL |
$18,196 |
Reliable Floor Covering, Inc |
MI |
|
Window Covering |
MP18/19-10-MAP |
$23,991.88 |
Arjay’s Window Fashions |
MI |
|
Stage Curtains |
MP18/19-517-NPH |
$32,255.27 |
Black Sheep Enterprises |
MI |
|
AV Installations |
Westlake Hills Elem |
$18,753.75 |
CDW Government, LLC |
MI-Endow |
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Following CUPCCAA and delegating award authority on contracts up to $175,000 has greatly increased the District’s effectiveness in facilities public construction contracting, and is endorsed by the office of the Ventura County Superintendent of Schools. Pursuant to the Public Contract Code §20111 et seq., staff recommends that the Board of Education ratify the contracts to the lowest responsive and responsible bidder, as documented above.
FISCAL IMPACT:
$263,338.90 From Measure I Funds
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
on behalf of
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education award the Landscape Beautification project at Acacia Elementary School?
BACKGROUND:
The Conejo Valley Unified School District publicly advertised for bids for the landscape beautification project. Five (5) contractors attended the mandatory pre-bid job walk on May 15, 2018. Three (3) of the contractors who attended the mandatory job walk submitted bids for the projects on May 29, 2018. Five (5) alternates to the bid were solicited, and will not be selected for this project. Bid results are listed below, the lowest responsive and responsible bid, is shown in bold.
|
Ardalan Construction Co, Inc. |
Golden Phoenix Construction Co., Inc dba Golden Phoenix Electric |
Hughes General Engineering, Inc |
|
$592,000 |
$492,000 |
$595,000 |
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The work is required to landscape Acacia Elementary School.
FINANCIAL IMPACT:
$492,000 from Measure I Bond Funds
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
on behalf of
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education award the Stadium Concession Upgrade project at Westlake High School?
BACKGROUND:
The Conejo Valley Unified School District publicly advertised for bids for the stadium concession upgrade project. Three (3) contractors attended the mandatory pre-bid job walk on May 16, 2018. Two (2) of the contractors who attended the mandatory job walk submitted bids for the projects on May 29, 2018. Bid results are listed below, the lowest responsive and responsible bid, is shown in bold.
|
A Bates GC |
Ardalan Construction Company, Inc |
|
$150,000 |
$258,000 |
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The work is required to bring the stadium concession building up to current codes as cited by the Ventura County Health Department.
FINANCIAL IMPACT:
$150,000 from Measure I Funds
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
on behalf of
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education award the control system upgrade projects at Aspen Elementary, Cypress Elementary, Westlake Elementary, Wildwood Elementary, Sequoia Middle, and Newbury Park High Schools to a Design-Build entity selected from the RFQ/RFP process for the second phase of Prop 39 projects?
BACKGROUND:
At the meeting of May 16, 2017, the Board of Education approved a contract to Schneider Electric, a Design-Build entity, for Energy Efficiency and Conservation projects to repair, replace and install new energy efficient systems. A proposal for Control Systems Upgrades at Aspen Elementary, Cypress Elementary, Westlake Elementary, Wildwood Elementary, Sequoia Middle, and Newbury Park High Schools, has been reviewed by staff, who feels that this work would greatly improve energy efficiency. The below table represents the costs by site:
|
Aspen ES |
Cypress ES |
Newbury Park HS |
Sequoia MS |
Westlake ES |
Wildwood ES |
|
$139,946 |
$371,766 |
$1,348,377 |
$215,974 |
$218,415 |
$165,070 |
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Award of $2,459,547 of Measure I funds to the Design-Build entity selected from the RFQ/RFP process will allow projects identified at these schools to benefit from much needed upgrades to the current, failing systems.
FINANCIAL IMPACT:
Up to $2,459,547 from Measure I
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning & Construction
on behalf of
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education ratify Change Order #1 to the contract with Ardalan Construction Company, Inc., for the pool renovation project at Newbury Park High School?
BACKGROUND:
On February 6, 2018, the Conejo Valley Unified School District entered into a contract with Ardalan Construction Company, Inc., for the pool renovation project at Newbury Park High School. Through the course of construction, soil, drainage and other issues were identified that needed to be addressed. The total amount of this change order is $98,610.93. Reference purchase order B18-01925.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The work is required to bring the pool up to current code compliance.
FINANCIAL IMPACT:
$98,610.93 from Measure I Funds, of which Conejo Park and Recreation Department (CRPD), will reimburse the District for 25% of costs, or $24,652.73.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
on behalf of
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education authorize the execution and filing of a Notice of Completion for the contract(s) and/or project(s) awarded by the Conejo Valley Unified School District?
BACKGROUND:
The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows:
|
Contract Date |
Project Description - Location |
Purchase Order Number |
Contract Amount – Funding Source |
Contractor |
|
March 16, 2018 |
Concrete Repairs – TOH |
B18-02401 |
$23,900 - MI |
Kiwitts General Building |
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Filing a Notice of Completion will allow retention payment to the contractors for the work performed.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
on behalf of
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve the June 2018 Triennial Update of the Ventura County Plan for Expelled Pupils?
BACKGROUND:
In July 1996 California Education Code Section 48926 mandated that “each county superintendent of schools in counties that operate community schools pursuant to section 1980, in conjunction with superintendents of school districts within the county shall develop a plan for providing educational services to all expelled pupils in that county. The plan shall be adopted by the governing board of each school district within the county and by the county board of education.” Section 48926 also directs the Superintendent of Public Instruction to submit a triennial update of that plan. The Board of Education approved the Fifth Triennial Update of the Ventura County Plan for Expelled Pupils in 2015.
The June 2018 Triennial Update of the Ventura County Plan for Expelled Pupils represents the seventh iteration of such an agreement between the Conejo Valley Unified School District (CVUSD) and the Ventura County Office of Education (VCOE). The agreement is an effective alternative to a district-operated community day school. Although the agreement codifies reciprocal responsibilities between CVUSD and VCOE relating to the placement of expelled students, it allows for continued district-level autonomy and flexibility in determining educational alternatives for expelled students.
ALTERNATIVES:
1. Approve the proposed Ventura County Plan for Expelled Pupils – Triennial Update, June 2018.
2. Do not approve the Ventura County Plan for Expelled Pupils – Triennial Update, June 2018.
RECOMMENDATION:
Alternative 1
RATIONALE:
The revised plan reflects updates to existing protocols, programs and practices regarding the commitment of the Ventura County Office of Education Community School for the placement of expelled CVUSD students.
FISCAL IMPACT:
None.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Luis Lichtl
Assistant Superintendent of Instruction
State and Federal Program Coordinator
MWM:LL:ab
District Administration will give the Board an update on the proposed reorganization of the Maintenance and Operations Department(s).
For Board review and discussion.
For Board review and discussion.
For Board review and discussion.
For Board review and discussion.
For Board review and discussion.
For Board review and discussion.
For Board review and discussion.
For Board review and discussion.
FUTURE BOARD MEETINGS
JUNE 27, 2017
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: Conejo Valley High School, 1402 E. Janss Road, Thousand Oaks
For a copy of this agenda and additional information, please visit the CVUSD website.
Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 201. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.