1. CLOSED SESSION
Subject
A. Public Comments
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Procedural

(Closed Session items only).

 

Oral Public Comments

 

The Board welcomes public comments.  To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda.  To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda.  Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting.  Public comments are limited to three minutes per speaker.  If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Participants engaging in disorderly conduct may be ordered to leave the meeting.  Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

 

 

Written Public Comments

 

If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary.  Board members will review these forms after the meeting.  The information on these cards will be become a part of the public record.

 

 

Subject
B. Public Employee Appointment/Employment/Evaluation, pursuant to Government Code §54957; Title: Superintendent
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Action, Discussion, Information
Subject
C. Conference with Labor Negotiators, pursuant to Government Code §54957.6; Unrepresented Employee: Superintendent, Agency Negotiator: Board President
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Discussion, Information
Subject
D. Pledge of Allegiance
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Procedural
2. OPEN SESSION
Subject
A. Call the Meeting to Order and Roll Call
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
B. Approval of the Agenda
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
C. Reports from Student Reporters
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

Reports from Student Reporters:

 

Century Academy: Laurel Lyman

Conejo Valley High School: Joe Cardenas

Newbury Park High School: Allison Gennette

Thousand Oaks High School: Katelyn Barker

Westlake High School: Marissa Huang

Subject
D. Announcements from Closed Session and Open Session Procedures
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
E. Reports from Parent Support Organizations
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

Conejo Council PTA (CCPTA), Paula Nathan, President

Conejo Schools Foundation (CSF), Mike Soules, President

District Advisory Council (DAC), Cindy Goldberg, President

 

Subject
F. Presentation by Dr. Jennifer Boone, Director, Curriculum, Instruction and Assessment: 2017 Local Control and Accountability Plan (LCAP) Results
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Information
Subject
G. Presentation: Measure I Update - Dr. Victor Hayek & Mr. Tim McCabe
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Information

Assistant Superintendent, Dr. Victor Hayek and Director of Planning, Tim McCabe will give the Board of Education and the Public an update on Measure I projects.

Subject
H. Comments - Public
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

Oral Public Comments

 

The Board welcomes public comments.  To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda.  To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda.  Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting.  Public comments are limited to three minutes per speaker.  If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Participants engaging in disorderly conduct may be ordered to leave the meeting.  Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

 

 

Written Public Comments

 

If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary.  Board members will review these forms after the meeting.  The information on these cards will be become a part of the public record.

 

Subject
I. Comments - Board of Education
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

 

Subject
J. Comments - Superintendent
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

 

3. ACTION ITEMS – GENERAL – HUMAN RESOURCES
Subject
A. Approval of Resolution #17/18-05: "School Psychology Awareness Week," November 13-17, 2017
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
3. ACTION ITEMS – GENERAL – HUMAN RESOURCES
Type
Information

ISSUE: 

 

Should the Board of Education adopt a resolution declaring November 13-17, 2017, as “School Psychology Awareness Week?” 

 

BACKGROUND: 

 

Districts are encouraged to adopt Board resolutions commending the School Psychologists, and to publicize the vital role that School Psychologists play in the personal and academic development and success of our students.

 

ALTERNATIVES: 

 

1. Adopt the attached resolution declaring November 13-17, 2017, as “School Psychology Awareness Week.” 

2. Do not adopt the attached resolution declaring November 13-17, 2017, as “School Psychology Awareness Week.” 

3. Adopt a modified version of the attached resolution declaring November 13-17, 2017, as “School Psychology Awareness Week.” 

 

RECOMMENDATION: 

 

Approval of Alternative #1 

 

RATIONALE: 

 

It is appropriate that the Board of Education publicly recognize School Psychologists for the hard work and dedication of these individuals to our students, schools and the community. This resolution would be shared with each school and work site to honor our School Psychologists. 

 

Respectfully submitted and prepared by, 

Mark W. McLaughlin, Ed.D. 

