Closed Session items only.
Oral Public Comments
The Board welcomes public comments. To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda. To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda. Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting. Public comments are limited to three minutes per speaker. If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Participants engaging in disorderly conduct may be ordered to leave the meeting. Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary. Board members will review these forms after the meeting. The information on these cards will be become a part of the public record.
Oral Public Comments
The Board welcomes public comments. To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda. To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda. Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting. Public comments are limited to three minutes per speaker. If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Participants engaging in disorderly conduct may be ordered to leave the meeting. Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary. Board members will review these forms after the meeting. The information on these cards will be become a part of the public record.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
ISSUE:
Should the Board of Education approve Title I School-Level Parent Involvement Policies for Acacia, Conejo, Glenwood, Ladera, and Walnut?
BACKGROUND:
Schools receiving Title I funds are required to develop a school-level parent involvement policy that reflects the CVUSD Board adopted guidelines outlined in Board Policy 6020–Parent Involvement.
The parent involvement policy is developed by the School Site Council. The policy confirms the importance of parent involvement for ensuring a quality education for students in addition to enumerating opportunities for parent involvement.
The School Site Council reviews the policy on an annual basis just as Board Policy 6020 is reviewed by the District Advisory Committee. The Title I schools are required to send both the school and District parent involvement policies to each of their families after receiving CVUSD Board approval.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1.
RATIONALE:
This approval will ensure compliance with federal programs.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Jeanne Valentine, Director, Elementary Education for
Lou Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:JV:kp
ISSUE:
Should the Board of Education approve the reorganization of the Market Rate programs at the Neighborhood for Learning City Center for the 2018/2019 school year?
BACKGROUND:
Neighborhood for Learning / City Center
The District operates a Market Rate/Parent Pay program at Neighborhood for Learning City Center, which includes an infant classroom, toddler classroom and two preschool classrooms. The infant/toddler program serves children ages 6 weeks-2.5 years generally servicing 12 children/families. The two preschool classrooms serve children 2.5-5 years, with approximately 31 children/families.
In 2016-2017, staff brought forward a proposal to the Board of Education to evaluate the potential closure of the infant/toddler program due to long-term financial implications. The Board resolved to continue to operate the two programs in light of parent group support to increase program revenue through infant/toddler tuition increase of 30% and market rate preschool tuition increase of 10% for the 2017-2018 school year. Despite efforts to remain solvent, staff anticipate the necessity to shift nearly $100,000 from a separate Child Care enterprise fund, in order to cover the 2017-2018 balance deficit, much like the deficit in 2016-17.
Proposal to Restructure Market Rate/Parent Pay Programs:
Staff have closely examined operational costs of each and every program, as well as the enrollment driven revenue outlook of the infant and toddler programs. At this time, staff deem it critical to examine the feasibility of operating the infant and toddler programs given the recurring fiscal losses incurred by these two operations.
Staff propose to no longer offer infant/toddler services. The State licensing regulations mandate strict staffing ratios due to the age of the children served in these programs, resulting in a significant staffing expense that far exceeds the revenue collected from tuition fees. Staff would then propose the possible reconfiguration of the infant and toddler classrooms to serve Parent and Child Together classes and a new Preschool classroom. The preschool classroom would allow CV NfL to serve a maximum of 16 families per day.
Proposed Restructure:
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
Program restructuring is necessary to balance the 2018-2019 NfL Market Rate / City Center program budget limiting the otherwise absolute need for General Fund support. Moreover, restructuring of the Market Rate programs will sustain and ensure the quality of other existing NfL programs.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Amie Mills
Director, Child Development, for
Lou Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:AM
ISSUE:
Should the Board of Education approve the Memorandum of Agreement with the Educational Television for the Conejo for 2017-18?
BACKGROUND:
The Educational Television for the Conejo (ETC) produces and edits programming that highlights Conejo Valley Unified School District activities. The content is aired via streaming media as well as cable channel 20. The District will support these services for an annual fee of $5,000.
