(Closed Session items only).
Oral Public Comments
The Board welcomes public comments. To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda. To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda. Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting. Public comments are limited to three minutes per speaker. If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Participants engaging in disorderly conduct may be ordered to leave the meeting. Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary. Board members will review these forms after the meeting. The information on these cards will be become a part of the public record.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
ISSUE:
Should the Board of Education formally receive the 2017-2018 Proposal for Reopener Collective Bargaining Negotiations co-submitted by the United Association of Conejo Teachers ("UACT") and the Conejo Valley Unified School District?
BACKGROUND:
The term of the District’s current Contract of Agreement with UACT is July 1, 2017 – June 30, 2020, with automatic reopeners for 2017-2018 on Article 24 (Salary), Article 7 (Employee Benefits Additional to Salary) and two additional articles of each party’s choice. The District requests to open Article 9 (Work Day) and Article 37 (Gainful Employment). UACT requests to open Article 6 (Class Size) and Article 8 (Work Year). UACT’s proposed articles are attached.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Pursuant to California Government Code Section 3547, the Board of Education must formally receive the co-submitted proposals.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Robert Iezza
Deputy Superintendent, Human Resources
MWM:RI:sf
ISSUE:
Shall the Board of Education approve the agreement between the Conejo Valley Unified School District (“District”) and Grand Canyon University (“GCU”) for a Student Teacher Program for the term of March 20, 2018, through March 20, 2025?
GCU has established an approved program of special training to provide teaching experience through supervised teaching to students enrolled in teacher training curricula. This program requires supervision and facilities where students can obtain the clinical learning experience required in the curriculum. The District has the clinical setting, supervision and equipment needed by GCU trainees as part of their practical learning experience.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The District wishes to continue to collaborate with GCU in the educational process of future teachers.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Robert Iezza
Deputy Superintendent, Human Resources
MWM:RI:sf
ISSUE:
Should the Board of Education approve Resolution #17/18-14: Termination of Certificated Employees, as submitted?
BACKGROUND:
On March 6, 2018, the Board of Education approved Resolution #17/18-08 authorizing the layoff of 4 FTE certificated employees. Initial layoff notices were provided to the appropriate teachers prior to March 15, 2018. The impacted employees were provided notice of their right to a hearing, and did not request a hearing to challenge their layoff. Prior to May 15, 2018, employees who received a March 15 layoff notice must be notified in writing that they will not be re-employed for the 2018-19 school year, i.e., that the layoff is confirmed. Alternately, they must be provided written notification that the original layoff notice has been rescinded and they will be employed in 2018-19. The language of Resolution #17/18-14 has been provided by District legal counsel and satisfies Education Code provisions.
In the interest of finalizing certificated staffing, teacher placement, and establishing class lists and secondary master schedules for the 2018-2019 school year, the District will send final layoff notices to all Certificated employees included on Attachment A.
ALTERNATIVES:
1. Approve Resolution #17/18-14, as submitted.
2. Approve a variation of Resolution #17/18-14, not to exceed the number of proposed layoffs in Resolution #17/18-08.
3. Do not approve Resolution #17/18-14.
RECOMMENDATION:
Alternative 1
RATIONALE:
Staff is recommending the Board approve Resolution #17/18-14. Staff believes this resolution allows principals and teachers to move forward with certainty to prepare for a smooth opening of school while also providing for future budget protection. It also provides certainty for certificated employees who received layoff notices, reducing not only their anxiety, but the concerns of principals, fellow teachers, students, and parents who care about them.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Robert Iezza
Deputy Superintendent, Human Resources
MWM:RI:sf
ISSUE:
Should the Board of Education approve amendments to Board Policy and replacement of Administrative Regulation 5141.52 – Suicide Prevention?
BACKGROUND:
These amendments reflect new law AB 2246 mandating districts serving grades 7-12 to adopt policy on suicide prevention, intervention, and postvention by the beginning of the 2017-18 school year. Additionally they reveal the mandate to address any related staff development to be provided to teachers in grades 7-12 to address the needs of specified high-risk student populations. Lastly both, policy and regulation amendments include best practices in prevention, intervention, and postvention such as; student instruction, crisis intervention procedures, follow-up care for a student who threatens or attempts suicide, and the provision of counseling and other postvention strategies to reduce suicide contagion.
