Closed Session items only.
Oral Public Comments
The Board welcomes public comments. To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda. To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda. Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting. Public comments are limited to three minutes per speaker. If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Participants engaging in disorderly conduct may be ordered to leave the meeting. Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary. Board members will review these forms after the meeting. The information on these cards will be become a part of the public record.
Discussion Session items only.
Oral Public Comments
The Board welcomes public comments. To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda. To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda. Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting. Public comments are limited to three minutes per speaker. If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Participants engaging in disorderly conduct may be ordered to leave the meeting. Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary. Board members will review these forms after the meeting. The information on these cards will be become a part of the public record.
Reports from Student Reporters:
Century Academy: Laurel Lyman
Conejo Valley High School: Joe Cardenas
Newbury Park High School: Allison Gennette
Thousand Oaks High School: Katelyn Barker
Westlake High School: Marissa Huang
Conejo Council PTA (CCPTA), Paula Nathan, President
Conejo Schools Foundation (CSF), Mike Soules, President
District Advisory Council (DAC), Cindy Goldberg, President
Oral Public Comments
The Board welcomes public comments. To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda. To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda. Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting. Public comments are limited to three minutes per speaker. If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Participants engaging in disorderly conduct may be ordered to leave the meeting. Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary. Board members will review these forms after the meeting. The information on these cards will be become a part of the public record.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
ISSUE:
Shall the Board of Education approve the Student Field Placement Agreement between the Conejo Valley Unified School District (“District”) and California State University, Long Beach (“CSULB”) for a Memorandum of Understanding for practicum training experience for the term of July 1, 2017, through June 30, 2020?
BACKGROUND:
CSULB has established an approved program of special training to provide clinical experience for students in counseling and social work under clinical supervision by school counselors. This program requires supervision and facilities where students can obtain the clinical learning experience required in the curriculum. The District has the clinical setting, supervision and equipment needed by CSULB trainees as part of their practical learning experience.
ALTERNATIVES:
1. Approve the Student Field Placement Agreement between the Conejo Valley Unified School District and California State
University, Long Beach, as submitted?
2. Approve the Student Field Placement Agreement between the Conejo Valley Unified School District and California State
University, Long Beach, as amended?
3. Do not approve the Student Field Placement Agreement between the Conejo Valley Unified School District and California State
University, Long Beach?
RECOMMENDATION:
Alternative #1.
RATIONALE:
The District wishes to continue to collaborate with California State University, Long Beach in the educational process of future counseling and social work students.
Respectfully submitted by,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Robert Iezza
Deputy Superintendent, Human Resources
MWM:RI:sf
ISSUE:
Should the Board of Education approve high school summer school programs and special education extended year programs for the summer of 2018?
BACKGROUND:
The District is required to provide programs beyond the normal school year for (1) seniors in need of credits for graduation, (2) students who need to repeat courses required for graduation, and (3) eligible special education students.
The District proposes to provide summer school and extended year programs in 2018 for the following programs only:
Dates: Start Date End Date Instructional Days/Hours
Infant/Toddler/Preschool
Special Education Tues, June 12 Tues, July 17 20 Days, 3 Hrs/Day *
Grades K-8 Special Education Tues, June 12 Tues, July 17 20 Days, 4 Hrs/Day *
Grades 9-12 Special Education Tues, June 12 Tues, July 17 20 Days, 4 Hrs/Day *
Grades 9-12 Regular Education Tues, June 12 Thurs., July 19 24 Days, 5 Hrs/Day **
* Mon-Thurs (off July 4)
**1st semester Tues-Fri, June 12-15; Mon-Thurs, June 18-22 and 25-29; 2nd semester Mon-Fri, July 2-6 (off July 4); Mon-Thurs July 9-12 and 16-19
Hours: Start Time End Time Instr Mins/Day Location ***
Preschool - Special Education 8:20 11:20 180 University Center
Grades K-8 Special Education 8:20 12:40 240 Aspen
Grades 9-12 Special Education 7:25 11:45 240 University Center
Grades 9-12 Regular Education 7:40 1:20 300 Newbury Park High
***Locations subject to revision
Eligibility:
Special Education: Students recommended by the IEP team.
