Closed Session items only. 

Oral Public Comments

The Board welcomes public comments.  To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda.  To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda.  Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting.  Public comments are limited to three minutes per speaker.  If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Participants engaging in disorderly conduct may be ordered to leave the meeting.  Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

Written Public Comments

If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary.  Board members will review these forms after the meeting.  The information on these cards will be become a part of the public record.

Reports from Student Reporters:

Century Academy: Nick Capobianco

Conejo Valley High School: Joe Cardenas

Newbury Park High School: Allison Gennette

Thousand Oaks High School: Katelyn Barker

Westlake High School: Marissa Huang

Conejo Council PTA (CCPTA), Paula Nathan, President

Conejo Schools Foundation (CSF), Mike Soules, President

District Advisory Council (DAC), Cindy Goldberg, President

Oral Public Comments

The Board welcomes public comments.  To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda.  To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda.  Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting.  Public comments are limited to three minutes per speaker.  If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Participants engaging in disorderly conduct may be ordered to leave the meeting.  Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

Written Public Comments

If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary.  Board members will review these forms after the meeting.  The information on these cards will be become a part of the public record.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

ISSUE:

Should the Board of Education approve amendments to Administrative Regulation 4144/4244/4344 – Complaints?

BACKGROUND:

This regulation amendment deletes outdated reference to the use of the William’s complaint procedures for complaints alleging the failure to provide intensive instruction to students who did not pass the high school exit exam by the end of grade 12.

ALTERNATIVES:

     1.  Approve amendments to Administrative Regulation 4144/4244/4344 – Complaints, as submitted.

     2.  Approve amendments to Administrative Regulation 4144/4244/4344 – Complaints, as amended.

     3.  Do not approve amendments to Administrative Regulation 4144/4244/4344 – Complaints, as submitted.

RECOMMENDATION:

Alternative 1

RATIONALE:

These amendments will keep our administrative regulations current with new law.

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

Prepared by:

Robert Iezza
Deputy Superintendent, Human Resources

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ISSUE:

Should the Board of Education approve replacement of Board Policy 4119.21, 4219.21, 4319.21 – Professional Standards?

BACKGROUND:

This Board policy replacement will serve to bring forward a dated policy while also reflecting changes recently made by new law AB 500. AB 500 now requires any district that has an employee code of conduct addressing employee interactions with students to post that section of its code of conduct on each school's web site and to provide it to parents/guardians at the beginning of the school year.

ALTERNATIVES:

     1.     Approve replacement of Board Policy 4119.21, /4219.21 / 4319.21 – Professional Standards, as submitted

     2.     Approve replacement of Board Policy 4119.21/ 4219.21/ 4319.21 – Professional Standards, as amended.

     3.     Do not approve replacement of Board Policy 4119.21/ 4219.21/ 4319.21 – Professional Standards, as submitted.

RECOMMENDATION:

Alternative 1

RATIONALE:

This replacement will keep our board policies current with new law and will keep our community informed of CVUSD’s employee code of conduct.

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

Prepared by:

Robert Iezza
Deputy Superintendent, Human Resources

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ISSUE:

Should the Board of Education approve Layoff Resolution #17/18-11:  Reduction/Elimination of Classified Positions?

BACKGROUND:

The following are the basis for position elimination/reduction:

The Board of Education, at its regular meeting of January 23, 2018, took action to accept the restructuring proposal of the Market Rate/Parent Pay programs at the City Center, effective July 1, 2018. Such action will allow staff to balance the 2018-2019 NfL Market Rate / City Center program budget limiting the otherwise absolute need for General Fund support.

The restructuring action entails termination of services for the infant and toddler programs, resulting in the lack of work / lack of funds for staff positions allocated to providing such services.

The Board of Education must formally adopt the Layoff Resolution #17/18-11 in order for staff to proceed with the legal implementation of employee layoffs, bumping and/or reassignment actions associated with the reduction of services.

District staff will follow the Education Code statutes, Personnel Commission Rules and Procedures, and the CSEA Contract of Agreement 2015-2018 in properly implementing the order of layoff.

