(Closed Session items only).
Oral Public Comments
The Board welcomes public comments. To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda. To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda. Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting. Public comments are limited to three minutes per speaker. If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Participants engaging in disorderly conduct may be ordered to leave the meeting. Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary. Board members will review these forms after the meeting. The information on these cards will be become a part of the public record.
President hands the gavel to the Superintendent for the nominations for new President. No need for a second when making nominations for office.
Current schedule is the first and third Tuesday of each month beginning with Closed Session at 5:00 p.m., Open Session at 6:00 p.m. Any exceptions will be agreed upon by the Board of Education and will be posted on the Board's page on the District's website.
Reports from Student Reporters:
Century Academy: Laurel Lyman
Conejo Valley High School: Joe Cardenas
Newbury Park High School: Allison Gennette
Thousand Oaks High School: Katelyn Barker
Westlake High School: Marissa Huang
Marmonte League Champions:
NPH Boys and Girls Cross Country
WHS Girls Golf
WHS Girls Volleyball
Conejo Council PTA (CCPTA), Paula Nathan, President
Conejo Schools Foundation (CSF), Mike Soules, President
District Advisory Council (DAC), Cindy Goldberg, President
Oral Public Comments
The Board welcomes public comments. To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda. To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda. Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting. Public comments are limited to three minutes per speaker. If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Participants engaging in disorderly conduct may be ordered to leave the meeting. Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary. Board members will review these forms after the meeting. The information on these cards will be become a part of the public record.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
ISSUE:
Should the Board of Education approve amendments to Board Policy 4113 - Assignment, as submitted?
BACKGROUND:
CVUSD receives updates to Board Policies and Administrative Regulations three times a year from GAMUT: July, November and March. Gamut is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies and Administrative Regulations, and Board Bylaws.
This Board Policy amendment reflects the repeal of the Every Student Succeeds Act (P.L. 114-95), regarding the requirement for teachers to be “highly qualified” to teach. This amendment also reflects the continuing requirement that the district ensure the equitable distribution of qualified teachers to low-income, minority and/or academically underperforming students, as described in the Title I local educational agency plan.
ALTERNATIVES:
1. Approve the amendment to Board Policy 4113 - Assignment, as submitted.
2. Approve the amendment to Board Policy 4113 - Assignment, as amended.
3. Do not approve the amendment to Board Policy 4113 – Assignment, as submitted.
RECOMMENDATION:
Alternative 1.
RATIONALE:
These revisions will keep our Board Policies, Administrative Regulations and Board Bylaws current with new and existing law.
Respectfully submitted and prepared by,
Mark W. McLaughlin, Ed.D.
Interim Superintendent
MWM:sf
ISSUE:
Should the Board of Education approve a Child Care and Wonder Preschool tuition fee increase effective for the 2018/2019 school year?
BACKGROUND:
CVUSD Child Care is committed to offering high quality programs for students while maintaining fiscal independence as a self-supporting, enterprise program. The Child Care fund includes the parent pay Wonder Preschool program. It is essential that tuition fees for the after school program and Wonder Preschool be increased so that staff may balance the budget and offer the quality programs our students and families deserve and have come to expect.
For the 2017/2018 school year, deficit spending is predicted for the Child Care fund. This is due to increased salary and benefit costs in the last several years. In addition, the Child Care fund has incurred the burden of Neighborhood for Learning’s deficit for the last two years. Recent reviews of the First Interim budget indicate that a deficit of approximately $55,416 per year will occur annually if adjustments in tuition are not implemented.
The CVUSD Child Care department completed a comparative market analysis of other local after school programs and preschool programs within the Conejo Valley. The results of this appraisal show that current tuition fees for both Child Care and Wonder Preschool are considerably less than comparable programs throughout the Conejo Valley. In fact, the cost of tuition for Child Care and Wonder Preschool have not been adjusted since 2013.
It is anticipated that a tuition increase at this time will protect the program’s fiscal independence and ensure the quality of services.
Therefore, a fee increase not to exceed 10% for Child Care and Wonder Preschool is recommended effective for the 2018/2019 school year.
ALTERNATIVES:
RECOMMENDATION:
Alternative No. 1
RATIONALE:
These adjustments in fees will allow CVUSD Child Care and Wonder Preschool to preserve quality programs.
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Amie Mills, Director, Child Development for
Robert Iezza, Deputy Superintendent, Instructional Services
MWM:RI:AM:ab
ISSUE:
Should the Board of Education approve deletion of Board Policy & Administrative Regulation 0520.2 – Title I Program Improvement Schools?
BACKGROUND:
The policy and administrative regulation will be deleted as federal program improvement requirements have been suspended for the 2017-18 school year and will, beginning in the 2018-19 school year, be replaced by a new system of comprehensive and targeted improvement established by the Every Student Succeeds Act.
