Staff from Open Classroom Leadership Magnet will highlight site-based focus areas that align with three major goals in the Conejo Valley Unified School District’s Local Control and Accountability Plan (LCAP).  Major areas of focus will be on professional development, student activities and academic interventions.

Oral Public Comments

The Board welcomes public comments.  To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda.  To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda.  Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting.  Public comments are limited to three minutes per speaker.  If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Participants engaging in disorderly conduct may be ordered to leave the meeting.  Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

Written Public Comments

If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary.  Board members will review these forms after the meeting.  The information on these cards will be become a part of the public record.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

ISSUE:

Should the Board of Education adopt a resolution declaring February 5 - 9, 2018, as "National School Counseling Week?"

BACKGROUND:

Districts are encouraged to adopt Board resolutions commending the School Counselors, and to publicize the role of School Counselors in the educational process. School Counselors continue to reduce barriers to learning and provide the support necessary for all students to achieve at the highest level possible.

ALTERNATIVES:

1.     Adopt the attached resolution declaring February 5 - 9, 2018, as "National School Counseling Week,” as submitted.

2.     Adopt the attached resolution declaring February 5 - 9, 2018, as "National School Counseling Week," as amended.

3.     Do not adopt the attached resolution declaring February 5 - 9, 2018, as "National School Counseling Week."
 

RECOMMENDATION:
 

Alternative 1

RATIONALE:
 

It is appropriate that the Board of Education recognize and express their appreciation for School Counselors for the hard work and dedication of these individuals for students, schools and the community. This resolution should be shared with each school and work site to honor School Counselors for the tremendous impact they can have in helping students achieve school success.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Robert Iezza

Deputy Superintendent, Human Resources

MWM:RI:ecl

ISSUE:

Should the Board of Education adopt the attached resolution for an Emergency Closure Waiver for CVUSD NfL State Preschool at the Park Oaks Campus, EARTHS Magnet Campus and City Center?

BACKGROUND:

Operation of the State Preschools at EARTHS Magnet, City Center and Park Oaks were suspended due to poor air quality from surrounding wild fires.  Conejo Valley Unified School District closed all schools and directed all employees to remain at home.  CVUSD NfL State Preschool operations were unavoidably suspended for one day as a consequence of the emergency condition: 

Park Oaks, EARTHS, & City Center - A.M. Class December 6, 2017
Park Oaks, EARTHS, & City Center - P.M. Class December 6, 2017

City Center – Full Day Class December 6, 2017

CVUSD and the State Preschools resumed full operations on December 7, 2017.

ALTERNATIVES:

1. Adopt the attached resolution, as submitted.

2. Adopt the attached resolution, as amended.

2. Do not adopt the attached resolution.

RECOMMENDATION:

Alternative 1

RATIONALE:

The adoption of Resolution #6-17/18 will allow the CVUSD NfL State Preschool programs to receive reimbursement for loss of funds for the day of non-operation pursuant to Sections 8271 and 8209 of California Education Code.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Amie Mills

Director, Child Development, for

Lou Lichtl, Assistant Superintendent, Instructional Services

MWM:LL:AM

ISSUE:

Should the Board of Education approve the development and implementation of 2017-2018 School Accountability Report Cards (SARCs)?

BACKGROUND:

Since November 1988, state law has required all public schools receiving state funding to annually prepare and distribute a SARC no later than February 1^st of each year. The purpose of the report card is to provide parents and the community with important information about each public school.

SARCs are profiles that provide general information about the school and its students. The profile summarizes the school's mission, goals, and accomplishments. State law requires that the SARC contain all of the following: demographic data, school safety and climate for learning information, academic data, school completion (district) rates, class sizes, teacher and staff information, curriculum and instruction descriptions, postsecondary preparation information, and fiscal and expenditure data.

Under the Local Control Funding Formula (LCFF), all local educational agencies (LEAs) are required to prepare a Local Control Accountability Plan (LCAP) which describes how they intend to meet annual school-specific goals for all pupils, with specific activities to address state and local priorities.  Additionally, data reported in an LCAP is to be consistent with data reported in the SARC.

