1. REGULAR SESSION
Subject
A. Call the Meeting to Order and Roll Call
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
1. REGULAR SESSION
Type
Procedural
Subject
B. Pledge of Allegiance
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
1. REGULAR SESSION
Type
Procedural
Subject
C. Announcements from Closed Session and Open Session Procedures
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
1. REGULAR SESSION
Type
Procedural
Subject
D. Approval of the Agenda
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
1. REGULAR SESSION
Type
Procedural
Subject
E. Presentation by Dr. Jennifer Boone, Director, Curriculum and Assessment - Steps to School Board Approval of Core Literature
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
1. REGULAR SESSION
Type
Information
Subject
F. Comments - Public
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
1. REGULAR SESSION
Type
Procedural

Oral Public Comments

 

The Board welcomes public comments.  To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda.  To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda.  Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting.  Public comments are limited to three minutes per speaker.  If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Participants engaging in disorderly conduct may be ordered to leave the meeting.  Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

 

 

Written Public Comments

 

If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary.  Board members will review these forms after the meeting.  The information on these cards will be become a part of the public record.

 

Subject
G. Comments - Board of Education
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
1. REGULAR SESSION
Type
Procedural

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

 

Subject
H. Comments - Superintendent
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
1. REGULAR SESSION
Type
Procedural

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

 

2. ACTION ITEMS – GENERAL – HUMAN RESOURCES
Subject
A. Declaration of Need for Fully Qualified Educators
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
2. ACTION ITEMS – GENERAL – HUMAN RESOURCES
Type
Action

ISSUE:


Should the Board of Education approve the Declaration of Need for Fully Qualified Educators for the 2017-2018 school year?

 

BACKGROUND:

 

Emergency permits (previously called emergency credentials) are issued at the request of a school district, county office of education, or state agency when no credentialed person is available for a position or when those available do not meet the specified employment requirements for the position.  Emergency permits are generally requested to provide credential candidates with additional time to complete credential requirements. The Conejo Valley Unified School District utilizes few emergency permits for its teaching staff.

 

Pursuant to regulations adopted by the California Commission on Teacher Credentialing, school districts are required to estimate the number of emergency permits needed for the school year prior to applying for any emergency permits for school personnel.  The estimate must be submitted as a Declaration of Need for Fully Qualified Educators to the State of California Commission on Teacher Credentialing.

 

The Interim Superintendent, has evaluated the current need for teachers with emergency permits in 2017-2018 and included an estimate of additional needs which may arise during the school year based upon past experience.  At this time, the District estimates minimal need for teachers with emergency permits. 

 

ALTERNATIVES:

  1. Approve the Declaration of Need for Fully Qualified Educators 2017-2018, as attached, and authorize administrative staff to forward the declaration to the State of California Commission on Teacher Credentialing.
  2. Modify the attached Declaration of Need for Fully Qualified Educators 2017-2018 and authorize administrative staff to forward the declaration to the State of California Commission on Teacher Credentialing.
  3. Do not approve the Declaration of Need for Fully Qualified Educators 2017-2018 at this time.

RECOMMENDATION:


Alternative #1

 


RATIONALE:

 

The proposed declaration will allow the District to apply for emergency permits which may be required to fill needed assignments and openings during the 2017-2018 school year.

 

 

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

     Interim Superintendent

 

 

MWL:sf

Subject
B. Approval of the Amendment to the Azusa Pacific University Student Teacher Program Agreement
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
2. ACTION ITEMS – GENERAL – HUMAN RESOURCES
Type
Action

ISSUE:


Shall the Board of Education approve the amendment to the agreement between the Conejo Valley Unified School District (“District”) and Azusa Pacific University (“APU”) for a Memorandum of Understanding for educational field experience for the term of July 1, 2017, through June 30, 2022?


BACKGROUND:


APU has established an approved program of special training to provide teaching experience through supervised teaching to students enrolled in teacher training curricula.  The amendment to the previous student teacher agreement covers the many types of field experience practice offered through APU’s School of Education, including student teaching, intern teaching, clear/induction field experience, school counseling and school psychology fieldwork, preliminary and clear administrative services and intern field experience.  This program requires supervision and facilities where students can obtain the clinical learning experience required in the curriculum.  The District has the clinical setting, supervision and equipment needed by APU trainees as part of their practical learning experience. 

 

ALTERNATIVES:

  1. Approve the amendment to the agreement for the Azusa Pacific University Memorandum of Understanding for education field experience.
  2. Do not approve the amendment to the agreement for the Azusa Pacific University Memorandum of Understanding for education field experience.

RECOMMENDATION:


Alternative #1.


RATIONALE:


The District wishes to continue to collaborate with Azusa Pacific University in the educational process of future educators.

 


Respectfully submitted and prepared by,


Mark W. McLaughlin, Ed.D.

Interim Superintendent

3. ACTION ITEMS – GENERAL – INSTRUCTIONAL SERVICES
Subject
A. Approval of New Core Literature Titles For English
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
3. ACTION ITEMS – GENERAL – INSTRUCTIONAL SERVICES
Type
Action

ISSUE:

 

Should the Board of Education approve the new core literature titles for English Language Arts Instruction?

 

BACKGROUND:

 

The Conejo Valley Unified School District follows the California Department of Education’s adoption recommendations and all English textbooks adopted contain selections of excellent, high quality literature.  Many of these anthology selections are excerpts of longer works.  Students benefit from the study of novels in their entirety.  Our English/Language Arts Articulation Committee has given considerable discussion and thought to the merit of the titles placed on the core literature list.  This discussion and review also takes place in the Secondary Curriculum Advisory Council meeting and both titles listed below were chosen to move forward for board approval.  In an effort to provide more support and resources to secondary English students, teachers reviewed contemporary novels for supplemental materials.

 

The novels listed have received the support of the Core Literature Committee, English/Language Arts Articulation and the Secondary Curriculum Advisory Council.

 

Title

Author

ISBN

Grade

The Absolutely True Diary of a Part-Time Indian

Sherman Alexie

9780316013697

9

The Wild Truth

Carine McCandless

9780062325151

11CP

 

ALTERNATIVES:

 

     1. Approve new core literature titles.

     2. Do not approve new core literature titles.

 

RECOMMENDATION:

 

Alternative #1.

 

RATIONALE:

 

These books were reviewed thoroughly by the 6-12 English teachers.  These novels will support and strengthen the core curriculum and broaden student’s knowledge and skills. Use of these novels will encourage/entice more of our students to read by offering them compelling stories with profound life-long lessons.