ALTERNATIVES:
1. Approve amendments to Board Policy and replacement of Administrative Regulation 5141.52 – Suicide Prevention, as submitted.
2. Approve amendments to Board Policy and replacement of Administrative Regulation 5141.52 – Suicide Prevention, as amended.
3. Do not approve amendments to Board Policy and replacement of Administrative Regulation 5141.52 – Suicide Prevention, as submitted.
RECOMMENDATION:
Alternative 2
RATIONALE:
These amendments and replacement will keep our board policies and administrative regulations current with new law.
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Luis Lichtl, Assistant Superintendent
Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve amendments to Board Policy 6146.1 – High School Graduation Requirements?
BACKGROUND:
This policy update reflects new law (AB 2306) exempting any student who transfers into a district school from a juvenile court school from district-established graduation requirements, unless it is determined that the student is reasonably able to complete the requirements in time to graduate by the end of his/her fourth year of high school. Additionally, amendments reflect current District practice of bestowing grade eight students with high school credit for successful completion of Geometry (or higher) and the first year of (high school level) World Languages.
Policy is updated to reflect NEW LAW (AB 830) which repeals the requirement to pass the high school exit exam as a condition of graduation and NEW LAW (AB 365) which exempts children of military families from locally established graduation requirements under certain conditions.
ALTERNATIVES:
1. Approve amendments to Board Policy 6146.1 – High School Graduation Requirements, as submitted.
2. Approve amendments to Board Policy 6146.1 – High School Graduation Requirements, as amended.
3. Do not approve amendments to Board Policy 6146.1 – High School Graduation Requirements, as submitted.
RECOMMENDATION:
Alternative 1
RATIONALE:
These amendments will keep our board policies current with new law.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Luis Lichtl, Assistant Superintendent
Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve amendments to Administrative Regulation 6173.1 - Education For Foster Youth?
BACKGROUND:
Regulation updated to reflect the Every Student Succeeds Act, which amends the definition of a foster youth's "best interest" and requires districts and child welfare agencies to come to an agreement as to how transportation will be provided to enable foster youth to attend their school of origin.
ALTERNATIVES:
1. Approve amendments to Administrative Regulation 6173.1 - Education For Foster Youth, as submitted.
2. Approve amendments to Administrative Regulation 6173.1 Education For Foster Youth, as amended.
3. Do not approve amendments to Administrative Regulation 6173.1 - Education For Foster Youth, as submitted.
RECOMMENDATION:
Alternative 1
RATIONALE:
These amendments will keep our administrative regulations current with new law.
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Luis Lichtl, Assistant Superintendent
Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education participate in the California School Cash Reserve Program and authorize the borrowing of funds for fiscal year 2018-2019 through the issuance and sale of one or more series of 2018-2019 Tax and Revenue Anticipation Notes (TRANs)?
BACKGROUND:
By passing the resolution before the Board, our District will have the opportunity to participate in the California School Cash Reserve Program sponsored by California School Boards Association Finance Corporation. The Program consistently issues TRANs for more than half of all California school districts, community college districts, and county offices of education that issue TRANs. The 2018-2019 Program will be the 31st year of the Program.
Through participation in the Cash Reserve Program, our District will be able to issue a tax and revenue anticipation note as part of this cost-effective pooled structure. An overview of this cash management concept and the Program is provided below:
Tax and Revenue Anticipation Notes (TRANs): TRANs are short-term debt instruments issued by school districts throughout the State to create an additional reserve to the general fund. In our District, this reserve will act as a cushion to the general fund in the event that we experience temporary cash flow needs. These cash flow needs may occur as a result of the timing mismatch between the receipt of revenues (generally received in an uneven fashion) and the expenditure of general fund moneys (generally paid out in a more level fashion).