Interim Superintendent 

 

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4. ACTION ITEMS – GENERAL – INSTRUCTIONAL SERVICES
Subject
A. No items
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
4. ACTION ITEMS – GENERAL – INSTRUCTIONAL SERVICES
Type
5. ACTION ITEMS – GENERAL – BUSINESS SERVICES
Subject
A. No items
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
5. ACTION ITEMS – GENERAL – BUSINESS SERVICES
Type
6. ACTION ITEMS - GENERAL - BOARD OF EDUCATION
Subject
A. Approval of Superintendent Contract
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
6. ACTION ITEMS - GENERAL - BOARD OF EDUCATION
Type
Action
7. ACTION ITEMS – CONSENT
Subject
A. Approval of Minutes - October 17, 2017
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
7. ACTION ITEMS – CONSENT
Type
Minutes

These items are considered routine and will be approved in one action without discussion.

If Board members request that an item be removed from Consent or a citizen wishes to speak

to an item, the item will be considered under Action Items.

 

 

Approval of the Minutes:

 

Subject
B. Personnel Assignment Orders
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
7. ACTION ITEMS – CONSENT
Type
Action (Consent)

1.  Certificated Service:

     
     A.  Establishment / Modification / Elimination of Positions
: Bilingual School Social Worker

           Orders #: R17-440  

 

     B.  New Employment / Assignment Change / Change in Status:  Regular/Special Education Teachers, Speech/Language Pathologists, 
           School Psychologists
           Orders #:  R17-441 - R17-450
                  

2.  Certificated Service – Exempt:
 

     A.  Employment/appointment:  Exempt Specialists

           Order #:  E17-013 - E17-017

 

3.  Classified Service:

 

     A.  Establishment / Modification / Elimination of Positions
          Orders #:   C17-167 - C17-168

     B.  New Employment (Prob to Perm) / Assignment Change / Change in Status
          Orders #:  C17-169 - C17-197

 

     C. Substitute / Provisional / Additional Assignment / Change in Status

          Orders #:  C17-198 - C17-203

4.  Classified Service - Exempt:

 

     A.  Walk-on Coach

          Orders #:  E17-310 - E17-322

 

     B.  Campus Supervisor, Proctor, Specialist, Student Helper, Others

          Orders #:  E17-323 - E17-371

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
C. Approval of Contract - Junior Blind of America
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
7. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve a contract with Junior Blind of America?

 

BACKGROUND:

 

Approval of this contract will continue the District’s relationship with Junior Blind of America to host the District’s Outdoor Education program at Camp Bloomfield for all sixth grade students. 

 

ALTERNATIVES:

  1. Approve the contract.
  2. Do not approve the contract.

 

RECOMMENDATION:

 

Alternative 1

 

RATIONALE:

 

Approval will continue high quality programs for students in the Conejo Valley Unified School District.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Interim Superintendent

 

Prepared by:

Dr. James Garza, Director, Secondary Education for

Robert Iezza, Deputy Superintendent, Instructional Services

 

MWM:RI:JG:ss

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
D. Approval of Contract - Team Play Events
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
7. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve a contract with Team Play Events?

 

BACKGROUND:

 

Team Play Events provides services related to the Associated Student Body at Los Cerritos Middle School.  Team Play Events will provide a picnic event on May 16, 2018 at Vasa Park in Agoura Hills.  This event is offered to all students at Los Cerritos Middle School that qualify for a behavior reward. 

 

ALTERNATIVES:

 

     1. Approve contract

     2. Do not approve contract

 

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

Approval will continue a healthy school climate at Los Cerritos Middle School.

 

 

Respectfully submitted:

Mark W. McLaughlin, Ed.D

Interim Superintendent

 

Prepared by:

Robert Iezza

Deputy Superintendent, Instructional Services

 

MWM:RI:ab

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
E. Contract for Nonpublic School Placement For a Student With a Disability - #12-17/18
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
7. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve a continuing contract for a nonpublic school placement for student #12-17/18?

 

BACKGROUND:

 

The needs of student #12-17/18 cannot be met by the public schools at this time.

 

In order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/1/2017 through 6/30/2018. Total cost for this nonpublic school placement is $146,067.00, less reimbursement (from SELPA Mental Health Fund) of $106,215.00, and less District income of $10,694.50. The Total District Cost is $29,157.50.