The complete SARC documents are on file for Board of Education review in the Curriculum, Instruction and Assessment office and are published on the CVUSD website.  Schools are required to notify all parents about the availability of the School Accountability Report Cards which can be obtained both online and in paper (by request).

ALTERNATIVES:

1.  Approve the development and implementation of 2017-2018 School Accountability Report Cards, as submitted.

2.  Approve the development and implementation of 2017-2018 School Accountability Report Cards, as amended.

3.  Do not approve the development and implementation of 2017-2018 School Accountability Report Cards.

RECOMMENDATION:

Alternative 1

RATIONALE:

The schools have compiled the necessary information for the SARCs as required by law.

Respectfully submitted,

Mark L. McLaughlin, Ed.D.

Superintendent

Prepared by:

Jennifer Boone, Ed.D., Director of Curriculum, Instruction, and Assessment/

Title I School Program Improvement Professional Development for

Lou Lichtl, Assistant Superintendent of Instruction, State and Federal Program Coordinator

MWM:LL:JB:cf

ISSUE:

Should the Board of Education accept the Annual Audit Report of the District's Financial Statements 2016-2017?

BACKGROUND:

Vavrinek, Trine, Day & Co., LLP, has reviewed the District’s financial records for the fiscal year ending June 30, 2017, and prepared the attached annual audit report.  The audit report includes a report on internal control.  The findings and recommendations are listed in the audit report along with a summary of corrective action taken, or in the process of being taken.

ALTERNATIVES:

1. Accept the audit report as presented

2. Do not accept the audit report as presented

RECOMMENDATION:

Accept the audit reports as presented.

RATIONALE:

The Education Code requires boards of education to annually contract for an independent audit of school district financial records and practices, and to formally accept the resulting Annual Audit Report.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

on behalf of

Victor P. Hayek, Ed.D

Assistant Superintendent, Business Services

MWM:VPH:SRT

ISSUE:

Should the Board of Education accept the Building Fund (Measure I) Financial and Performance Audits 2016-2017?

BACKGROUND:

The Building Fund (Measure I) Financial and Performance Audits 2016-2017 were conducted by independent auditors in accordance with the standards contained in Government Auditing Standards, issued by the Comptroller General of the United States. The independent auditor’s findings and conclusions are stated in the audits. 

ALTERNATIVES:

1. Accept the audit report as presented

2. Do not accept the audit report as presented

RECOMMENDATION:

Accept the annual financial audit report as presented.

RATIONALE:

The California Constitution requires boards of education to annually contract for an independent audit of school district bond fund financial records and practices, and to formally accept the resulting audit reports.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Susan Tucker

Director, Fiscal Services

on behalf of

Victor P. Hayek, Ed.D

Assistant Superintendent, Business Services

MWM:VPH:SRT

ISSUE:

Should the Board of Education approve the Conejo Valley Unified School District Board of Education Advisory Committees for 2018?

BACKGROUND:

Upon the Board's annual reorganizational meeting, their advisory committees are reviewed and any requests for changes in assignments are discussed. The attached Board Advisory Committees list has been updated to reflect the Board's discussion on it during their meeting on January 9, 2018. 

ALTERNATIVES:

1. Approve the Board Advisory Committees for 2018.

2. Approve the Board Advisory Committees for 2018 as amended.

3. Do not approve the Board Advisory Committees for 2018.

RECOMMENDATION:

Alternative 1

RATIONALE:

This review and approval is procedural.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

John Andersen

President

CVUSD Board of Education

MWM:JA:hi

ISSUE:

Should the Board of Education approve the Conejo Coalition for Youth and Families Agreement?