ALTERNATIVES:

1.   Approve Layoff Resolution #17/18-11:  Reduction/Elimination of Classified Positions as submitted.

2.   Modify Layoff Resolution #17/18-11:  Reduction/Elimination of Classified Positions and approve as amended.

3.   Do not approve Layoff Resolution #17/18-11:  Reduction/Elimination of Classified Positions.

RECOMMENDATION:

Alternative 1

RATIONALE:

The Board is required to approve a layoff resolution in order to legally implement the necessary classified position reduction or elimination.

Respectfully submitted,

Mark W. McLaughlin, Ed. D.

Superintendent

Prepared by:

Robert Iezza

Deputy Superintendent, Human Resources

Marina Mihalevsky                                                
Director, Classified Human Resources

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ISSUE:

Should the Board of Education approve amendments to Board Policy and replacement of Administrative Regulation 5141.52 – Suicide Prevention?

BACKGROUND:

These amendments reflect new law AB 2246 mandating districts serving grades 7-12 to adopt policy on suicide prevention, intervention, and postvention by the beginning of the 2017-18 school year. Additionally they reveal the mandate to address any related staff development to be provided to teachers in grades 7-12 to address the needs of specified high-risk student populations. Lastly both, policy and regulation amendments include best practices in prevention, intervention, and postvention such as; student instruction, crisis intervention procedures, follow-up care for a student who threatens or attempts suicide, and the provision of counseling and other postvention strategies to reduce suicide contagion.

ALTERNATIVES:

     1.  Approve amendments to Board Policy and replacement of Administrative Regulation 5141.52 – Suicide Prevention, as submitted.

     2.  Approve amendments to Board Policy and replacement of Administrative Regulation 5141.52 – Suicide Prevention, as amended.

    3. Do not approve amendments to Board Policy and replacement of Administrative Regulation 5141.52 – Suicide Prevention, as submitted.

RECOMMENDATION:

Alternative 1

RATIONALE:

These amendments and replacement will keep our board policies and administrative regulations current with new law.

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

Prepared by:

Luis Lichtl, Assistant Superintendent

Instructional Services

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ISSUE:

Should the Board of Education approve amendments to Board Policy 5144 – Discipline?

BACKGROUND:

Policy is updated to reflect NEW LAW (SB 250) which requires districts to ensure that any discipline imposed on a student does not result in the denial or delay of a nutritionally adequate meal to the student.

ALTERNATIVES:

     1.  Approve amendments to Board Policy 5144 – Discipline, as submitted.

     2.  Approve amendments to Board Policy 5144 – Discipline, as amended.

     3.  Do not approve amendments to Board Policy 5144 – Discipline, as submitted.

RECOMMENDATION:

Alternative 1

RATIONALE:

These amendments will keep our board policies current with new law.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Luis Lichtl, Assistant Superintendent

Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve the contract for the new Assistant Superintendent of Student Support Services?

BACKGROUND:

Based on the District's recently approved reorganization, this position is necessary to oversee Student Support Services and Special Education.

ALTERNATIVES:

     1.  Approve the contract for the new Assistant Superintendent of Student Support Services.

     2.  Do not approve the contract for the new Assistant Superintendent of Student Support Services.

RECOMMENDATION:

Alternative 1

RATIONALE:

The creation of this position was approved at the March 6, 2018, Board meeting.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

MWM:hi

These items are considered routine and will be approved in one action without discussion.

If Board members request that an item be removed from Consent or a citizen wishes to speak

to an item, the item will be considered under Action Items.

Approval of the Minutes:

• Regular Meeting of March 20, 2018: Please click above (clock icon) to access the minutes.

1.  Certificated Service:

     
     A.  Establishment / Modification / Elimination of Positions  

           Orders #: No items.
 

     B.  New Employment / Assignment Change / Change in Status:  Regular Education Teachers
           Order #:  R17-505 - R17-517
                  

2.  Certificated Service – Exempt:
 

     A.  New Employment / Assignment Change / Change in Status:  Exempt Specialists

           Orders #:  No items.
 