ALTERNATIVES:
RECOMMENDATION:
Approve the Memorandum of Agreement as submitted.
RATIONALE:
ETC will continue to produce content necessary for cable channel 20 that highlights District activities.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D
Assistant Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve to submit a request for Allowance of Attendance Because of Emergency Conditions?
BACKGROUND:
On December 4, 2017 a fast moving brush fire started in Santa Paula that burned West into Ventura and Casitas Springs. Due to the heavy winds, the fire spread and thousands of acres burned affecting the air quality in Ventura County. Due to the poor air quality, the decision was made to close all schools for one day, December 6, 2017.
Education Code 41422 authorizes schools to apply for recovery of lost apportionment from the State School Fund in the event of an emergency that results in school closure. Upon approval by the Board of Education, the District may submit to the California Department of Education the attached Request for Allowance of Attendance Because of Emergency Conditions.
ALTERNATIVES:
1. Approve to submit a Request for Allowance of Attendance Because of Emergency Conditions, as submitted.
2. Approve to submit a Request for Allowance of Attendance Because of Emergency Conditions, as amended.
2. Do not approve to submit a Request for Allowance of Attendance Because of Emergency Conditions.
RECOMMENDATION:
Approve to submit a Request for Allowance of Attendance Because of Emergency Conditions as submitted.
RATIONALE:
Natural disasters are outside of the control of the School District. The opportunity to apply for recovery of lost Average Daily Attendance is authorized by Education Code 41422.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Juan Santos, Ed.D.
Director, Student Support Services
Susan Tucker
Director, Fiscal Services
Victor P. Hayek, Ed.D
Assistant Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education adopt a resolution censuring Board member Dunn for his violation of Board Bylaws and his failure to follow good governance standards as demonstrated by his unacceptable, unprofessional conduct toward a member of this community and her employer?
BACKGROUND:
During the January 23rd Board meeting, a community member offered criticism of Board member decisions during her public comments. Mr. Dunn contacted the community member's employer, stating that if there were further attempts to speak critically at future board meetings, member Dunn would follow her public comments by announcing the name of her employer accompanied by his assertion that the business owner supports her opinions. This clear attempt to suppress criticism from a member of the public by creating potentially adverse consequences for the speaker and her employer is unacceptable and inconsistent with the values of this Board.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Mr. Dunn's conduct reflects poorly on the school Board and on the CVUSD as a whole. The Board desires, through the adoption of this resolution, to communicate to the residents of this district our intention to respect and uphold the rights of all citizens to exercise their free speech rights during public comments even, or especially, if that speech is critical of the actions and decisions of Board members.
Respectfully submitted,
Dr. Betsy Connolly
Clerk
Board of Education
EC:hi
These items are considered routine and will be approved in one action without discussion.
If Board members request that an item be removed from Consent or a citizen wishes to speak
to an item, the item will be considered under Action Items.
Approval of the Minutes:
These items are considered routine and will be approved in one action without discussion.
If Board members request that an item be removed from Consent or a citizen wishes to speak
to an item, the item will be considered under Action Items.
Approval of the Minutes:
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions: Counselor
Order #: No items
B. New Employment / Assignment Change / Change in Status: Regular /Special Education Teachers
Order #: R17-467 - R17-472
2. Certificated Service – Exempt:
A. New Employment / Assignment Change / Change in Status: Exempt Specialists
No items
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Orders #: C17-333 - C17-336
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C17-337 - C17-352
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C17-353 - C17-367
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E17-671 - E17-675
B. Campus Supervisor, Proctor, Specialist, Student Helper, Others
Orders #: E17-676 - E17-711
ISSUE:
Should the Board of Education approve a contract with Calamigos Ranch?
BACKGROUND:
Calamigos Ranch provides services related to the Associated Student Body at Wesstlake High School. Calamigos Ranch will provide a picnic event on May 16, 2018 at the Calamigos Ranch Facility in Malibu, California. This event is offered to all seniors at Westlake High School that qualify.
