(Closed Session items only).
Oral Public Comments
The Board welcomes public comments. To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda. To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda. Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting. Public comments are limited to three minutes per speaker. If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Participants engaging in disorderly conduct may be ordered to leave the meeting. Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary. Board members will review these forms after the meeting. The information on these cards will be become a part of the public record.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
ISSUE:
Should the Board of Education approve the amendment of Administrative Regulation 4121 - Temporary/Substitute Personnel?
BACKGROUND:
CVUSD receives periodic updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
The amendment of Administrative Regulation 4121 reflects new law (AB 304) which amends the Healthy Workplaces, Healthy Families Act (AB 1522, 2014) to 1) authorize paid sick leave accrual on a basis other than one hour for each 30 hours worked, provided that the accrual is on a regular basis and the employee will have 24 hours of accrued sick leave available by the 120th calendar day of employment (new Option 2 in section "Paid Sick Leave"); (2) clarify that retired annuitants who have not reinstated to the applicable public retirement system are excluded from participation in these leave benefit provisions; and (3) provide that the district has no obligation to inquire into the purposes for which an employee uses sick leave or paid time off. All new language is indicated as bold font and deleted language as strikeouts in the attached documents.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1.
RATIONALE:
The recommended updated Administrative Regulation is in compliance with current law.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Mark McLaughlin, Ed.D.
Assistant Superintendent, Human Resources
ANB:MM:sf
ISSUE:
Should the Board of Education approve the assignment of permanent status to the following courses which are currently high school pilot courses?
Attached are the courses of study for each of these courses. Board approval is sought for assignment of permanent status to these courses. Planned 2017-18 offerings for consideration are:
|
Site |
Course |
Subject |
|
TOHS |
Earth Science |
Science "d" |
|
WHS |
Financial Math |
Math |
|
WHS |
Game Design |
CTE "g" |
|
WHS |
Introduction to Digital Media |
VPA "g" |
|
WHS |
Medical Health Careers CP Chemistry |
Science/CTE "d" |
|
WHS |
Medical Health Careers CP Human Anatomy & Physiology |
Science/CTE "d" |
|
NPHS |
Screenwriting CP |
English "g" |
|
NPHS |
Web Design |
VPA "f" |
|
WHS |
Yoga, Pilates and Fitness Training PE |
Physical Fitness |
BACKGROUND:
Secondary teachers regularly design new courses which meet student academic needs while appealing to the varied interests of adolescents. After the initial year of instruction, the Secondary Curriculum Advisory Council (SCAC) recommends whether or not these courses should become permanent. On April 21, 2017 SCAC unanimously recommended that these courses become permanent course offerings.
ALTERNATIVES:
1. Approve permanent status for pilot courses.
2. Do not approve permanent status for pilot course.
RECOMMENDATION:
Alternative 1.
RATIONALE:
The teachers have given serious attention to the development of course objectives and content, and students have been successful during the pilot year. These new courses reflect LCAP Goal 1 – Improve Learning for All Students.
Respectfully submitted:
Mark W. McLaughlin, Ed.D
Interim Superintendent
Prepared by:
Jennifer Boone, Ed.D., Director of Curriculum, Instruction, and Assessment/
Title I School Program Improvement Professional Development for
Robert Iezza, Deputy Superintendent, Instructional Services
MWM:RI:JB:cf
ISSUE:
Should the Board of Education of Conejo Valley Unified School District approve the 2017-2018 Local Control and Accountability Plan as submitted?
BACKGROUND:
In June 2013, the California Legislature enacted the Local Control Funding Formula (LCFF), the first major revision to the State's education funding formula in over 40 years. As a component of the LCFF legislation, the Legislature required that all school districts develop a Local Control Accountability Plan (LCAP). The LCAP is intended to be a strategic planning document detailing the school district's planned goals, actions and expenditures to improve student outcomes and performance. It is to be developed with extensive input and feedback from the stakeholder groups in the school district and community.
A draft LCAP must be presented for a public hearing prior to the adoption of the annual school district budget, and must be approved by the local Board of Education (Board) at the same meeting at which the annual budget is approved. The LCAP must be written and presented to stakeholders and the Board of Education utilizing a template and format created by the California Department of Education. The LCAP must address all of the State's education priorities, including Conditions of Learning, Pupil Outcomes and Engagement.