BACKGROUND:

(see attachments)

ALTERNATIVES:

1. Approve the Conejo Coalition for Youth and Families Agreement. 

2. Approve the Conejo Coalition for Youth and Families Agreement as amended.

3. Do not approve the Conejo Coalition for Youth and Families Agreement.

RECOMMENDATION:

Alternative 1

RATIONALE:

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Pat Phelps

Trustee

CVUSD Board of Education

MWM:PP:hi

These items are considered routine and will be approved in one action without discussion.

If Board members request that an item be removed from Consent or a citizen wishes to speak

to an item, the item will be considered under Action Items.

Approval of the Minutes:

• Regular Meeting of January 9, 2017: Please click above (clock icon) to access the minutes.

1.  Certificated Service:

     
     A.  Establishment / Modification / Elimination of Positions:  Counselor

           Order #: R17-465

     B.  New Employment / Assignment Change / Change in Status:  Administrators, Regular Education Teachers
           Order #:  R17-466 - R17-468
                  

2.  Certificated Service – Exempt:
 

     A.  New Employment / Assignment Change / Change in Status:  Exempt Specialists

          No items.
 

3.  Classified Service:

     A.  Establishment / Modification / Elimination of Positions
          Orders #:   C17-333 - C17-336

     B.  New Employment (Prob to Perm) / Assignment Change / Change in Status
          Orders #:  C17-337 - C17-352
 

     C. Substitute / Provisional / Additional Assignment / Change in Status

          Orders #:  C17-353 - C17-367

4.  Classified Service - Exempt:

     A.  Walk-on Coach

          Orders #:  E17-671 - E17-675

     B.  Campus Supervisor, Proctor, Specialist, Student Helper, Others

          Orders #:  E17-676 - E17-711

ISSUE:

Should the Board of Education approve a Stipulated Agreement for student 2-17/18 SA who was recommended for expulsion commencing on January 9, 2018?

BACKGROUND:

On or about December 18, 2017, a student violated the following Education Code:

E.C. 48900(c)  Unlawfully possessed, used, sold, or otherwise furnished, or been under the influence of, a controlled substance listed in Chapter 2 (commencing with Section 11053) of Division 10 of the Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind.

A meeting was held with the Student and Parent on December 21, 2017 to discuss the recommendation and interim educational alternatives.  A Stipulated Agreement was entered into with the Parent and Student.

ALTERNATIVES:

     1. Approve an educational plan for student 2-17/18 SA effective January 9, 2018, pursuant to                     the conditions described in the “Stipulated Agreement” signed December 21, 2017.

     2. Place student 2-17/18 SA on probationary status through June 8, 2018.

     3. Do not approve a Stipulated Agreement for student 2-17/18 SA.

RECOMMENDATION:

Alternatives 1 and 2

RATIONALE:

The recommendation for a Stipulated Agreement is appropriate and in accordance with Board Policy and Administrative Regulation 5144.1 approved September 1, 2015 and October 17, 2017.  The Stipulated Agreement provides the student access to educational opportunities in an orderly school environment that protects their safety and security, ensures their welfare and well-being, and promotes their learning and development.

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

Presented by,

Lou Lichtl, Assistant Superintendent

Instructional Services

MWM:LL:ab

CON Scope

WHL PFA

NPH Baseball

NPH Cheer

NPH Girls Volleyball

TOH Cross Country

TOH Dance

WHS Girls Basketball

WHS Dance

ISSUE:

Should the Board of Education approve an overnight trip request for Newbury Park High School’s Dance Team to WCE Dance Nationals?

BACKGROUND:

Ms. Katelyn Miller, Newbury Park Dance Team Advisor, Ms. Amy Cohen, Newbury Park Dance Team Booster President, and Ms. Jennifer Parker, Newbury Park Dance Team Booster Vice President, request permission to take 25 students to Long Beach, California for the WCE Dance Nationals. The trip will take place on Thursday, March 22, 2018 through Sunday March 25, 2018. The students will miss two days of school and are required to obtain permission from their teachers prior to leaving on the trip. The students will travel via charter bus.  The Newbury Park High School’s Dance Team has participated in fundraising to pay for the cost of the trip. No students will be excluded from participation due to a lack of sufficient funds. 