ALTERNATIVES:
1. Approve deletion of Board Policy & Administrative Regulation 0520.2 – Title I Program Improvement Schools, as submitted
2. Do not approve deletion of Board Policy & Administrative Regulation 0520.2 – Title I Program Improvement Schools, as submitted.
RECOMMENDATION:
Alternative 1
RATIONALE:
These deletions will keep our board policies and administrative regulations current with new law.
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Robert Iezza, Deputy Superintendent, Instructional Services
MWM:RI:ab
ISSUE:
Should the Board of Education approve new Administrative Regulation 5113.11 – Attendance Supervision?
BACKGROUND:
This new regulation addresses the appointment of a district attendance supervisor and reflects new law AB 2815, which expresses the Legislature's intent that the attendance supervisor fulfill specified duties.
ALTERNATIVES:
1. Approve new Administrative Regulation 5113.11 – Attendance Supervision, as submitted.
2. Approve new Administrative Regulation 5113.11 – Attendance Supervision, as amended.
3. Do not approve new Administrative Regulation 5113.11 – Attendance Supervision, as submitted.
RECOMMENDATION:
Alternative 1
RATIONALE:
This new administrative regulation will keep our board policies current with new law.
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Robert Iezza, Deputy Superintendent
Instructional Services
MWM:RI:ab
ISSUE:
Should the Board of Education approve new Board Policy and Administrative Regulation 5113.12 – District School Attendance Review Board?
BACKGROUND:
New policy and regulations are for use by districts that have established their own local school attendance review board (SARB), and reflect the basic purposes, functions, and operations of the SARB.
ALTERNATIVES:
1. Approve new Board Policy and Administrative Regulation 5113.12 – District School Attendance Review Board, as submitted.
2. Approve new Board Policy and Administrative Regulation 5113.12 – District School Attendance Review Board, as amended.
3. Do not approve new Board Policy and Administrative Regulation 5113.12 – District School Attendance Review Board, as submitted.
RECOMMENDATION:
Alternative 1
RATIONALE:
This new policy and administrative regulation will keep our policies current with new law.
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Robert Iezza, Deputy Superintendent
Instructional Services
MWM:RI:ab
ISSUE:
Should the Board of Education approve Amendments to Board Policy & Administrative Regulation 5116.1 – Intradistrict Open Enrollment?
BACKGROUND:
California Education Codes 35160.5 and 48980 require that the Governing Board review the intradistrict administrative regulations annually. The school choice committee has met and studied the current policy and regulations. The committee reviewed and discussed the following information: Sibling priority, Employee priority, Lottery selection process, Magnet/academy choice priority and application deadlines.
In addition, the committee discussed and proposed a continuum of Interdistrict (Out of District) priority options for Board of Education consideration. Historically, Interdistrict students received no priority in the School Choice process other than a sibling priority. In years past, Interdistrict requests without sibling priority were approved only after internal CVUSD waitlists were exhausted.
ALTERNATIVES:
1. Approve Amendments to Board Policy & Administrative Regulation 5116.1 – Intradistrict Open Enrollment, as submitted
2. Approve Amendments to Board Policy & Administrative Regulation 5116.1 – Intradistrict Open Enrollment, as amended.
3. Do not approve Amendments to Board Policy & Administrative Regulation 5116.1 – Intradistrict Open Enrollment, as submitted.
RECOMMENDATION:
Alternative 1 or 2
RATIONALE:
These policy and administrative amendments will keep our practices current with state law.
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Robert Iezza, Deputy Superintendent
Instructional Services
MWM:RI:ab
ISSUE:
Should the Board of Education approve amendments to Administrative Regulation 5117 - Interdistrict Attendance Permits?
BACKGROUND:
The first time the governing board reserved seats for interdistrict applicants was at the time Earths Magnet school opened in 2009-2010. The interdistrict reservations concluded at Earths in the 2012-2013 school year. Since that time, the only other reservations offered in CVUSD have been 10 percent of Kindergarten seats at Earths for students matriculating from the NfL program located on the Earths campus.
Should the Board of Education elect to offer new interdistrict reservations, amendments will be referenced in this administrative regulation and clearly articulated in Administrative Regulation 5116.1 – Intradistrict - Open Enrollment (School Choice).
ALTERNATIVES:
1. Approve amendments to Administrative Regulation 5117 –Interdistrict Attendance Permits, as submitted.
2. Approve amendments to Administrative Regulation 5117 –Interdistrict Attendance Permits, as amended.
3. Do not approve amendments to Administrative Regulation 5117 –Interdistrict Attendance Permits, as submitted.
RECOMMENDATION:
Alternative 1
RATIONALE:
These amendments will keep our board policies and administrative regulations consistent with District practice.
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Robert Iezza, Deputy Superintendent
Instructional Services
MWM:RI:ab
ISSUE:
Should the Board of Education approve replacement of Administrative Regulation 5125.2 – Withholding Grades, Diplomas or Transcripts?