 

Educational Testing Service produces both the Advanced Placement (AP) and Stanford Achievement Test (SAT) and these novels allows CVUSD to prepare our College Preparation (CP) students with equally challenging and rich works by celebrated authors.

 

FISCAL IMPACT:

 

School site funds will be utilized to purchase the books.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by:

Jennifer Boone, Ed.D., Director of Curriculum, Instruction, and Assessment/

Title I School Program Improvement Professional Development for

Robert Iezza, Deputy Superintendent, Instructional Services

 

MWM:RI:JB:cf

4. ACTION ITEMS – GENERAL – BUSINESS SERVICES
Subject
A. Approval of New Board Policy 3470 – Debt Issuance and Management
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
4. ACTION ITEMS – GENERAL – BUSINESS SERVICES
Type
Action

ISSUE:

 

Should the Board of Education approve new Board Policy 3470 - Debt Issuance and Management?

 

BACKGROUND:

 

This new policy reflects SB 1029, 2016, which mandates that school boards adopt a debt management policy prior to issuing any debt, including, but not limited to, general obligation bonds, tax and revenue anticipation notes, and certificates of participation. Policy addresses the components mandated by law, including:

 

(1) the purposes for which the debt proceeds may be used;

(2) the types of debt that may be issued;

(3) the relationship of the debt to, and integration with, the district's capital improvement program or budget, if applicable;

(4) policy goals related to the district's planning goals and objectives; and

(5) internal control procedures to ensure that the proceeds of the proposed debt issuance will be directed to the intended use.

 

ALTERNATIVES:

  1. Approve GAMUT's suggested Board Policy 3470 – Debt Issuance and Management, as submitted.
  2. Do not approve GAMUT's Board Policy 3470 – Debt Issuance and Management.

RECOMMENDATION:

 

Alternative #1.

 

RATIONALE:

 

The proposed new Board Policy reflects current law.

 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

 

MWM:VPH:ga

5. ACTION ITEMS – CONSENT
Subject
A. Approval of Minutes - June 20, 2017
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Minutes

These items are considered routine and will be approved in one action without discussion.

If Board members request that an item be removed from Consent or a citizen wishes to speak

to an item, the item will be considered under Action Items.

 

 

Approval of the Minutes:

 

Subject
B. Approval of Minutes - June 27, 2017
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Minutes

These items are considered routine and will be approved in one action without discussion.

If Board members request that an item be removed from Consent or a citizen wishes to speak

to an item, the item will be considered under Action Items.

 

 

Approval of the Minutes:

 

Subject
C. Approval of Minutes - July 25, 2017
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Minutes

These items are considered routine and will be approved in one action without discussion.

If Board members request that an item be removed from Consent or a citizen wishes to speak

to an item, the item will be considered under Action Items.

 

 

Approval of the Minutes:

 

Subject
D. Personnel Assignment Orders
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)

1.  Certificated Service:
     A.  Employment / Retirement / Resignation:  Administrators, Counselors, School Psychologists, Teachers

          Orders #:  R17-272 - R17-305

 

2.  Classified Service:

     A.  Establishment / Modification / Elimination of Positions

          Orders #:  C17-001 - C17-011

    
     B.  New Employment (Prob to Perm) / Assignment Change / Change in Status

          Orders #:  C17-012 - C17-045

 

     C.  Substitute / Provisional / Additional Assignment
          Orders #:  C17-046 - C17-057
 

3.  Classified Service - Exempt
     A.  Walk-on Coach
          Orders #:  E17-001- E17-030

 

     B.  Campus Supervisor, Proctor, Specialist, Student Helper, Others

          Orders #:  E17-031- E17-075

 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
E. Overnight Trip Request - Sycamore Canyon 7th Grade Outdoor Leadership
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve an overnight trip for Sycamore Canyon Middle School’s 7th grade students to attend the Outdoor Leadership Camp?

 

BACKGROUND:

 

The Sycamore Canyon Middle School requests permission to take 170 students to the 7th Grade Outdoor Leadership Camp in Simi Valley, California, from October 16, 2017, to October 19, 2017.  The students will be accompanied by Assistant Principal Cheryl Moncourtois, Certificated Teachers Gia Jantz and Sonia Corlew, Counselor Nicole Vitto, and the staff from ALL IT TAKES Foundation. The group will travel 21.5 miles to Brandeis-Bardin Campus in Simi Valley, California by district bus and return via district bus. The students will miss four full days of school on Monday, Tuesday, Wednesday and Thursday.  Students will be required to receive their teachers’ permission prior to leaving on the trip.   This trip will be paid for through a donation from the ALL IT TAKES Foundation. No student will be excluded from participation due to a lack of sufficient funds.  

 

ALTERNATIVES:

 

1.  Approve the overnight trip request, as submitted.

2.  Do not approve the overnight trip, as submitted.

 

RECOMMENDATION:

 

Alternative 1.

 

RATIONALE:

 

The students of the 7th grade class at Sycamore Canyon Middle School will receive environmental science instruction and participate in the “Stand Proud” leadership program. Trips of this type have been approved in the past.  

 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D

Interim Superintendent

 

Prepared by:

Dr. James Garza, Director, Secondary Education for

Robert Iezza, Deputy Superintendent

Instructional Services

 

MWM:RI:JG:ss

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
F. Overnight Trip Request - Westlake High School Jazz Band
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve an overnight trip for the Westlake High School Studio Jazz Band?

 

BACKGROUND:

 

The Westlake High School Studio Jazz Band requests permission to take 23 students to the Midwest Band and Orchestra Clinic Chicago, Illinois, from December 19, 2017, to December 23, 2017.  School Principal Jason Branham, Band Director Brian Peter, and Assistant Band Director Mike Gangemi as well as a parent chaperone will accompany the students. The group will travel 2,100 miles to Chicago, Illinois by commercial airline and return via commercial airline. The students will miss four full days of school on Tuesday, Wednesday, Thursday and Friday.  Students will be required to receive their teachers’ permission prior to leaving on the trip. This trip will be paid for through the Westlake High School Band Booster funds. No student will be excluded from participation due to a lack of sufficient funds.  

 

ALTERNATIVES:

 

1.  Approve the overnight trip request, as submitted.

2.  Do not approve the overnight trip, as submitted.

 

RECOMMENDATION:

 

Alternative 1.

 

RATIONALE:

 

The Midwest Band and Orchestra Clinic is the largest conference for music education in the country. The students have been selected to perform and represent Westlake High School and Conejo Valley Unified School District at this event. Trips of this type have been approved in the past.  