3.  Classified Service:

     A.  Establishment / Modification / Elimination of Positions
          Order #:   C17-470 - C17-472

     B.  New Employment (Prob to Perm) / Assignment Change / Change in Status
          Orders #:  C17-473 - C17-489
 

     C. Substitute / Provisional / Additional Assignment / Change in Status

          Orders #:  C17-490 - C17-494

4.  Classified Service - Exempt:

     A.  Walk-on Coach

          Orders #:  E17-886 - E17-925

     B.  Campus Supervisor, Proctor, Specialist, Student Helper, Others

          Orders #:  E17-926 - E17-937

ISSUE:

Should the Board of Education approve a Stipulated Agreement for student 4-17/18 SA who was recommended for expulsion commencing on March 2, 2018?

BACKGROUND:

On or about February 14, 2018, a student violated the following Education Code:

E.C. 48900 (a1) –Caused, attempted to cause, or threatened to cause physical injury to another person.

E.C. 48900 (a2) – Willfully used force or violence upon the person of another, except in self-defense.

A meeting was held with the Student and Parent on March 1, 2018 to discuss the recommendation and interim educational alternatives.  A Stipulated Agreement was entered into with the Parent and Student.

ALTERNATIVES:

    1. Approve an educational plan for student 4-17/18 SA effective March 2, 2018, pursuant to the conditions described in the “Stipulated Agreement” signed March 1, 2018.

     2. Place student 4-17/18 SA on probationary status through June 8, 2018.

     3. Do not approve a Stipulated Agreement for student 4-17/18 SA.

RECOMMENDATION:

Alternatives 1 and 2

RATIONALE:

The recommendation for a Stipulated Agreement is appropriate and in accordance with Board Policy and Administrative Regulation 5144.1 approved September 1, 2015.  The Stipulated Agreement provides the student access to educational opportunities in an orderly school environment that protects their safety and security, ensures their welfare and well-being, and promotes their learning and development.

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

Presented by,

Luis Lichtl, Assistant Superintendent

Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve a Stipulated Agreement for student 5-17/18 SA who was recommended for expulsion commencing on March 2, 2018?

BACKGROUND:

On or about January 25, 2018, a student violated the following Education Code:

E.C. 48900 (a1) Caused, attempted to cause, or threatened to cause physical injury to another person.

E.C. 48900(b)  Possessed, sold, or otherwise furnished a firearm, knife, explosive, or other dangerous object, unless, in the case of possession of an object of this type, the pupil had obtained written permission to possess the item from a certificated school employee, which is concurred in by the principal or the designee of the principal.

E.C. 48900(h)  Possessed or used tobacco, or products containing tobacco or nicotine products, including, but not limited to, cigarettes, cigars, miniature cigars, clove cigarettes, tobacco, snuff, chew packets, and betel.  However, this section does not prohibit use or possession by a pupil of his or her own prescription products.

E.C. 48900(j)  Unlawfully possessed or unlawfully offered, arranged, or negotiated to sell drug paraphernalia, as defined in Section 11014.5 of the Health and Safety Code.

A meeting was held with the Student and Parents on March 1, 2018 to discuss the recommendation and interim educational alternatives.  A Stipulated Agreement was entered into with the Parents and Student.

ALTERNATIVES:

     1. Approve an educational plan for student 5-17/18 SA effective March 2, 2018, pursuant to the conditions described in the “Stipulated Agreement” signed March 1, 2018.

     2. Place student 5-17/18 SA on probationary status through June 8, 2018.

     3. Do not approve a Stipulated Agreement for student 5-17/18 SA.

RECOMMENDATION:

Alternatives 1 and 2

RATIONALE:

The recommendation for a Stipulated Agreement is appropriate and in accordance with Board Policy and Administrative Regulation 5144.1 approved September 1, 2015.  The Stipulated Agreement provides the student access to educational opportunities in an orderly school environment that protects their safety and security, ensures their welfare and well-being, and promotes their learning and development.

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

Presented by,

Luis Lichtl, Assistant Superintendent

Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve an overnight trip for the Thousand Oaks High School AP Photo Club to attend the CTSO Skills USD State Competition?

BACKGROUND:

The Thousand Oaks High School AP Photo Club requests permission to take one student to the CTSO Skills USA State Competition in Ontario, California, from April 19, 2018, to April 22, 2018.  Teacher Ms. Lisa Ravitch will accompany the student. The student will travel 82 miles to Ontario, California by private vehicle and will return via private vehicle.  The student will miss two days of instruction. The student will be required to receive their teachers’ permission prior to leaving on the trip. This trip will be paid for through the Thousand Oaks High School AP Photos funds. No student will be excluded from participation due to a lack of sufficient funds.  