Secondary: All currently enrolled ninth through twelfth grade students are eligible to apply for an appropriate summer school class. Priority for enrollment will be given as follows:
(1) incoming seniors needing classes to graduate,
(2) incoming juniors repeating classes required for graduation in which they received a D or F grade
(3) incoming sophomores repeating classes required for graduation in which they received a D or F grade
Administrative Staffing:
Secondary: One Principal and one Dean, paid at 90% of the daily rate commensurate with the 2017/2018 Management Salary Schedule for a High School Principal and Dean, for the six week period of the program plus five additional days.
Staffing - Traditional Summer School:
Teachers will be hired in accordance with past practice and the contract of agreement between the District and the Unified Association of Conejo Teachers.
Staffing-Support:
Support staff will be hired as needed in accordance with past practice and the contracts of agreement between the District and the various bargaining groups. Support staff may include custodians, office managers, instructional assistants, campus supervisors, speech and language specialists, counselors, psychologists, and nurses.
Funding:
The summer school and extended year programs are funded by categorical state funds that are available only if the programs described above are offered.
ALTERNATIVES:
1. Approve the summer school and extended year programs for the summer of 2018, as proposed.
2. Approve the summer school and extended year programs for the summer of 2018, as amended.
3. Do not approve the summer school and extended year programs for the summer of 2018, as proposed.
RECOMMENDATION:
Alternative No. 1
RATIONALE:
The programs described in this report will allow the District to meet its legal obligations while being fiscally responsible.
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Lou Lichtl, Assistant Superintendent
Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve replacement of Board Policy and amendments to Administrative Regulation 5131.6 – Alcohol and Other Drugs?
BACKGROUND:
Policy replacement reflects the goals and purposes of the federal Student Support and Academic Enrichment Grants program, as established by the Every Student Succeeds Act. It also deletes material on drug and alcohol master plans and county primary prevention programs, since the related laws repealed on their own terms.
Administrative regulation amendments reflect BreakThrough staffs’ recommendations. Staff found that practices and procedures related to Breakthrough participation required additional detail and clarity. Suggested amendments will better serve our students, staff and families.
ALTERNATIVES:
1. Approve replacement of Board Policy and amendments to Administrative Regulation 5131.6 – Alcohol and Other Drugs, as submitted.
2. Approve replacement of Board Policy and amendments to Administrative Regulation 5131.6 – Alcohol and Other Drugs, as amended.
3. Do not approve replacement of Board Policy and amendments to Administrative Regulation 5131.6 – Alcohol and Other Drugs, as submitted.
RECOMMENDATION:
Alternative 1
RATIONALE:
These replacements and amendments will keep our board policies and administrative regulations current with District practice.
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Lou Lichtl, Assistant Superintendent
Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve replacement of Administrative Regulation 6112 – School Day?
BACKGROUND:
Replacement reflects new law AB 99 which permits districts to maintain kindergarten or transitional kindergarten classes for different lengths of time during the school day, either at the same or different school sites.
ALTERNATIVES:
1. Approve replacement of Administrative Regulation 6112 – School Day, as submitted
2. Approve replacement of Administrative Regulation 6112 – School Day, as amended.
3. Do not approve replacement of Administrative Regulation 6112 – School Day, as submitted.
RECOMMENDATION:
Alternative 1
RATIONALE:
This replacement will keep our administrative regulations current with new law.
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Lou Lichtl, Assistant Superintendent
Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the amendments to Administrative Regulation 6161.1 – Selection and Evaluation of Instructional Materials?
BACKGROUND:
The Board of Education approved amendments to Board Policy 6161.1 at the November 14, 2017 meeting. These administrative regulation amendments will align District practices with amended Board Policy 6161.1 as they relate to Grades 9-12 Core Literature – Selection, Review & Alternative Assignment Process.
ALTERNATIVES:
1. Approve amendments to Administrative Regulation 6161.1 – Selection and Evaluation of Instructional Materials, as submitted.
2. Approve amendments to Administrative Regulation 6161.1 – Selection and Evaluation of Instructional Materials, as amended.
3. Do not approve amendments to Administrative Regulation 6161.1 – Selection and Evaluation of Instructional Materials, as submitted.
RECOMMENDATION:
Alternative #1
RATIONALE:
These amendments will define, clarify and maintain uniform implementation across all of CVUSD high schools.
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Lou Lichtl, Assistant Superintendent
Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve new Board Policy 3513.4 – Drug and Alcohol Free Schools?