TRANs Economics: Through our participation in the Program, our District will issue a tax-exempt note. The proceeds from the sale of this note, while not needed for cash flow, are invested in a taxable investment. This may result in a positive spread between the borrowing rate and the investment return on the TRAN proceeds.
Cash Reserve Program Background: The first Cash Reserve Program was issued in June of 1988 for six districts with an aggregate issue amount of $9.6 million. Since that time the Program has grown dramatically in size, servicing the majority of California school district TRAN issuers. Each year the Program has resulted in a significant benefit to the participants. The highlights of the Program are as follows:
Cash Reserve Program Process:
The Cash Reserve Program involves the following key steps in order to participate:
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Adopting the Resolution will allow administration to participate in this program for short-term borrowing to address cash flow issues related to the timing of property tax payments.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve School Meal Prices for 2018-2019 School Year?
BACKGROUND:
The Administration has reviewed the current price structure for Child Nutrition Services. Food and labor costs were reviewed and analyzed with the conclusion to keep prices at current levels for the 2018-19 school year. Conejo Valley Unified School District meal prices are comparable to similar school district’s meal prices and meet the National School Lunch Program requirements.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Approval will establish 2018-19 pricing at the same level as the current year.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Virginia Beck
Director, Child Nutrition Program
on behalf of
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:VB:mo
ISSUE:
Should the Board of Education approve the Civic Center Fee Schedule for the 2018-2019 school year?
BACKGROUND:
The Board of Education previously revised the District's Civic Center fee schedule on May 21, 2013, for the 2013-14 school year. Prior to that, fees were increased by 5% annually for 10 years through the 2013-14 school year. District costs for labor, supplies, and other related materials associated with facilities increase each year. Uncertainty in State funding, declining enrollment and rising costs require annual review of fees to ensure non-instructional programs do not take support away from instructional programs. The 2018-19 pricing schedule reflects no overall increase in facility use costs, with exception of the following: a setup fee will be assessed for special setups, the custodial supplies fee was changed from a day rate to an hourly rate, the gym weekend and holiday rate was reduced but adds a custodian fee, and the custodian fee is adjusted to remain in line with increased salary and benefits. Community partners will continue to receive individually negotiated use rates based on the organization and the use.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The Civic Center Fee Schedule should be reviewed and revised annually to reflect rising operating costs and give the district funds to keep our facilities maintained. The District has a responsibility to annually evaluate all fees that are charged to students, parents, community members, connected organizations, and other stakeholders.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve the Transportation Fees for the 2018-2019 School Year?
BACKGROUND:
On April 23, 1992, the Board of Education approved the establishment of a parent-pay pupil transportation system for home-to-school transportation services. The program was established with tiered payment options. A full-fare was established, while parents or guardians who are determined eligible according to State of California Food Stamp and Aid to Families with Dependent Children (AFDC) criteria were offered free or reduced transportation services.
The District has a responsibility to annually evaluate all fees that are charged to students, parents, community members, connected organizations, and other stakeholders. The Administration completed its review of the current pricing schedule. The recommended change in fees is approximately 5%.
There are approximately 523 students taking advantage of the program with 71% free-eligible, 7% at the reduced rate, and 22% paying the full fare.
Proposed Transportation Fees for the 2018-2019 school year are as follows:
|
*Discount for one payment (in August) for entire year |
Round Trip |
One Way |
||
|
Semester |
Year |
Semester |
Year |
|
|
First Student |
$220 |
$394* |
$115 |
$210* |
|
Each Additional Student |
$200 |
$368* |
$105 |
$190* |
|
Reduced |
$90 |
|
$53 |
|
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The parent-pay program provides a safe and reliable option for parents to get their children to school. Approval will start the process of planning for the 2018-19 school year.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:ST:JB:mo
ISSUE
Should the Board of Education approve the Agreement with the Ventura County Office of Education/Career Education Center for the 2018 C.I.T.Y. Internship Program?