BACKGROUND:
This regulation replacement clarifies the circumstances under which the district may withhold a student's grades, diploma, and/or transcripts. It also defines the student's due process rights, as well as the requirement to continue to withhold the grades, diploma, and/or transcripts when such a student transfers from one district to another.
ALTERNATIVES:
1. Approve replacement of Administrative Regulation 5125.2 – Withholding Grades, Diplomas or Transcripts, as submitted
2. Approve replacement of Administrative Regulation 5125.2 – Withholding Grades, Diplomas or Transcripts, as amended.
3. Do not approve replacement of Administrative Regulation 5125.2 – Withholding Grades, Diplomas or Transcripts, as submitted.
RECOMMENDATION:
Alternative 1
RATIONALE:
This replacement will keep our administrative regulations current with new law.
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Robert Iezza, Deputy Superintendent, Instructional Services
MWM:RI:ab
ISSUE:
Should the Board of Education approve replacement of Board Policy 6153 – School-Sponsored Trips?
BACKGROUND:
Replacement policy reflects new law AB 34 which eliminates the prohibition against the use of district funds to pay for the expenses of students participating in field trips or excursions to another state, to the District of Columbia, or to a foreign country.
ALTERNATIVES:
1. Approve replacement of Board Policy 6153 – School-Sponsored Trips, as submitted.
2. Approve replacement of Board Policy 6153 – School-Sponsored Trips, as amended.
3. Do not approve replacement of Board Policy 6153 – School-Sponsored Trips, as submitted.
RECOMMENDATION:
Alternative 1
RATIONALE:
This replacement will keep our board policies current with new law.
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Robert Iezza, Deputy Superintendent, Instructional Services
MWM:RI:ab
ISSUE:
Should the Board of Education approve new Board Policy and Administrative Regulation 6173.2 – Education of Children of Military Families?
BACKGROUND:
New policy reflects the Every Student Succeeds Act, which provides that military-connected students be assigned a national identification number to facilitate monitoring of their academic progress and requires districts to issue an annual report card that includes state achievement results for such students.
New administrative regulations highlight the following; transfer of course credits, exemption from local graduation requirements, use of the uniform complaint procedures, provisions for district residency and prohibition of the transfer of a military-connected students out of the district regardless of whether the district has an interdistrict transfer agreement with another district.
ALTERNATIVES:
1. Approve new Board Policy and Administrative Regulation 6173.2 – Education of Children of Military Families, as submitted.
2. Approve new Board Policy and Administrative Regulation 6173.2 – Education of Children of Military Families, as amended.
3. Do not approve new Board Policy and Administrative Regulation 6173.2 – Education of Children of Military Families, as submitted.
RECOMMENDATION:
Alternative 1
RATIONALE:
This new policy and administrative regulation will keep our policies current with new law.
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Robert Iezza, Deputy Superintendent
Instructional Services
MWM:RI:ab
ISSUE:
Should the Board of Education approve submission of the 2017-18 First Interim Financial Statements?
BACKGROUND:
In accordance with Education Code Section 42131 school districts are required to certify twice a year regarding their ability to meet financial obligations for the remainder of the current fiscal year and the subsequent two fiscal years. The 1st Interim report details the District's financial status and projections as of October 31. Certifications are as follows:
The Conejo Valley Unified School District can make a POSITIVE certification.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1.
RATIONALE:
Under State guidelines, the Board of Education is required to approve First Interim Financial Statements reflecting changes to the Adopted Budget through October 31, 2017. The 2017-18 First Interim Financial Statements reflect the most accurate information, assumptions, and projections available as of the date prepared.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Susan Tucker, Director, Fiscal Services, on behalf of
Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services
MWM:VPH:ST:mo
These items are considered routine and will be approved in one action without discussion.
If Board members request that an item be removed from Consent or a citizen wishes to speak
to an item, the item will be considered under Action Items.
Approval of the Minutes:
These items are considered routine and will be approved in one action without discussion.
If Board members request that an item be removed from Consent or a citizen wishes to speak
to an item, the item will be considered under Action Items.
Approval of the Minutes:
1. Certificated Service:
A. Establishment / Modification / Elimination of Positions
Orders #: No items
B. New Employment / Assignment Change / Change in Status: Regular Education Teacher
Order #: No items
2. Certificated Service – Exempt:
A. New Employment / Assignment Change / Change in Status: Exempt Specialists
Order #: E17-031
3. Classified Service:
A. Establishment / Modification / Elimination of Positions
Orders #: C17-267 - C17-271
B. New Employment (Prob to Perm) / Assignment Change / Change in Status
Orders #: C17-272 - C17-290
C. Substitute / Provisional / Additional Assignment / Change in Status
Orders #: C17-291 - C17-309
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E17-496 - E17-508
B. Campus Supervisor, Proctor, Specialist, Student Helper, Others
Orders #: E17-509 - E17-579
ISSUE:
Should the Board of Education approve a Stipulated Agreement for student 1-17/18 SA who was recommended for expulsion commencing on November 16, 2017?