ALTERNATIVES:
1. Approve contract, as submitted.
2. Approve contract, as amended.
2. Do not approve contract.
RECOMMENDATION:
Alternative 1
RATIONALE:
Approval of this contract will continue a tradition at Westlake High School.
Respectfully submitted:
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Lou Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education accept the District’s Cal200 Settlement Agreement compliance report?
BACKGROUND:
Conejo Valley Unified School District was named in a class-action lawsuit alleging that the district had failed to provide the state mandated number of minutes of physical education instruction set forth in California Education Code Section 51201 which states: Physical education, with emphasis upon the physical activities for the pupils that may be conducive to health and vigor of body and mind, (shall occur) for a total period of time of not less than 200 minutes each 10 schooldays, exclusive of recesses and the lunch period.
CVUSD and various other Local Educational Agencies (LEA’s) entered into a legally-binding agreement (Cal200) to avoid further fines and litigation. This agreement applies to each self-contained classroom in grades 1 to 5 and requires the following actions/conditions:
Upon a thorough review of compliance provisions set forth in the Cal200 settlement agreement, staff has determined that CVUSD has satisfied all compliance requirements consistent with the agreement and with California Education Code Section 51201.
ALTERNATIVES:
RECOMMENDATION:
Alternative 1
RATIONALE:
The Cal200 Settlement Agreement requires LEA’s to present a bi-annual District’s compliance report to the governing board within sixty (60) days of the end of each semester.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine, Director of Elementary Education, for
Lou Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:JV:kp
ISSUE:
Should the Board of Education approve the Purchase Order Report?
BACKGROUND:
This Purchase Order Report is for Purchase Orders that exceed $5,000 in expenditures for the period of January 18 through January 31, 2018. Purchase Orders are reviewed through a layered systems of approvals. All purchase orders have been approved by an administrator as a necessary expense for the instructional or support program.
ALTERNATIVES:
1. Approve Purchase Order Report as submitted.
2. Approve Purchase Order Report as amended.
3. Do not approve Purchase Order Report.
RECOMMENDATION:
Approve the purchase order report as submitted
RATIONALE:
Approval of Purchase Orders is required. The administrator responsible for the appropriate budget account has approved all purchase orders.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:kg
ISSUE:
Should the Board of Education approve the Purchase Order Report?
BACKGROUND:
This Purchase Order Report is for purchase orders under $5,000 in expenditures for the period of January 1, 2018, through January 31, 2018. Purchase Orders are reviewed through a layered systems of approvals. All purchase orders have been approved by an administrator as a necessary expense for the instructional or support program.
ALTERNATIVES:
RECOMMENDATION:
Approve the purchase order report as submitted
RATIONALE:
Ratification and approval of Purchase Orders is required. The administrator responsible for the appropriate budget account has approved all purchase orders.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:kg
ISSUE:
Should the Board of Education accept the donations and gifts as listed on the January 1 to January 31, 2018 gift and donation report?
BACKGROUND:
In accordance with the Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. Thank you to the donors!
ALTERNATIVES:
RECOMMENDATION:
Accept the gifts/donations and intended location/purpose as submitted
RATIONALE:
Acceptance of these gifts will benefit the quality of the programs provided to the students by the District.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.,
Assistant Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education award the Pool Renovation project at Newbury Park High School, to the lowest responsive and responsible bidder?
BACKGROUND:
The Conejo Valley Unified School District publicly advertised for bids for the Newbury Park High School pool renovation project. Nine (9) contractors attended the mandatory pre-bid job walk on December 13, 2017. Three (3) of the contractors who attended the mandatory job walk submitted bids by the January 18, 2018 deadline. Part of the bid request included an alternate related scope of work, specifically, a timing system. Bid results are listed below, the lowest responsive and responsible bid, is shown in bold.
|
Contractor |
Newbury Park Pool Renovation MP17/18-34-NPH |
Alternate #1 Timing System |
Total Bid |
|
Ardalan Construction Company, Inc. |
$1,797,800.00 |
$49,000.00 |
$1,846,800.00 |
|
Condor, Inc. |
$1,824,000.00 |
$53,000.00 |
$1,877,000.00 |
|
Viola, Inc |
$1,825,000.00 |
$29,676.00 |
$1,854,676.00 |
ALTERNATIVES:
RECOMMENDATION:
Award the contract to Ardalan Construction Company, Inc., as indicated in bold above
RATIONALE:
The work is required to update and modernize the existing pool while meeting current County Health Department requirements. The recommended contractor is the lowest responsible and responsive bidder for this work. This project will be funded with Measure I Bond Funds with additional support from the Conejo Recreation and Park District, as per our use agreement.