BACKGROUND:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT five times a school year in July, October, December, March and May. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
The proposed new Board Policy 3513.4 – Drug and Alcohol Free Schools reflects new law (Proposition 64, 2016) which prohibits any person from possessing, smoking, or ingesting cannabis on school grounds while children are present. The new policy prohibits the possession, use, or sale of drugs or alcohol by any person on district property and addresses enforcement and discipline for violations of this policy.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1.
RATIONALE:
The proposed new Board Policy reflects current law.
Submitted by:
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve amendment of Administrative Regulation 3515.6 – Criminal Background Checks for Contractors?
BACKGROUND:
Conejo Valley Unified School District receives updates to Board Policies and Administrative Regulations from GAMUT five times a school year in July, October, December, March and May. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
The amendment of Administrative Regulation 3515.6 reflects new law (AB 949, 2017) which requires criminal background checks for sole proprietors who contract with the district to provide specified services if they will have contact with children, and provides that it is the responsibility of the district to prepare and submit the fingerprints of the sole proprietor to the Department of Justice. Regulation also reorganized to clarify criminal background check requirements applicable to entities contracting for construction, reconstruction, rehabilitation, or repair of a school facility. All new language is indicated as bold font and deleted language as strikeouts in the attached documents.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1.
RATIONALE:
The recommended amendment of Administrative Regulation 3515.6 clarifies the District’s procedures for contractors.
Submitted by:
Mark W, McLaughlin, Ed.D.
Superintendent
Prepared by:
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve amendment of Board Policy 3280 – Sale or Lease of District-Owned Real Property?
BACKGROUND:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT five times a school year in July, October, December, March and May. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
The amendment of Board Policy 3280 reflects new law (AB 1157, 2017) material regarding the appointment of the district advisory committee expanded to specify the circumstances under which the district is not required to appoint a committee, including the exception for the sale, lease, or rental of excess property to be used for teacher or other employee housing. Policy is also updated to delete the requirement to first offer surplus property to a charter school with at least 80 students and expands section on “Use of Proceeds” to reflect additional legal requirements, and deletes the authority (repealed) to use the proceeds from the sale of surplus property for any one-time general fund purpose provided that the district adopted a plan and made certain certifications to the State Allocation Board. All new language is indicated as bold font and deleted language as strikeouts in the attached documents.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1.
RATIONALE:
The recommended minor amendments will make the District’s Board Policy reflect current law(s).
Submitted by:
Mark W. McLaughlin Ed.D.
Superintendent
Prepared by:
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:mo
These items are considered routine and will be approved in one action without discussion.
If Board members request that an item be removed from Consent or a citizen wishes to speak
to an item, the item will be considered under Action Items.
Approval of the Minutes:
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Orders #: No items
B. New Employment / Assignment Change / Change in Status: Bilingual School Social Worker, Regular/Special Education Teachers,
School Psychologist
Order #: R17-461 - R17-464
2. Certificated Service – Exempt:
A. New Employment / Assignment Change / Change in Status: Exempt Specialists
Orders #: E17-032 - E17-035
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Orders #: C17-310 - C17-312
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C17-313 - C17-327
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C17-328 - C17-332
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E17-580 - E17-623
B. Campus Supervisor, Proctor, Specialist, Student Helper, Others
Orders #: E17-624 - E17-670
ISSUE:
Should the Board of Education readmit student 1-16/17 E who was expelled commencing on January 17, 2017?
BACKGROUND:
On February 7, 2017, the Board of Education approved to expel student 1-16/17 E. The student violated the following Education Code:
E.C. 48900(c) Unlawfully possessed, used, sold or otherwise furnished, or been under the influence of, a controlled substance listed in Chapter 2 (commencing with Section 11053) of Division 10 of the Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind.
The student was allowed to attend Conejo Valley High School and participate in the Breakthrough program. The student was eligible to apply for readmission on or after January 23, 2018.
ALTERNATIVES:
1. Readmit student 1-16/17 E to a comprehensive high school effective January 23, 2018.
2. Readmit student 1-16/17 E to an alternative setting other than a comprehensive high school as determined by District staff effective January 23, 2018.
3. Do not readmit student 1-16/17 E.
RECOMMENDATION:
Alternative 3
RATIONALE:
Based on the terms of the expulsion order, the student is not eligible to apply for readmission. The student and his/her parent have not met conditions imposed by the Voluntary Consent to Discipline agreement.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Lou Lichtl, Assistant Superintendent
Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education readmit student 7-16/17 E who was expelled commencing on June 12, 2017?
