(Closed Session items only). 

Staff from Open Classroom Leadership Magnet will highlight site-based focus areas that align with three major goals in the Conejo Valley Unified School District’s Local Control and Accountability Plan (LCAP).  Major areas of focus will be on professional development, student activities and academic interventions.

Oral Public Comments

The Board welcomes public comments.  To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda.  To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda.  Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting.  Public comments are limited to three minutes per speaker.  If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Participants engaging in disorderly conduct may be ordered to leave the meeting.  Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

Written Public Comments

If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary.  Board members will review these forms after the meeting.  The information on these cards will be become a part of the public record.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

ISSUE:
 

Should the Board of Education approve amendments to Board Policy 4112.21 - Interns, as submitted?

BACKGROUND:
 

CVUSD receives updates to Board Policies and Administrative Regulations three times a year from GAMUT: July, November and March. Gamut is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies and Administrative Regulations, and Board Bylaws.

This Board Policy amendment reflects the repeal of 20 USC 6319 pursuant to the Every Student Succeeds Act (P.L. 114-95), regarding the requirement for interns to be “highly qualified” to teach core academic subjects. This amendment also clarifies the terms of employment for interns and the District’s intent to provide ongoing support, supervision and feedback.

ALTERNATIVES:

     1. Approve the amendment to Board Policy 4112.21 - Interns, as submitted.
     2. Approve the amendment to Board Policy 4112.21 - Interns, as amended.
     3. Do not approve the amendment to Board Policy 4112.21 – Interns, as submitted.

RECOMMENDATION:

Alternative 1.

RATIONALE:

These revisions will keep our Board Policies, Administrative Regulations and Board Bylaws current with new and existing law.

Respectfully submitted and prepared by,
Mark W. McLaughlin, Ed.D.
Interim Superintendent

MWM:sf

ISSUE:

Shall the Board of Education approve amendments to Board Policy 6161.1 - Selection And Evaluation of Instructional Materials?

BACKGROUND:

There has been an informal process in place within the district for students to request alternative core literature assignments, but due to its informality the students experience can be inconsistent. In addition, many parents and students do not know that this type of request is possible. The purpose of these policy amendments is to create a consistent process for parental notification and for the request of an alternative literature selection if necessary. 

ALTERNATIVES:

1. Approve the amendments to BP 6161.1 as submitted
2. Approve the amendments to BP 6161.1 as amended
3. Do not approve the amendments to BP 6161.1

RECOMMENDATION:

Alternative #1

RATIONALE: 

This policy update will accomplish four main goals. First, it ensure parents are notified that their child can receive an alternative assignment if a book iss in conflict with the student's sensibilities and/or values. Second, it establishes a standard for notifying parents/legal guardians if there are titles on their child's syllabus that are annotated by the California Department of Education as having mature content. The CDE recommends that educators and parents should read such a book and know the child before giving the book to the child. Third, this policy update will bring the district into compliance with Education Code 60002, which requires that, along with substantial teacher involvement, the district shall encourage and promote the participation of parents/legal guardians and community members in the selection of proposed instructional materials. Fourth, it puts forth a process for an alternative book selection.

Respectfully Submitted by:

Sandee Everett, MSEd

Board of Trustees

Prepared by:

Sandee Everett, MSEd

Board of Trustees

SE:hi

1.  Certificated Service:

     
     A.  Establishment / Modification / Elimination of Positions

           Orders #: No items

     B.  New Employment / Assignment Change / Change in Status:  Regular Education Teacher 
           Order #:  R17-460 
                  

2.  Certificated Service – Exempt:
 

     A.  New Employment / Assignment Change / Change in Status:  Exempt Specialists

           Orders #:  E17-028 - E17-030

3.  Classified Service:

     A.  Establishment / Modification / Elimination of Positions
          Orders #:   No items

     B.  New Employment (Prob to Perm) / Assignment Change / Change in Status
          Orders #:  C17-247 - C17-254

     C. Substitute / Provisional / Additional Assignment / Change in Status

          Orders #:  C17-255 - C17-266

4.  Classified Service - Exempt:

     A.  Walk-on Coach

          Orders #:  E17-458 - E17-463

     B.  Campus Supervisor, Proctor, Specialist, Student Helper, Others

          Orders #:  E17-464 - E17-495

ISSUE:

Should the Board of Education expel student 2-17/18 E who was recommended for expulsion commencing on October 30, 2017?

BACKGROUND:

On or about October 20, 2017, a student violated the following Education Code:

E.C. 48900(c)  Unlawfully possessed, used, sold, or otherwise furnished, or been under the influence of, a controlled substance listed in Chapter 2 (commencing with Section 11053) of Division 10 of the Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind.