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by:

Dr. James Garza, Director, Secondary Education for

Robert Iezza, Deputy Superintendent

Instructional Services

 

MWM:RI:JG:ss

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
G. Overnight Trip Request - Westlake High School Regiment Marching Band
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve an overnight trip for the Westlake High School Regiment Marching Band?

 

BACKGROUND:

 

The Westlake High School Regiment Marching Band requests permission to take 120 students to the WBA State Championships in Fresno, California, from November 17, 2017, to November 19, 2017.  Band Director Brian Peter, and Assistant Band Director Mike Gangemi as well as ten (10) parent chaperones will accompany the students. The group will travel 250 miles to Fresno, California by charter bus and return via charter bus.  The students will miss one full day of school on Friday.  Students will be required to receive their teachers’ permission prior to leaving on the trip. This trip will be paid for through Westlake High School Band Booster fundraisers. No student will be excluded from participation due to a lack of sufficient funds.  

 

ALTERNATIVES:

 

1.  Approve the overnight trip request, as submitted.

2.  Do not approve the overnight trip, as submitted.

 

RECOMMENDATION:

 

Alternative 1.

 

RATIONALE:

 

The Westlake High School Regiment Marching Band will view performances as well as complete against the top marching bands in the state. Trips of this type have been approved in the past.  

 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by:

Dr. James Garza, Director, Secondary Education for

Robert Iezza, Deputy Superintendent

Instructional Services

 

MWM:RI:JG:ss

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
H. Boat Trip Request - Newbury Park High School Geologic Information Systems (GIS) Field Trip to Santa Cruz Island
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve a boat trip request for Newbury Park High School’s GIS Field Trip to Santa Cruz Island?

 

BACKGROUND:

 

Ms. Debbie Dogancay, Ms. Heidi Koenig, and Ms. Lani Alamillo, all Newbury Park High School Teachers, requests permission to take 27 students to Santa Cruz Island. The trip will take place on Friday September 15, 2017. The students will miss one day of school and are required to obtain permission from their teachers prior to leaving on the trip. The students will travel via bus and boat.  The Newbury Park High School’s California Partnership Academy Grant will pay for the cost of the trip. No students will be excluded from participation due to a lack of sufficient funds. 

 

ALTERNATIVES:

 

     1.  Approve the boat trip request.

     2.  Do not approve the boat trip request.

 

RECOMMENDATION:

 

Alternative 1.

 

RATIONALE:

 

The students will be able to see the results of years of restoration efforts on Santa Cruz Island. They will be using GIS equipment, collecting data, and completing their own field study. This trip is part of the yearly curriculum. Trips of this type have been approved in the past.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by:

Dr. James Garza, Director, Secondary Education for

Robert Iezza, Deputy Superintendent, Instructional Services

 

MWM:RI:JG:ss

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
I. Overnight Trip Request - Westlake High School Wind Ensemble/Wind Symphony
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve an overnight trip for the Westlake High School Wind Ensemble/Wind Symphony?

 

BACKGROUND:

 

The Westlake High School Wind Ensemble/Wind Symphony requests permission to take 120 students to the Sonoma State University Wind Band Festival in Rohnert Park, California, from March 7, 2018, to March 11, 2018.  Band Director Brian Peter, Assistant Band Director Mike Gangemi and ten (10) parent chaperones will accompany the students. The group will travel 430 miles to Rohnert Park, California by charter bus and return via charter bus.  The students will miss three full day of school on Wednesday, Thursday, and Friday.  Students will be required to receive their teachers’ permission prior to leaving on the trip. This trip will be paid for through Westlake High School Band Booster fundraisers. No student will be excluded from participation due to a lack of sufficient funds.  

 

ALTERNATIVES:

 

1.  Approve the overnight trip request, as submitted.

2.  Do not approve the overnight trip, as submitted.

 

RECOMMENDATION:

 

Alternative 1.

 

RATIONALE:

 

The Westlake High School Wind Ensemble/Wind Symphony has been invited to perform at the Sonoma State University Wind Band Festival. The students will also be able to tour San Francisco and Sonoma State University. Trips of this type have been approved in the past.  

 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by:

Dr. James Garza, Director, Secondary Education for

Robert Iezza, Deputy Superintendent

Instructional Services

 

MWM:RI:JG:ss

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
J. Approval of Addendums to Board Policy 3551 and Administrative Regulation 3551 - Food Service Operations/Cafeteria Fund
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve addendums to Board Policy 3551 (BP 3551) and Administrative Regulation 3551 (AR 3551) - Food Service Operations/Cafeteria Fund?

 

BACKGROUND:

 

School Districts participating in the National School Lunch and/or Breakfast program are mandated to adopt a current policy addressing delinquent meal charges.  The USDA states each School District must have a policy in place no later than July 1, 2017.

 

ALTERNATIVES:

  1. Approve amendments to Board Policy 3551 and Administrative Regulation 3551 - Food Service Operations/Cafeteria Fund as submitted.
  2. Approve amendments to Board Policy 3551 and Administrative Regulation 3551 - Food Service Operations/Cafeteria Fund as amended.
  3. Do not approve amendments to Board Policy 3551 and Administrative Regulation 3551 Food - Service Operations/Cafeteria Fund as submitted.

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

The proposed amendments to Board Policy 3551 and Administrative Regulation 3551 - Food Service Operations/Cafeteria fund will keep our board policies current with new law.

 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by,

Virginia K. Beck

Director, Child Nutrition Programs on behalf of 

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

 

MWM:VB:VPH:ga

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
K. Approval of Application to Receive Mandate Block Grant Funding for Fiscal Year 2017/2018
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve the application to receive Mandate Block Grant Funding for fiscal year 2017-2018 in lieu of submitting individual reimbursements for claims activity?

 

BACKGROUND:

 

The Mandate Block Grant simplifies the process of mandate reimbursement through an ADA allocation.  For 2017-18 the ADA rates are as follows:

  1. K-8 - 11,387.86 x $30.34 = $345,507.67
  2. 9-12 - 6,921.87 x $58.25 = $403,198.93

Election of this funding process relieves the District of the administrative burden caused by completing detailed logs and submitting other documentation to support reimbursements. Districts that elect to continue to claim under this system still have the power to submit itemized records; however, there is no dedicated funding source in the current fiscal year for that purpose. 

 

ALTERNATIVES:

  1. Approve the application to receive Mandate Block Grant Funding for fiscal year 2017-2018, as submitted.
  2. Do not approve the application to receive Mandate Block Grant Funding for fiscal year 2017-2018.

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

The District has an opportunity to receive current-year funding in the amount of $748,706.60 by electing to receive the Mandate Block Grant in lieu of filing individual claims.  The Block Grant Funding also eliminates the need to prepare time-consuming reimbursement claims, as well as reduces the expenses for fees paid to an outside consultant to prepare and submit the individual claim forms.