BACKGROUND:
On or about November 2, 2017, a student violated the following Education Code:
E.C. 48900 (a2) – Willfully used force or violence upon the person of another, except in self-defense
E.C. 48915 (a) – Causing serious physical injury to another person, except in self-defense
A meeting was held with the Student and Parents on November 15, 2017 to discuss the recommendation and interim educational alternatives. A Stipulated Agreement was entered into with the Parents and Student.
ALTERNATIVES:
1. Approve an educational plan for student 1-17/18 SA effective November 16, 2017, pursuant to the conditions described in the “Stipulated Agreement” signed November 15, 2017.
2. Place student 1-17/18 SA on probationary status through June 8, 2018.
3. Do not approve a Stipulated Agreement for student 1-17/18 SA.
RECOMMENDATION:
Alternatives 1 and 2.
RATIONALE:
The recommendation for a Stipulated Agreement is appropriate and in accordance with Board Policy and Administrative Regulation 5144.1 approved September 1, 2015. The Stipulated Agreement provides the student access to educational opportunities in an orderly school environment that protects their safety and security, ensures their welfare and well-being, and promotes their learning and development.
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Superintendent
Presented by,
Robert Iezza, Deputy Superintendent
Instructional Services
MWM:RI:ab
ISSUE:
Should the Board of Education approve a contract for a nonpublic school placement for student #18-17/18?
BACKGROUND:
The needs of student #18-17/18 cannot be met by the public schools at this time.
In order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 10/26/2017 through 6/30/2018. Total cost for this nonpublic school placement is $23,354.40, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $4,102.00. The Total District Cost is $19,252.40.
ALTERNATIVES:
1. Approve a contract for the recommended nonpublic school placement for this student.
2. Do not approve a contract for the recommended nonpublic school placement for this student.
RECOMMENDATION:
Alternative #1
RATIONALE:
Special Education classes and services for students by the District and County cannot meet the needs of this student. The District staff will review the student's Individual Education Plan during the period of the contract to determine if goals and objectives can be met in a public school program. This process guarantees the student's right to the least restrictive setting.
Respectfully submitted:
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Lisa Miller, Director of Special Education for
Robert Iezza, Deputy Superintendent, Instructional Services
MWM:RI:LM:ks
ISSUE:
Should the Board of Education approve a contract for a nonpublic school placement for student #19-17/18?
BACKGROUND:
The needs of student #19-17/18 cannot be met by the public schools at this time.
In order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 11/6/2017 through 6/30/2018. Total cost for this nonpublic school placement is $27,445.34, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $3,984.80. The Total District Cost is $23,460.54.
ALTERNATIVES:
1. Approve a contract for the recommended nonpublic school placement for this student.
2. Do not approve a contract for the recommended nonpublic school placement for this student.
RECOMMENDATION:
Alternative #1
RATIONALE:
Special Education classes and services for students by the District and County cannot meet the needs of this student. The District staff will review the student's Individual Education Plan during the period of the contract to determine if goals and objectives can be met in a public school program. This process guarantees the student's right to the least restrictive setting.
Respectfully submitted:
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Lisa Miller, Director of Special Education for
Robert Iezza, Deputy Superintendent
Instructional Services
MWM:RI:LM:ks
ISSUE:
Should the Board of Education approve a contract with ACHIEVE3000?
BACKGROUND:
ACHIEVE3000 is a blended learning literacy program designed to reach all students at their individual reading levels so that they can accelerate their skills, improve test scores, and help them succeed in school and beyond. ACHIEVE3000 will be offered at all schools receiving Title I funding.
ALTERNATIVES:
1. Approve contract
2. Do not approve contract
RECOMMENDATION:
Alternative #1
RATIONALE:
Approval will increase literacy skills for students enrolled in our Title I schools.
Respectfully submitted:
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Jeanne Valentine, Director of Elementary Education, for
Robert Iezza, Deputy Superintendent
Instructional Services
MWM:RI:JV:kp
ISSUE:
Should the Board of Education approve a contract with In-N-Out Burger at Los Cerritos Middle School?
BACKGROUND:
In-N-Out Burger will be at Los Cerritos Middle School as part of the Renaissance Rewards Program. This program is to reward students for excellent grades, citizenship, and work habits during trimester one. In-N-Out Burger will provide a meal that includes a choice of hamburger, cheeseburger, or grilled cheese with chips and a drink. Food Services has been notified of this event. This event will take place after lunch has been served on January 10, 2018. This event will be paid for by the Los Cerritos ASB.