ALTERNATIVES:

1.  Approve the overnight trip request, as submitted

2.  Approve the overnight trip request, as amended.

2.  Do not approve the overnight trip.

RECOMMENDATION:

Alternative 1

RATIONALE:

The Dance Team has been working towards the WCE National event all season. They will compete with other dance teams from across the country. They will also be able to meet many other dancers and teams from across the country. Trips of this type have been approved in the past.

Respectfully submitted,

Mark McLaughlin, Ed.D.

Superintendent

Prepared by:

Dr. James Garza, Director, Secondary Education for

Lou Lichtl, Assistant Superintendent, Instructional Services

MWM:LL:JG:ss

ISSUE:

Should the Board of Education approve Transfer of Funds Summary for the month of December 2017?

BACKGROUND:

Transfers within the budget are necessary as District operations and demands change.  Appropriations, expenditures, revenues and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary includes total funds moved within the General Fund for the period of December 1, 2017 through December 31, 2017.

ALTERNATIVES:

1. Approve Transfer of Funds Summary.
2. Approve Transfer of Funds Summary as amended.
3. Do not approve Transfer of Funds Summary.

RECOMMENDATION:

Alternative 1

RATIONALE:

As per Board of Education AR 3110, ratification and approval of transfer of funds is required. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

MWM:VPH:mo

ISSUE:

The Board of Education is required to approve the Quarterly Report on Williams Uniform Complaints for the quarter ending December 31, 2017?

BACKGROUND:

California Education Code §35186 requires that the Superintendent or designee report summarized data on the nature and resolution of all Williams Uniform Complaints on a quarterly basis to the Board of Education and the County Superintendent of Schools.  The attached Quarterly Report includes the number of complaints (zero) by general subject area with the number of resolved and unresolved complaints. 

ALTERNATIVES:

1. Approve the Quarterly Report on Williams Uniform Complaints for the quarter ending December 31, 2017.

2. Approve the Quarterly Report on Williams Uniform Complaints for the quarter ending December 31, 2017, as amended.

3. Do not approve the Quarterly Report on Williams Uniform Complaints for the quarter ending December 31, 2017.

RECOMMENDATION:

Alternative 1

RATIONALE:

It is the policy of the Conejo Valley Unified School District to comply with federal and state laws and regulations governing educational programs or activities which receive state or federal funding.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education approve the Purchase Order Report?

BACKGROUND:

Attached is the Purchase Order Report for Purchase Orders that exceed $5,000 in expenditures for the period of January 1 through January 18, 2018.  Purchase Orders have been approved by an administrator as a necessary expense for the instructional or support program.  The purchase is budgeted for and within the budget authorization of the account.

ALTERNATIVES:

          1. Approve Purchase Order Report.

          2. Approve Purchase Order Report as amended.

          3. Do not approve Purchase Order Report.

RECOMMENDATION:

Alternative 1

RATIONALE:

Approval of Purchase Orders from January 1 through January 18, 2018, is required.  The administrator responsible for the appropriate budget account has approved all purchase orders.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

MWM:VPH:kg

ISSUE:

Changing environmental, equipment, property, and infrastructure conditions require a regular review and update of major projects.

BACKGROUND:

On May 16, 2017 the major project list was presented and approved.  The following projects were not on this list and shall be added:

ALTERNATIVES:

1. Ratify the addition of projects as listed above.
2. Ratify the addition of projects as amended.
3. Do not ratify the addition of projects as listed above.

RECOMMENDATION:

Alternative 1

RATIONALE:

To update the Board of Education and the public as to facility projects as they are progressing.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe

Director, Planning and Construction

on behalf of

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

As part of the Bond Measure I program, the District contracts for services.  Those contracts are required to be approved or ratified by the Board of Education. 