E.C. 48900(d)  Unlawfully offered, arranged, or negotiated to sell a controlled substance listed in Chapter 2 (commencing with Section 11053) of Division 10 of the Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind, and either sold, delivered, or otherwise furnished to a person another liquid, substance or material and represented the liquid, substance or material as a controlled substance, alcoholic beverage or intoxicant.

A meeting was held with the Parents and Student on October 27, 2017, to discuss the recommendation for expulsion and interim educational alternatives.  An agreement was reached with the Parent for a “Voluntary Consent to Discipline.”

ALTERNATIVES:

     1. Expel student 2-17/18 E from the Conejo Valley Unified School District effective October 30, 2017, pursuant to the conditions described in the “Voluntary    Consent to Discipline” signed October 27, 2017.

         2. Enforce expulsion of student 2-17/18 E through June 8, 2018.

         3. Do not expel student 2-17/18 E.

RECOMMENDATION:

Alternatives 1 and 2.

RATIONALE:

Discussions with staff indicate that the recommendation to expel is appropriate and consistent with past practice.

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

Presented by:

Robert Iezza, Deputy Superintendent

Instructional Services

MWM:RI:ab

ISSUE:

Should the Board of Education approve a contract for a nonpublic school placement for student #16-17/18?

BACKGROUND:

The needs of student #16-1/18 cannot be met by the public schools at this time.

In order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 10/19/2017 through 6/30/2017. Total cost for this nonpublic school placement is $18,340.14, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $4,014.10. The Total District Cost is $14,326.04.

ALTERNATIVES:

     1. Approve a contract for the recommended nonpublic school placement for this student.

     2. Do not approve a contract for the recommended nonpublic school placement for this student.

RECOMMENDATION:

Alternative #1

RATIONALE:

Special Education classes and services for students by the District and County cannot meet the needs of this student. The District staff will review the student's Individual Education Plan during the period of the contract to determine if goals and objectives can be met in a public school program. This process guarantees the student's right to the least restrictive setting.

Respectfully submitted:

Mark W. McLaughlin, Ed.D

Superintendent

Prepared by:

Lisa Miller, Director of Special Education for

Robert Iezza, Deputy Superintendent, Instructional Services

MWM:RI:LM:ks

ISSUE:

Should the Board of Education approve a contract for a nonpublic school placement for student #17-17/18?

BACKGROUND:

The needs of student #17-17/18 cannot be met by the public schools at this time.

In order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 10/23/2017 through 6/30/2017. Total cost for this nonpublic school placement is $51,116.21, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $4,277.80. The Total District Cost is $46,838.41.

ALTERNATIVES:

     1. Approve a contract for the recommended nonpublic school placement for this student.

     2. Do not approve a contract for the recommended nonpublic school placement for this student.

RECOMMENDATION:

Alternative #1

RATIONALE:

Special Education classes and services for students by the District and County cannot meet the needs of this student. The District staff will review the student's Individual Education Plan during the period of the contract to determine if goals and objectives can be met in a public school program. This process guarantees the student's right to the least restrictive setting.

Respectfully submitted:

Mark W. McLaughlin, Ed.D

Superintendent

Prepared by:

Lisa Miller, Director of Special Education for

Robert Iezza, Deputy Superintendent, Instructional Services

MWM:RI:LM:ks

ISSUE:

Should the Board of Education grant permission for fourth grade students from EARTHS Magnet School to attend a trip to Anacapa Island, California?

BACKGROUND:

Three fourth grade teachers from EARTHS Magnet School, Ms. Jessica Moore, Ms. Elyse Huff and Mr. Brian Tash, request permission to take 96 students to Anacapa Island, California, on Friday, May 18, 2018.  The students will miss one day of school.  This field trip will be the culminating activity of the year where students study marine ecosystems and environmental factors that affect our ocean systems.  Students will participate in the testing of water quality, observe and identify island marine and wildlife plus look at the microcosm of the island’s watershed, compared to the mainland’s watershed.  Students will hike through the National Park Service Nature Conservancy with trained Island guides and identify native plants.  The students will travel by bus to Ventura Harbor and then by boat (Island Packers Cruises) to Anacapa Island.  The students will be chaperoned by Ms. Moore, Ms. Huff, Mr. Tash, 24 parent chaperones and Mr. Jeff Rickert, Principal, EARTHS Magnet School.  This trip is supported by EARTHS PTA.  No student will be excluded from participation due to a lack of sufficient funds.

ALTERNATIVES:

1. Approve the trip request.
2. Do not approve the trip request.

RECOMMENDATION:

Alternative #1. 