ALTERNATIVES:
1. Approve contract
2. Do not approve contract
RECOMMENDATION:
Alternative #1
RATIONALE:
Approval of this contract will continue the Renaissance Rewards Program activities at Los Cerritos Middle School.
Respectfully submitted:
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Robert Iezza
Deputy Superintendent, Instructional Services
MWM:RI:ab
Parent Support/Booster Organization Reauthorization: NPH Girls Aquatics
Parent Support/Booster Organization Reauthorization: NPH Choral
Parent Support/Booster Organization Reauthorization: NPH Dance Team
Parent Support/Booster Organization Reauthorization: NPH Football
Parent Support/Booster Organization Reauthorization: NPH Girls Lacrosse
Parent Support/Booster Organization Reauthorization: NPH PFA
Parent Support/Booster Organization Reauthorization: NPH Swim Team
Parent Support/Booster Organization Reauthorization: NPH Tennis
Parent Support/Booster Organization Reauthorization: NPH Umbrella
Parent Support/Booster Organization Reauthorization: NPH Boys Water Polo
Parent Support/Booster Organization Reauthorization: WHS Boys Basketball
Parent Support/Booster Organization Reauthorization: WHS Choral
Parent Support/Booster Organization Reauthorization: WHS Football
Parent Support/Booster Organization Reauthorization: WHS Soccer
Parent Support/Booster Organization Reauthorization: WHS Softball
Parent Support/Booster Organization Reauthorization: WHS Boys Volleyball
Parent Support/Booster Organization Reauthorization: WHS Girls Volleyball
ISSUE:
Should the Board of Education accept the donations and gifts as listed on the October 1st to November 30th, 2017 gift and donation report?
BACKGROUND:
In accordance with the Conejo Valley Unified School District Board Policy 3290, any gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is thankful for the community support and appreciates each donation.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Acceptance of these gifts will benefit the quality of the programs provided to the students by the District.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.,
Assistant Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve the disposal of surplus and obsolete equipment?
BACKGROUND:
The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth.
Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus district-owned personal property per attached list. Unless otherwise directed, any proceeds from sale of items will be deposited to the general fund.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Board of Education Policy and Education Code #17545 requires approval by the Board of Education prior to disposal of surplus and obsolete equipment.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:kg
ISSUE:
Should the Board of Education approve the over $5,000 Purchase Order Report?
BACKGROUND:
The Board of Education expects that Purchase Orders exceeding $5,000 be brought forward for approval. In order to keep programs and operations running without interruption, the attached report for the period of November 8, 2017 through November 30, 2017 is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program(s).
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
The Board of Education expects to ratify (in special circumstances) or approve purchase orders that exceed $5,000 prior to execution.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:kg
ISSUE:
Should the Board of Education approve Purchase Order Report?
BACKGROUND:
Attached is Purchase Order Report for purchase orders under $5,000 in expenditures for the period of November 1, 2017, through November 30, 2017. Purchase Orders have been approved by an administrator as a necessary expense for the instructional or support program. The purchase is budgeted for and within the budget authorization of the account.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Ratification and approval of Purchase Orders from November 1, 2017, through November 30, 2017, is required. The administrator responsible for the appropriate budget account has approved all purchase orders.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:kg
ISSUE:
Should the Board of Education approve the Addendum to the Certification of Signatures for 2017-2018?
BACKGROUND:
Education Code Section 42633 requires that the governing board of each school district be responsible for filing with the county superintendent of schools the verified signature of each member of the governing board authorized to sign orders in its name. The attached Addendum to the Certification of Signatures reflects the reorganization of the Board of Education, which was approved on December 5, 2017, at its annual organizational meeting.
ALTERNATIVES:
1. Approve the Addendum to the Certification of Signatures for 2017-2018, as submitted.
2. Approve the Addendum to the Certification of Signatures for 2017-2018, as amended.
3. Do not approve the Addendum to the Certification of Signatures for 2017-2018.
RECOMMENDATION:
Alternative No. 1.
RATIONALE:
Compliance with Education Code Section 42633 is required in order to conduct District business.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve the agreement with Woo-Houska for legal services?
BACKGROUND:
The District is insured through the Ventura County Schools Self-Funding Authority (VCSSFA). VCSFFA has been handling case#56-2016-00481228-CU-BC-VTA since 2016. The District's coverage memorandum covers legal expenses to $100,000, therefore, the District will be responsible for all subsequent legal expenses. Woo-Houska, LLP has been handling the case through the VCSSFA and fees are approaching $100,000. Approval of this agreement will ensure continuity in handling the case.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Having the same legal team handle the case is beneficial for the District as it will save money and time.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH
ISSUE:
Should the Board of Education authorize the execution and filing of a Notice of Completion for the contract with Ardalan Construction Company, Inc., for the district office renovation project at Conejo Valley Unified School District?