 

ALTERNATIVES:

 

     1. Approve a continuing contract for the recommended nonpublic school placement for this student.

     2. Do not approve a continuing contract for the recommended nonpublic school placement for this student.

 

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

Special Education classes and services for students by the District and County cannot meet the needs of this student. The District staff will review the student's Individual Education Plan during the period of the contract to determine if goals and objectives can be met in a public school program. This process guarantees the student's right to the least restrictive setting.

 

 

Respectfully submitted:

Mark W. McLaughlin, Ed.D

Interim Superintendent

 

Prepared by:

Lisa Miller, Director of Special Education for

Robert Iezza, Deputy Superintendent, Instructional Services

 

MWM:RI:LM:ks

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
F. Contract for Nonpublic School Placement For a Student With a Disability - #15-17/18
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
7. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve a contract for a nonpublic school placement for student #15-17/18?

 

BACKGROUND:

 

The needs of student #15-17/18 cannot be met by the public schools at this time.

 

In order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 10/2/2017 through 6/30/2018. Total cost for this nonpublic school placement is $30,753.18, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $4,717.30. The Total District Cost is $26,035.88.

 

ALTERNATIVES:

 

     1. Approve a contract for the recommended nonpublic school placement for this student.

     2. Do not approve a contract for the recommended nonpublic school placement for this student.

 

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

Special Education classes and services for students by the District and County cannot meet the needs of this student. The District staff will review the student's Individual Education Plan during the period of the contract to determine if goals and objectives can be met in a public school program. This process guarantees the student's right to the least restrictive setting.

 

 

Respectfully submitted:

Mark W. McLaughlin, Ed.D

Interim Superintendent

 

Prepared by:

Lisa Miller, Director of Special Education for

Robert Iezza, Deputy Superintendent, Instructional Services

 

MWM:RI:LM:ks

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
G. Contract for Nonpublic School Placement For a Student With a Disability - #13-17/18
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
7. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve a continuing contract for a nonpublic school placement for student #13-17/18?

 

BACKGROUND:

 

The needs of student #13-17/18 cannot be met by the public schools at this time.

 

In order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 9/18/2017 through 6/30/2018. Total cost for this nonpublic school placement is $32,600.22, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $4,863.80. The Total District Cost is $27,736.42.

 

ALTERNATIVES:

 

     1. Approve a continuing contract for the recommended nonpublic school placement for this student.

     2. Do not approve a continuing contract for the recommended nonpublic school placement for this student.

 

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

Special Education classes and services for students by the District and County cannot meet the needs of this student. The District staff will review the student's Individual Education Plan during the period of the contract to determine if goals and objectives can be met in a public school program. This process guarantees the student's right to the least restrictive setting.

 

 

Respectfully submitted:

Mark W. McLaughlin, Ed.D

Interim Superintendent

 

Prepared by:

Lisa Miller, Director of Special Education for

Robert Iezza, Deputy Superintendent, Instructional Services

 

MWM:RI:LM:ks

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
H. Contract for Nonpublic School Placement For a Student With a Disability - #14-17/18
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
7. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve a continuing contract for a nonpublic school placement for student #14-17/18?

 

BACKGROUND:

 

The needs of student #14-17/18 cannot be met by the public schools at this time.

 

In order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 10/2/2017 through 6/30/2018. Total cost for this nonpublic school placement is $29,359.59, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $10,694.50. The Total District Cost is $18,665.09.

 

ALTERNATIVES:

 

     1. Approve a continuing contract for the recommended nonpublic school placement for this student.

     2. Do not approve a continuing contract for the recommended nonpublic school placement for this student.

 

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

Special Education classes and services for students by the District and County cannot meet the needs of this student. The District staff will review the student's Individual Education Plan during the period of the contract to determine if goals and objectives can be met in a public school program. This process guarantees the student's right to the least restrictive setting.