BACKGROUND:

Bond Measure I was approved in 2015 under the following language: "To upgrade/maintain Conejo Valley schools with funding that cannot be taken by the State, shall Conejo Valley Unified School District upgrade all science/career training labs, update/maintain classroom technology and network infrastructure, provide safe, well maintained classrooms, repair/replace electrical, plumbing/roofing, repair, construct, acquire/equip sites/facilities, and improve safety/security by issuing $197 million in bonds, at legal rates, with citizen's oversight, annual audits, no money for administrators, and without increasing current tax rates?"

In order to effectively execute the Bond program, the District must use outside contractors and vendors to provide services to the District.  Contracts are bid or quoted as required by law, and terms are negotiated.

The items below detail contracts awarded, November 1, 2017 through December 31, 2017 as follows:

ALTERNATIVES:

1. Ratify the award of the contracts as listed above.
2. Ratify the award of the contracts as amended.
3. Do not ratify the award of the contracts as listed above.

RECOMMENDATION:

Alternative 1

RATIONALE:

Approval of the contracts will allow the District to continue the the improvement, update, and modernization of District Schools. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

MWM:VPH

ISSUE:

Should the Board of Education authorize the execution and filing of Notice of Completions for projects completed?

BACKGROUND:

The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: 

ALTERNATIVES:

1. Approve the execution and filing of a Notice of Completion for the contracts as listed.
2. Approve the execution and filing of a Notice of Completion for the contracts, as amended.
3. Do not approve the execution and filing of a Notice of Completion for the contracts.

RECOMMENDATION:

Alternative #1

RATIONALE:

Filing a Notice of Completion will close out the project and allow retention payment, if any, to the contractors for the work performed. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Tim McCabe, Director

Planning and Construction

on behalf of

Victor P. Hayek, Ed.D.,

Assistant Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education ratify Change Order #1 to the contract with David Atkin Construction, Inc., for the office renovation project at Conejo Valley Unified School District?

BACKGROUND:

On September 18, 2017, the Board of Education entered into a contract with David Atkin Construction, Inc., for the office renovation project at Conejo Valley Unified School District offices.  Details of this change order are listed on page 2, and is a deductive change order, returning the unused allowance to the district.  Reference purchase order number B18-01000.

The total cost adjustment of this change order is a decrease of $2,314.

ALTERNATIVES:

1. Ratify Change Order #1 to modify the contract with David Atkin Construction.
2. Ratify Change Order #1 to modify the contract with David Atkin Construction, as amended.
3. Do not ratify Change Order #1 to modify the contract with David Atkin Construction.

RECOMMENDATION:

Alternative 1

RATIONALE:

The bid included an allowance that was to be used for unforeseen conditions.  This project is being funded by Measure I.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Tim McCabe

Director, Planning and Construction

on behalf of

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education ratify Change Order #1 to the contract with Pacificom, for the low voltage cabling system project at Conejo Valley High School?

BACKGROUND:

On June 12, 2017, the Board of Education entered into a contract with Pacificom, for the low voltage cabling system project at Conejo Valley High School.  Details of this change order are listed on page 2, and is an increase to the original contract amount.  Reference purchase order number B18-00580.

The total cost adjustment of this change order is an increase of $7,326.25.

ALTERNATIVES:

1. Ratify Change Order #1 to modify the contract with Pacificom.
2. Ratify Change Order #1 to modify the contract with Pacificom, as amended.
3. Do not ratify Change Order #1 to modify the contract with Pacificom.

RECOMMENDATION:

Alternative 1

RATIONALE:

Additional fiber optic cable was needed to complete the project.  This project is being funded by Measure I.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Tim McCabe

Director, Planning and Construction

on behalf of

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education approve Title I School-Level Parent Involvement Policies for Acacia, Conejo, Glenwood, Ladera, and Walnut?

BACKGROUND:

Schools receiving Title I funds are required to develop a school-level parent involvement policy that reflects the CVUSD Board adopted guidelines outlined in Board Policy 6020–Parent Involvement. 

The parent involvement policy is developed by the School Site Council.  The policy confirms the importance of parent involvement for ensuring a quality education for students in addition to enumerating opportunities for parent involvement.