 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.,

Assistant Superintendent, Business Services

 

MWM:VPH:ga

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
L. Approval of Agreement with EdFiles for Scanning Software and Inactive Files Scanning Services
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve a service agreement with EdFiles for scanning software and hosting for the Human Resource and Fiscal Services Departments?

 

BACKGROUND:

 

As a result of district office moves for Conejo Valley High School, storage space has become a premium.  California retention laws require certain documents be retained for extended periods of time, and some indefinitely.  The district is is need of converting physical files and cabinets into digital documents for easy storage and faster accessibility.   

 

ALTERNATIVES:

  1. Approve the agreement for services with EdFiles, as submitted.
  2. Do not approve the agreement for services with Edfiles.

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

The district is in need of converting physical files into digital files to make space for other district operations. 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.,

Assistant Superintendent, Business Services

 

MWM:VPH:ga

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
M. Approval of Revolving Cash Funds for 2017/2018.
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve the establishment of revolving cash funds for staff administrators for 2017/18?

 

BACKGROUND:

 

As per Board of Education policy 3314.2, the Board, by resolution, may establish revolving cash funds for use by school principals and other administrative officials.  The District issues these revolving funds annually.   

 

ALTERNATIVES:

  1. Approve the establishment of revolving cash funds for staff administrators for 2017/18, as submitted.
  2. Do not approve the establishment of revolving cash funds for staff administrators for 2017/18.

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

Revolving cash accounts allow for the purchase (under $50) of materials that are needed immediately. 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.,

Assistant Superintendent, Business Services

 

MWM:VPH:ga

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
N. Approval of Addendum to Annual Signature Authorization for 2017/2018
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve an addendum to the Annual Signature Authorization 2017/2018 previously approved June 20, 2017?

 

BACKGROUND:

 

Education Code Section 42633 requires that at the beginning of each fiscal year, or after any reorganization or staff change, school districts need to declare the agents authorized to sign orders, warrants, contracts, documents, etc.  A statement of authorized agents along with a verified signature must be filed with School Business and Advisory Services of the Ventura County Office of Education, as any changes occur.  A list of authorized agents was approved by the Board of Education on June 20, 2017.  The attached addendum is needed to update the following:

ALTERNATIVES:

  1. Approve the addendum to the Annual Signature Authorization 2017/2018, as submitted?
  2. Do not approve the addendum to the Annual Signature Authorization 2017/2018 fiscal year.

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

Since the June 20, 2017 approval of the Annual Signature Authorization 2017/2018, vacant positions have been filled.  Compliance with Education Code Section 42633 is required in order for the new employees to conduct District Business.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.,

Assistant Superintendent, Business Services

 

MWM:VPH:ga

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
O. Approval of Quarterly Report on Williams Uniform Complaints
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve the Quarterly Report on Williams Uniform Complaints for the quarter ending June 30, 2017?

 

BACKGROUND:

 

California Education Code §35186 requires that the Superintendent or designee report summarized data on the nature and resolution of all Williams Uniform Complaints on a quarterly basis to the Board of Education and the County Superintendent of Schools.  The attached Quarterly Report includes the number of complaints (zero) by general subject area with the number of resolved and unresolved complaints. 

 

ALTERNATIVES:

 

1. Approve the Quarterly Report on Williams Uniform Complaints for the quarter ending June 30, 2017.

2. Do not approve the Quarterly Report on Williams Uniform Complaints for the quarter ending June 30, 2017.

 

RECOMMENDATION:

 

Approve Alternative #1.

 

RATIONALE:

 

It is the policy of the Conejo Valley Unified School District to comply with federal and state laws and regulations governing educational programs or activities which receive state or federal funding.

 

 

 

Submitted by:

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by:

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

 

MWM:VPH:ga

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
P. MEASURE I and Proposition 39: Approval of Change Order #2 – Energy Efficiency – Various Sites – McKinstry Essention, LLC.
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education ratify Change Order #2 to the contract with McKinstry Essention, LLC., for the Prop 39 and Energy Efficiency project at Aspen, Westlake, and Wildwood Elementary Schools, and Newbury Park High School?

 

BACKGROUND:

 

On December 10, 2015, the Board of Education entered into a contract with McKinstry Essention, LLC., for Prop 39 and Energy Efficiency at Aspen, Westlake, and Wildwood elementary schools and Newbury Park High School.  Additional required work was encountered during construction and changes to the original scope of work are necessary.  Reference purchase order number B16-00953.  The total cost adjustment of this change order is an increase of $16,969.72, which is 0.010% of the original contract amount.

 

ALTERNATIVES:

  1. Ratify Change Order #2 to modify the contract with McKinstry Essention, LLC.
  2. Do not ratify Change Order #2 to modify the contract with McKinstry Essention, LLC.

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

The work is required in order to complete the general construction work at Aspen, Westlake, and Wildwood Elementary Schools, Newbury Park High School.  This project is being funded by Proposition 39 and Measure I.

 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by:

Tim McCabe

Director, Planning and Construction, on behalf of

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

 

MWM:VPH:TM:dmh 

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
Q. MEASURE I: Approval of Notice of Completion – Storm and Slope Drainage Renovations – Ladera Elementary School - Ardalan Construction Company, Inc.
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contract with Ardalan Construction Company, Inc., for the storm and slope drainage renovation project at Ladera Elementary School?

 

BACKGROUND:

 

On April 21, 2017, the Conejo Valley Unified School District entered into a contract with Ardalan Construction Company, Inc., for the storm and slope drainage renovation project at Ladera Elementary School, under the guidelines of the California Uniform Public Construction Cost Accounting Act.  The project, MP17/18-24-LAD, in the amount of $27,880 is complete and has been inspected by District staff.  The project has been funded by Measure I Bond funds, under Purchase Order B17-01276.

 

ALTERNATIVES:

  1. Authorize the execution and filing of a Notice of Completion for the contract with Ardalan Construction Company, Inc.
  2. Do not authorize the execution and filing of a Notice of Completion for the contract with Ardalan Construction Company, Inc.         

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

Storm and slope drainage was identified as a site improvement.  Work has been completed.  Filing a Notice of Completion will allow retention payment to the contractor for the work performed.

 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by,

Tim McCabe

Director, Planning and Construction on behalf of

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

 

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
R. MEASURE I and Proposition 39: Approval of Notice of Completion – Energy Efficiency – Various Sites – McKinstry Essention, LLC.
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contract with McKinstry Essention, LLC., for the Prop 39 and Energy Efficiency project at Aspen, Westlake, and Wildwood Elementary Schools, and Newbury Park High School?