ALTERNATIVES:

1.  Approve the overnight trip request, as submitted.

2.  Approve the overnight trip, as amended.

3.  Do not approve the overnight trip.

RECOMMENDATION:

Alternative 1

RATIONALE:

The Thousand Oaks High School AP Photo Club student will be participating in a Career Tech Student Organization State Championship. Trips of this type have been approved in the past. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Dr. James Garza, Director, Secondary Education for

Luis Lichtl, Assistant Superintendent, Instructional Services

MWM:LL:JG:ss

ISSUE:

Should the Board of Education approve an overnight trip for the Westlake School Future Business Leaders of America (FBLA) Club?

BACKGROUND:

The Westlake High School Future Business Leaders of America Club requests permission to take 13 students to the 2018 FBLA State Leadership Conference in Ontario, California, from April 12, 2018, to April 15, 2018.  Certificated teachers David Tyler, Tina Carlisle and Laurie Looker will accompany the students. The group will travel 82 miles to Ontario by rental van and return via rental van. The students will miss two full days of school on Thursday and Friday. Students will be required to receive their teachers’ permission prior to leaving on the trip. Club fundraisers and available scholarships will supplement the cost of the trip and give all students an opportunity to attend. No student will be excluded from participation due to a lack of sufficient funds.    

ALTERNATIVES:

1.  Approve the overnight trip request, as submitted.

2.  Approve the overnight trip, as amended.

3.  Do not approve the overnight trip.

RECOMMENDATION:

Alternative 1

RATIONALE:

FBLA members will enhance both their leadership and competition skills while in attendance.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Dr. James Garza, Director, Secondary Education for

Luis Lichtl, Assistant Superintendent, Instructional Services

MWM:LL:JG:ss

ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report?

BACKGROUND:

The Board of Education expects that Purchase Orders exceeding $5,000 be brought forward for approval.  In order to keep programs and operations running without interruption, the attached report for the period of March 1, 2018 through March 14, 2018 is presented for approval. Purchase Orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).

ALTERNATIVES:

1. Approve Purchase Order Report as submitted.
2. Approve Purchase Order Report as amended.
3. Do not approve Purchase Order Report.

RECOMMENDATION:

Alternative 1

RATIONALE:

The Board of Education expects to ratify (in special circumstances) or approve purchase orders that exceed $5,000 prior to execution.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

MWM:VPH:kg

ISSUE:

Should the Board of Education approve the disposal of surplus and obsolete equipment?

BACKGROUND:

The items listed on the attached pages are surplus or obsolete.  Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus district-owned personal property per attached list.  Unless otherwise directed, any proceeds from sale of items will be deposited to the general fund.

ALTERNATIVES:

      1.  Approve the Disposal of Surplus and Obsolete Equipment list as submitted.

      2.  Approve the Disposal of Surplus and Obsolete Equipment list as amended.

      3.  Do not approve the Disposal of Surplus and Obsolete Equipment List.

RECOMMENDATION:

Alternative 1

RATIONALE:

Education Code #17545 requires approval by the Board of Education prior to disposal of surplus and obsolete equipment.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

MWM:VPH:ja

ISSUE:

Should the Board of Education ratify Change Order #1 to the contract with CDW-Government, LLC, for AV Projector and Interactive Display project at various Conejo Valley Unified School District school sites?

BACKGROUND:

On August 4, 2017, the Board of Education entered into a contract with CDW-Government, LLC, for the AV Projector and Interactive Display project at various Conejo Valley Unified School District school sites.  This is a deductive change order, returning the unused allowance to the district.  Reference purchase order number TB18-00019.

The total cost adjustment of this change order is a decrease of $28,000.

ALTERNATIVES:

1. Ratify Change Order #1 to modify the contract with CDW-Government, LLC as submitted.
2. Ratify Change Order #1 to modify the contract with CDW-Government, LLC as amended.
3. Do not ratify Change Order #1 to modify the contract with CDW-Government, LLC.

RECOMMENDATION:

Alternative 1

RATIONALE:

The bid included an allowance that was to be used for unforeseen conditions.  This project was funded by Measure I.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Tim McCabe

Director, Planning and Construction

on behalf of

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contract with David Atkin Construction, Inc., for the classroom renovation project at Glenwood Elementary School?