The School Site Council reviews the policy on an annual basis just as Board Policy 6020 is reviewed by the District Advisory Committee.  The Title I schools are required to send both the school and District parent involvement policies to each of their families after receiving CVUSD Board approval.

ALTERNATIVES:

1. Approve Title I School-Level Parent Involvement Policies for Acacia, Conejo, Glenwood, Ladera, and Walnut, as submitted.
2. Approve Title I School-Level Parent Involvement Policies for Acacia, Conejo, Glenwood, Ladera, and Walnut, as amended.
3. Do not approve Title I School-Level Parent Involvement Policies for Acacia, Conejo, Glenwood, Ladera, and Walnut, as submitted.

RECOMMENDATION:

Alternative 1.

RATIONALE:

This approval will ensure compliance with federal programs.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Jeanne Valentine, Director, Elementary Education for

Lou Lichtl, Assistant Superintendent, Instructional Services

MWM:LL:JV:kp

ISSUE:

Should the Board of Education approve the reorganization of the Market Rate programs at the Neighborhood for Learning City Center for the 2018/2019 school year?

BACKGROUND:

Neighborhood for Learning / City Center

The District operates a Market Rate/Parent Pay program at Neighborhood for Learning City Center, which includes an infant classroom, toddler classroom and two preschool classrooms.  The infant/toddler program serves children ages 6 weeks-2.5 years generally servicing 12 children/families. The two preschool classrooms serve children 2.5-5 years, with approximately 31 children/families.

In 2016-2017, staff brought forward a proposal to the Board of Education to evaluate the potential closure of the infant/toddler program due to long-term financial implications. The Board resolved to continue to operate the two programs in light of parent group support to increase program revenue through infant/toddler tuition increase of 30% and market rate preschool tuition increase of 10% for the 2017-2018 school year.  Despite efforts to remain solvent, staff anticipate the necessity to shift nearly $100,000 from a separate Child Care enterprise fund, in order to cover the 2017-2018 balance deficit, much like the deficit in 2016-17.

Proposal to Restructure Market Rate/Parent Pay Programs:

Staff have closely examined operational costs of each and every program, as well as the enrollment driven revenue outlook of the infant and toddler programs. At this time, staff deem it critical to examine the feasibility of operating the infant and toddler programs given the recurring fiscal losses incurred by these two operations.

Staff propose to no longer offer infant/toddler services. The State licensing regulations mandate strict staffing ratios due to the age of the children served in these programs, resulting in a significant staffing expense that far exceeds the revenue collected from tuition fees.  Staff would then propose the possible reconfiguration of the infant and toddler classrooms to serve Parent and Child Together classes and a new Preschool classroom.  The preschool classroom would allow CV NfL to serve a maximum of 16 families per day.

Proposed Restructure:

• No longer offer infant services
• No longer offer toddler services
• Explore the reconfiguration of infant and toddler classrooms
• Submit form LIC 200A – Application for a Child Care Center License to Department of Social Services/Community Care Licensing
• Implement a 10% increase to Market Rate/Parent Pay preschool classes

ALTERNATIVES:

1. Accept Restructuring Proposal of the Market Rate/Parent Pay Programs at City Center, effective July 1, 2018, as submitted.
2. Accept Restructuring Proposal of the Market Rate/Parent Pay Programs at City Center, effective July 1, 2018, as amended.
3. Do not accept the Restructuring Proposal of the Market Rate/Parent Pay Programs at City Center.

RECOMMENDATION:

Alternative 1

RATIONALE:

Program restructuring is necessary to balance the 2018-2019 NfL Market Rate / City Center program budget limiting the otherwise absolute need for General Fund support. Moreover, restructuring of the Market Rate programs will sustain and ensure the quality of other existing NfL programs.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:
Amie Mills
Director, Child Development, for

Lou Lichtl, Assistant Superintendent, Instructional Services

MWM:LL:AM

ISSUE:

Should the Board of Education approve the 2017/2018 Elementary and Secondary School Plans for Student Achievement?