This past school year, the community has had the opportunity to engage with Conejo Valley Unified School District (CVUSD) in multiple ways to give feedback on the District's current LCAP goals. Staff held focus groups, work sessions and roundtables focused on LCAP goals including, but not limited to, DAC, DELAC, PTA leaders, and the District's Budget Committee. Additionally, CVUSD administered an annual LCAP survey to students, staff, and parents. As part of the ongoing process, LCAP presentations and updates were made available to the school board on monthly basis. Finally, the Deputy Superintendent of Instructional Services and the Assistant Superintendent of Business presented a previewed proposed Fiscal Year (FY) 2018 LCAP update on May 16, 2017.
ALTERNATIVES:
1. Approve the 2017-2018 Local Control and Accountability Plan as submitted
2. Approve the 2017-2018 Local Control and Accountability Plan, as revised
3. Do not approve the 2017-2018 Local Control and Accountability Plan as submitted
RECOMMENDATION:
Alternative 1.
RATIONALE:
As noted with the LCAP proposed updates given to the Board on May 16, 2017, a public hearing will be held for community input on June 20, 2017. Concurrently, the proposed budget will also be presented for information and public participation. A copy of the full 2017-2018 LCAP draft is currently posted on the District's website www.conejousd.org and is available for review upon request. Board action adopting the 2017-2018 LCAP and budget will occur on June 27, 2017.
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Interim Superintendent
Prepared by,
Robert Iezza, Deputy Superintendent
Instructional Services
MWM:RI:ab
ISSUE:
Following a public hearing on June 20, 2017, to receive comment on the proposed 2017-18 District budget, should the Board of Education adopt the 2017-18 budgets for the General and Ancillary Funds?
BACKGROUND:
Education Code Section 42127(a) requires the Board of Education adopt a budget no later than June 30 for the next fiscal year. Notice of a Public Hearing must be duly published and posted in accordance with District procedures. The public hearing was held on June 20, 2017 at the regularly scheduled Board of Education meeting.
The Proposed Budget is available in the District Offices and on the Board of Education meeting agenda. The 2017-18 Budget is based upon revenue projections reflecting information received per the Governor’s Proposed State 2017-18 Budget, and the Governor’s May Revise budget recommendations. Until the Legislature approves the provisions of the May Revise and Governor signs those provisions, the District must use the May Revision to project its Budget. Once these provisions have been approved by the Legislature and signed by the Governor, the District will have to make appropriate modifications to the Proposed Budget. Upon the Governor signing the Final State Budget, further discussions concerning budget issues will need to take place, and a detailed presentation will be made at that time.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
The 2017-18 proposed budgets for adoption are based on the most current information available. Revisions and modifications will be made as necessary following approval of the State Education Budget, and further revisions will be made throughout the year.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Interim Superintendent
Prepared by,
Susan Tucker, Director, Fiscal Services, on behalf of
Victor P. Hayek, Ed.D
Assistant Superintendent, Business Services
MWM:ST:VPH:ga
ISSUE:
Following a public hearing on June 20, 2017, to receive comment on the proposed 2017-18 EPA spending plan, should the Board of Education adopt Resolution #16/17-36: Approval of Education Protection Account (EPA) Spending Plan 2017-2018?
BACKGROUND:
Proposition 30, The Schools and Local Public Safety Protection Act of 2012, approved by the voters on November 6, 2012, temporarily increased the states sales tax rate for all taxpayers and the personal income tax rates for upper-income taxpayers. A portion of the new revenues are to be used to increase school funding, with the remainder helping to balance the state budget.
The new revenues generated from Proposition 30 are deposited into a newly created state account called the Education Protection Account (EPA). School districts, county offices of education, and charter schools (LEAs) will receive funds from the EPA based on their proportionate share of the statewide revenue limit amount, which includes charter school general purpose funding. A corresponding reduction is made to an LEA’s revenue limit or charter school general purpose state aid equal to the amount of their EPA entitlement.