BACKGROUND:
On June 20, 2017, the Board of Education approved to expel student 7-16/17 E. The student violated the following Education Code:
E.C. 48900(d) Unlawfully offered, arranged, or negotiated to sell a controlled substance listed in Chapter 2 (commencing with Section 11053) of Division 10 of the Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind, and either sold, delivered, or otherwise furnished to a person another liquid, substance, or material and represented the liquid, substance, or material as a controlled substance, alcoholic beverage, or intoxicant.
The student was allowed to participate in the CVUSD Independent Study and Breakthrough program. The student was eligible to apply for readmission on or after January 23, 2018.
ALTERNATIVES:
1. Readmit student 7-16/17 E to a comprehensive high school effective January 23, 2018.
2. Readmit student 7-16/17 E to an alternative setting other than a comprehensive high school as determined by District staff effective January 23, 2018.
3. Do not readmit student 7-16/17 E and permit student 7-16/17 E to apply for readmission at the end of the second semester of 2017/2018.
RECOMMENDATION:
Alternative 1
RATIONALE:
Based on the terms of the expulsion order, the student is eligible to apply for readmission. The student and his/her parent have met conditions imposed by the Voluntary Consent to Discipline agreement.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Lou Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education readmit student 8-16/17 E who was expelled commencing on June 12, 2017?
BACKGROUND:
On June 27, 2017, the Board of Education approved to expel student 8-16/17 E. The student violated the following Education Code:
E.C. 48900(d) Unlawfully offered, arranged, or negotiated to sell a controlled substance listed in Chapter 2 (commencing with Section 11053) of Division 10 of the Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind, and either sold, delivered, or otherwise furnished to a person another liquid, substance, or material and represented the liquid, substance, or material as a controlled substance, alcoholic beverage, or intoxicant.
The student was allowed to participate in CVUSD Home Teaching and the Breakthrough program. The student was eligible to apply for readmission on or after January 23, 2018.
ALTERNATIVES:
1. Readmit student 8-16/17 E to a comprehensive high school effective January 23, 2018.
2. Readmit student 8-16/17 E to an alternative setting other than a comprehensive high school as determined by District staff effective January 23, 2018.
3. Do not readmit student 8-16/17 E and permit student 8-16/17 E to apply for readmission at the end of the second semester of 2017/2018.
RECOMMENDATION:
Alternative 1
RATIONALE:
Based on the terms of the expulsion order, the student is eligible to apply for readmission. The student and his/her parent have met conditions imposed by the Voluntary Consent to Discipline agreement.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Lou Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve a contract for a nonpublic school placement for student #20-17/18?
BACKGROUND:
The needs of student #20-17/18 cannot be met by the public schools at this time.
In order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 11/9/2017 through 6/30/2018. Total cost for this nonpublic school placement is $86,074.48, less reimbursement (from SELPA Mental Health Fund) of $68,866.20, and less District income of $3,926.20. The Total District Cost is $13,282.08.
ALTERNATIVES:
1. Approve a contract for the recommended nonpublic school placement for this student.
2. Do not approve a contract for the recommended nonpublic school placement for this student.
RECOMMENDATION:
Alternative #1
RATIONALE:
Special Education classes and services for students by the District and County cannot meet the needs of this student. The District staff will review the student's Individual Education Plan during the period of the contract to determine if goals and objectives can be met in a public school program. This process guarantees the student's right to the least restrictive setting.
Respectfully submitted:
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Lisa Miller, Director of Special Education for
Lou Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:LM:ks
ISSUE:
Should the Board of Education approve a contract for a nonpublic school placement for student #21-17/18?
BACKGROUND:
The needs of student #21/17/18 cannot be met by the public schools at this time.
In order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 11/14/2017 through 6/30/2018. Total cost for this nonpublic school placement is $87,612.95, less reimbursement (from SELPA Mental Health Fund) of $68,867.17, and less District income of $3896.90. The Total District Cost is $14,848.88.