RATIONALE:

Part of the fourth grade curriculum includes a major interdisciplinary study of our local Channel Islands, including the geography, geology, plant and animal species and their habitats.  This annual trip to Anacapa Island will enhance the students’ understanding of concepts explored in classroom study.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Jeanne Valentine, Director of Elementary Education, for

Robert Iezza, Deputy Superintendent, Instructional Services

MWM:RI:JV:kp

ISSUE:

Should the Board of Education grant permission for fifth grade students from EARTHS Magnet School to attend an overnight trip to Running Springs, California?

BACKGROUND:

Three fifth grade teachers from EARTHS Magnet School, Ms. Yolanda Fitzgerald, Ms. Bobbi Ross-Neier and Ms. Ann-Marie Matter, request permission to take 94 students to Pali Institute Science Camp in Running Springs, California, from Wednesday, April 4, 2018, to Friday, April 6, 2018.  The students will miss three days of school.  During the 2017-2018 school year, the fifth grade students from EARTHS Magnet School will work in partnership with Santa Monica Mountains National Recreation Area Rangers on a monthly basis restoring selected plots of land while learning about plant and animal life, geology, cultural history, and weather.  This field trip will offer the opportunity for the students to experience multiple habitats and compare them in order to provide progressive learning experiences that extend far beyond the classroom walls.  The students will travel by charter bus 130 miles each way.  The students will be chaperoned by Ms. Fitzgerald, Ms. Ross-Neier, Ms. Ann-Marie Matter and ample Pali Institute instructors and administrators to meet District requirements of no less than one (1) chaperone per ten (10) students.  All of the Pali instructors and administrators have been fingerprinted and cleared to work with our students.  This trip is supported by fundraising, donations and EARTHS PTA.  No student will be excluded from participation due to a lack of sufficient funds. 

ALTERNATIVES:

      1. Approve the overnight trip request.

      2. Do not approve the overnight trip request.

RECOMMENDATION:

Alternative #1. 

RATIONALE:

This trip will allow students to build on the skills learned both in the classroom and while working with the Santa Monica Mountains National Recreation Area Rangers.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Superintendent

Prepared by:

Jeanne Valentine, Director of Elementary Education, for

Robert Iezza, Deputy Superintendent, Instructional Services

MWM:RI:JV:kp

ISSUE:

Should the Board of Education approve a contract with Malibu Conference Center Inc. at Calamigos Ranch?

BACKGROUND:

Malibu Conference Center Inc. at Calamigos Ranch provides services related to the Associated Student Body at Newbury Park High School.  Malibu Conference Center Inc. at Calamigos Ranch will provide a picnic event on May 23, 2018 at Calamigos Ranch in Malibu, CA.  This event is offered to all senior students at Newbury Park High School. 

ALTERNATIVES:

     1. Approve contract

     2. Do not approve contract

RECOMMENDATION:

Alternative #1

RATIONALE:

Approval will continue the Senior Picnic tradition and activities at Newbury Park High School.

Respectfully submitted:

Mark W. McLaughlin, Ed.D

Superintendent

Prepared by:

Robert Iezza

Deputy Superintendent, Instructional Services

MWM:RI:ab

Parent Support/Booster Organization Reauthorization: Conejo Schools Foundation

Parent Support/Booster Organization Reauthorization: SEQ Band

Parent Support/Booster Organization Reauthorization: NPH Panthers Band Parents

Parent Support/Booster Organization Reauthorization: NPH Strings Orchestra

Parent Support/Booster Organization Reauthorization: NPH Boys Volleyball

Parent Support/Booster Organization Reauthorization: TOH Baseball

Parent Support/Booster Organization Reauthorization: TOH Boys Basketball

Parent Support/Booster Organization Reauthorization: TOH Choral

Parent Support/Booster Organization Reauthorization: TOH Boys Volleyball

Parent Support/Booster Organization Reauthorization: TOH Girls Volleyball

Parent Support/Booster Organization Reauthorization: TOH Wrestling

Parent Support/Booster Organization Reauthorization: WHS Aquatics

Parent Support/Booster Organization Reauthorization: WHS Baseball

Parent Support/Booster Organization Reauthorization: WHS Cheer

Parent Support/Booster Organization Reauthorization: WHS Cross Country, Track and Field

Parent Support/Booster Organization Reauthorization: WHS Boys Lacrosse

Parent Support/Booster Organization Reauthorization: WHS Girls Lacrosse

Parent Support/Booster Organization Reauthorization: WHS Scholarship Foundation

Parent Support/Booster Organization Reauthorization: WHS Swim

ISSUE:

Should the Board of Education appoint an additional parent volunteer for the Career Technical Education Advisory Committee?