BACKGROUND:
C.I.T.Y. is a summer internship program for students in the summer before their senior year, right when they are deciding on college? no college? which college? what career? The C.I.T.Y. Fact Sheet provides an overview of the program.
Students are registered in a summer school class, receive credit for internship hours served and for attending a career skills course at California Lutheran University (CLU) for five Fridays during the program's time frame. The 2018 program has two options: 1) 4-week course from July 2 - 28, 2018; or 2) 8-week course from June 18 - August 10, 2018.
The Conejo Valley Unified School District intends to offer four internship positions, one in each of the following departments; Fiscal Services, Technology, Planning and Construction, and Human Resources. The District participated in the Intership Fair held on March 12, 2018. CVUSD will provide both a mentor and meaningful work experience to help students learn about careers in each of the aforementioned areas.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Approval of the agreement will enable CVUSD to offer meaningful work experience to help students learn about different careers.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:mo
These items are considered routine and will be approved in one action without discussion.
If Board members request that an item be removed from Consent or a citizen wishes to speak
to an item, the item will be considered under Action Items.
Approval of the Minutes:
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Order #: No items.
B. New Employment / Assignment Change / Change in Status: Administrators, Regular/Special Education Teachers, School Psychologists, Speech/Language Pathologists
Orders #: R17-518 - R17-540
2. Certificated Service – Exempt:
A. New Employment / Assignment Change / Change in Status: Exempt Specialists
Order #: No items.
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Order #: No items.
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C17-495 - C17-502
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C17-503 - C17-510
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E17-938 - E17-940
B. Campus Supervisor, Proctor, Specialist, Student Helper, Others
Orders #: E17-941 - E17-944
ISSUE:
Should the Board of Education reauthorize the Newbury Park High School Boys Basketball Booster Club as a parent support/booster organization?
BACKGROUND:
Board Policy 1230 requires annual Board approval for parent support/booster organizations desiring to raise money to benefit the students of any school or program. The policy requires applicants to provide specific information including, but not limited to, current financial documents. It is expected that booster organizations comply with the California Education Code prohibiting pupil fees for participation in educational activities, which includes extra-curricular activities. The Newbury Park High School Boys Basketball Booster Club has submitted the required information to the Superintendent’s designee for consideration of the Board.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The Newbury Park High School Boys Basketball Booster Club has met all of the requirements of Board Policy 1230 and has provided the necessary documentation and signatures. Approval will result in financial assistance to the Newbury Park High School Boys Basketball Booster Club and to students/programs at Newbury Park High School.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Dr. James Garza, Director, Secondary Education for
Luis Lichtl, Assistant Superintendent, Instructional Services
MWM:RI:JG:ss
ISSUE:
Should the Board of Education approve a Stipulated Agreement for student 6-17/18 SA who was recommended for expulsion commencing on April 5, 2018?
BACKGROUND:
On or about March 19, 2018, a student violated the following Education Code:
E.C. 48900(b) Possessed, sold, or otherwise furnished a firearm, knife, explosive, or other dangerous object, unless, in the case of possession of an object of this type, the pupil had obtained written permission to possess the item from a certificated school employee, which is concurred in by the principal or the designee of the principal.
A meeting was held with the Student and Parent on April 4, 2018 to discuss the recommendation and interim educational alternatives. A Stipulated Agreement was entered into with the Parent and Student.
ALTERNATIVES:
1. Approve an educational plan for student 6-17/18 SA effective April 5, 2018, pursuant to the conditions described in the “Stipulated Agreement” signed April 4, 2018.
2. Place student 6-17/18 SA on probationary status through June 8, 2018.
3. Do not approve a Stipulated Agreement for student 6-17/18 SA.
RECOMMENDATION:
Alternatives 1 and 2.
RATIONALE:
The recommendation for a Stipulated Agreement is appropriate and in accordance with Board Policy and Administrative Regulation 5144.1 approved September 1, 2015. The Stipulated Agreement provides the student access to educational opportunities in an orderly school environment that protects their safety and security, ensures their welfare and well-being, and promotes their learning and development.