 

 

Respectfully submitted:

Mark W. McLaughlin, Ed.D

Interim Superintendent

 

Prepared by:

Lisa Miller, Director of Special Education for

Robert Iezza, Deputy Superintendent, Instructional Services

 

MWM:RI:LM:ks

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
I. Parent Support/Booster Organization Reauthorization
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
7. ACTION ITEMS – CONSENT
Type
Action (Consent)

Parent Support/Booster Organization Reauthorization: TOH Girls Basketball

Parent Support/Booster Organization Reauthorization: TOH Cheer

Parent Support/Booster Organization Reauthorization: TOH Football

Parent Support/Booster Organization Reauthorization: TOH Boys Lacrosse

Parent Support/Booster Organization Reauthorization: TOH Girls Lacrosse

Parent Support/Booster Organization Reauthorization: TOH Orchestra

Parent Support/Booster Organization Reauthorization: TOH Boys Soccer

Parent Support/Booster Organization Reauthorization: TOH Girls Soccer

Parent Support/Booster Organization Reauthorization: TOH Swim

Parent Support/Booster Organization Reauthorization: TOH Girls Tennis

Parent Support/Booster Organization Reauthorization: TOH The Center Parent Network

Parent Support/Booster Organization Reauthorization: TOH Track and Field

Parent Support/Booster Organization Reauthorization: TOH Boys Water Polo

Parent Support/Booster Organization Reauthorization: TOH Girls Water Polo

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
J. Notice of Completion - Interior Painting - Conejo Valley High School - Ray-Mac Painting, Inc.
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
7. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contract with Ray-Mac Painting, Inc., for the interior painting project at Conejo Valley High School?

 

BACKGROUND:

 

On August 5, 2017, the Conejo Valley Unified School District entered into a contract with Ray-Mac Painting, Inc., for the interior painting project at Conejo Valley High School, under the guidelines of the California Uniform Public Construction Cost Accounting Act.  The project, MP17/18-14-CVH, in the amount of $21,138 is complete and has been inspected by District staff.  The project has been funded by Measure I Bond funds, under Purchase Order B18-00969.

 

ALTERNATIVES:

 

  1. Approve the execution and filing of a Notice of Completion for the contract with Ray-Mac Painting, Inc.
  2. Approve the execution and filing of a Notice of Completion for the contract with Ray-Mac Painting, Inc. as amended.
  3. Do not approve the execution and filing of a Notice of Completion for the contract with Ray-Mac Painting, Inc.

         

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

Interior painting was satisfactorily completed on Janss Road as part of the relocation of Conejo Valley High School.  Filing a Notice of Completion will allow retention payment to the contractor for the work performed.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by,

Tim McCabe, Director, Planning and Construction for

Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
K. Notice of Completion - Slope Stabilization - Conejo Elementary School - C. Carson Construction, Inc.
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
7. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contract with C. Carson Construction, Inc., for the slope stabilization project at Conejo Elementary School?

 

BACKGROUND:

 

On September 14, 2017, the Conejo Valley Unified School District entered into a contract with C. Carson Construction, Inc., for the slope stabilization project at Conejo Elementary School, under the guidelines of the California Uniform Public Construction Cost Accounting Act.  The project, MP17/18-11-CON, in the amount of $52,500 is complete and has been inspected by District staff.  The project has been funded by Developer Donation funds, under Purchase Order B18-00970.

 

ALTERNATIVES:

 

  1. Approve the execution and filing of a Notice of Completion for the contract with C. Carson Construction, Inc.
  2. Approve the execution and filing of a Notice of Completion for the contract with C. Carson Construction, Inc. as amended.
  3. Do not approve the execution and filing of a Notice of Completion for the contract with C. Carson Construction, Inc.

         

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

Stabilization of the slope satisfactorily was completed.  Filing a Notice of Completion will allow retention payment to the contractor for the work performed.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by,

Tim McCabe, Director, Planning and Construction for

Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
L. Notice of Completion - Phase 1 Outdoor Futsal Play Court - Los Cerritos Middle School - Conejo Park and Recreation District
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
7. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contract with Conejo Park and Recreation District (CRPD), for the phase 1 outdoor futsal play court project at Los Cerritos Middle School?

