1. CLOSED SESSION
Subject
A. Public Comments
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Procedural

Closed Session items only. 

 

Oral Public Comments

 

The Board welcomes public comments.  To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda.  To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda.  Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting.  Public comments are limited to three minutes per speaker.  If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Participants engaging in disorderly conduct may be ordered to leave the meeting.  Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

 

Written Public Comments

 

If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary.  Board members will review these forms after the meeting.  The information on these cards will be become a part of the public record.

Subject
B. Public Employee Appointment/Employment/Evaluation, Pursuant to Government Code §54957(b): Interim Superintendent Evaluation Process
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
1. CLOSED SESSION
Type
Procedural
2. OPEN SESSION
Subject
A. Call the Meeting to Order and Roll Call
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
B. Pledge of Allegiance
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
C. Presentation by Ladera Elementary Highlighting Activities Reflected in the 2017-2018 LCAP
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Information

Staff from Ladera Elementary will highlight site-based focus areas that align with three major goals in the Conejo Valley Unified School District’s Local Control and Accountability Plan (LCAP).  Major areas of focus will be on professional development, student activities and academic interventions.

Subject
D. Announcements from Closed Session and Open Session Procedures
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
E. Presentation by Dr. Jennifer Boone, Director, Curriculum, Instruction and Assessment: 2017 California Assessment of Student Performance and Progress (CAASPP) Results
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Information
Subject
F. Approval of the Agenda
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural
Subject
G. Reports from Student Reporters
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

Reports from Student Reporters:

 

Century Academy: Laurel Lyman

Conejo Valley High School: Joe Cardenas

Newbury Park High School: Allison Gennette

Thousand Oaks High School: Katelyn Barker

Westlake High School: Marissa Huang

Subject
H. Reports from Parent Support Organizations
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

Conejo Council PTA (CCPTA), Paula Nathan, President

Conejo Schools Foundation (CSF), Mike Soules, President

District Advisory Council (DAC), Cindy Goldberg, President

 

Subject
I. Comments - Public
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

Oral Public Comments

 

The Board welcomes public comments.  To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda.  To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda.  Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting.  Public comments are limited to three minutes per speaker.  If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Participants engaging in disorderly conduct may be ordered to leave the meeting.  Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

 

 

Written Public Comments

 

If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary.  Board members will review these forms after the meeting.  The information on these cards will be become a part of the public record.

 

Subject
J. Comments - Superintendent
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
2. OPEN SESSION
Type
Procedural

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

 

3. ACTION ITEMS – GENERAL – HUMAN RESOURCES
Subject
A. Resolution #17/18-04: “Week of the School Administrator” – October 8-14, 2017
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
3. ACTION ITEMS – GENERAL – HUMAN RESOURCES
Type
Action

ISSUE:

 

Should the Board of Education adopt a resolution declaring October 8-14, 2017, as the “Week of the School Administrator?”

 

BACKGROUND:

 

The California Legislature passed a resolution declaring October 8-14, 2017, as the “Week of the School Administrator.”  Districts are encouraged to adopt Board resolutions commending the management team, and to publicize the importance of the role of school administrators in the educational process.

 

ALTERNATIVES:

 

      1.  Adopt the attached resolution declaring October 8-14, 2017, as the “Week of the School Administrator,” as submitted.

      2.  Adopt the attached resolution declaring October 8-14, 2017, as the “Week of the School Administrator,” as amended.

      3.  Do not adopt a resolution declaring October 8-14, 2017, as the "Week of the School Administrator."
   

RECOMMENDATION:

 

Alternative #1.

 

RATIONALE:

 

The Senate of the State of California established October 8-14, 2017, as the “Week of the School Administrator.”  It is appropriate that the Board of Education, in keeping with legislative intent, publicly recognize certificated and classified managers, and the contribution of those individuals to our students, schools and the community.  This resolution will be shared with each school and work site to honor our certificated and classified administrators.

 

 

Respectfully submitted and prepared by,

Mark W. McLaughlin, Ed.D.