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Superintendent
Presented by,
Luis Lichtl, Assistant Superintendent
Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve a Stipulated Agreement for student 7-17/18 SA who was recommended for expulsion commencing on April 5, 2018?
BACKGROUND:
On or about March 21, 2018, a student violated the following Education Code:
E.C. 48900(g) stole or attempted to steal school or private property.
E.C. 48915(a)(2) possession of any knife, or other dangerous object of no reasonable use to the pupil
A meeting was held with the Student and Parent on April 6, 2018 to discuss the recommendation and interim educational alternatives. A Stipulated Agreement was entered into with the Parent and Student.
ALTERNATIVES:
1. Approve an educational plan for student 7-17/18 SA effective April 9, 2018, pursuant to the conditions described in the “Stipulated Agreement” signed April 6, 2018.
2. Place student 7-17/18 SA on probationary status through June 8, 2018.
3. Do not approve a Stipulated Agreement for student 7-17/18 SA.
RECOMMENDATION:
Alternatives 1 and 2.
RATIONALE:
The recommendation for a Stipulated Agreement is appropriate and in accordance with Board Policy and Administrative Regulation 5144.1 approved September 1, 2015. The Stipulated Agreement provides the student access to educational opportunities in an orderly school environment that protects their safety and security, ensures their welfare and well-being, and promotes their learning and development.
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Superintendent
Presented by,
Luis Lichtl, Assistant Superintendent
Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the over $5,000 Purchase Order Report?
BACKGROUND:
The Board of Education expects that Purchase Orders exceeding $5,000 be brought forward for approval. In order to keep programs and operations running without interruption, the attached report for the period of March 14, 2018 through March 27, 2018 is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The Board of Education expects to ratify or approve purchase orders that exceed $5,000 prior to execution.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:kg
ISSUE:
Should the Board of Education approve the Transfer of Funds Summary for the month of March 2018?
BACKGROUND:
Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary includes total funds moved within the General Fund for the period of March 1, 2018 through March 31, 2018.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
As per Board of Education AR 3110, ratification and approval of transfer of funds is required.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve the Warrants list for March 2018?
BACKGROUND:
Warrant summary for March includes warrants paid for the period of March 1, 2018 through March 31, 2018. Expenditures outlined in the attachments are in accordance with the 2017/2018 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
As per Board of Education Policy 3300, ratification and approval of warrants is required.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve the disposal of surplus and obsolete equipment?
BACKGROUND:
The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus district-owned personal property per attached list. Unless otherwise directed, any proceeds from sale of items will be deposited to the general fund.
ALTERNATIVES:
1. Approve the Disposal of Surplus and Obsolete Equipment list as submitted.
2. Approve the Disposal of Surplus and Obsolete Equipment list as amended.
3. Do not approve the Disposal of Surplus and Obsolete Equipment List.
RECOMMENDATION:
Alternative 1
RATIONALE:
Education Code #17545 requires approval by the Board of Education prior to disposal of surplus and obsolete equipment.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:ja
ISSUE:
Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts awarded by the Conejo Valley Unified School District?
BACKGROUND:
The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows:
|
Contract Date |
Project Description - Location |
Purchase Order Number |
Contract Amount – Funding Source |
Contractor |
|
November 3, 2017 |
Locker Room Privacy Stall Installation – Sycamore Canyon |
B18-01334 |
$23,000.00 - MI |
Kiwitt General Building Contractor |
|
November 30, 2017 |
HVAC Replacement – Ladera Elementary School |
B18-01677 |
$29,956.00 - MI |
Brannon, Inc., DBA Smith Electric |
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Filing a Notice of Completion will allow retention payment to the contractors for the work performed.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
on behalf of
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education ratify the award of the contracts listed below under the guidelines of the California Uniform Public Construction Cost Accounting Act (CUPCCA)?
BACKGROUND:
CUPCCAA is an acronym for California Uniform Public Construction Cost Accounting Act. This program was created in 1983 by the Uniform Public Construction Cost Accounting Act, which is enacted in Public Contracts Code Sections 22000 through 22045. School districts that choose to adopt CUPCCAA procedures may perform public project work up to $45,000 with their pre-qualified list of contractors, and informally bid construction projects up to $175,000 to contractors.