 

BACKGROUND:

 

On November 17, 2015, the Conejo Valley Unified School District entered into a contract with McKinstry Essention, LLC., for the Prop 39 and Energy Efficiency project at Aspen, Westlake, and Wildwood Elementary Schools, and Newbury Park High School.  The project in the amount of $1,728,450.77 is complete and has been inspected by District staff.  The project has been funded by Prop 39 and Measure I bond funds, under Purchase Order B16-00953, which includes two change orders.

 

ALTERNATIVES:

  1. Authorize the execution and filing of a Notice of Completion for the contract with McKinstry Essention, LLC.
  2. Do not authorize the execution and filing of a Notice of Completion for the contract with McKinstry Essention, LLC.         

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

McKinstry Essention, LLC., has completed all work identified in the contract scope of work, to the full satisfaction of the project management team.  Filing a Notice of Completion will allow retention payment to the contractor for the work performed.

 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by,

Tim McCabe

Director, Planning and Construction on behalf of

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

 

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
S. MEASURE I: Approval of Notice of Completion – Epoxy Flooring – Thousand Oaks High School – Ray-Mac Painting, Inc.
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contract with Ray-Mac Painting, Inc., for the epoxy flooring project at Thousand Oaks High School?

 

BACKGROUND:

 

On April 21, 2017, the Conejo Valley Unified School District entered into a contract with Ray-Mac Painting, Inc., for the epoxy flooring project at Thousand Oaks High School, under the guidelines of the California Uniform Public Construction Cost Accounting Act.  The project, MP17/18-42-TOH, in the amount of $17,700 is complete and has been inspected by District staff.  The project has been funded by Measure I Bond funds, under Purchase Order B17-01214.

 

ALTERNATIVES:

  1. Authorize the execution and filing of a Notice of Completion for the contract with Ray-Mac Painting, Inc.
  2. Do not authorize the execution and filing of a Notice of Completion for the contract with Ray-Mac Painting, Inc.         

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

All work has been completed in accordance with the contract documents and to the satisfaction of the project management team.  Filing a Notice of Completion will allow retention payment to the contractor for the work performed.

 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by,

Tim McCabe

Director, Planning and Construction on behalf of

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

 

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
T. MEASURE I: Approval of Notice of Completion – Flooring – Banyan Elementary School – Reliable Floor Covering, Inc.
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contract with Reliable Floor Covering, Inc., for the flooring project at Banyan Elementary School?

 

BACKGROUND:

 

On June 12, 2017, the Conejo Valley Unified School District entered into a contract with Reliable Floor Covering, Inc., for the flooring project at Banyan Elementary School, under the Ventura County Community College District Piggyback Contract 481.  The project, MP17/18-500-ASP, in the amount of $36,151 is complete and has been inspected by District staff.  The project has been funded by Measure I bond funds, under Purchase Order B18-00130.

 

ALTERNATIVES:

  1. Authorize the execution and filing of a Notice of Completion for the contract with Reliable Floor Covering, Inc.
  2. Do not authorize the execution and filing of a Notice of Completion for the contract with Reliable Floor Covering, Inc.         

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

All work has been completed in accordance with the contract documents and to the satisfaction of the project management team. Filing a Notice of Completion will allow retention payment to the contractor for the work performed.

 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by,

Tim McCabe

Director, Planning and Construction on behalf of

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

 

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
U. MEASURE I: Approval of Notice of Completion – Flooring – Horizon Hills – Reliable Floor Covering, Inc.
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contract with Reliable Floor Covering, Inc., for the flooring project at Horizon Hills?

 

BACKGROUND:

 

On April 21, 2017, the Conejo Valley Unified School District entered into a contract with Reliable Floor Covering, Inc., for the flooring project at Horizon Hills, under the Ventura County Community College District Piggyback Contract 481.  The project, DO-17M1040, in the amount of $22,351 is complete and has been inspected by District staff.  The project has been funded by Measure I Bond funds, under Purchase Order B17-01211.

 

ALTERNATIVES:

  1. Authorize the execution and filing of a Notice of Completion for the contract with Reliable Floor Covering, Inc.
  2. Do not authorize the execution and filing of a Notice of Completion for the contract with Reliable Floor Covering, Inc.         

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

All work has been completed in accordance with the contract documents and to the satisfaction of the project management team. Filing a Notice of Completion will allow retention payment to the contractor for the work performed.

 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by,

Tim McCabe

Director, Planning and Construction on behalf of

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

 

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
V. MEASURE I: Approval of Notice of Completion – Tenant Improvements – Conejo Valley High School – Thomas Schwab Corporation
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contract with Thomas Schwab Corporation, for the tenant improvement project at Conejo Valley High School?

 

BACKGROUND:

 

On June 9, 2017, the Conejo Valley Unified School District entered into a contract with Thomas Schwab Corporation, for improvements at Conejo Valley High School, under the guidelines of the California Uniform Public Construction Cost Accounting Act.  The project, MP17/18-14-CVH, in the amount of $98,651 is complete and has been inspected by District staff.  The project has been funded by Measure I Bond funds, under Purchase Order B17-01389.

 

ALTERNATIVES:

  1. Authorize the execution and filing of a Notice of Completion for the contract with Thomas Schwab Corporation.
  2. Do not authorize the execution and filing of a Notice of Completion for the contract with Thomas Schwab Corporation.         

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

All work has been completed in accordance with the contract documents and to the satisfaction of the project management team.  Filing a Notice of Completion will allow retention payment to the contractor for the work performed.

 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by,

Tim McCabe

Director, Planning and Construction on behalf of

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

 

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
W. Approval of Notice of Completion – Interior Painting – Conejo Valley Unified School District Offices and Horizon Hills – Ardalan Construction Company, Inc.
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contract with Ardalan Construction Company, Inc., for the interior painting project at Conejo Valley Unified District Offices, and Horizon Hills?

 

BACKGROUND:

 

On April 6, 2017, the Conejo Valley Unified School District entered into a contract with Ardalan Construction Company, Inc., for the interior painting project at Conejo Valley Unified District Offices, and Horizon Hills, under the guidelines of the California Uniform Public Construction Cost Accounting Act.  The project, DO-17M1040, in the amount of $89,560 is complete and has been inspected by District staff.  The project has been funded by Developer Donation funds, under Purchase Order B17-01233.

 

ALTERNATIVES:

  1. Authorize the execution and filing of a Notice of Completion for the contract with Ardalan Construction Company, Inc.
  2. Do not authorize the execution and filing of a Notice of Completion for the contract with Ardalan Construction Company, Inc.         