FINANCIAL IMPACT:
$1,385,100.00 from Measure I Bond Funds, and $461,700 (25%) from Conejo Recreation and Park District.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe
Director, Planning and Construction
on behalf of
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education accept the proposal for Successor Collective Bargaining Negotiations with the District’s negotiation team and the Conejo Valley Pupil Personnel Association (CVPPA) on its behalf?
BACKGROUND:
The term of the District’s current Contract of Agreement with CVPPA is July 1, 2015 – June 30, 2018, with automatic reopeners for 2015-2016 and 2016-2017 on Article 21 (Salary), Article 7 (Employee Benefits Additional to Salary) and two additional articles of each party’s choice. With the current contract expiring on June 30, 2018, the District must formally open negotiations for successor collective bargaining.
ALTERNATIVES:
1. Approve the District to open successor collective bargaining negotiations with the Conejo Valley Pupil Personnel Association (CVPPA).
2. Amend the District’s plan to open successor collective bargaining negotiations with the Conejo Valley Pupil Personnel Association (CVPPA).
3. Do not approve the District to open successor collective bargaining negotiations with the Conejo Valley Pupil Personnel Association (CVPPA).
RECOMMENDATION:
Alternative 1
RATIONALE:
Pursuant to California Government Code Section 3547, the Board of Education must formally accept the proposal for successor collective bargaining negotiations.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Robert Iezza
Deputy Superintendent, Human Resources
MWM:RI:sf
ISSUE:
Should the Board of Education accept the proposal for Successor Collective Bargaining Negotiations with the District’s negotiation team and the California School Employees Association (CSEA) on its behalf?
BACKGROUND:
The term of the District’s current Contract of Agreement with CSEA is July 1, 2015 – June 30, 2018, with automatic reopeners for 2015-2016 and 2016-2017 on Article 9 (Pay and Allowances), Article 10 (Health and Welfare Benefits) and one additional article of each party’s choice. With the current contract expiring on June 30, 2018, the District must formally open negotiations for successor collective bargaining.
ALTERNATIVES:
1. Approve the District to open successor collective bargaining negotiations with the California School Employees Association (CSEA).
2. Amend the District’s plan to open successor collective bargaining negotiations with the California School Employees Association (CSEA).
3. Do not approve the District to open successor collective bargaining negotiations with the California School Employees Association (CSEA).
RECOMMENDATION:
Alternative 1
RATIONALE:
Pursuant to California Government Code Section 3547, the Board of Education must formally accept the proposal for successor collective bargaining negotiations.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Robert Iezza
Deputy Superintendent, Human Resources
MWM:RI:sf
ISSUE:
The 2018-19 LCAP and Budget process has begun and this year's process is changing.
BACKGROUND:
District leadership will provide an overview of budget nomenclature and discuss proposed changes to better align LCAP goals with the Budget.
ALTERNATIVES:
Does not apply. For information only.
RECOMMENDATION:
Does not apply. For information only.
RATIONALE:
Does not apply. For information only.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:mo
FUTURE BOARD MEETINGS
EBRUARY 20
MARCH 6
MARCH 20
APRIL 3
APRIL 17
MAY 1
MAY 15
JUNE 5
JUNE 19
4:00 p.m. Discussion Session (if noted on the agenda)
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: Conejo Valley High School, 1402 E. Janss Road, Thousand Oaks
For a copy of this agenda and additional information, please visit the CVUSD website.
Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 201. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.