ALTERNATIVES:
1. Approve a contract for the recommended nonpublic school placement for this student.
2. Do not approve a contract for the recommended nonpublic school placement for this student.
RECOMMENDATION:
Alternative #1
RATIONALE:
Special Education classes and services for students by the District and County cannot meet the needs of this student. The District staff will review the student's Individual Education Plan during the period of the contract to determine if goals and objectives can be met in a public school program. This process guarantees the student's right to the least restrictive setting.
Respectfully submitted:
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Lisa Miller, Director of Special Education for
Lou Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:LM:ks
ISSUE:
Should the Board of Education approve a contract for a nonpublic school placement for student #22-17/18?
BACKGROUND:
The needs of student #22-17/18 cannot be met by the public schools at this time.
In order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 11/29/2017 through 6/30/2018. Total cost for this nonpublic school placement is $23,245.36, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $3,574.60. The Total District Cost is $19,670.76.
ALTERNATIVES:
1. Approve a contract for the recommended nonpublic school placement for this student.
2. Do not approve a contract for the recommended nonpublic school placement for this student.
RECOMMENDATION:
Alternative #1
RATIONALE:
Special Education classes and services for students by the District and County cannot meet the needs of this student. The District staff will review the student's Individual Education Plan during the period of the contract to determine if goals and objectives can be met in a public school program. This process guarantees the student's right to the least restrictive setting.
Respectfully submitted:
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Lisa Miller, Director of Special Education for
Lou Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:LM:ks
ISSUE:
Should the Board of Education approve a contract for a nonpublic school placement for student #23-17/18?
BACKGROUND:
The needs of student #23-17/18 cannot be met by the public schools at this time.
In order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 10/31/2017 through 6/30/2018. Total cost for this nonpublic school placement is $76,339.00, less reimbursement (from SELPA Mental Health Fund) of $53,460.00, and less District income of $4,893.10. The Total District Cost is $17,985.90.
ALTERNATIVES:
1. Approve a contract for the recommended nonpublic school placement for this student.
2. Do not approve a contract for the recommended nonpublic school placement for this student.
RECOMMENDATION:
Alternative #1
RATIONALE:
Special Education classes and services for students by the District and County cannot meet the needs of this student. The District staff will review the student's Individual Education Plan during the period of the contract to determine if goals and objectives can be met in a public school program. This process guarantees the student's right to the least restrictive setting.
Respectfully submitted:
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Lisa Miller, Director of Special Education for
Lou Lichtl, Assistant Superintendent, Instructional Services
MWM:LL:LM:ks
ISSUE:
Should the Board of Education preauthorize overnight trips for high school winter co-curricular teams that may advance to California Interscholastic Federation (CIF) playoffs or state competitions?
BACKGROUND:
The high school winter co-curricular teams request permission for an overnight trip in the event that the teams qualify for a CIF playoff or state competition that requires an overnight stay due to distance. Pre-authorization is requested only because it cannot be determined in advance whether a team will require such permission until the outcome of final local competitions. The following winter activities may be involved: boys/girls basketball, boys/girls soccer, boys/girls water polo, and wrestling.
For athletic events, CIF will reimburse the schools a small stipend for food and travel (with prior approval) and in some instances (depending on distance from home) lodging. The remainder of the costs will be through Booster Club and Athletic funds. In accordance with Board Policy 6153, no student will be required to fundraise or make payments. There will be no cost to the District.
ALTERNATIVES:
1. Approve the overnight trip request, as submitted.
2. Do not approve the overnight trip request, as submitted.
RECOMMENDATION:
Alternative 1
RATIONALE:
All parents of participants will receive necessary information, an outline of the itinerary, and a list of student and adult participants. Appropriate forms will be submitted to the Director of Secondary Education. The Board has approved this type of request in the past.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Dr. James Garza, Director, Secondary Education for
Lou Lichtl, Assistant Superintendent
Instructional Services
MWM:LL:JG:ss
Parent Support/Booster Organization Reauthorization: ASP PFA
Parent Support/Booster Organization Reauthorization: MAP PFA
Parent Support/Booster Organization Reauthorization: WLE PFA
Parent Support/Booster Organization Reauthorization: RED Band
Parent Support/Booster Organization Reauthorization: NPH Cross Country
Parent Support/Booster Organization Reauthorization: NPH Theatre
Parent Support/Booster Organization Reauthorization: NPH Track & Field
Parent Support/Booster Organization Reauthorization: TOH Band
Parent Support/Booster Organization Reauthorization: WHS Band
Parent Support/Booster Organization Reauthorization: WHS Wrestling
ISSUE:
Should the Board of Education approve a contract with Fulcrum Learning Systems, Inc.?