BACKGROUND:

This agenda item was in front of the Board and approved on October 17, 2017. At that time, the Board requested CVUSD staff to recruit and secure an additional parent volunteer for the committee.

The Conejo Valley Unified School District currently receives grant funding for career technical education courses through the State of California’s Vocational Education Basic Grant Award from the U.S. Department of Education under the Carl D. Perkins Career and Technical Education Improvement Act of 2006.  Each school district participating in a career technical education program must have a Board approved career technical education advisory committee to develop recommendations on the program and to provide liaison between the district and potential employers.  The committee shall consist of one or more representatives of the general public knowledgeable about the disadvantaged, students, teachers, business, industry, school administration, and the field office of the Employment Development Department (EDD). (EC 8070).

Additional Recommended Parent Volunteer:

1. Parent Volunteer – Dr. Amy Chen

ALTERNATIVES:

          1.  Approve the additional CVUSD Career Technical Education Advisory Committee

              member, as submitted.

          2.  Approve the additional CVUSD Career Technical Education Advisory Committee    

              member, as amended.

          3.  Do not approve the additional CVUSD Career Technical Education Advisory   

              Committee member.

RECOMMENDATION:

Alternative 1

RATIONALE:

The formation of the Career Technical Education Advisory Committee is a program requirement that will serve in the design, implementation, and evaluation of our District’s career technical education programs.  The committee will also provide valuable input on ways to promote the programs to students from special populations ensuring that they are informed about and provided opportunities for participation in all of CVUSD’s Career Technical Education programs.

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

Prepared by:

Dr. James Garza, Director, Secondary Education for

Robert Iezza, Deputy Superintendent

Instructional Services

MWM:RI:JG:ss

ISSUE:

Should the Board of Education approve the Certificate for Compliance with the requirements of the TOPASS Agreement?

BACKGROUND:

For decades, the District received Redevelopment Agency (RDA) pass through funding from the City of Thousand Oaks Redevelopment Agency. These funds are restricted for use for capital projects at District school sites. As a result of the elimination of Redevelopment Agencies through the passage of Assembly Bill 26, the District is now receiving the former Redevelopment pass through funds directly from the County Treasurer instead of the City of Thousand Oaks.

The TOPASS Agreement requires an annual compliance report. The District is required to certify that funds have been expended in compliance with the 1984 agreement.  

ALTERNATIVES:

1. Approve the Certification for Compliance with the requirements of the 2016-2017 TOPASS Agreement.
2. Do not approve the Certification for Compliance with the requirements of the 2016-2017 TOPASS Agreement.

RECOMMENDATION:

Alternative #1

RATIONALE:

The District has complied with the requirements of the TOPASS Agreement.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education approve the 2017-2018 facility improvement projects/expenditures to be funded through the TOPASS Agreements?

BACKGROUND:

For decades, the District received Redevelopment Agency (RDA) pass through funding from the City of Thousand Oaks Redevelopment Agency. These funds are restricted for use for capital projects at District school sites. As a result of the elimination of Redevelopment Agencies through the passage of Assembly Bill 26, the District is now receiving the former Redevelopment pass through funds directly from the County Treasurer instead of the City of Thousand Oaks.

The TOPASS agreement requires that each year the School District submit a list of projects/expenditures to the City for consideration. Attached is the proposed list for the 2017-2018 fiscal year.

ALTERNATIVES:

1. Approve the 2017-2018 facility improvement projects/expenditures for District schools
2. Do not approve the 2017-2018 facility improvement projects/expenditures for District schools

RECOMMENDATION:

Alternative #1

RATIONALE:

The TOPASS Agreements with the City require that the School District submit a list of projects/expenditures to the City for approval each year.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

MWM:VPH:mo

ISSUE:

Should the Board of Education approve the Warrants list?

BACKGROUND:

Warrant summary for October includes warrants paid for the period of October 1, 2017, through October 31, 2017.  Expenditures outlined in the attachments are in accordance with the 2017/2018 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed.

ALTERNATIVES:

1. Approve Warrants for October
2. Do not approve Warrants for October

RECOMMENDATION:

Alternative #1

RATIONALE:

As per Board of Education Policy 3300, ratification and approval of warrants is required. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

ISSUE:

Should the Board of Education approve Transfer of Funds Summary for the month of October 2017?

BACKGROUND:

Transfers within the budget are necessary as District operations and demands change.  Appropriations, expenditures, revenues and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary includes total funds moved within the General Fund for the period of October 1, 2017, through October 31, 2017.