Proposition 30 specifies that LEAs may not use EPA funds for salaries or benefits of administrators or any other administrative costs. The CDE has interpreted that administrative costs, as used in Proposition 30, means anything defined as administration in the California School Accounting Manual. Administrative costs include general administration, school administration, and instructional administration:
The language of Proposition 30 requires that each LEA " . . . shall have sole authority to determine how the moneys received from the Education Protection Account are spent in the school or schools within its jurisdiction, provided, however, that the appropriate governing board or body shall make these spending determinations in open session of a public meeting of the governing board or body and shall not use any of the funds from the Education Protection Account for salaries or benefits of administrators or any other administrative costs."
Proposition 30 requires all districts, counties, and charter schools to report on their Web sites an accounting of how much money was received from the EPA and how that money was spent.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
The 2017-18 EPA spending plan as presented allocates all EPA revenue to certificated teaching staff salaries. A public hearing was held on June 20, 2017.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Interim Superintendent
Prepared by,
Victor P. Hayek, Ed.D
Assistant Superintendent, Business Services
MWM:VPH:ga
1. Certificated Service:
A. Employment/appointment: Administrators, Teachers
B. Leaves of Absence: Teachers
C. Assignment Changes: Administrators
D. Retirements/resignations: Teachers
Orders #: R16-263 - R16-271
2. Certificated Service – Exempt:
A. Employment/appointment: Exempt Specialist
Order #: E16-190
3. Classified Service:
A. New Employment (Probationary to Perm) / Assignment Change / Change in Status
Orders #: C16-784 - C16-791
B. Substitute / Provisional / Additional Assignment
Orders #: C16-792 - C16-798
C. Establishment / Modification / Elimination of Positions
Orders #: No items
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E16-728 - E16-731
B. Campus Supervisor, Proctor, Specialist, Student Helper, Others
Orders #: E16-732 - E16-739
ISSUE:
Should the Board of Education expel student 8-16/17 E who was recommended for expulsion commencing on June 12, 2017?
BACKGROUND:
On or about June 5, 2017, a student violated the following Education Code:
E.C. 48900(d) Unlawfully offered, arranged, or negotiated to sell a controlled substance listed in Chapter 2 (commencing with Section 11053) of Division 10 of the Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind, and either sold, delivered, or otherwise furnished to a person another liquid, substance or material and represented the liquid, substance or material as a controlled substance, alcoholic beverage or intoxicant.
A meeting was held with the Parents and Student on June 9, 2017, to discuss the recommendation for expulsion and interim educational alternatives. An agreement was reached with the Parent for a “Voluntary Consent to Discipline.”
ALTERNATIVES:
1. Expel student 8-16/17 E from the Conejo Valley Unified School District effective June 12, 2017, pursuant to the conditions described in the “Voluntary Consent to Discipline” signed June 9, 2017.
2. Enforce expulsion of student 8-16/17 E through January 19, 2018.
3. Do not expel student 8-16/17 E.
RECOMMENDATION:
Alternatives 1 and 2.
RATIONALE:
Discussions with staff indicate that the recommendation to expel is appropriate and consistent with past practice.
Respectfully submitted,
Mark W. McLaughlin, Ed.D
Interim Superintendent
Prepared by,
Robert Iezza, Deputy Superintendent
Instructional Services
MWM:RI:ab
ISSUE:
Should the Board of Education approve the contracts for legal services for July 1, 2017 through June 30, 2018?
BACKGROUND:
From time to time, the District requires the assistance of legal firms for consultation and representation for District matters. The District relies on a number of different law firms depending on specialty, history of the District, and general knowledge of related matters. The following legal firms are presented for 2017-18 (in alphabetical order):
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Interim Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:ga
ISSUE:
Should the Board of Education award the Roofing Replacement at various sites, to the lowest responsive and responsible bidders?