 

BACKGROUND:

 

On April 18, 2017, the Conejo Valley Unified School District entered into an agreement with CRPD, for the phase 1 outdoor futsal play court project at Los Cerritos Middle School, under the guidelines of Public Contract Code.  The project, in the amount of $185,176 is complete and has been inspected by both CRPD and District staff.  The project has been funded by CRPD.

 

The ribbon cutting celebration on October 18, 2017 included a futsal game between CRPD and CVUSD.  Through some questionable tactics, CRPD prevailed 5-3. 

 

ALTERNATIVES:

 

  1. Approve the execution and filing of a Notice of Completion for the agreement with Conejo Park and Recreation District.
  2. Approve the execution and filing of a Notice of Completion for the agreement with Conejo Park and Recreation District as amended.
  3. Do not approve the execution and filing of a Notice of Completion for the agreement with Conejo Park and Recreation District.

         

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

Conejo Park and Recreation District is providing additional needed recreational services to the community.  The futsal play court project is available to Los Cerritos Middle School students during school hours and is permitted to CRPD during non-school hours, as part of the Facilities Use Agreement.  Filing a Notice of Completion will allow retention payment to the contractor for the work performed.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by,

Tim McCabe, Director, Planning and Construction for

Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
M. Notice of Completion - Tenant Improvement Doors and Hardware - Conejo Valley High School - Thomas Schwab Corporation
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
7. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contract with Thomas Schwab Corporation, for the tenant improvement doors and hardware project at Conejo Valley High School?

 

BACKGROUND:

 

On July 15, 2017, the Conejo Valley Unified School District entered into a contract with Thomas Schwab Corporation, for the tenant improvement doors and hardware project at Conejo Valley High School, under the guidelines of the California Uniform Public Construction Cost Accounting Act.  The project, MP17/18-14-CVH, in the amount of $24,971 is complete and has been inspected by District staff.  The project has been funded by Measure I Bond funds, under Purchase Order B18-00964.

 

ALTERNATIVES:

 

  1. Approve the execution and filing of a Notice of Completion for the contract with Thomas Schwab Corporation.
  2. Approve the execution and filing of a Notice of Completion for the contract with Thomas Schwab Corporation as amended.
  3. Do not approve the execution and filing of a Notice of Completion for the contract with Thomas Schwab Corporation.

         

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

Tenant Improvement of the south building on Janss Road, was needed in order to proceed with the relocation of Conejo Valley High School.  Filing a Notice of Completion will allow retention payment to the contractor for the work performed.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by,

Tim McCabe, Director, Planning and Construction for

Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
N. Notice of Completion - Surveillance Monitoring System - Conejo Valley High School - UTNetworks
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
7. ACTION ITEMS – CONSENT
Type
Action (Consent)

 

ISSUE:

 

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contract with UTNetworks, for the surveillance monitoring system project at Conejo Valley High School?

 

BACKGROUND:

 

On July 14, 2017, the Conejo Valley Unified School District entered into a contract with UTNetworks, for the surveillance monitoring system project at Conejo Valley High School, under the guidelines of the California Uniform Public Construction Cost Accounting Act.  The project, MP17/18-14-CVH, in the amount of $31,840.34 is complete and has been inspected by District staff.  The project has been funded by Measure I Bond funds, under Purchase Order B18-00963.

 

ALTERNATIVES:

 

  1. Approve the execution and filing of a Notice of Completion for the contract with UTNetworks.
  2. Approve the execution and filing of a Notice of Completion for the contract with UTNetworks as amended.
  3. Do not approve the execution and filing of a Notice of Completion for the contract with UTNetworks.

         

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

Surveillance monitoring equipment has been installed on Janss Road as part of the relocation of Conejo Valley High School.  All work has been satisfactorily completed, and the system is operational.  Filing a Notice of Completion will allow retention payment to the contractor for the work performed.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by,

Tim McCabe, Director, Planning and Construction for

Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services

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These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
O. Disposal of Surplus and Obsolete Equipment
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
7. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve the disposal of surplus and obsolete equipment?

 

BACKGROUND:

 

The items listed on the attached pages are surplus or obsolete.  Some items have become unserviceable and/or cost more to repair than they are worth.