ALTERNATIVES:

1. Approve Transfer of Funds Summary
2. Do not approve Transfer of Funds Summary

RECOMMENDATION:

Alternative #1

RATIONALE:

As per Board of Education AR 3110, ratification and approval of transfer of funds is required. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

ISSUE:

Should the Board of Education approve Purchase Order Report #929?

BACKGROUND:

Attached is Purchase Order Report #929, which includes Purchase Orders for the period of October 1, 2017, through October 31, 2017.  Purchase Orders have been approved by an administrator as a necessary expense for the instructional or support program.  The purchase is budgeted for and within the budget authorization of the account.

ALTERNATIVES:

1. Approve Purchase Order Report #929
2. Do not approve Purchase Order Report #929

RECOMMENDATION:

Alternative #1

RATIONALE:

Ratification and approval of Purchase Orders from October 1, 2017, through October 31, 2017, is required.  The administrator responsible for the appropriate budget account has approved all purchase orders.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

MWM:VPH:kg

ISSUE:

Should the Board of Education approve the over $5,000 Purchase Order Report?

BACKGROUND:

The Board of Education expects that Purchase Orders exceeding $5,000 be brought forward for approval.  The attached report represents the period of October 31, 2017 through November 7, 2017. Purchase orders have been approved by an administrator as a necessary expense for the instructional or support program(s).

ALTERNATIVES:

1. Approve Purchase Order Report
2. Do not approve Purchase Order Report

RECOMMENDATION:

Alternative #1

RATIONALE:

The Board of Education expects to ratify (in special circumstances) or approve purchase orders that exceed $5,000 prior to execution.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contract with Landscape Structures, Inc., for the playground renovation project at Westlake Hills Elementary School?

BACKGROUND:

On August 7, 2017, the Conejo Valley Unified School District entered into a contract with Landscape Structures, Inc., for the playground renovation at Westlake Hills Elementary School, under the guidelines of the National Cooperative Purchasing Alliance (NCPA).  The project, MP17/18-52-WHL, in the amount of $123,907.12 is complete and has been inspected by District staff.  The project has been funded by Measure I Bond funds, under Purchase Order B18-00821.

ALTERNATIVES:

1. Approve the execution and filing of a Notice of Completion for the contract with Landscape Structures, Inc.
2. Approve the execution and filing of a Notice of Completion for the contract with Landscape Structures, Inc., as amended.
3. Do not approve the execution and filing of a Notice of Completion for the contract with Landscape Structures, Inc.

RECOMMENDATION:

Alternative #1

RATIONALE:

Renovation of the playground at Westlake Hills Elementary School has been satisfactorily completed.  Filing a Notice of Completion will allow retention payment to the contractor for the work performed.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

Prepared by,

Tim McCabe, Director, Planning and Construction for

Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education ratify the award of the contracts listed below under the guidelines of the California Uniform Public Construction Cost Accounting Act (CUPCCA)?

BACKGROUND:

CUPCCAA is an acronym for California Uniform Public Construction Cost Accounting Act. This program was created in 1983 by the Uniform Public Construction Cost Accounting Act, which is enacted in Public Contracts Code Sections 22000 through 22045. School districts that choose to adopt CUPCCAA procedures may perform public project work up to $45,000 with their pre-qualified list of contractors, and informally bid construction projects up to $175,000 to contractors.

The items below detail contracts awarded, July 16, 2017 through October 31, 2017 as follows:

ALTERNATIVES:

1. Ratify the award of the contracts as listed above.
2. Amend and ratify the award of contracts list.
3. Do not ratify the award of the contracts as listed above.

RECOMMENDATION:

Alternative #1

RATIONALE:

Following CUPCCAA and delegating award authority on contracts up to $175,000 has greatly increased the District’s effectiveness in facilities public construction contracting, and is endorsed by the office of the Ventura County Superintendent of Schools.  Pursuant to the Public Contract Code §20111 et seq., staff recommends the Board of Education ratify the contracts to the lowest responsive and responsible bidder, as documented above. 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

Prepared by,

Tim McCabe, Director, Planning and Construction on behalf of

Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contract with Best Contracting Services, Inc., for the roofing project at Conejo Valley Unified School District Offices?

BACKGROUND:

On June 28, 2017, the Conejo Valley Unified School District entered into a contract with Best Contracting Services, Inc., for the roofing replacement project at Conejo Valley Unified School District Offices, under the guidelines of the California Public Contract Code.  The project, MP17/18-121-DO, in the amount of $339,438.27 is complete and has been inspected by District staff.  The project has been funded by One Time Block Grant, and Developer Donation funds, under Purchase Order B18-00516.