BACKGROUND:
On June 29, 2017, the Conejo Valley Unified School District entered into a contract with Ardalan Construction Company, Inc., for the district office renovation project at Conejo Valley Unified School District office, under the guidelines of the California Uniform Public Construction Cost Accounting Act. The project, DO-17M1040, in the amount of $19,500 is complete and has been inspected by District staff. The project has been funded by Developer Donation funds, under Purchase Order B18-01176.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Renovations were needed for the relocation of district staff, and has been satisfactorily completed. Filing a Notice of Completion will allow retention payment to the contractor for the work performed.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe, Director, Planning and Construction for
Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education authorize the execution and filing of a Notice of Completion for the contract with Ardalan Construction Company, Inc., for the office renovation project at Horizon Hills?
BACKGROUND:
On July 10, 2017, the Conejo Valley Unified School District entered into a contract with Ardalan Construction Company, Inc., for the office renovation project at Horizon Hills, under the guidelines of the California Uniform Public Construction Cost Accounting Act. The project, DO-17M1040, in the amount of $24,894 is complete and has been inspected by District staff. The project has been funded by Developer Donation funds, under Purchase Order B18-01175.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Renovations were needed for the relocation of district staff, and has been satisfactorily completed. Filing a Notice of Completion will allow retention payment to the contractor for the work performed.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe, Director, Planning and Construction for
Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education authorize the execution and filing of a Notice of Completion for the contract with Pacificom, for the communications systems project at Conejo Valley High School?
BACKGROUND:
On June 26, 2017, the Conejo Valley Unified School District entered into a contract with Pacificom, for the communications systems project at Conejo Valley High School, under the guidelines of the California Uniform Public Construction Cost Accounting Act. The project, MP17/18-14-CVH, in the amount of $32,043.75 is complete and has been inspected by District staff. The project has been funded by Measure I Bond funds, under Purchase Order B18-00581.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Communications Systems includes PA, Clock and Bell, and was satisfactorily completed on Janss Road as part of the relocation of Conejo Valley High School. Filing a Notice of Completion will allow retention payment to the contractor for the work performed.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe, Director, Planning and Construction for
Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Should the Board of Education approve the schools’ 2017-2018 Comprehensive Safety Plans?
BACKGROUND:
As per Board Policy 0450 and California Education Code School Comprehensive Safety Plans shall be reviewed and updated by March 1 of each year and forwarded to the Board for approval. Each administrator, along with their respective School Site Council has reviewed, updated, and signed off on each plan. The final plans are available upon request for inspection at the District Office by Board of Education Members; however, due to the sensitivity of the information contained and security precautions, they are not made available to the public.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Armond Sarkis, Rick Manager for
Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services
MWM:VPH:AS:dmh
ISSUE:
Should the Board of Education give authority to the Superintendent, or designee, to award $7,772,978 of Measure I funds to Design-Build entity selected from the RFQ/RFP process for second phase of Prop 39 projects?
BACKGROUND:
At the meeting of May 16, 2017, the Board of Education approved $7,900,000 Measure I and $2,400,000 Prop 39 funds to be allocated for the Energy Efficiency and Conservation projects at Los Cerritos Middle and Thousand Oaks High Schools. A contract has been issued for the project at Los Cerritos Middle School in the amount of $4,898,544 ($1,400,000 Prop 39 and $3,498,544 Measure I), with the balance designated for Thousand Oaks High School. It has been determined that buildings not originally identified in the original scope now be included, increasing the amount needed for the project. Additional scope includes HVAC for the main office, cafeteria and music buildings.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Award of $7,772,978 of Measure I funds to the Design-Build entity selected from the RFQ/RFP process will allow projects identified at Thousand Oaks High School benefit from much needed upgrades to the current, failing HVAC system.
FINANCIAL IMPACT:
Up to $1,000,000 from Proposition 39, up to $7,772,978 from Measure I.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by,
Tim McCabe, Director, Planning & Construction for
Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services
MWM:VPH:TM:dmh
ISSUE:
Shall the Board of Education approve the Student Field Placement Agreement between the Conejo Valley Unified School District (“District”) and California State University, Long Beach (“CSULB”) for a Memorandum of Understanding for practicum training experience for the term of July 1, 2017, through June 30, 2020?
BACKGROUND:
CSULB has established an approved program of special training to provide clinical experience for students in counseling and social work under clinical supervision by school counselors. This program requires supervision and facilities where students can obtain the clinical learning experience required in the curriculum. The District has the clinical setting, supervision and equipment needed by CSULB trainees as part of their practical learning experience.
ALTERNATIVES:
1. Approve the Student Field Placement Agreement between the Conejo Valley Unified School District and California State
University, Long Beach, as submitted?
2. Approve the Student Field Placement Agreement between the Conejo Valley Unified School District and California State
University, Long Beach, as amended?
3. Do not approve the Student Field Placement Agreement between the Conejo Valley Unified School District and California State
University, Long Beach?