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

All work has been completed in accordance with the contract documents and to the satisfaction of the project management team. Filing a Notice of Completion will allow retention payment to the contractor for the work performed.

 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by,

Tim McCabe

Director, Planning and Construction on behalf of

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

 

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
X. Approval of Notice of Completion – Flooring – Aspen Elementary School – Reliable Floor Covering, Inc.
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contract with Reliable Floor Covering, Inc., for the flooring project at Aspen Elementary School?

 

BACKGROUND:

 

On June 26, 2017, the Conejo Valley Unified School District entered into a contract with Reliable Floor Covering, Inc., for the flooring project at Aspen Elementary School, under the Ventura County Community College District Piggyback Contract 481.  The project, MP17/18-500-ASP, in the amount of $15,162 is complete and has been inspected by District staff.  The project has been funded by TOPASS funds, under Purchase Order B18-00575.

 

ALTERNATIVES:

  1. Authorize the execution and filing of a Notice of Completion for the contract with Reliable Floor Covering, Inc.
  2. Do not authorize the execution and filing of a Notice of Completion for the contract with Reliable Floor Covering, Inc.         

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

Carpet flooring was identified to be replaced following a safety inspection. All work has been completed in accordance with the contract documents and to the satisfaction of the project management team. Filing a Notice of Completion will allow retention payment to the contractor for the work performed.

 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by,

Tim McCabe

Director, Planning and Construction on behalf of

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

 

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
Y. Approval of Notice of Completion – Flooring – Conejo Elementary School – Reliable Floor Covering, Inc.
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contract with Reliable Floor Covering, Inc., for the flooring project at Conejo Elementary School?

 

BACKGROUND:

 

On June 26, 2017, the Conejo Valley Unified School District entered into a contract with Reliable Floor Covering, Inc., for the flooring project at Conejo Elementary School, under the Ventura County Community College District Piggyback Contract 481.  The project, MP17/18-501-CON, in the amount of $24,660 is complete and has been inspected by District staff.  The project has been funded by TOPASS funds, under Purchase Order B18-00579.

 

ALTERNATIVES:

  1. Authorize the execution and filing of a Notice of Completion for the contract with Reliable Floor Covering, Inc.
  2. Do not authorize the execution and filing of a Notice of Completion for the contract with Reliable Floor Covering, Inc.         

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

Carpet flooring was identified to be replaced following a safety inspection. All work has been completed in accordance with the contract documents and to the satisfaction of the project management team. Filing a Notice of Completion will allow retention payment to the contractor for the work performed.

 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by,

Tim McCabe

Director, Planning and Construction on behalf of

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

 

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
Z. Approval of Award of Contracts - Under the Guidelines of California Uniform Public Construction Cost Accounting Act (CUPCCAA)
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education ratify the award of the contracts listed below under the guidelines of the California Uniform Public Construction Cost Accounting Act (CUPCCA)?

 

BACKGROUND:

 

CUPCCAA is an acronym for California Uniform Public Construction Cost Accounting Act. This program was created in 1983 by the Uniform Public Construction Cost Accounting Act, which is enacted in Public Contracts Code Sections 22000 through 22045. School districts that choose to adopt CUPCCAA procedures may perform public project work up to $45,000 with their pre-qualified list of contractors, and informally bid construction projects up to $175,000 to contractors.

 

The items below detail contracts awarded, July 1, 2017 through July 15, 2017 as follows:

 

Project Description

Project Number

Contract Amount

Contractor

Funding Source

Classroom Furniture

MP17/18-14-CVH

$27,906.98

School Specialty

MI

Flooring Replacement

MP17/18-500-ASP

$15,162.00

Reliable Floor Covering, Inc.

TOPASS

Flooring Replacement

MP17/18-3-BAN

$36,151.00

Reliable Floor Covering, Inc.

MI

Flooring Replacement

MP17/18-14-CVH

$54,909.00

Reliable Floor Covering, Inc.

MI

Flooring Replacement

MP17/18-501-CON

$24,660.00

Reliable Floor Covering, Inc.

TOPASS

HVAC Renovation

MP17/18-505-HHL

$35,500.00

Mesa Energy Systems, Inc

MI

Low Voltage/Data

MP17/18-14-CVH

$44,714.00

Pacificom

MI

Communications Systems

MP17/18-14-CVH

$32,043.75

Pacificom

MI

 

ALTERNATIVES:

  1. Ratify the award of the contracts as listed above.
  2. Do not ratify the award of the contracts as listed above.

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

Following CUPCCAA and delegating award authority on contracts up to $175,000 has greatly increased the District’s ability to complete construction projects and is endorsed by the office of the Ventura County Superintendent of Schools.  Pursuant to the Public Contract Code §20111 et seq., staff recommends the Board of Education ratify the contracts to the lowest responsive and responsible bidder, as documented above. 

 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by,

Tim McCabe

Director, Planning and Construction on behalf of

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

 

MWM:VPH:TM:dmh

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
Subject
AA. Approval of Purchase Order Report #926
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
5. ACTION ITEMS – CONSENT
Type
Action (Consent)

ISSUE:

 

Should the Board of Education approve Purchase Order Report #926?

 

BACKGROUND:

 

Attached is Purchase Order Report #926 which includes Purchase Orders for the period of June 21, 2017, through July 28, 2017.  Purchase Orders have been approved by an administrator as a necessary expense for the instructional or support program.  The purchase is budgeted for and within the budget authorization of the account.

 

ALTERNATIVES:

  1. Approve Purchase Order Report #926
  2. Do not approve Purchase Order Report #926

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

Ratification and approval of Purchase Orders from June 21, 2017, through July 28, 2017, is required.  The administrator responsible for the appropriate budget account has approved all purchase orders.

 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

 

MWM:VPH:kg

These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items.
6. INFORMATION/DISCUSSION ITEMS – GENERAL – HUMAN RESOURCES
Subject
A. Approval of Agreement Between the Conejo Valley Unified School District and California State University, Northridge - Psychology and Counseling Program
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
6. INFORMATION/DISCUSSION ITEMS – GENERAL – HUMAN RESOURCES
Type
Information

ISSUE:
 

Should the Board of Education approve the agreement between the Conejo Valley Unified School District (“District”) and California State University, Northridge (“CSUN”) for a Psychology and Counseling Program for the term of June 27, 2017, through June 27, 2021?

 

BACKGROUND:


CSUN has established an approved program of special training to provide psychology and counseling experience through supervision to students enrolled in psychology and counseling curricula.  This program requires supervision and facilities where students can obtain the clinical learning experience required in the curriculum.  The District has the clinical setting, supervision and equipment needed by CSUN trainees as part of their practical learning experience. 