The item(s) below detail contracts awarded, March 15, 2018 through March 27, 2018 as follows:
|
Project Description |
Project Number |
Contract Amount – Funding Source |
Contractor |
|
Concrete Repairs |
MP17/18-516-TOH |
$23,900 - MI |
Kiwitt General Contractors |
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Following CUPCCAA and delegating award authority on contracts up to $175,000 increases the District’s effectiveness in facilities public construction contracting, and is endorsed by the office of the Ventura County Superintendent of Schools. Pursuant to the Public Contract Code §20111 et seq., it is recommended the Board of Education ratify the contracts to the lowest responsive and responsible bidder, as documented above.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
on behalf of
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education ratify Change Order #1 to the contract with Brannon, Inc., dba Smith Electric, for the HVAC replacement project at Ladera Elementary School?
BACKGROUND:
On November 30, 2017, the Board of Education entered into a contract with Brannon, Inc., dba Smith Electric, for the HVAC replacement project at Ladera Elementary School. Details of this change order are listed on the attachment, and is a deductive change order, returning the unused allowance to the district. Reference purchase order number B18-01677.
The total cost adjustment of this change order is a decrease of $1,000.00.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The bid included an allowance that was to be used for unforeseen conditions. The allowance line item was not fully expended and a credit is due to the District for the unallocated amount. This project is being funded by Measure I.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Tim McCabe
Director, Planning and Construction
on behalf of
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
The Board of Education is required to approve the Quarterly Report on Williams Uniform Complaints for the quarter ending March 31, 2018?
BACKGROUND:
California Education Code §35186 requires that the Superintendent or designee report summarized data on the nature and resolution of all Williams Uniform Complaints on a quarterly basis to the Board of Education and the County Superintendent of Schools. The attached Quarterly Report includes the number of complaints (zero) by general subject area with the number of resolved and unresolved complaints.
ALTERNATIVES:
1. Approve the Quarterly Report on Williams Uniform Complaints for the quarter ending March 31, 2018 as submitted.
2. Approve the Quarterly Report on Williams Uniform Complaints for the quarter ending March 31, 2018 as amended.
3. Do not approve the Quarterly Report on Williams Uniform Complaints for the quarter ending March 31, 2018.
RECOMMENDATION:
Alternative 1
RATIONALE:
It is the policy of the Conejo Valley Unified School District to comply with federal and state laws and regulations governing educational programs or activities which receive state or federal funding.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
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ISSUE:
Should the Board of Education approve amendments to Board Policy 6162.5 – Student Assessment?
BACKGROUND:
Policy is updated to reflect NEW LAW (AB 1035) which addresses the use and purpose of interim and formative assessments that are part of the California Assessment of Student Performance and Progress, prohibits their use for high-stakes purposes as defined, and requires that teachers who administer the assessments have access to all pertinent functions and information.
ALTERNATIVES:
1. Approve amendments to Board Policy 6162.5 – Student Assessment, as submitted.
2. Approve amendments to Board Policy 6162.5 – Student Assessment, as amended.
3. Do not approve amendments to Board Policy 6162.5 – Student Assessment, as submitted.
RECOMMENDATION:
Alternative 1
RATIONALE:
These amendments will keep our board policies current with new law.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Luis Lichtl, Assistant Superintendent
Instructional Services
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For Board review and discussion.
For Board review and discussion.
For Board review and discussion.
For Board review and discussion.
For Board review and discussion.
For Board review and discussion.
For Board review and discussion.
For Board review and discussion.
FUTURE BOARD MEETINGS
MAY 1
MAY 15
JUNE 5
JUNE 19
4:00 p.m. Discussion Session (if noted on the agenda)
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: Conejo Valley High School, 1402 E. Janss Road, Thousand Oaks
For a copy of this agenda and additional information, please visit the CVUSD website.
Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 201. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.