BACKGROUND:

On December 22, 2017, the Conejo Valley Unified School District entered into a contract with David Atkin Construction, Inc., for the classroom renovation project at Glenwood Elementary School, under the guidelines of California Uniform Public Construction Cost Accounting Act (CUPCCAA).  The project, MP17/18-16M1021-GLN, in the amount of $51,250.00 is complete and has been inspected by District staff.  The project has been funded by Measure I funds, under purchase order B18-01694.

ALTERNATIVES:

1. Authorize the execution and filing of a Notice of Completion for the contract with David Atkin Construction, Inc. as submitted.
2. Authorize the execution and filing of a Notice of Completion for the contract with David Atkin Construction, Inc. as amended.
3. Do not authorize the execution and filing of a Notice of Completion for the contract with David Atkin Construction, Inc.       

RECOMMENDATION:

Alternative 1

RATIONALE:

Renovations were needed for classroom 25, and have been satisfactorily completed. Filing a Notice of Completion will allow retention payment to the contractor for the work performed.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

on behalf of

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve a contract with Ventura County Star?

BACKGROUND:

In today’s competitive market of K-12 education, it is no longer sufficient to rely solely on reputation, or on print advertisements to meet enrollment goals. In order to increase brand awareness and best market itself, it is necessary for Conejo Valley Unified School District to invest in an advertisement campaign that utilizes a multitude of digital touchpoints. A digital marketing and advertising campaign will help CVUSD stay top of mind with the community it is located in, while simultaneously reaching new, prospective families who meet our targeted demographics and reside both inside, and outside of the District’s boundaries.  

ALTERNATIVES:

1. Approve contract, as submitted.
2. Approve contract, as amended.
3. Do not approve contract.

RECOMMENDATION:

Alternative 1

RATIONALE:

Approval of the contract will help the District expand its targeted marketing efforts with the ultimate goal of educating and motivating households to choose CVUSD amongst other K-12 learning options.

Respectfully submitted:

Mark W. McLaughlin, Ed.D

Superintendent

Prepared by:

Kim Gold, Coordinator of Communications, Engagement and Marketing

MWM:KG:hi

ISSUE:

Should the Board of Education formally receive the 2017-2018 Proposal for Reopener Collective Bargaining Negotiations co-submitted by the United Association of Conejo Teachers ("UACT") and the Conejo Valley Unified School District?

BACKGROUND:

The term of the District’s current Contract of Agreement with UACT is July 1, 2017 – June 30, 2020, with automatic reopeners for 2017-2018 on Article 24 (Salary), Article 7 (Employee Benefits Additional to Salary) and two additional articles of each party’s choice.  The District requests to open Article 9 (Work Day) and Article 37 (Gainful Employment).  UACT requests to open Article 6 (Class Size) and Article 8 (Work Year).  UACT’s proposed articles are attached.

ALTERNATIVES:

1. Formally receive the District’s and UACT’s co-submitted proposals, as submitted.
2. Formally receive the District’s and UACT’s co-submitted proposals, as amended.
3. Do not formally receive the District’s and UACT’s co-submitted proposals.   

RECOMMENDATION:

Alternative 1

RATIONALE:

Pursuant to California Government Code Section 3547, the Board of Education must formally receive the co-submitted proposals. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Robert Iezza

Deputy Superintendent, Human Resources

MWM:RI:sf

ISSUE:
 

Shall the Board of Education approve the agreement between the Conejo Valley Unified School District (“District”) and Grand Canyon University (“GCU”) for a Student Teacher Program for the term of March 20, 2018, through March 20, 2025?

GCU has established an approved program of special training to provide teaching experience through supervised teaching to students enrolled in teacher training curricula.  This program requires supervision and facilities where students can obtain the clinical learning experience required in the curriculum.  The District has the clinical setting, supervision and equipment needed by GCU trainees as part of their practical learning experience. 

ALTERNATIVES:

1. Approve the agreement for the GCU Student Teacher Program, as submitted.
2. Approve the agreement for the GCU Student Teacher Program, as amended.
3. Do not approve the agreement for the GCU Student Teacher Program.