Superintendent

 

 

 

 

4. ACTION ITEMS – GENERAL – INSTRUCTIONAL SERVICES
Subject
A. Comments - Board of Education
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
4. ACTION ITEMS – GENERAL – INSTRUCTIONAL SERVICES
Type
Procedural

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

 

Subject
B. Resolution #17/18-03 - Red Ribbon Week Proclamation
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
4. ACTION ITEMS – GENERAL – INSTRUCTIONAL SERVICES
Type
Action

ISSUE:

 

Should the Board of Education adopt a proclamation declaring October 23 through October 31, 2017, as Red Ribbon Week in the Conejo Valley Unified School District?

 

BACKGROUND:

 

Californians launched the Red Ribbon campaign in 1985 for Drug Free Youth.  The purpose of the campaign is to draw attention to the need to eliminate the demand for illegal drugs.  Red Ribbon Week also provides an opportunity to discuss drug-free choices and positively model for students by encouraging parents, staff, and students to wear symbolic red ribbons. 

 

ALTERNATIVES:

 

     1.  Adopt the attached Red Ribbon Week Proclamation #17/18-03.

     2.  Do not adopt the attached Red Ribbon Week Proclamation #17/18-03.

 

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

Support and observation of Red Ribbon Week is consistent with the District’s priority for the prevention of substance abuse.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by:

Robert Iezza, Deputy Superintendent

Instructional Services

 

MWM:RI:ab

5. ACTION ITEMS – GENERAL – BUSINESS SERVICES
Subject
A. No Items
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
5. ACTION ITEMS – GENERAL – BUSINESS SERVICES
Type
Action
6. ACTION ITEMS - GENERAL - BOARD OF EDUCATION
Subject
A. Approval of Subcommittee's Recommendations for Citizens' Bond Oversight Committee Member Selection
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
6. ACTION ITEMS - GENERAL - BOARD OF EDUCATION
Type
Action

ISSUE:

 

Should the Board of Education approve the recommended applicants to serve on the Independent Citizens’ Bond Oversight Committee?

 

BACKGROUND:

 

Proposition 39 governs the District’s general obligation bonds and requires the establishment of an Independent Citizens’ Bond Oversight Committee. On November 4, 2014, voters residing within the Conejo Valley Unified School District passed Measure I, a $197,000,000 bond measure that authorizes funding for needed repairs, upgrades, and new construction projects to the District’s schools. Proposition 39 required a 55% supermajority for approval; Measure I was passed with a 65.28% approval rate.

 

State law requires that after a bond authorized under Proposition 39 is passed, the local school Board must appoint an Independent Citizens’ Bond Oversight Committee to work with the District.

 

Pursuant to Education Code Section 15278(b), the purpose of the Independent Citizens' Bond Oversight Committee shall be to inform the public concerning the District’s expenditure of Measure I bond proceeds; review expenditure reports produced by the District to ensure that Measure I bond proceeds were expended only for the purposes set forth in Measure I; and present to the Board in a public session, an annual written report outlining their activities and conclusions regarding the expenditure of Measure I bond proceeds.

 

According to the Bylaws, the members will serve a term of two years, commencing as of the date of appointment by the Board. No member shall serve more than three consecutive terms. Members whose terms have expired may continue to serve on the Committee until a successor has been appointed. Vacant positions are recruited in accordance with the Bylaws, and the District advertises in the local newspaper, on its website, and in other customary forums, as well as soliciting appropriate local groups for applications. A subcommittee made up of two Board members appointed by the Board President, and the Superintendent, review applications and make recommendations to the Board. The full Board may approve the recommendations. The deadline to submit an application was June 15, 2017 at 4:00 p.m.

 

There are three Committee positions to be filled. There were seven applications submitted for the Parent/PTA Member position; two applications submitted for the Senior Citizens' Organization position; and three for the Business Organization position.

 

After reviewing the applications and conducting interviews, the subcommittee comprised of President Mike Dunn, Mrs. Sandee Everett and Interim Superintendent Dr. Mark McLaughlin recommends the Board appoint the following candidate:

ALTERNATIVES:

  1. Approve the subcommittee’s recommendation.
  2. Do not approve the subcommittee’s recommendation.

 

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

Approving the subcommittee’s recommendations will keep the Conejo Valley Unified School District Board in compliance with state law and Proposition 39.