 

Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes Purchasing to advertise, sell, auction, dispose or donate obsolete and surplus district-owned personal property per attached list.  Unless otherwise directed, any proceeds from sale of items will be deposited to the general fund.

 

ALTERNATIVES:

 

  1. Approve the Disposal of Surplus and Obsolete Equipment list and authorize the Purchasing Services Coordinator to dispose of the surplus and obsolete equipment in the above-described manner.
  2. Do not approve the Disposal of Surplus and Obsolete Equipment List.

 

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

Board of Education Policy and Education Code #17545 requires approval by the Board of Education prior to disposal of surplus and obsolete equipment.

 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

 

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These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
P. Acceptance of Donations/Gifts to the Conejo Valley Unified School District
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
7. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education accept the donations and gifts as listed on the September 30, 2017 gift and donation report?

 

BACKGROUND:

 

In accordance with the Conejo Valley Unified School District Board Policy 3290, any gifts to the District must be approved and accepted by the Board of Education.  The District is thankful for the community support and appreciates each donation.   

 

 

ALTERNATIVES:

 

  1. Accept the gifts and intended location/purpose as listed on the Equipment and/or Monetary Received through September 30, 2017 report.
  2. Do not accept the gifts as listed on the Equipment and/or Monetary Received through September 30, 2017 report.

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

Acceptance of these gifts will benefit the quality of the programs provided to the students by the District.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.,

Assistant Superintendent, Business Services

 

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These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
Q. Approval of Amendments to Board Policy and Administrative Regulation 5116.1 – Intradistrict Open Enrollment
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
7. ACTION ITEMS – CONSENT
Type
Discussion, Information

ISSUE:

 

Should the Board of Education approve Amendments to Board Policy & Administrative Regulation 5116.1 – Intradistrict Open Enrollment?

 

BACKGROUND:

 

California Education Codes 35160.5 and 48980 require that the Governing Board review the intradistrict administrative regulations annually. The school choice committee has met and studied the current policy and regulations. The committee reviewed and discussed the following information: Sibling priority, Employee priority, Lottery selection process, Magnet/academy choice priority and application deadlines. 

 

In addition, the committee discussed and proposed a continuum of Interdistrict (Out of District) priority options for Board of Education consideration.  Historically, Interdistrict students received no priority in the School Choice process other than a sibling priority. In years past, Interdistrict requests without sibling priority were approved only after internal CVUSD waitlists were exhausted.

 

ALTERNATIVES:

    

     1. Approve Amendments to Board Policy & Administrative Regulation 5116.1 – Intradistrict Open Enrollment, as submitted

     2.  Approve Amendments to Board Policy & Administrative Regulation 5116.1 – Intradistrict Open Enrollment, as amended.

    3. Do not approve Amendments to Board Policy & Administrative Regulation 5116.1 – Intradistrict Open Enrollment, as submitted.

 

RECOMMENDATION:

 

Alternative 1 or 2

 

RATIONALE:

 

These policy and administrative amendments will keep our practices current with state law.

                                                      

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Interim Superintendent

 

Prepared by:

Robert Iezza, Deputy Superintendent

Instructional Services

 

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Subject
R. Approval of Purchase Order Report (PO's exceeding $5,000)
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
7. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve the over $5,000 Purchase Order Report?

 

BACKGROUND:

 

The Board of Education expects that Purchase Orders exceeding $5,000 be brought forward for approval.  In order to keep programs and operations running without interruption, the attached report for the period of October 12, 2017 through October 31, 2017 is presented for approval. Purchase orders have been approved by an administrator as a necessary expense for the instructional or support program(s).

 

ALTERNATIVES:

  1. Approve Purchase Order Report
  2. Do not approve Purchase Order Report

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

The Board of Education expects to ratify (in special circumstances) or approve purchase orders that exceed $5,000 prior to execution.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
8. INFORMATION/DISCUSSION ITEMS – GENERAL – INSTRUCTIONAL SERVICES
Subject
A. Approval of Proposed Rate Increase for CVUSD Child Care and Wonder Preschool Tuition
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
8. INFORMATION/DISCUSSION ITEMS – GENERAL – INSTRUCTIONAL SERVICES
Type
Information

ISSUE:

 

Should the Board of Education approve a Child Care and Wonder Preschool tuition fee increase effective for the 2018/2019 school year?