BACKGROUND:
Fulcrum Learning Systems, Inc. provides services related to the Associated Student Body at Los Cerritos Middle School. Fulcrum Learning Systems, Inc. will provide a two day program on October 12 - 14, 2018 at Camp Hess Kramer in Malibu, CA. This event is offered to all students at Los Cerritos Middle School that participate in the leadership classes.
ALTERNATIVES:
1. Approve contract
2. Do not approve contract
RECOMMENDATION:
Alternative #1
RATIONALE:
This program assists in improving school culture at Los Cerritos Middle School. This annual retreat has been approved in the past.
Respectfully submitted:
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Lou Lichtl
Assistant Superintendent, Instructional Services
MWM:LL:ab
ISSUE:
Should the Board of Education approve the Warrants list for November and December 2017?
BACKGROUND:
Warrant summary for November and December includes warrants paid for the period of November 1, 2017 through December 31, 2017. Expenditures outlined in the attachments are in accordance with the 2017/2018 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
As per Board of Education Policy 3300, ratification and approval of warrants is required.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
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ISSUE:
Should the Board of Education approve the over $5,000 Purchase Order Report?
BACKGROUND:
The Board of Education expects that Purchase Orders exceeding $5,000 be brought forward for approval. In order to keep programs and operations running without interruption, the attached report for the period of December 1, 2017 through December 31, 2017 is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
The Board of Education expects to ratify (in special circumstances) or approve purchase orders that exceed $5,000 prior to execution.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
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ISSUE:
Should the Board of Education approve the Purchase Order Report?
BACKGROUND:
Attached is Purchase Order Report for purchase orders under $5,000 in expenditures for the period of December 1, 2017, through December 31, 2017. Purchase Orders have been approved by an administrator as a necessary expense for the instructional or support program. The purchase is budgeted for and within the budget authorization of the account.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Ratification and approval of Purchase Orders from December 1, 2017, through December 31, 2017, is required. The administrator responsible for the appropriate budget account has approved all purchase orders.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
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ISSUE:
Should the Board of Education accept the donations and gifts as listed on the December 1st to December 31st, 2017 gift and donation report?
BACKGROUND:
In accordance with the Conejo Valley Unified School District Board Policy 3290, any gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is thankful for the community support and appreciates each donation.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Acceptance of these gifts will benefit the quality of the programs provided to the students by the District.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.,
Assistant Superintendent, Business Services
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ISSUE:
Should the Board of Education adopt the attached resolution for an Emergency Closure Waiver for CVUSD NfL State Preschool at the Park Oaks Campus, EARTHS Magnet Campus and City Center?
BACKGROUND:
Operation of the State Preschools at EARTHS Magnet, City Center and Park Oaks were suspended due to poor air quality from surrounding wild fires. Conejo Valley Unified School District closed all schools and directed all employees to remain at home. CVUSD NfL State Preschool operations were unavoidably suspended for one day as a consequence of the emergency condition:
Park Oaks, EARTHS, & City Center - A.M. Class December 6, 2017
Park Oaks, EARTHS, & City Center - P.M. Class December 6, 2017
City Center – Full Day Class December 6, 2017
CVUSD and the State Preschools resumed full operations on December 7, 2017.
ALTERNATIVES:
1. Adopt the attached resolution.
2. Do not adopt the attached resolution.
RECOMMENDATION:
Alternative #1
RATIONALE:
The adoption of Resolution #6-17/18 will allow the CVUSD NfL State Preschool programs to receive reimbursement for loss of funds for the day of non-operation pursuant to Sections 8271 and 8209 of California Education Code.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Amie Mills
Director, Child Development, for
Lou Lichtl, Assistant Superintendent, Instructional Services
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ISSUE:
Should the Board of Education approve the development and implementation of 2017-2018 School Accountability Report Cards (SARCs)?
BACKGROUND:
Since November 1988, state law has required all public schools receiving state funding to annually prepare and distribute a SARC no later than February 1st of each year. The purpose of the report card is to provide parents and the community with important information about each public school.