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

 

MWM:hi

7. ACTION ITEMS – CONSENT
Subject
A. Approval of Minutes - September 19, 2017
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
7. ACTION ITEMS – CONSENT
Type
Minutes

These items are considered routine and will be approved in one action without discussion.

If Board members request that an item be removed from Consent or a citizen wishes to speak

to an item, the item will be considered under Action Items.

 

 

Approval of the Minutes:

 

Subject
B. Approval of Minutes - September 25, 2017
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
7. ACTION ITEMS – CONSENT
Type
Minutes

These items are considered routine and will be approved in one action without discussion.

If Board members request that an item be removed from Consent or a citizen wishes to speak

to an item, the item will be considered under Action Items.

 

 

Approval of the Minutes:

 

Subject
C. Approval of Minutes - September 25, 2017
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
7. ACTION ITEMS – CONSENT
Type
Minutes

These items are considered routine and will be approved in one action without discussion.

If Board members request that an item be removed from Consent or a citizen wishes to speak

to an item, the item will be considered under Action Items.

 

 

Approval of the Minutes:

 

Subject
D. Approval of Minutes - September 26, 2017
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
7. ACTION ITEMS – CONSENT
Type
Minutes

These items are considered routine and will be approved in one action without discussion.

If Board members request that an item be removed from Consent or a citizen wishes to speak

to an item, the item will be considered under Action Items.

 

 

Approval of the Minutes:

 

Subject
E. Personnel Assignment Orders
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
7. ACTION ITEMS – CONSENT
Type
Action (Consent)

1.  Certificated Service:

     
     A.  New Employment / Assignment Change / Change in Status:  Administrators, Regular Education Teachers
            Orders #:  R17-354 - R17-388
                     
     

2.  Certificated Service – Exempt:

     A.  Employment/appointment:  Exempt Specialists

           Order #:  E17-005 - E17-012

 

3.  Classified Service:

 

     A.  Establishment / Modification / Elimination of Positions
          Orders #:   No items.

     B.  New Employment (Prob to Perm) / Assignment Change / Change in Status
          Orders #:  C17-148 - C17-161

 

     C. Substitute / Provisional / Additional Assignment / Change in Status

          Orders #:  C17-162 - C17-166

4.  Classified Service - Exempt:

 

     A.  Walk-on Coach

          Orders #:  E17-228 - E17-242

 

     B.  Campus Supervisor, Proctor, Specialist, Student Helper, Others

          Orders #:  E17-243 - E17-309

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
F. Approval of Contracts - Fulcrum Learning Services, Inc. and Wilshire Boulevard Temple Camps
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
7. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve contracts with Fulcrum Learning Services, Inc. and Wilshire Boulevard Temple Camps?

 

BACKGROUND:

 

Approval of these contracts will continue the District’s relationship with Fulcrum Learning Services, Inc.  Fulcrum Learning Services, Inc. provides services related to the CVUSD’s Leadership and Team Development Retreat at Los Cerritos Middle School.  The District will receive two days of training at Gingling Hilltop Camp in Malibu for all 7th and 8th grade Leadership students.  Wilshire Boulevard Temple Camps will host the students from October 6, 2017 through October 8, 2017. 

 

ALTERNATIVES:

 

     1.  Approve contracts

     2.  Do not approve contracts

 

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

Approval will continue high quality programs for the students in the Conejo Valley Unified School District.

 

 

Respectfully submitted:

Mark W. McLaughlin, Ed.D

Interim Superintendent

 

Prepared by:

Robert Iezza

Deputy Superintendent, Instructional Services

 

MWM:RI:ab

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
G. Approval of Contract - Professional Development
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
7. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve a contract for professional development?

 

BACKGROUND:

 

Dr. Rachel McAnallen will provide math professional development services to the staff at Acacia Elementary on October 16, 2017 through October 18, 2017. 

 

ALTERNATIVES:

 

     1.  Approve contract

     2.  Do not approve contract

 

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

Approval will continue high quality professional development for the teachers at Acacia Elementary in the Conejo Valley Unified School District.