 

BACKGROUND:

 

CVUSD Child Care is committed to offering high quality programs for students while maintaining fiscal independence as a self-supporting, enterprise program.  The Child Care fund includes the parent pay Wonder Preschool program.  It is essential that tuition fees for the after school program and Wonder Preschool be increased so that staff may balance the budget and offer the quality programs our students and families deserve and have come to expect. 

 

For the 2017/2018 school year, deficit spending is predicted for the Child Care fund.  This is due to increased salary and benefit costs in the last several years.  In addition, the Child Care fund has incurred the burden of Neighborhood for Learning’s deficit for the last two years.  Recent reviews of the First Interim budget indicate that a deficit of approximately $55,416 per year will occur annually if adjustments in tuition are not implemented.

 

The CVUSD Child Care department completed a comparative market analysis of other local after school programs and preschool programs within the Conejo Valley.  The results of this appraisal show that current tuition fees for both Child Care and Wonder Preschool are considerably less than comparable programs throughout the Conejo Valley.  In fact, the cost of tuition for Child Care and Wonder Preschool have not been adjusted since 2013.   

 

It is anticipated that a tuition increase at this time will protect the program’s fiscal independence and ensure the quality of services. 

 

Therefore, a fee increase not to exceed 10% for Child Care and Wonder Preschool is recommended effective for the 2018/2019 school year.

 

ALTERNATIVES:

  1. Approve a 10% CVUSD Child Care and Wonder Preschool tuition fee increase effective for the 2018/2019 school year, as submitted.
  2. Approve a 10% CVUSD Child Care and Wonder Preschool tuition fee increase effective for the 2018/2019 school year, as amended.
  3. Do not approve a CVUSD Child Care and Wonder Preschool tuition fee increase effective for the 2018-2019 school year.

RECOMMENDATION:

 

Alternative No. 1

 

RATIONALE:

 

These adjustments in fees will allow CVUSD Child Care and Wonder Preschool to preserve quality programs.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Interim Superintendent

 

Prepared by:

Amie Mills, Director, Child Development for

Robert Iezza, Deputy Superintendent, Instructional Services

 

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Subject
B. Approval of Amendments to Administrative Regulation 5117 – Interdistrict Attendance Permits
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
8. INFORMATION/DISCUSSION ITEMS – GENERAL – INSTRUCTIONAL SERVICES
Type
Discussion, Information

ISSUE:

 

Should the Board of Education approve amendments to Administrative Regulation 5117 - Interdistrict Attendance Permits?

 

BACKGROUND:

 

The first time the governing board reserved seats for interdistrict applicants was at the time Earths Magnet school opened in 2009-2010.  The interdistrict reservations concluded at Earths in the 2012-2013 school year.  Since that time, the only other reservations offered in CVUSD have been 10 percent of Kindergarten seats at Earths for students matriculating from the NfL program located on the Earths campus.

 

Should the Board of Education elect to offer new interdistrict reservations, amendments will be referenced in this administrative regulation and clearly articulated in Administrative Regulation 5116.1 – Intradistrict - Open Enrollment (School Choice).

 

ALTERNATIVES:

 

     1.  Approve amendments to Administrative Regulation 5117 –Interdistrict Attendance Permits, as submitted.

     2.  Approve amendments to Administrative Regulation 5117 –Interdistrict Attendance Permits, as amended.

     3.  Do not approve amendments to Administrative Regulation 5117 –Interdistrict Attendance Permits, as submitted.

 

RECOMMENDATION:

 

Alternative 1

 

RATIONALE:

 

These amendments will keep our board policies and administrative regulations consistent with District practice.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Interim Superintendent

 

Prepared by:

Robert Iezza, Deputy Superintendent

Instructional Services

 

MWM:RI:ab

9. INFORMATION/DISCUSSION ITEMS – GENERAL – HUMAN RESOURCES
Subject
A. Approval of Amendments to Board Policy 4112.21 - Interns
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
9. INFORMATION/DISCUSSION ITEMS – GENERAL – HUMAN RESOURCES
Type
Information

ISSUE:
 

Should the Board of Education approve amendments to Board Policy 4112.21 - Interns, as submitted?