 

ALTERNATIVES:

  1. Approve the agreement for the California University, Northridge, Psychology and Counseling Program.
  2. Do not approve the agreement for the California University, Northridge, Psychology and Counseling Program.

RECOMMENDATION:

Alternative #1.


RATIONALE:

The District wishes to continue to collaborate with California University, Northridge in the educational process of future teachers.

 

 

Respectfully submitted,
Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

MWM:sf

7. INFORMATION/DISCUSSION ITEMS – GENERAL – INSTRUCTIONAL SERVICES
Subject
A. Approval of Amendments to Board Policy and Administrative Regulation 1312.3 - Uniform Complaint Procedures
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
7. INFORMATION/DISCUSSION ITEMS – GENERAL – INSTRUCTIONAL SERVICES
Type
Information

ISSUE:

 

Should the Board of Education approve amendments to Board Policy & Administrative Regulation 1312.3 Uniform Complaint Procedures?

 

BACKGROUND:

 

This Policy and regulation update reflects new law AB 2306 that authorizes the use of uniform complaint procedures for complaints alleging noncompliance with requirements related to course credit transfer and exemption from local graduation requirements for former juvenile court school students.

 

ALTERNATIVES:

 

     1. Approve amendments to Board Policy & Administrative Regulation 1312.3 - Uniform Complaint Procedures, as submitted

     2. Approve amendments to Board Policy & Administrative Regulation 1312.3 - Uniform Complaint Procedures, as amended.

     3. Do not approve amendments to Board Policy & Administrative Regulation 1312.3 - Uniform Complaint Procedures, as submitted.

 

RECOMMENDATION:

 

Alternative 1.

 

RATIONALE:

 

These amendments will keep our board policies current with new law.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by:

Robert Iezza, Deputy Superintendent

Instructional Services

 

MWM:RI:ab

 

Subject
B. Approval of Replacements of Board Policy and Administrative Regulation 6142.7 - Physical Education
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
7. INFORMATION/DISCUSSION ITEMS – GENERAL – INSTRUCTIONAL SERVICES
Type
Information

ISSUE:

 

Should the Board of Education approve replacements of Board Policy & Administrative Regulation 6142.7 – Physical Education?

 

BACKGROUND:

 

This policy replacement adds required qualifications of physical education teachers. It also incorporates material formerly in AR regarding the minimum school day for high school students who are granted two-year or permanent exemptions from physical education courses. 

 

This regulation replacement defines instructional time requirements and provides optional methods for documenting the number of instructional minutes provided. Lastly, the regulation replacement reflects AB 1391, which authorizes the use of uniform complaint procedures for any complaint that an elementary school has not complied with the instructional minute requirement.

 

ALTERNATIVES:

 

     1.     Approve replacements of Board Policy & Administrative Regulation 6142.7 – Physical Education, as submitted

     2.     Approve replacements of Board Policy & Administrative Regulation 6142.7 – Physical Education, as amended.

     3.     Do not approve replacements of Board Policy & Administrative Regulation 6142.7 – Physical Education, as submitted.

 

RECOMMENDATION:

 

Alternative 1.

 

RATIONALE:

 

These replacements will keep our board policies and administrative regulations current with new law.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by:

Robert Iezza, Deputy Superintendent, Instructional Services

 

MWM:RI:ab

Subject
C. Approval of Replacement of Board Policy 6142.93 - Science Instruction
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
7. INFORMATION/DISCUSSION ITEMS – GENERAL – INSTRUCTIONAL SERVICES
Type
Information

ISSUE:

 

Should the Board of Education approve replacement of Board Policy 6142.93 – Science Instruction?

 

BACKGROUND:

 

This replacement policy reflects the new curriculum framework for science instruction adopted by the State Board of Education in November 2016 and the Next Generation Science Standards. New material includes the required course of study, science courses required for high school graduation, staff development, program evaluation, and safety in science laboratories.

 

ALTERNATIVES:

 

     1.  Approve replacement of Board Policy 6142.93 – Science Instruction, as submitted.

     2.  Approve replacement of Board Policy 6142.93 – Science Instruction, as amended.

     3.  Do not approve replacement of Board Policy 6142.93 – Science Instruction, as submitted.

 

RECOMMENDATION:

 

Alternative 1.

 

RATIONALE:

 

This replacement will keep our board policies current with new law.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by:

Robert Iezza, Deputy Superintendent

Instructional Services

 

MWM:RI:ab

Subject
D. Approval of Replacements of Board Policy and Administrative Regulation 6174 - Education for English Learners
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
7. INFORMATION/DISCUSSION ITEMS – GENERAL – INSTRUCTIONAL SERVICES
Type
Information

ISSUE:

 

Should the Board of Education approve replacements of Board Policy and Administrative Regulation 6174 – Education for English Learners?

 

BACKGROUND:

 

These board policy and administrative regulation replacements reflect new law (Proposition 58) which authorizes parents/guardians to select a language acquisition program and eliminates the requirement for parents/guardians to request a waiver from the district if they choose to enroll their child in a program other than a structured English immersion program.

 

Provisions of Proposition 58 mandate LEA’s to: (1) offer, at a minimum, a structured English immersion program; (2) seek parent/guardian and community input on language acquisition programs during development of the district's LCAP; and (3) to the extent possible, offer a language acquisition program requested by parents/guardians of 30 or more students at a school or 20 or more students in any grade level at the school.

 

Replacements also reflect revisions in Title III English learner programs, including renumbering of accountability requirements and changes in the required parental notification, pursuant to the Every Student Succeeds Act.

 

ALTERNATIVES:

 

     1.  Approve replacements of Board Policy and Administrative Regulation 6174 – Education for English Learners, as submitted.

     2.  Approve replacements of Board Policy and Administrative Regulation 6174 – Education for English Learners, as amended.

     3.  Do not approve replacements of Board Policy and Administrative Regulation 6174 – Education for English Learners, as submitted.

 

RECOMMENDATION:

 

Alternative 1.

 

RATIONALE:

 

These replacements will keep our board policies and administrative regulations current with new law.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by:

Robert Iezza, Deputy Superintendent

Instructional Services

 

MWM:RI:ab

Subject
E. Schoolwide Program Waiver at Ladera Elementary School
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
7. INFORMATION/DISCUSSION ITEMS – GENERAL – INSTRUCTIONAL SERVICES
Type
Information

ISSUE:

 

Should the Board of Education approve the Schoolwide Program application waiver at Ladera Elementary School beginning in the 2017-2018 school year?