 

 

Respectfully submitted:

Mark W. McLaughlin, Ed.D

Interim Superintendent

 

Prepared by:

Robert Iezza

Deputy Superintendent, Instructional Services

 

MWM:RI:ab

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
H. Contract for Nonpublic School Placement for a Student With a Disability #10-17/18
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
7. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve a continuing contract for a nonpublic school placement for student #10-17/18?

 

BACKGROUND:

 

The needs of student #10-17/18 cannot be met by the public schools at this time.

 

In order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 7/1/2017 through 6/30/2018.  Total cost for this nonpublic school placement is $98,997.50, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $10,694.50.  The Total District Cost is $88,303.00.

 

ALTERNATIVES:

 

     1.  Approve a continuing contract for the recommended nonpublic school placement for this student.

     2.  Do not approve a continuing contract for the recommended nonpublic school placement for this student.

 

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

Special Education classes and services for students by the District and County cannot meet the needs of this student.  The District staff will review the student's Individual Education Plan during the period of the contract to determine if goals and objectives can be met in a public school program.  This process guarantees the student's right to the least restrictive setting.

 

 

Respectfully submitted:

Mark W. McLaughlin, Ed.D

Interim Superintendent

 

Prepared by:

Lisa Miller, Director of Special Education for

Robert Iezza, Deputy Superintendent, Instructional Services

 

MWM:RI:LM:ks

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
I. MEASURE I: Approval of Change Order #1 – Roofing Replacement – Thousand Oaks High School – Craig Roof Company, Inc.
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
7. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve Change Order #1 to the contract with Craig Roof Company, Inc., for the roofing replacement project at Thousand Oaks High School?

 

BACKGROUND:

 

On June 28, 2017, the Board of Education entered into a contract with Craig Roof Company, Inc., for the roofing replacement project at Thousand Oaks High School.  This is a deductive change order, returning the unused allowance to the district.  Reference purchase order number B18-00511.  The total cost adjustment of this change order is a decrease of $38,788.

 

ALTERNATIVES:

  1. Approve Change Order #1 to modify the contract with Craig Roof Company, Inc.
  2. Approve Change Order #1 to modify the contract with Craig Roof Company, Inc., as amended.
  3. Do not approve Change Order #1 to modify the contract with Craig Roof Company, Inc.

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

The bid included an allowance that was to be used for unforeseen conditions.  This project is being funded by Measure I.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by:

Tim McCabe, Director, Planning and Construction for

Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services

 

MWM:VPH:TM:ga

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
J. MEASURE I: Approval of Notice of Completion – Roofing Replacement – Thousand Oaks High School – Craig Roof Company, Inc.
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
7. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve the execution and filing of a Notice of Completion for the contract with Craig Roof Company, Inc., for the roofing project at Thousand Oaks High School?

 

BACKGROUND:

 

On June 28, 2017, the Conejo Valley Unified School District entered into a contract with Craig Roof Company, Inc., for the roofing project at Thousand Oaks High School. The project, MP17/18-503-TOH, in the amount of $397,017, is complete and has been inspected by District staff.  The project has been funded by Measure I funds, under Purchase Order B18-00511, which includes one deductive change order.

 

ALTERNATIVES:

  1. Approve the execution and filing of a Notice of Completion for the contract with Craig Roof Company, Inc.
  2. Approve the execution and filing of a Notice of Completion for the contract with Craig Roof Company, Inc., as amended.
  3. Do not authorize the execution and filing of a Notice of Completion for the contract with Craig Roof Company, Inc.         

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

This roofing replacement project, as identified on the 17/18 Major project list is complete.  Filing a Notice of Completion will allow retention payment to the contractor for the work performed.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by,

Tim McCabe, Director, Planning and Construction for

Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services

 

MWM:VPH:TM:ga

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
K. MEASURE I: Approval of Notice of Completion – Low Voltage Cabling System – Conejo Valley High School – Pacificom
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
7. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve the execution and filing of a Notice of Completion for the contract with Pacificom, for the low voltage cabling system project at Conejo Valley High School?

 

BACKGROUND:

 

On June 12, 2017, the Conejo Valley Unified School District entered into a contract with Pacificom, for the low voltage cabling system project at Conejo Valley High School, under the guidelines of California Uniform Public Construction Cost Accounting Act (CUPCCAA).  The project, MP17/18-14-CVH, in the amount of $44,714, is complete and has been inspected by District staff.  The project has been funded by Measure I funds, under Purchase Order B18-00580.