RECOMMENDATION:

Alternative 1

RATIONALE:

The District wishes to continue to collaborate with GCU in the educational process of future teachers.

Respectfully submitted,

Dr. Mark McLaughlin, Ed.D.

Superintendent

Prepared by,

Robert Iezza

Deputy Superintendent, Human Resources

MWM:RI:sf

ISSUE:

Should the Board of Education approve the Compromise and Release or Stipulated Awards?

BACKGROUND:

The District worker compensation insurance plan is a self-insured plan run by the District.  When losses occur, the District's third party administrator handles the losses.  Cases are reviewed and assessed and brought forward for settlement based on recommendation of the third party administrator and (when applicable) the attorney representing the District.  The following case(s) are brought forward for settlement: 

Claim No: COEL-004464            Stipulated Award

ALTERNATIVES:

1. Approve the Compromise and Release or Stipulated Awards as submitted.
2. Approve the Compromise and Release or Stipulated Awards as amended.
3. Do not approve the Compromise and Release or Stipulated Awards.

RECOMMENDATION:

Alternative 1

RATIONALE:

Ratification and approval by the Board of Education is required for final processing of release or award.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education approve amendments to Board Policy 6146.1 – High School Graduation Requirements?

BACKGROUND:

This policy update reflects new law (AB 2306) exempting any student who transfers into a district school from a juvenile court school from district-established graduation requirements, unless it is determined that the student is reasonably able to complete the requirements in time to graduate by the end of his/her fourth year of high school.  Additionally, amendments reflect current District practice of bestowing grade eight students with high school credit for successful completion of Geometry (or higher) and the first year of (high school level) World Languages.

Policy is updated to reflect NEW LAW (AB 830) which repeals the requirement to pass the high school exit exam as a condition of graduation and NEW LAW (AB 365) which exempts children of military families from locally established graduation requirements under certain conditions.

ALTERNATIVES:

    1. Approve amendments to Board Policy 6146.1 – High School Graduation Requirements, as submitted.

    2. Approve amendments to Board Policy 6146.1 – High School Graduation Requirements, as amended.

    3.  Do not approve amendments to Board Policy 6146.1 – High School Graduation Requirements, as submitted.

RECOMMENDATION:

Alternative 1

RATIONALE:

These amendments will keep our board policies current with new law.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Luis Lichtl, Assistant Superintendent

Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education approve amendments to Administrative Regulation 6173.1 - Education For Foster Youth?

BACKGROUND:

Regulation updated to reflect the Every Student Succeeds Act, which amends the definition of a foster youth's "best interest" and requires districts and child welfare agencies to come to an agreement as to how transportation will be provided to enable foster youth to attend their school of origin. 

ALTERNATIVES:

1.  Approve amendments to Administrative Regulation 6173.1 - Education For Foster Youth, as submitted.

2. Approve amendments to Administrative Regulation 6173.1 Education For Foster Youth, as amended.

3. Do not approve amendments to Administrative Regulation 6173.1 - Education For Foster Youth, as submitted.

RECOMMENDATION:

Alternative 1

RATIONALE:

These amendments will keep our administrative regulations current with new law.

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

Prepared by:

Luis Lichtl, Assistant Superintendent

Instructional Services

MWM:LL:ab

ISSUE:

Should the Board of Education participate in the California School Cash Reserve Program and authorize the borrowing of funds for fiscal year 2018-2019 through the issuance and sale of one or more series of 2018-2019 Tax and Revenue Anticipation Notes (TRANs)?

BACKGROUND:

By passing the resolution before the Board, our District will have the opportunity to participate in the California School Cash Reserve Program sponsored by California School Boards Association Finance Corporation.  The Program consistently issues TRANs for more than half of all California school districts, community college districts, and county offices of education that issue TRANs.  The 2018-2019 Program will be the 31st year of the Program.

Through participation in the Cash Reserve Program, our District will be able to issue a tax and revenue anticipation note as part of this cost-effective pooled structure.  An overview of this cash management concept and the Program is provided below:

Tax and Revenue Anticipation Notes (TRANs):  TRANs are short-term debt instruments issued by school districts throughout the State to create an additional reserve to the general fund.  In our District, this reserve will act as a cushion to the general fund in the event that we experience temporary cash flow needs.  These cash flow needs may occur as a result of the timing mismatch between the receipt of revenues (generally received in an uneven fashion) and the expenditure of general fund moneys (generally paid out in a more level fashion).