BACKGROUND:

School Plans are aligned with District Local Control Accountability Plan (LCAP) and school goals for improving student achievement.  School site goals are based upon an analysis of verifiable state data that includes the California Assessment of Student Performance and Progress (CAASPP), Adequate Yearly Progress, California English Language Development Test (CELDT) and local measures of pupil achievement.  The California Department of Education (CDE) is transitioning from the CELDT to the English Language Proficiency Assessments for California (ELPAC), which is comprised of two separate English Language Proficiency (ELP) assessments; one for the initial identification of students as English Learners (ELs) and a second for the annual summative assessment to measure a student’s progress in learning English and to identify the student’s level of ELP. Students will test in March.

School Site Councils analyze academic performance data of all students, including English learners, educationally disadvantaged students, gifted and talented students, and students with exceptional needs.  The Site Councils also obtain and consider the input of their school communities.

School Plans must also include budgets that are discussed and approved by School Site Councils and English Language Advisory Councils as appropriate. The completed plans and budgets were submitted in December for review and approved by the Directors of Elementary and Secondary Education.

Approved plans will be posted on each school’s website for public review. 

ALTERNATIVES:

1. Approve the 2017/2018 Elementary and Secondary School Plans for Student Achievement, as submitted.

2. Approve the 2017/2018 Elementary and Secondary School Plans for Student Achievement, as amended.

3. Do not approve 2017/2018 Elementary and Secondary School Plans for Student Achievement.

RECOMMENDATION:

Alternative 1

RATIONALE:

School staff and School Site Councils have worked diligently to understand and implement the Federal and State School Plan requirements.  The school plans are thoughtfully written and exceed District, State and Federal requirements and standards.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Lou Lichtl, Assistant Superintendent

Instructional Services

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ISSUE:

The Independent Citizens’ Bond Oversight Committee will provide an annual report for the 2016-2017 shool year.

BACKGROUND:

On November 4, 2014, The Conejo Valley Unified School District community, via a public election, authorized the District to issue up to $197,000,000 in bonds to finance improvements, updates, and modernization of school facilities, formally named Measure I. Pursuant to Section 15278 of the Education Code, the District is obligated to establish an Independent Citizens' Bond Oversight Committee in order to satisfy the accountability requirements of Proposition 39.  On January 20, 2015 the Board of Education approved the formation of the Measure I Bond Independent Citizens’ Oversight Committee.  The Committee has been meeting consistently and wishes to provide an update to the Board of Education and the public.   

ALTERNATIVES:

Does not apply.  For information only.

RECOMMENDATION:

Does not apply.  For information only.

RATIONALE:

Does not apply.  For information only.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Governor Brown released his 2018-19 Budget Proposal.  The proposed budget is used by the District to begin planning the 2018-19 school year.   

BACKGROUND:

Legislative review of the budget begins in January and typically runs through June.  The State Constitution requires the Governor to submit a balanced budget proposal to the Legislature by January 10 of each year. The proposal details his or her spending plan for the fiscal year beginning on July 1.  This initial budget proposal is used as a reference for the District to begin planning for the subsequent school year. 

District leadership will provide an overview and begin the discussion of impact to the Conejo Valley Unified School District. 

ALTERNATIVES:

Does not apply.  For information only.

RECOMMENDATION:

Does not apply.  For information only.

RATIONALE:

Does not apply.  For information only.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

MWM:VPH:mo

John Andersen, Board President, will update fellow trustees on the upcoming Board Planning and Governance Session scheduled for January 29, 2018. 

FUTURE BOARD MEETINGS

EBRUARY 6

FEBRUARY 20

MARCH 6

MARCH 20

APRIL 3

APRIL 17

MAY 1

MAY 15

JUNE 5

JUNE 19

4:00 p.m. Discussion Session (if noted on the agenda) 

5:00 p.m. Closed Session

6:00 p.m. Open Session

Location: Conejo Valley High School, 1402 E. Janss Road, Thousand Oaks

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 201. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.