 

ALTERNATIVES:

  1. Approve the execution and filing of a Notice of Completion for the contract with Pacificom.
  2. Approve the execution and filing of a Notice of Completion for the contract with Pacificom, as amended.
  3. Do not approve the execution and filing of a Notice of Completion for the contract with Pacificom.         

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

All new data/cabling was required as a part of the relocation of Conejo Valley High School utilizing Measure I.  Filing a Notice of Completion will allow retention payment to the contractor for the work performed.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by,

Tim McCabe, Director, Planning and Construction for

Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services

 

MWM:VPH:TM:ga

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
L. MEASURE I: Approval of Notice of Completion – Flooring – Conejo Valley High School – Reliable Floor Covering, Inc.
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
7. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve the execution and filing of a Notice of Completion for the contract with Reliable Floor Covering, Inc., for the flooring project at Conejo Valley High School?

 

BACKGROUND:

 

On June 28, 2017, the Conejo Valley Unified School District entered into a contract with Reliable Floor Covering, Inc., for the flooring project at Conejo Valley High School, under the Ventura county Community College District Piggyback Contract 481.  The project, MP17/18-14-CVH, in the amount of $54,909, is complete and has been inspected by District staff.  The project has been funded by Measure I funds, under Purchase Order B18-00578.

 

ALTERNATIVES:

  1. Approve the execution and filing of a Notice of Completion for the contract with Reliable Floor Covering, Inc.
  2. Approve the execution and filing of a Notice of Completion for the contract with Reliable Floor Covering, Inc., as amended.
  3. Do not approve the execution and filing of a Notice of Completion for the contract with Reliable Floor Covering, Inc.         

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

New flooring was required as a part of the relocation of Conejo Valley High School utilizing Measure I.  Filing a Notice of Completion will allow retention payment to the contractor for the work performed.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by,

Tim McCabe, Director, Planning and Construction for

Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services

 

MWM:VPH:TM:ga

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
M. Approval of Disposal of Surplus and Obsolete Equipment
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
7. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve the disposal of surplus and obsolete equipment?

 

BACKGROUND:

 

The items listed on the attached pages are surplus or obsolete.  Some items have become unserviceable and/or cost more to repair than they are worth.  Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing Services to advertise, sell, auction, dispose or donate obsolete and surplus district-owned personal property per attached list.  Unless otherwise directed, any proceeds from sale of items will be deposited to the general fund.

 

ALTERNATIVES:

  1. Approve the Disposal of Surplus and Obsolete Equipment list and authorize the Director of Purchasing Services to dispose of the surplus and obsolete equipment in the above-described manner.
  2. Approve the Disposal of Surplus and Obsolete Equipment list and authorize the Director of Purchasing Services to dispose of the surplus and obsolete equipment, as amended.
  3. Do not approve the Disposal of Surplus and Obsolete Equipment List.

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

Education Code #17545 requires approval by the Board of Education prior to disposal of surplus and obsolete equipment.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by,

Jon Aasted, Director, Purchasing Services for

Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services

 

MWM:VPH:JA:ga

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
8. INFORMATION/DISCUSSION ITEMS – GENERAL – HUMAN RESOURCES
Subject
A. Approval of Amendment of Board Policy 4030 - Nondiscrimination in Employment
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
8. INFORMATION/DISCUSSION ITEMS – GENERAL – HUMAN RESOURCES
Type
Information

ISSUE:

 

Should the Board of Education approve the amendment of Board Policy 4030 – Nondiscrimination in Employment?


BACKGROUND:

 

CVUSD receives periodic updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

 

The amendment of Board Policy 4030 reflects an update to new state regulations, which specify certain requirements to be included in district policy or regulation and extend protections against discrimination to unpaid interns and volunteers.  This amendment also adds the requirement to post the California Department of Fair Employment and Housing publication on workplace discrimination and harassment, and reflects new law (SB 1063, 2016) which prohibits the payment of different wage rates based on race or ethnicity and prohibits the use of prior salary history by itself to justify any disparity in compensation.  All new language is indicated as bold font and deleted language as strikeouts in the attached documents.