SARCs are profiles that provide general information about the school and its students. The profile summarizes the school's mission, goals, and accomplishments. State law requires that the SARC contain all of the following: demographic data, school safety and climate for learning information, academic data, school completion (district) rates, class sizes, teacher and staff information, curriculum and instruction descriptions, postsecondary preparation information, and fiscal and expenditure data.
Under the Local Control Funding Formula (LCFF), all local educational agencies (LEAs) are required to prepare a Local Control Accountability Plan (LCAP) which describes how they intend to meet annual school-specific goals for all pupils, with specific activities to address state and local priorities. Additionally, data reported in an LCAP is to be consistent with data reported in the SARC.
The complete SARC documents are on file for Board of Education review in the Curriculum, Instruction and Assessment office and are published on the CVUSD website. Schools are required to notify all parents about the availability of the School Accountability Report Cards which can be obtained both online and in paper (by request).
ALTERNATIVES:
1. Approve the development and implementation of 2017-2018 School Accountability Report Cards.
2. Do not approve the development and implementation of 2017-2018 School Accountability Report Cards.
RECOMMENDATION:
Alternative 1
RATIONALE:
The schools have compiled the necessary information for the SARCs as required by law.
Respectfully submitted,
Mark L. McLaughlin, Ed.D.
Superintendent
Prepared by:
Jennifer Boone, Ed.D., Director of Curriculum, Instruction, and Assessment/
Title I School Program Improvement Professional Development for
Lou Lichtl, Assistant Superintendent of Instruction, State and Federal Program Coordinator
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ISSUE:
A Prop 39/Measure I project has increased in size, scope and cost, and District Leadership desires to update the Board of Education.
BACKGROUND:
It is the District's goal to repair, replace and install new energy-efficient HVAC systems and other energy-efficient measures at school sites and facilities in order to efficiently control the District's annual energy, utility and operational costs.
The Conejo Valley Unified School District has been granted a total of $2,996,093 in Proposition 39 funds by the California Energy Commission (CEC) for the 2013-14 through 2016-17 school years. For 2017-18, we estimate an allocation of $749,023. PROP 39 funds give the School District the opportunity to leverage the funds with Measure I funds.
On May 19, 2015, the Board authorized Design-Build delivery method for Prop 39 related projects as allowed by California Government Code 4217 for energy efficiency and conservation projects. With Board approval, staff released a Request for Qualifications/Request for Proposal (RFQ/RFP) for selection and award of a Design-Build entity to design and implement qualifying energy efficiency and conservation measures at District sites. The RFQ/RFP resulted in only one bidder. In order to attract a more competitive pool of vendors, the District sent out another RFQ/RFP. The 2nd RFP/RFQ resulted in the same single bidder for the project(s). After a thorough review and due diligence, Schneider Electric was awarded the contract for Prop 39 Design-Build projects. On January 3, 2017, the Board gave authority to the Superintendent, or designee, to award the Design-Build contract on their behalf.
Schneider Electric is currently working on the major HVAC replacement project at Los Cerritos Middle School. They completed the design and are currently in the construction phase of the project. There have been no change orders and the project is progressing on schedule.
The next Prop 39 energy related project is the replacement of the HVAC system at Thousand Oaks High School. Original estimates for the project began at $3.7m. After further investigation, the size and scope of the project has increased to an estimated $8.7m. Changes included the redesign of the existing HVAC system to a decentralized system that will create a better learning environment through quieter operation as well as a reduction in energy usage by 26%. The new system also relies on fewer pumps and hardware, thereby reducing the overall equipment necessary to operate the system. The new design will include the de-commissioning of the current "central plant" system, which will also allow it to be used for other purpose. Other changes include the additional areas of the cafeteria, the music room and the main office buildings, and a complete site-wide electrical upgrade.
ALTERNATIVES:
None-informational item
RECOMMENDATION:
None-informational item
RATIONALE:
The District Leadership wants to update the Board and the public on how these public funds will be spent and the process behind it.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe, Director, Planning & Construction for
Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services
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FUTURE BOARD MEETINGS
JANUARY 23
FEBRUARY 6
FEBRUARY 20
MARCH 6
MARCH 20
APRIL 3
APRIL 17
MAY 1
MAY 15
JUNE 5
JUNE 19
4:00 p.m. Discussion Session (if noted on the agenda)
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: Conejo Valley High School, 1402 E. Janss Road, Thousand Oaks
For a copy of this agenda and additional information, please visit the CVUSD website.
Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 201. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.