BACKGROUND:
The Conejo Valley Unified School District invited six (6) roofing contractors, who participate in the National IPA, to a mandatory pre-bid job walk June 9, 2017. Five (5) of the roofing contractors who attended the mandatory job walk submitted bids for this project on June 16, 2017. Bid results are listed below, the lowest responsive and responsible bid, by project, are shown in bold:
|
Contractor |
Thousand Oaks HS MP-17/18-503-TOH |
CVUSD District Offices MP-17/18-121-DO
|
Cypress ES MP17/18-15-CYP |
Sequoia MS MP17/18-39-SEQ |
|
Best Contracting Svc, Inc |
$ 634,930.00 |
$ 371,255.00 |
$ 365,045.00 |
$ 828,145.00 |
|
Brazos Urethane |
No bid |
$ 579,400.00 |
No bid |
No bid |
|
Chapman Coast Roof |
$ 695,550.00 |
$ 412,100.00 |
$ 828,335.00 |
$ 417,505.00 |
|
Channel Islands Roofing |
$ 562,362.00 |
$ 466,813.00 |
No bid |
No bid |
|
Craig Roof Company, Inc |
$ 430,805.00 |
$ 375,758.00 |
$ 363,922.00 |
$ 979,262.00 |
|
Falcon Roofing Company |
No bid |
No bid |
No bid |
No bid |
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
The work is required to replace roofing as indicated in the scope of work for each site, and approved on the 17/18 Major Projects List. Staff does not recommend awarding contracts for Cypress ES or Sequoia MS as bids exceeded the approved estimated budget. The recommended contractors are the lowest responsible and responsive bidders for this work. These projects will be funded with Measure I Bond Funds, One Time Block Grant Funds, and Developer Donation.
FINANCIAL IMPACT:
Up to $75,000.00 from One Time Block Grant Funds, $296,255.00 from Developer Donation, and $430,805.00 from Measure I Bond Funds.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Interim Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:dmh
ISSUE:
Should the Board of Education approve Purchase Order Report #925?
BACKGROUND:
Attached is Purchase Order Report #925 which includes Purchase Orders for the period of June 13, 2017, through June 20, 2017. Purchase Orders have been approved by an administrator as a necessary expense for the instructional or support program. The purchase is budgeted for and within the budget authorization of the account.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Ratification and approval of Purchase Orders from June 13, 2017, through June 20, 2017, is required. The administrator responsible for the appropriate budget account has approved all purchase orders.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Interim Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:ks
ISSUE:
Should the Board of Education approve the disposal of surplus and obsolete equipment?
BACKGROUND:
The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Purchasing Services Coordinator to advertise, sell, auction, dispose or donate obsolete and surplus district-owned personal property per attached list. Unless otherwise directed, any proceeds from sale of items will be deposited to the general fund.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Education Code #17545 requires approval by the Board of Education prior to disposal of surplus and obsolete equipment.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Interim Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VPH:ks
ISSUE:
Should the Board of Education approve updates to Board Policy 3551 (BP 3551) and Administrative Regulation 3551 (AR 3551) Food Service Operations/Cafeteria Fund?
BACKGROUND:
School Districts participating in the National School Lunch and/or Breakfast program are mandated to adopt a current policy addressing delinquent meal charges. The USDA states each School District must have a policy in place no later than July 1, 2017.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
The proposed amendments to Board Policy 3551 and Administrative Regulation 3551 Food Service Operations/Cafeteria fund will keep our board policies current with new law.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Interim Superintendent
Prepared by,
Virginia K. Beck
Director, Child Nutrition Programs on behalf of
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
MWM:VB:VPH:ga
ISSUE:
The Conejo Valley Unified School District (CVUSD) leadership team intends to regularly brief the Board of Education (Board) on progress related to Conejo Valley High School (CVHS) and District Office (DO) relocation projects.
BACKGROUND:
At its March 14, 2017 Discussion Session, the Board sought information on fiscal, facility and programmatic features associated with relocating CVHS. The proposal to move CVHS to the South Building on Janss Road would necessitate relocating select district offices while renovating other buildings on Janss Road. Impending projects will be phased, so it is important to staff that regular updates on processes, budgets and progress are provided to the Board.
RATIONALE:
The CVUSD leadership team wishes to be proactive and transparent in keeping the Board and community informed.
Respectfully submitted,
Mark W. McLaughlin, Ed.D.
Interim Superintendent
Prepared by:
Mark McLaughlin, Ed.D.
Interim Superintendent
MWM
FUTURE BOARD MEETINGS
AUGUST 15, 2017
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: 1400 E. Janss Road (South Building Board Room), Thousand Oaks
For a copy of this agenda and additional information, please visit the CVUSD website.
Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 201. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.