ALTERNATIVES:

  1.  Approve the amendment of Board Policy 4030 – Nondiscrimination in Employment, as submitted.
  2.  Approve the amendment of Board Policy 4030 – Nondiscrimination in Employment, as amended.
  3.  Do not approve the amendment of Board Policy 4030 – Nondiscrimination in Employment.

RECOMMENDATION:

 

Alternative #1.

 

RATIONALE:

 

The recommended updated Board policy is in compliance with current law.

 

 

Respectfully submitted and prepared by,

Mark W. McLaughlin, Ed.D.

Superintendent

 

Subject
B. Approval of the California Lutheran University Practicum Training Affiliation Agreement
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
8. INFORMATION/DISCUSSION ITEMS – GENERAL – HUMAN RESOURCES
Type
Information

ISSUE:


Shall the Board of Education approve the Practicum Training Affiliation Agreement between the Conejo Valley Unified School District (“District”) and California Lutheran University (“CLU”) for a Memorandum of Understanding for practicum training experience for the term of July 1, 2017, through June 30, 2020?


BACKGROUND:


CLU has established an approved program of special training to provide clinical experience for students in Counseling, Marriage and Family Therapy or Psychology under clinical supervision by licensed practitioners.  This program requires supervision and facilities where students can obtain the clinical learning experience required in the curriculum.  The District has the clinical setting, supervision and equipment needed by CLU trainees as part of their practical learning experience. 

 

ALTERNATIVES:

 

     1.  Approve the Practicum Training Affiliation Agreement between the Conejo Valley Unified School District and California Lutheran University, as 
          submitted?

     2.  Approve the Practicum Training Affiliation Agreement between the Conejo Valley Unified School District and California Lutheran University, as
          amended?

     3.  Do not approve the Practicum Training Affiliation Agreement between the Conejo Valley Unified School District and California Lutheran University?

 

RECOMMENDATION:


Alternative #1.


RATIONALE:


The District wishes to continue to collaborate with California Lutheran University in the educational process of future Counseling, Marriage and Family Therapy and Psychology students.
 


Respectfully submitted and prepared by,
Mark W. McLaughlin, Ed.D.

Superintendent

9. INFORMATION/DISCUSSION ITEMS – GENERAL – INSTRUCTIONAL SERVICES
Subject
A. Approval of Proposed Rate Increase for CVUSD Outdoor Education Program
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
9. INFORMATION/DISCUSSION ITEMS – GENERAL – INSTRUCTIONAL SERVICES
Type
Information

ISSUE:

 

Should the Board of Education approve the proposed rate increase for the CVUSD Outdoor Education Program?

 

BACKGROUND:

 

The Outdoor Education program began in 1975 and has become part of the culture of CVUSD. The program originated as a culmination experience for sixth grade elementary school students. As the District transitioned to a middle school configuration, the Outdoor Education experience became a middle school activity.  

 

Due to the high fixed cost of this program such as; additional shuttles needed due to the California State Parks closing the trail from Camp Bloomfield to Leo Carrillo State Beach, an increase in nursing costs, and a program deficit of $119,000, staff has proposed a rate increase of 11% per student. The cost would increase as follows: Student rate would increase from $225 to $250. Sibling discount rate would increase from $169 to $188.

 

The Outdoor Education Program Coordinator has conducted research on the neighboring school districts’ Outdoor Education Programs and found the following results: Las Virgenes School District’s outdoor education program is held at King Gillette Ranch in Malibu Canyon and the cost per student is $335. Moorpark School District’s outdoor education program is held at Brandeis Camp in Simi Valley and the cost per student is $400. Oak Park School District and Oxnard School District do not offer Outdoor Education Programs.

 

ALTERNATIVES:

  1. Approve the proposed rate increase for the CVUSD Outdoor Education Program, as submitted.
  2. Approve the proposed rate increase for the CVUSD Outdoor Education Program, as amended.
  3. Do not approve the proposed rate increase for the CVUSD Outdoor Education Program.