RECOMMENDATION:
Alternative #1.
RATIONALE:
The District wishes to continue to collaborate with California State University, Long Beach in the educational process of future counseling and social work students.
Respectfully submitted and prepared by,
Mark W. McLaughlin, Ed.D.
Superintendent
MWM:sf
ISSUE:
Should the Board of Education approve high school summer school programs and special education extended year programs for the summer of 2018?
BACKGROUND:
The District is required to provide programs beyond the normal school year for (1) seniors in need of credits for graduation, (2) students who need to repeat courses required for graduation, and (3) eligible special education students.
The District proposes to provide summer school and extended year programs in 2018 for the following programs only:
Dates: Start Date End Date Instructional Days/Hours
Infant/Toddler/Preschool
Special Education Tues, June 12 Tues, July 17 20 Days, 3 Hrs/Day *
Grades K-8 Special Education Tues, June 12 Tues, July 17 20 Days, 4 Hrs/Day *
Grades 9-12 Special Education Tues, June 12 Tues, July 17 20 Days, 4 Hrs/Day *
Grades 9-12 Regular Education Tues, June 12 Thurs., July 19 24 Days, 5 Hrs/Day **
* Mon-Thurs (off July 4)
**1st semester Tues-Fri, June 12-15; Mon-Thurs, June 18-22 and 25-29; 2nd semester Mon-Fri, July 2-6 (off July 4); Mon-Thurs July 9-12 and 16-19
Hours: Start Time End Time Instr Mins/Day Location ***
Preschool - Special Education 8:20 11:20 180 University Center
Grades K-8 Special Education 8:20 12:40 240 Aspen
Grades 9-12 Special Education 7:25 11:45 240 University Center
Grades 9-12 Regular Education 7:40 1:20 300 Newbury Park High
***Locations subject to revision
Eligibility:
Special Education: Students recommended by the IEP team.
Secondary: All currently enrolled ninth through twelfth grade students are eligible to apply for an appropriate summer school class. Priority for enrollment will be given as follows:
(1) incoming seniors needing classes to graduate,
(2) incoming juniors repeating classes required for graduation in which they received a D or F grade
(3) incoming sophomores repeating classes required for graduation in which they received a D or F grade
Administrative Staffing:
Secondary: One Principal and one Dean, paid at 90% of the daily rate commensurate with the 2017/2018 Management Salary Schedule for a High School Principal and Dean, for the six week period of the program plus five additional days.
Staffing - Traditional Summer School:
Teachers will be hired in accordance with past practice and the contract of agreement between the District and the Unified Association of Conejo Teachers.
Staffing-Support:
Support staff will be hired as needed in accordance with past practice and the contracts of agreement between the District and the various bargaining groups. Support staff may include custodians, office managers, instructional assistants, campus supervisors, speech and language specialists, counselors, psychologists, and nurses.
Funding:
The summer school and extended year programs are funded by categorical state funds that are available only if the programs described above are offered.
ALTERNATIVES:
1. Approve the summer school and extended year programs for the summer of 2018, as proposed.
2. Approve the summer school and extended year programs for the summer of 2018, as amended.
3. Do not approve the summer school and extended year programs for the summer of 2018, as proposed.
RECOMMENDATION:
Alternative No. 1
RATIONALE:
The programs described in this report will allow the District to meet its legal obligations while being fiscally responsible.
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Robert Iezza, Deputy Superintendent
Instructional Services
MWM:RI:ab
ISSUE:
Should the Board of Education approve replacement of Board Policy and amendments to Administrative Regulation 5131.6 – Alcohol and Other Drugs?
BACKGROUND:
Policy replacement reflects the goals and purposes of the federal Student Support and Academic Enrichment Grants program, as established by the Every Student Succeeds Act. It also deletes material on drug and alcohol master plans and county primary prevention programs, since the related laws repealed on their own terms.
Administrative regulation amendments reflect BreakThrough staffs’ recommendations. Staff found that practices and procedures related to Breakthrough participation required additional detail and clarity. Suggested amendments will better serve our students, staff and families.
ALTERNATIVES:
1. Approve replacement of Board Policy and amendments to Administrative Regulation 5131.6 – Alcohol and Other Drugs, as submitted.
2. Approve replacement of Board Policy and amendments to Administrative Regulation 5131.6 – Alcohol and Other Drugs, as amended.
3. Do not approve replacement of Board Policy and amendments to Administrative Regulation 5131.6 – Alcohol and Other Drugs, as submitted.
RECOMMENDATION:
Alternative 1
RATIONALE:
These replacements and amendments will keep our board policies and administrative regulations current with District practice.
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Interim Superintendent
Prepared by:
Robert Iezza, Deputy Superintendent
Instructional Services
MWM:RI:ab
ISSUE:
Should the Board of Education approve replacement of Administrative Regulation 6112 – School Day?