TRANs Economics:  Through our participation in the Program, our District will issue a tax-exempt note.  The proceeds from the sale of this note, while not needed for cash flow, are invested in a taxable investment.  This may result in a positive spread between the borrowing rate and the investment return on the TRAN proceeds.

Cash Reserve Program Background:  The first Cash Reserve Program was issued in June of 1988 for six districts with an aggregate issue amount of $9.6 million.  Since that time the Program has grown dramatically in size, servicing the majority of California school district TRAN issuers.  Each year the Program has resulted in a significant benefit to the participants.  The highlights of the Program are as follows:

• Participants benefit from a cost-effective and administratively simple method to issue their TRANs
• Documentation is streamlined for governing board approval
• Participants benefit from year-round administrative assistance

Cash Reserve Program Process:

The Cash Reserve Program involves the following key steps in order to participate:

1. Adoption of Resolution:  Adoption of the resolution does not obligate the District to participate in the Program.  The resolution simply delegates to the administration the right to decide on participation.
2. Cash Flow and Credit Background Process:  Participants submit a completed credit questionnaire and financial information (including audits, budget, and second period interim cash flow report) that is used to develop an initial pro-forma cash flow statement for 2018-2019.  Participants review, revise, and approve their cash flow statement in consultation with Dale Scott & Company, the Program’s Financial Advisor.  The cash flows are reviewed by Orrick, Herrington & Sutcliffe, the Program’s Bond Counsel.
3. Sale of TRANs:  The pricing of the issue is anticipated to occur in mid June.  At that time the interest rate on the notes will be locked-in.  Our District is not obligated to participate until it acknowledges issuance after the sale of the TRANs.
4. Closing:  Closing of the issue will occur in early July.  Our District will have access to the proceeds of the TRAN available to meet our temporary cash flow needs.

ALTERNATIVES:

1. Authorize the borrowing of funds for fiscal year 2018-2019 and the issuance and sale of one or more series of 2018-2019 Tax and Revenue Anticipation Notes (TRANs), as submitted.
2. Authorize the borrowing of funds for fiscal year 2018-2019 and the issuance and sale of one or more series of 2018-2019 Tax and Revenue Anticipation Notes (TRANs), as amended.
3. Do not authorize the borrowing of funds for fiscal year 2018-2019 and the issuance and sale of one or more series of 2018-2019 Tax and Revenue Anticipation Notes (TRANs).

RECOMMENDATION:

Alternative 1

RATIONALE:

Adopting the Resolution will allow administration to participate in this program for short-term borrowing to address cash flow issues related to the timing of property tax payments. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education approve School Meal Prices for 2018-2019 School Year?

BACKGROUND:

The Administration has reviewed the current price structure for Child Nutrition Services.  Food and labor costs were reviewed and analyzed with the conclusion to keep prices at current levels for the 2018-19 school year.  Conejo Valley Unified School District meal prices are comparable to similar school district’s meal prices and meet the National School Lunch Program requirements.

ALTERNATIVES:

1. Approve the 2018-2019 School Meal and Ala Carte pricing, as submitted.
2. Approve the 2018-2019 School Meal and Ala Carte pricing, as amended.
3. Do not approve the 2018-2019 School Meal and Ala Carte pricing.

RECOMMENDATION:

Alternative 1

RATIONALE:

Approval will establish 2018-19 pricing at the same level as the current year. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Virginia Beck

Director, Child Nutrition Program

on behalf of

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

MWM:VPH:VB:mo

ISSUE:

Should the Board of Education approve the Civic Center Fee Schedule for the 2018-2019 school year?

BACKGROUND:

The Board of Education previously revised the District's Civic Center fee schedule on May 21, 2013, for the 2013-14 school year.  Prior to that, fees were increased by 5% annually for 10 years through the 2013-14 school year. District costs for labor, supplies, and other related materials associated with facilities increase each year.  Uncertainty in State funding, declining enrollment and rising costs require annual review of fees to ensure non-instructional programs do not take support away from instructional programs.  The 2018-19 pricing schedule reflects no overall increase in facility use costs, with exception of the following: a setup fee will be assessed for special setups, the custodial supplies fee was changed from a day rate to an hourly rate, the gym weekend and holiday rate was reduced but adds a custodian fee, and the custodian fee is adjusted to remain in line with increased salary and benefits.  Community partners will continue to receive individually negotiated use rates based on the organization and the use.