ALTERNATIVES:

1. Approve the execution and filing of a Notice of Completion for the contract with Best Contracting Services, Inc.
2. Approve the execution and filing of a Notice of Completion for the contract with Best Contracting Services, Inc. as amended.
3. Do not approve the execution and filing of a Notice of Completion for the contract with Best Contracting Services, Inc.

RECOMMENDATION:

Alternative #1

RATIONALE:

Roofing the buildings at the District Offices has been satisfactorily completed.  Filing a Notice of Completion will allow retention payment to the contractor for the work performed.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

Prepared by,

Tim McCabe, Director, Planning and Construction for

Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:

Should the Board of Education ratify Change Order #1 to the contract with Best Contracting Services, Inc., Inc., for the roofing replacement project at Thousand Oaks High School?

BACKGROUND:

On June 28, 2017, the Board of Education entered into a contract with Best Contracting Services, Inc., for the roofing replacement project at Conejo Valley Unified School District Offices.  Details of this change order are listed on page 2, and is a deductive change order, returning the unused allowance to the district.  Reference purchase order number B18-00516.  The total cost adjustment of this change order is a decrease of $31,816.73.

ALTERNATIVES:

1. Ratify Change Order #1 to modify the contract with Best Contracting Services, Inc.
2. Do not ratify Change Order #1 to modify the contract with Best Contracting Services, Inc.

RECOMMENDATION:

Alternative #1

RATIONALE:

The bid included an allowance that was to be used for unforeseen conditions.  This project is being funded by a General Fund and Developer Donations.

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

Prepared by:

Tim McCabe, Director, Planning and Construction, on behalf of

Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services

MWM:VPH:TM:dmh

ISSUE:
 

Should the Board of Education approve amendments to Board Policy 4113 - Assignment, as submitted?

BACKGROUND:
 

CVUSD receives updates to Board Policies and Administrative Regulations three times a year from GAMUT: July, November and March. Gamut is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies and Administrative Regulations, and Board Bylaws.

This Board Policy amendment reflects the repeal of the Every Student Succeeds Act (P.L. 114-95), regarding the requirement for teachers to be “highly qualified” to teach. This amendment also reflects the continuing requirement that the district ensure the equitable distribution of qualified teachers to low-income, minority and/or academically underperforming students, as described in the Title I local educational agency plan.

ALTERNATIVES:
 

1. Approve the amendment to Board Policy 4113 - Assignment, as submitted.
 

2. Approve the amendment to Board Policy 4113 - Assignment, as amended.

3. Do not approve the amendment to Board Policy 4113 – Assignment, as submitted.
 

RECOMMENDATION:
 

Alternative 1.

RATIONALE:
 

These revisions will keep our Board Policies, Administrative Regulations and Board Bylaws current with new and existing law.

Respectfully submitted and prepared by,
Mark W. McLaughlin, Ed.D.
Interim Superintendent

MWM:sf

ISSUE:

Should the Board of Education approve a Child Care and Wonder Preschool tuition fee increase effective for the 2018/2019 school year?

BACKGROUND:

CVUSD Child Care is committed to offering high quality programs for students while maintaining fiscal independence as a self-supporting, enterprise program.  The Child Care fund includes the parent pay Wonder Preschool program.  It is essential that tuition fees for the after school program and Wonder Preschool be increased so that staff may balance the budget and offer the quality programs our students and families deserve and have come to expect. 

For the 2017/2018 school year, deficit spending is predicted for the Child Care fund.  This is due to increased salary and benefit costs in the last several years.  In addition, the Child Care fund has incurred the burden of Neighborhood for Learning’s deficit for the last two years.  Recent reviews of the First Interim budget indicate that a deficit of approximately $55,416 per year will occur annually if adjustments in tuition are not implemented.

The CVUSD Child Care department completed a comparative market analysis of other local after school programs and preschool programs within the Conejo Valley.  The results of this appraisal show that current tuition fees for both Child Care and Wonder Preschool are considerably less than comparable programs throughout the Conejo Valley.  In fact, the cost of tuition for Child Care and Wonder Preschool have not been adjusted since 2013.   

It is anticipated that a tuition increase at this time will protect the program’s fiscal independence and ensure the quality of services. 

Therefore, a fee increase not to exceed 10% for Child Care and Wonder Preschool is recommended effective for the 2018/2019 school year.

ALTERNATIVES:

1. Approve a 10% CVUSD Child Care and Wonder Preschool tuition fee increase effective for the 2018/2019 school year, as submitted.
2. Approve a 10% CVUSD Child Care and Wonder Preschool tuition fee increase effective for the 2018/2019 school year, as amended.
3. Do not approve a CVUSD Child Care and Wonder Preschool tuition fee increase effective for the 2018-2019 school year.