BACKGROUND:
Replacement reflects new law AB 99 which permits districts to maintain kindergarten or transitional kindergarten classes for different lengths of time during the school day, either at the same or different school sites.
ALTERNATIVES:
1. Approve replacement of Administrative Regulation 6112 – School Day, as submitted
2. Approve replacement of Administrative Regulation 6112 – School Day, as amended.
3. Do not approve replacement of Administrative Regulation 6112 – School Day, as submitted.
RECOMMENDATION:
Alternative 1
RATIONALE:
This replacement will keep our administrative regulations current with new law.
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Interim Superintendent
Prepared by:
Robert Iezza, Deputy Superintendent
Instructional Services
MWM:RI:ab
ISSUE:
Should the Board of Education approve the amendments to Administrative Regulation 6161.1 – Selection and Evaluation of Instructional Materials?
BACKGROUND:
The Board of Education approved amendments to Board Policy 6161.1 at the November 14, 2017 meeting. These administrative regulation amendments will align District practices with amended Board Policy 6161.1 as they relate to Grades 9-12 Core Literature – Selection, Review & Alternative Assignment Process.
ALTERNATIVES:
1. Approve amendments to Administrative Regulation 6161.1 – Selection and Evaluation of Instructional Materials, as submitted.
2. Approve amendments to Administrative Regulation 6161.1 – Selection and Evaluation of Instructional Materials, as amended.
3. Do not approve amendments to Administrative Regulation 6161.1 – Selection and Evaluation of Instructional Materials, as submitted.
RECOMMENDATION:
Alternative #1
RATIONALE:
These amendments will define, clarify and maintain uniform implementation across all of CVUSD high schools.
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Superintendent
Prepared by:
Robert Iezza, Deputy Superintendent
Instructional Services
MWM:RI:ab
ISSUE:
Should the Board of Education approve new Board Policy 3513.4 – Drug and Alcohol Free Schools?
BACKGROUND:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT five times a school year in July, October, December, March and May. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
The proposed new Board Policy 3513.4 – Drug and Alcohol Free Schools reflects new law (Proposition 64, 2016) which prohibits any person from possessing, smoking, or ingesting cannabis on school grounds while children are present. The new policy prohibits the possession, use, or sale of drugs or alcohol by any person on district property and addresses enforcement and discipline for violations of this policy.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1.
RATIONALE:
The proposed new Board Policy reflects current law.
Submitted by:
Mark W. McLaughlin, Ed.D.
Superintendent
Prepared by:
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve amendment of Administrative Regulation 3515.6 – Criminal Background Checks for Contractors?
BACKGROUND:
Conejo Valley Unified School District receives updates to Board Policies and Administrative Regulations from GAMUT five times a school year in July, October, December, March and May. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
The amendment of Administrative Regulation 3515.6 reflects new law (AB 949, 2017) which requires criminal background checks for sole proprietors who contract with the district to provide specified services if they will have contact with children, and provides that it is the responsibility of the district to prepare and submit the fingerprints of the sole proprietor to the Department of Justice. Regulation also reorganized to clarify criminal background check requirements applicable to entities contracting for construction, reconstruction, rehabilitation, or repair of a school facility. All new language is indicated as bold font and deleted language as strikeouts in the attached documents.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1.
RATIONALE:
The recommended amendment of Administrative Regulation 3515.6 clarifies the District’s procedures for contractors.
Submitted by:
Mark W, McLaughlin, Ed.D.
Superintendent
Prepared by:
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:mo
ISSUE:
Should the Board of Education approve amendment of Board Policy 3280 – Sale or Lease of District-Owned Real Property?
BACKGROUND:
CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT five times a school year in July, October, December, March and May. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
The amendment of Board Policy 3280 reflects new law (AB 1157, 2017) material regarding the appointment of the district advisory committee expanded to specify the circumstances under which the district is not required to appoint a committee, including the exception for the sale, lease, or rental of excess property to be used for teacher or other employee housing. Policy is also updated to delete the requirement to first offer surplus property to a charter school with at least 80 students and expands section on “Use of Proceeds” to reflect additional legal requirements, and deletes the authority (repealed) to use the proceeds from the sale of surplus property for any one-time general fund purpose provided that the district adopted a plan and made certain certifications to the State Allocation Board. All new language is indicated as bold font and deleted language as strikeouts in the attached documents.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1.
RATIONALE:
The recommended minor amendments will make the District’s Board Policy reflect current law(s).
Submitted by:
Mark W. McLaughlin Ed.D.
Superintendent
Prepared by:
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:mo
FUTURE BOARD MEETINGS
JANUARY 9, 2018
4:00 p.m. Discussion Session
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: 1402 E. Janss Road (Board Room located in CVHS), Thousand Oaks
For a copy of this agenda and additional information, please visit the CVUSD website.
Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 201. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.