ALTERNATIVES:

1. Approve the Civic Center Fee Schedule for the 2018-19 school year as submitted.
2. Approve the Civic Center Fee Schedule for the 2018-19 school year as amended.
3. Do not approve the Civic Center Fee Schedule for the 2018-19 school year.

RECOMMENDATION:

Alternative 1

RATIONALE:

The Civic Center Fee Schedule should be reviewed and revised annually to reflect rising operating costs and give the district funds to keep our facilities maintained. The District has a responsibility to annually evaluate all fees that are charged to students, parents, community members, connected organizations, and other stakeholders.   

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

MWM:VPH:mo

ISSUE

Should the Board of Education approve the Agreement with the Ventura County Office of Education/Career Education Center for the 2018 C.I.T.Y. Internship Program?

BACKGROUND:

C.I.T.Y. is a summer internship program for students in the summer before their senior year, right when they are deciding on college? no college? which college? what career?  The C.I.T.Y. Fact Sheet provides an overview of the program.  

Students are registered in a summer school class, receive credit for internship hours served and for attending a career skills course at California Lutheran University (CLU) for five Fridays during the program's time frame.  The 2018 program has two options: 1) 4-week course from July 2 - 28, 2018; or 2) 8-week course from June 18 - August 10, 2018.

The Conejo Valley Unified School District intends to offer four internship positions, one in each of the following departments; Fiscal Services, Technology, Planning and Construction, and Human Resources.  The District participated in the Intership Fair held on March 12, 2018.  CVUSD will provide both a mentor and meaningful work experience to help students learn about careers in each of the aforementioned areas. 

ALTERNATIVES:

1. Approve the Internship Agreement with the Ventura County Office of Education as submitted.
2. Approve the Internship Agreement with the Ventura County Office of Education as amended.
3. Do not approve the Internship Agreement with the Ventura County Office of Education.

RECOMMENDATION:

Alternative 1

RATIONALE:

 Approval of the agreement will enable CVUSD to offer meaningful work experience to help students learn about different careers.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education approve the Transportation Fees for the 2018-2019 School Year?

BACKGROUND:

On April 23, 1992, the Board of Education approved the establishment of a parent-pay pupil transportation system for home-to-school transportation services.  The program was established with tiered payment options.  A full-fare was established, while parents or guardians who are determined eligible according to State of California Food Stamp and Aid to Families with Dependent Children (AFDC) criteria were offered free or reduced transportation services.

The District has a responsibility to annually evaluate all fees that are charged to students, parents, community members, connected organizations, and other stakeholders.  The Administration completed its review of the current pricing schedule.  The recommended change in fees is approximately 5% increase.  

There are approximately 523 students taking advantage of the program with 71% free-eligible, 7% at the reduced rate, and 22% paying the full fare.  

Proposed Transportation Fees for the 2018-2019 school year are as follows:

ALTERNATIVES:

1. Approve the Parent-Pay Fee Schedule for 2018-19 as submitted.
2. Approve the Parent-Pay Fee Schedule for 2018-19 as amended.
3. Do not approve the Parent-Pay Fee Schedule for 2018-19.

RECOMMENDATION:

Alternative 1

RATIONALE:

The parent-pay program provides a safe and reliable option for parents to get their children to school.  Approval will start the process of planning for the 2018-19 school year. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

MWM:VPH:ST:JB:mo

For Board review and discussion.

For Board review and discussion.

For Board review and discussion.

For Board review and discussion.

For Board reivew and discussion.

For Board review and discussion.

For Board review and discussion.

For Board review and discussion.

FUTURE BOARD MEETINGS

APRIL 17

MAY 1

MAY 15

JUNE 5

JUNE 19

4:00 p.m. Discussion Session (if noted on the agenda) 

5:00 p.m. Closed Session

6:00 p.m. Open Session

Location: Conejo Valley High School, 1402 E. Janss Road, Thousand Oaks

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 201. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.