RECOMMENDATION:

Alternative No. 1

RATIONALE:

These adjustments in fees will allow CVUSD Child Care and Wonder Preschool to preserve quality programs.

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

Prepared by:

Amie Mills, Director, Child Development for

Robert Iezza, Deputy Superintendent, Instructional Services

MWM:RI:AM:ab

ISSUE:

Should the Board of Education approve deletion of Board Policy & Administrative Regulation 0520.2 – Title I Program Improvement Schools?

BACKGROUND:

The policy and administrative regulation will be deleted as federal program improvement requirements have been suspended for the 2017-18 school year and will, beginning in the 2018-19 school year, be replaced by a new system of comprehensive and targeted improvement established by the Every Student Succeeds Act. 

ALTERNATIVES:

     1. Approve deletion of Board Policy & Administrative Regulation 0520.2 – Title I Program Improvement Schools, as submitted

     2. Do not approve deletion of Board Policy & Administrative Regulation 0520.2 – Title I Program Improvement Schools, as submitted.

RECOMMENDATION:

Alternative 1

RATIONALE:

These deletions will keep our board policies and administrative regulations current with new law.

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

Prepared by:

Robert Iezza, Deputy Superintendent, Instructional Services

MWM:RI:ab

ISSUE:

Should the Board of Education approve new Administrative Regulation 5113.11 – Attendance Supervision?

BACKGROUND:

This new regulation addresses the appointment of a district attendance supervisor and reflects new law AB 2815, which expresses the Legislature's intent that the attendance supervisor fulfill specified duties.

ALTERNATIVES:

     1. Approve new Administrative Regulation 5113.11 – Attendance Supervision, as submitted.

     2. Approve new Administrative Regulation 5113.11 – Attendance Supervision, as amended.

   3. Do not approve new Administrative Regulation 5113.11 – Attendance Supervision, as submitted.

RECOMMENDATION:

Alternative 1

RATIONALE:

This new administrative regulation will keep our board policies current with new law.

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

Prepared by:

Robert Iezza, Deputy Superintendent

Instructional Services

MWM:RI:ab

ISSUE:

Should the Board of Education approve new Board Policy and Administrative Regulation 5113.12 – District School Attendance Review Board?

BACKGROUND:

New policy and regulations are for use by districts that have established their own local school attendance review board (SARB), and reflect the basic purposes, functions, and operations of the SARB.

ALTERNATIVES:

     1. Approve new Board Policy and Administrative Regulation 5113.12 – District School Attendance Review Board, as submitted.

     2. Approve new Board Policy and Administrative Regulation 5113.12 – District School Attendance Review Board, as amended.

     3. Do not approve new Board Policy and Administrative Regulation 5113.12 – District School Attendance Review Board, as submitted.

RECOMMENDATION:

Alternative 1

RATIONALE:

This new policy and administrative regulation will keep our policies current with new law.

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

Prepared by:

Robert Iezza, Deputy Superintendent

Instructional Services

MWM:RI:ab

ISSUE:

Should the Board of Education approve Amendments to Board Policy & Administrative Regulation 5116.1 – Intradistrict Open Enrollment?

BACKGROUND:

California Education Codes 35160.5 and 48980 require that the Governing Board review the intradistrict administrative regulations annually. The school choice committee has met and studied the current policy and regulations. The committee reviewed and discussed the following information: Sibling priority, Employee priority, Lottery selection process, Magnet/academy choice priority and application deadlines. 

In addition, the committee discussed and proposed a continuum of Interdistrict (Out of District) priority options for Board of Education consideration.  Historically, Interdistrict students received no priority in the School Choice process other than a sibling priority. In years past, Interdistrict requests without sibling priority were approved only after internal CVUSD waitlists were exhausted.

ALTERNATIVES:

     1. Approve Amendments to Board Policy & Administrative Regulation 5116.1 – Intradistrict Open Enrollment, as submitted

     2.  Approve Amendments to Board Policy & Administrative Regulation 5116.1 – Intradistrict Open Enrollment, as amended.

    3. Do not approve Amendments to Board Policy & Administrative Regulation 5116.1 – Intradistrict Open Enrollment, as submitted.

RECOMMENDATION:

Alternative 1 or 2

RATIONALE:

These policy and administrative amendments will keep our practices current with state law.

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

Prepared by:

Robert Iezza, Deputy Superintendent

Instructional Services

MWM:RI:ab

ISSUE:

Should the Board of Education approve amendments to Administrative Regulation 5117 - Interdistrict Attendance Permits?