RECOMMENDATION:

 

Alternative 1

 

RATIONALE:

 

District and site administrators believe that our students benefit from our Outdoor Education program. The increased rate would ensure that the District can continue to offer this quality educational experience at a location that has provided this District with a safe and friendly environment for our students.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Interim Superintendent

 

Prepared by:

Dr. James Garza, Director, Secondary Education for

Robert Iezza, Deputy Superintendent, Instructional Services

 

MWM:RI:JG:ss

Subject
B. Approval of Career Technical Education Advisory Committee
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
9. INFORMATION/DISCUSSION ITEMS – GENERAL – INSTRUCTIONAL SERVICES
Type
Information

ISSUE:

 

Should the Board of Education appoint a Career Technical Education Advisory Committee to develop recommendations on the program and to provide liaison between the District and potential employers?

 

BACKGROUND:

 

The Conejo Valley Unified School District currently receives grant funding for career technical education courses through the State of California’s Vocational Education Basic Grant Award from the U.S. Department of Education under the Carl D. Perkins Career and Technical Education Improvement Act of 2006.  Each school district participating in a career technical education program must have a Board approved career technical education advisory committee to develop recommendations on the program and to provide liaison between the district and potential employers.  The committee shall consist of one or more representatives of the general public knowledgeable about the disadvantaged, students, teachers, business, industry, school administration, and the field office of the Employment Development Department (EDD). (EC 8070).

 

Recommended Career Technical Education Advisory Committee Members:

  1. Director of Secondary Education – Dr. James Garza
  2. Director of Special Education – Dr. Lisa Miller
  3. Local Business Owner – Mr. Terry McCallum
  4. Conejo Schools Foundation, Executive Director – Ms. Cindy Goldberg
  5. CVUSD Parent – Ms. Cindy Goldberg
  6. President/CEO, Greater Conejo Valley Chamber of Commerce – Ms. Jill Lederer
  7. Executive Director, Workforce Investment Board of Ventura County (EDD) – TBD
  8. Director, Career Education Center/ROP – Dr. Tiffany Morse
  9. Principal, Career Education Center/ROP – Ms. Giselle D. Bice
  10. Workforce Education Coalition – Ms. Mary Beth Jacobsen
  11. CTE Grant Coordinator, Moorpark College – Ms. Karen Miles
  12. Three CVUSD Career Education Coordinators – Mr. Nick Colangelo, Ms. Jane  Carlson, and Dr. Laurie Looker
  13. High School Counselor – Ms. Tina Coleman
  14. CVUSD CTE teachers – Ms. Liz Burnett – NPHS; Mr. Ryan Thompson – TOHS; Mr. Dave Tyler – WHS, Mr. Cameron White – CVHS
  15. One CVUSD CTE student: Andy Jin, FBLA Officer and FBLA Western Region Officer
  16. CTE Articulation Committee Chair – Mr. Jason Klinger
  17. C.I.T.Y. Internship Program – Ms. Francine Sprigel  
  18. Board of Education member –  Mr. Mike Dunn
  19. Board of Education member (alternate) – Dr. Betsy Connolly

 

ALTERNATIVES:

 

          1. Approve the CVUSD Career Technical Education Advisory Committee, as submitted.

          2. Approve the CVUSD Career Technical Education Advisory Committee, as amended.

          3. Do not approve the CVUSD Career Technical Education Advisory Committee.

 

RECOMMENDATION:

 

Alternative 1

 

RATIONALE:

 

The formation of the Career Technical Education Advisory Committee is a program requirement that will serve in the design, implementation, and evaluation of our District’s career technical education programs.  The committee will also provide valuable input on ways to promote the programs to students from special populations ensuring that they are informed about and provided opportunities for participation in all of CVUSD’s Career Technical Education programs.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Interim Superintendent

 

Prepared by:

Dr. James Garza, Director, Secondary Education for

Robert Iezza, Deputy Superintendent

Instructional Services

 

MWM:RI:JG:ss

 

Subject
C. Approval of Amendments to Administrative Regulation 5144.1 - Suspension and Expulsion/Due Process
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
9. INFORMATION/DISCUSSION ITEMS – GENERAL – INSTRUCTIONAL SERVICES
Type
Information

ISSUE:

 

Should the Board of Education approve amendments to Administrative Regulation 5144.1 – Suspension and Expulsion/Due Process?