 

BACKGROUND:

 

Ladera Elementary School received Title 1 funds and operated as a Targeted Assistance School in the 2016-2017 school year. In a Targeted Assistance model, only the most educationally needy students qualify to receive supplemental services using Title 1 funds. In an effort to offer flexibility and support to more students, the educational community of Ladera Elementary School is applying for a waiver to become a Schoolwide Program (SWP) school.  Schools not meeting the SWP of 40% economically disadvantaged students must apply for a waiver to access SWP funding. The most significant advantage in ascertaining a SWP status is that it allows the school to focus Title 1 activities and services to include all students in the school.

 

In order for the State Educational Agency to approve the waiver, the District must complete a Title 1, Part A – Notification of Authorization of SWP Report through the Consolidated Application and Reporting System. SWP waivers will be approved by the State Educational Agency if the Local Education Agency School Board approves such a request and if the school meets specified criteria.

 

Ladera meets that criteria based on the following information: in the 2016-2017 school year Ladera received Title 1 funding, a comprehensive school-wide assessment was completed and the School Site Council recommended that a SWP funding model is the most effective method to serve the entire Ladera student population.

 

ALTERNATIVES:

  1. Approve the proposed Schoolwide Program waiver application at Ladera Elementary School for the 2017-2018 school year.
  2. Amend the proposed Schoolwide Program waiver application at Ladera Elementary School for the 2017-2018 school year.
  3. Do not approve the proposed Schoolwide Program waiver application at Ladera Elementary School for the 2017-2018 school year.

RECOMMENDATION:

 

Alternative #1.

 

FISCAL IMPACT:

 

None.

 

RATIONALE:

 

If the SWP waiver is approved, the change allows maximum benefit for staff and students, while addressing LCAP Goal 1–Improve Learning for All Students, Goal 2–Maximize Student Potential through Effective Intervention and Goal 3-Engage Students through Quality Student Activities.  The school community is supportive of the proposed waiver.

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

 

Prepared by,

Jeanne Valentine, Director of Elementary Education and

Title I Program Implementation for

Robert Iezza, Deputy Superintendent of Instruction

 

MWM:RI:JV:kp

 

 

8. INFORMATION/DISCUSSION ITEMS – GENERAL – BUSINESS SERVICES
Subject
A. Approval of Amendment to Board Policy 3550 and Administrative Regulation 3550 - Food Service/Child Nutrition Program
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
8. INFORMATION/DISCUSSION ITEMS – GENERAL – BUSINESS SERVICES
Type
Discussion, Information

ISSUE:

 

Should the Board of Education approve amendment to Board Policy 3550 (BP 3550) and Administrative Regulation 3550 (AR 3550) - Food Service/Child Nutrition Program?

 

BACKGROUND:

 

School Districts participating in the National School Lunch and/or Breakfast program are mandated to maintain current policies regarding nutrition standards for school meals. 

 

ALTERNATIVES:

  1. Approve amendments to Board Policy 3550 and Administrative Regulation 3550 - Food Service/Child Nutrition Program as submitted.
  2. Approve amendments to Board Policy 3550 and Administrative Regulation 3550 - Food Service/Child Nutrition Program as amended.
  3. Do not approve amendments to Board Policy 3550 and Administrative Regulation 3550 - Food Service/Child Nutrition Program.

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

The proposed amendments to Board Policy 3550 and Administrative Regulation 3550 - Food Service/Child Nutrition Program will keep our board policies current with new law.

 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by,

Virginia K. Beck

Director, Child Nutrition Programs for

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

 

MWM:VPH:VKB

Subject
B. Approval of Amendment to Board Policy 7214 - General Obligation Funds
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
8. INFORMATION/DISCUSSION ITEMS – GENERAL – BUSINESS SERVICES
Type
Discussion, Information

ISSUE:

 

Should the Board of Education approve amendment of Board Policy 7214 - General Obligation Funds?

 

BACKGROUND:

 

This policy is updated to reflect SB 1029, 2016, which requires the board to adopt a debt management policy prior to issuing any debt, including a general obligation bond, and to certify to the California Debt and Investment Advisory Commission that any proposed issuance of debt is consistent with the district's policy.

 

Policy also reflects AB 2116, 2016, which requires the board to obtain reasonable and informed projections of assessed valuations that take into consideration projections of assessed property valuations made by the county assessor, and AB 2738, 2016, which prohibits districts from withdrawing proceeds from bond sales at any time for the purpose of making investments outside the county treasury.

 

 

ALTERNATIVES:

 

  1. Approve amendment of Board Policy 7214 - General Obligation Funds, as submitted.
  2. Approve amendment of Board Policy 7214 - General Obligation Funds, as revised.
  3. Do not approve amendment of Board Policy 7214 - General Obligation Funds.

RECOMMENDATION:

 

Alternative #1

 

RATIONALE:

 

This amendment will keep our board policy current with new law.

 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by,

Victor P. Hayek, Ed.D.,

Assistant Superintendent, Business Services

 

MWM:VPH:ga

 

Subject
C. Conejo Valley High School and District Office Relocation Projects
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
8. INFORMATION/DISCUSSION ITEMS – GENERAL – BUSINESS SERVICES
Type
Discussion, Information

ISSUE:

 

The Conejo Valley Unified School District (CVUSD) leadership team intends to regularly brief the Board of Education (Board) on progress related to Conejo Valley High School (CVHS) and District Office (DO) relocation projects.

 

BACKGROUND:

 

At its March 14, 2017 Discussion Session, the Board sought information on fiscal, facility and programmatic features associated with relocating CVHS.  The proposal to move CVHS to the South Building on Janss Road would necessitate relocating select district offices while renovating other buildings on Janss Road.  Impending projects will be phased, so it is important to staff that regular updates on processes, budgets and progress are provided to the Board.

 

 

RATIONALE:

 

The CVUSD leadership team wishes to be proactive and transparent in keeping the Board and community informed.

 

 

 

Respectfully submitted,

Mark W. McLaughlin, Ed.D.

Interim Superintendent

 

Prepared by:

Mark McLaughlin, Ed.D.

Interim Superintendent

 

MWM

9. ADJOURNMENT
Subject
A. Adjournment
Meeting
Aug 15, 2017 - Regular Board Meeting
Category
9. ADJOURNMENT
Type
Procedural

FUTURE BOARD MEETINGS

September 5, 2017

 

5:00 p.m. Closed Session

6:00 p.m. Open Session

 

Location: 1400 E. Janss Road (South Building Board Room), Thousand Oaks

 

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

 

 

 

 

 

 

 

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 201. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.