BACKGROUND:

The first time the governing board reserved seats for interdistrict applicants was at the time Earths Magnet school opened in 2009-2010.  The interdistrict reservations concluded at Earths in the 2012-2013 school year.  Since that time, the only other reservations offered in CVUSD have been 10 percent of Kindergarten seats at Earths for students matriculating from the NfL program located on the Earths campus.

Should the Board of Education elect to offer new interdistrict reservations, amendments will be referenced in this administrative regulation and clearly articulated in Administrative Regulation 5116.1 – Intradistrict - Open Enrollment (School Choice).

ALTERNATIVES:

     1.  Approve amendments to Administrative Regulation 5117 –Interdistrict Attendance Permits, as submitted.

     2.  Approve amendments to Administrative Regulation 5117 –Interdistrict Attendance Permits, as amended.

     3.  Do not approve amendments to Administrative Regulation 5117 –Interdistrict Attendance Permits, as submitted.

RECOMMENDATION:

Alternative 1

RATIONALE:

These amendments will keep our board policies and administrative regulations consistent with District practice.

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

Prepared by:

Robert Iezza, Deputy Superintendent

Instructional Services

MWM:RI:ab

ISSUE:

Should the Board of Education approve replacement of Administrative Regulation 5125.2 – Withholding Grades, Diplomas or Transcripts?

BACKGROUND:

This regulation replacement clarifies the circumstances under which the district may withhold a student's grades, diploma, and/or transcripts. It also defines the student's due process rights, as well as the requirement to continue to withhold the grades, diploma, and/or transcripts when such a student transfers from one district to another.

ALTERNATIVES:

     1. Approve replacement of Administrative Regulation 5125.2 – Withholding Grades, Diplomas or Transcripts, as submitted

     2.  Approve replacement of Administrative Regulation 5125.2 – Withholding Grades, Diplomas or Transcripts, as amended.

     3.  Do not approve replacement of Administrative Regulation 5125.2 – Withholding Grades, Diplomas or Transcripts, as submitted.

RECOMMENDATION:

Alternative 1

RATIONALE:

This replacement will keep our administrative regulations current with new law.

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

Prepared by:

Robert Iezza, Deputy Superintendent, Instructional Services

MWM:RI:ab

ISSUE:

Should the Board of Education approve replacement of Board Policy 6153 – School-Sponsored Trips?

BACKGROUND:

Replacement policy reflects new law AB 34 which eliminates the prohibition against the use of district funds to pay for the expenses of students participating in field trips or excursions to another state, to the District of Columbia, or to a foreign country.

ALTERNATIVES:

     1. Approve replacement of Board Policy 6153 – School-Sponsored Trips, as submitted.

     2. Approve replacement of Board Policy 6153 – School-Sponsored Trips, as amended.

     3. Do not approve replacement of Board Policy 6153 – School-Sponsored Trips, as submitted.

RECOMMENDATION:

Alternative 1

RATIONALE:

This replacement will keep our board policies current with new law.

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

Prepared by:

Robert Iezza, Deputy Superintendent, Instructional Services

MWM:RI:ab

ISSUE:

Should the Board of Education approve new Board Policy and Administrative Regulation 6173.2 – Education of Children of Military Families?

BACKGROUND:

New policy reflects the Every Student Succeeds Act, which provides that military-connected students be assigned a national identification number to facilitate monitoring of their academic progress and requires districts to issue an annual report card that includes state achievement results for such students.

New administrative regulations highlight the following; transfer of course credits, exemption from local graduation requirements, use of the uniform complaint procedures, provisions for district residency and prohibition of the transfer of a military-connected students out of the district regardless of whether the district has an interdistrict transfer agreement with another district.

ALTERNATIVES:

     1. Approve new Board Policy and Administrative Regulation 6173.2 – Education of Children of Military Families, as submitted.

     2. Approve new Board Policy and Administrative Regulation 6173.2 – Education of Children of  Military Families, as amended.

   3. Do not approve new Board Policy and Administrative Regulation 6173.2 – Education of Children of Military Families, as submitted.

RECOMMENDATION:

Alternative 1

RATIONALE:

This new policy and administrative regulation will keep our policies current with new law.

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Superintendent

Prepared by:

Robert Iezza, Deputy Superintendent

Instructional Services

MWM:RI:ab

FUTURE BOARD MEETINGS

DECEMBER 5, 2017

DECEMBER 19, 2017 

5:00 p.m. Closed Session

6:00 p.m. Open Session

Location: 1402 E. Janss Road (Board Room located in CVHS), Thousand Oaks

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 201. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.