 

BACKGROUND:

 

This administrative regulation amendment contains additional clarification of Education Code 48900 r “electronic act” - Cyber Sexual Bullying.

 

ALTERNATIVES:

 

     1.  Approve amendments to Administrative Regulation 5144.1 – Suspension and Expulsion/Due Process, as submitted.

     2. Approve amendments to Administrative Regulation 5144.1 – Suspension and Expulsion/Due Process, as amended.

     3.  Do not approve amendments to Administrative Regulation 5144.1 – Suspension and Expulsion/Due Process, as submitted.

 

RECOMMENDATION:

 

Alternative 1

 

RATIONALE:

 

These amendments will maintain compliance with all applicable laws related to Suspension and Expulsion/Due Process.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Interim Superintendent

 

Presented by:

Robert Iezza, Deputy Superintendent

Instructional Services

 

MWM:RI:ab

Subject
D. Resolution 17/18-01 - Public Textbook and Instructional Materials
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
9. INFORMATION/DISCUSSION ITEMS – GENERAL – INSTRUCTIONAL SERVICES
Type
Information

ISSUE:

 

Should the Board of Education hold a public hearing and adopt a resolution stating that sufficient standards-based textbooks and materials have been provided to the students in the District?

 

BACKGROUND:

 

The State of California annually provides funding for the purchase of textbooks and supplemental materials.  As a condition of receipt of these funds, the District is required to publicly declare the status of the textbook budget and its sufficiency for purchasing standards-based textbooks.

 

Conejo Valley Unified School District is able to provide each student with sufficient textbooks and instructional materials (consistent with the cycles and content of the curriculum frameworks).  In addition, school sites receive supplementary funds for enriching all areas of the curriculum annually and specific science supplementary funds to be used for consumable laboratory expenses and/or equipment.

 

ALTERNATIVES:

  1. Adopt Resolution #17/18-01 Pupil Textbook and Instructional Materials, as submitted.
  2. Do not adopt Resolution #17/18-01 Pupil Textbook and Instructional Materials, as submitted.

RECOMMENDATION:

 

Alternative 1

 

RATIONALE:

 

Education Code 60119 requires the Governing Board to annually adopt a resolution as a condition of receiving state funding for textbooks and instructional materials.

 

FISCAL IMPACT:

 

Textbook and instructional materials are currently being sustained through the use of the following funding sources: Restricted Lottery funds, and Local Control Funding Formula allocations.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Interim Superintendent

 

Prepared by:

Jennifer Boone, Ed.D., Director of Curriculum, Instruction, and Assessment/

Title I School Program Improvement Professional Development for

Robert Iezza, Deputy Superintendent of Instruction, State and Federal Program Coordinator

 

MWM:RI:JB:cf

10. INFORMATION/DISCUSSION ITEMS – GENERAL – BUSINESS SERVICES
Subject
A. No Items
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
10. INFORMATION/DISCUSSION ITEMS – GENERAL – BUSINESS SERVICES
Type
Information
11. INFORMATION/DISCUSSION ITEMS - GENERAL - BOARD OF EDUCATION
Subject
A. New Board Policy and Administrative Regulation - Core Literature Material
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
11. INFORMATION/DISCUSSION ITEMS - GENERAL - BOARD OF EDUCATION
Type
Discussion, Information

At its special discussion session on September 25, 2017, the Board of Education met with district administrators and teachers to exchange information on the possibility and necessity of a new board policy and administrative regulation regarding core literature material. The Board will discuss procedures in moving forward.

12. ADJOURNMENT
Subject
A. Adjournment
Meeting
Oct 3, 2017 - Regular Board Meeting
Category
12. ADJOURNMENT
Type
Procedural

FUTURE BOARD MEETINGS

 

OCTOBER 17, 2017

NOVEMBER 7, 2017

NOVEMBER 21, 2017

DECEMBER 5, 2017

DECEMBER 19, 2017 

 

5:00 p.m. Closed Session

6:00 p.m. Open Session

 

Location: 1402 E. Janss Road (Board Room located in CVHS), Thousand Oaks

 

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

 

 

 

 

 

 

 

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 201. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.