 

BACKGROUND:
 

CVUSD receives updates to Board Policies and Administrative Regulations three times a year from GAMUT: July, November and March. Gamut is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies and Administrative Regulations, and Board Bylaws.

This Board Policy amendment reflects the repeal of 20 USC 6319 pursuant to the Every Student Succeeds Act (P.L. 114-95), regarding the requirement for interns to be “highly qualified” to teach core academic subjects. This amendment also clarifies the terms of employment for interns and the District’s intent to provide ongoing support, supervision and feedback.

ALTERNATIVES:

     1. Approve the amendment to Board Policy 4112.21 - Interns, as submitted.
     2. Approve the amendment to Board Policy 4112.21 - Interns, as amended.
     3. Do not approve the amendment to Board Policy 4112.21 – Interns, as submitted.

RECOMMENDATION:

Alternative 1.

RATIONALE:

These revisions will keep our Board Policies, Administrative Regulations and Board Bylaws current with new and existing law.


Respectfully submitted and prepared by,
Mark W. McLaughlin, Ed.D.
Interim Superintendent

 

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10. INFORMATION/DISCUSSION ITEMS – GENERAL – BUSINESS SERVICES
Subject
A. No items
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
10. INFORMATION/DISCUSSION ITEMS – GENERAL – BUSINESS SERVICES
Type
11. INFORMATION/DISCUSSION ITEMS - GENERAL - BOARD OF EDUCATION
Subject
A. Approval of Amendments to Board Policy 6161.1 - Selection and Evaluation of Instructional Materials
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
11. INFORMATION/DISCUSSION ITEMS - GENERAL - BOARD OF EDUCATION
Type
Discussion, Information

ISSUE:

 

Shall the Board of Education approve amendments to Board Policy 6161.1 - Selection And Evaluation of Instructional Materials?

 

BACKGROUND:

 

There has been an informal process in place within the district for students to request alternative core literature assignments, but due to its informality the students experience can be inconsistent. In addition, many parents and students do not know that this type of request is possible. The purpose of these policy amendments is to create a consistent process for parental notification and for the request of an alternative literature selection if necessary. 

 

ALTERNATIVES:

 

  1. Approve the amendments to BP 6161.1 as submitted
  2. Approve the amendments to BP 6161.1 as amended
  3. Do not approve the amendments to BP 6161.1

 

RECOMMENDATION:

 

Alternative #1

 

RATIONALE

 

This policy update will accomplish four main goals. First, it ensure parents are notified that their child can receive an alternative assignment if a book iss in conflict with the student's sensibilities and/or values. Second, it establishes a standard for notifying parents/legal guardians if there are titles on their child's syllabus that are annotated by the California Department of Education as having mature content. The CDE recommends that educators and parents should read such a book and know the child before giving the book to the child. Third, this policy update will bring the district into compliance with Education Code 60002, which requires that, along with substantial teacher involvement, the district shall encourage and promote the participation of parents/legal guardians and community members in the selection of proposed instructional materials. Fourth, it puts forth a process for an alternative book selection.

 

Respectfully Submitted by:

Sandee Everett, MSEd

Board of Trustees

 

Prepared by:

Sandee Everett, MSEd

Board of Trustees

 

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12. ADJOURNMENT
Subject
A. Adjournment
Meeting
Nov 7, 2017 - Regular Board Meeting
Category
12. ADJOURNMENT
Type
Procedural

FUTURE BOARD MEETINGS

 

NOVEMBER 14, 2017

DECEMBER 5, 2017

 

5:00 p.m. Closed Session

6:00 p.m. Open Session

 

Location: 1402 E. Janss Road (Board Room located in CVHS), Thousand Oaks

 

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

 

 

 

 

 

 

 

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 201. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.