(Closed Session items only).
At its Special Board Meeting on January 31, 2017, the Board of Education renewed certain terms of the Conejo Valley Unified School District's lease agreement with Carden Westlake Village, Inc.. Both parties agreed to make additional amendments to other lease terms prior to July 2017. The purpose of this closed session is to address the additional proposed amendments.
Oral Public Comments
The Board welcomes public comments. To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda. To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda. Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting. Public comments are limited to three minutes per speaker. If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Participants engaging in disorderly conduct may be ordered to leave the meeting. Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary. Board members will review these forms after the meeting. The information on these cards will be become a part of the public record.
The Conejo/Las Virgenes Future Foundation will have Conejo Valley Unified School District students from Newbury Park High School Kate Powers, Meg Powers and Molly Powers present on the Foundation's Youth Leadership Program.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
ISSUE:
Should the Board of Education authorize the filing of the Spring Collection (Application for Funding) for programs funded through the 2017/2018 Consolidated Application and Reporting System (CARS)?
BACKGROUND:
Each year in June, CVUSD must submit an application to the California Department of Education requesting federal funds for the subsequent school year. The signature of the Deputy Superintendent assures that the application is in accordance with federal and state laws and that the expenditures from these funding sources be used in compliance with Every Student Succeeds Act (ESSA) regulations. Federal guidelines also permit local non-profit private schools to participate with the Local Educational Agencies (LEA’s) in federal programs. Participating eligible schools and allocations are also included in the Spring Collection.
The district is anticipating the following estimated funding entitlements for the 2017/2018 school year. The amounts below reflect allocation projections.
Federal Funds: Title I, Part A: Basic Grant $1,350,000
Title II, Part A: Teacher & Principal Training 350,000
Title III, Part A: Program for LEP Students 150,000
Title III, Part A: Immigrant 25,000
Total Consolidated Funding $1,875,000
State Categorical Program Discretion
With the passing of AB 97, the following programs are no longer funded through state categorical programs. Funding for these programs is at the discretion of LEA’s and may be supported through the Local Control Funding Formula.
• Class Size Reduction - Kindergarten through Third Grade
• Pupil Transportation - Home-to-School and Special Education
• School Safety and Violence Prevention
• Targeted Instructional Improvement Block Grant
• Peer Assistance & Review (PAR)
• Middle and High School Supplemental School Counseling
ALTERNATIVES
1. Authorize the filing of the Spring Collection (Application for Funding) for programs funded under the 2017/2018 Consolidated Application and Reporting System (CARS).
2. Do not authorize the filing of the Spring Collection (Application for Funding) for programs funded under the 2017/2018 Consolidated Application and Reporting System (CARS).
RECOMMENDATION:
Alternative 1.
RATIONALE:
It is necessary to apply for funding each year to continue to receive federal funds intended to supplement the educational programs within the Conejo Unified School District.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by:
Robert Iezza
Deputy Superintendent of Instruction
State and Federal Program Coordinator
ANB:RI:ab
ISSUE:
Should the Board of Education approve amendments to Board Policy 6144 – Controversial Issues?
BACKGROUND:
This policy amendment provides parents/guardians an opportunity to opt out of instruction on controversial issues only when compulsory by law, not at the discretion of a teacher or administrator. Additionally, this amendment clarifies the district's right to limit teacher expressions of personal opinion when teachers are in the classroom and therefore acting on behalf of the district.
ALTERNATIVES:
1. Approve amendments to Board Policy 6144 – Controversial Issues, as submitted.
2. Approve amendments to Board Policy 6144 – Controversial Issues, as amended.
3. Do not approve amendments to Board Policy 6144 – Controversial Issues, as submitted.
RECOMMENDATION:
Alternative 1.
RATIONALE:
These amendments will keep our board policies current with new law.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by:
Robert Iezza, Deputy Superintendent
Instructional Services
ANB:RI:ab
ISSUE:
Should the Board of Education approve amendments to Board Policy and Administrative Regulation 6164.6 – Identification and Education Under Section 504?
BACKGROUND:
This policy amendment includes the requirement to address the needs of students with disabilities in the district's local control and accountability plan. Regulation amendment reflects new federal regulations that primarily revise definitions used in the Americans with Disabilities Act.
ALTERNATIVES:
1. Approve amendments to Board Policy and Administrative Regulation 6164.6 – Identification and Education Under Section 504, as submitted.
2. Approve amendments to Board Policy and Administrative Regulation 6164.6 – Identification and Education Under Section 504, as amended.
3. Do not approve amendments to Board Policy and Administrative Regulation 6164.6 – Identification and Education Under Section 504, as submitted.
RECOMMENDATION:
Alternative 1.
RATIONALE:
These amendments will keep our board policies and administrative regulations current with new law.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by:
Robert Iezza, Deputy Superintendent
Instructional Services
ANB:RI:ab
These items are considered routine and will be approved in one action without discussion.
If Board members request that an item be removed from Consent or a citizen wishes to speak
to an item, the item will be considered under Action Items.
Approval of the Minutes:
These items are considered routine and will be approved in one action without discussion.
If Board members request that an item be removed from Consent or a citizen wishes to speak
to an item, the item will be considered under Action Items.
Approval of the Minutes:
These items are considered routine and will be approved in one action without discussion.
If Board members request that an item be removed from Consent or a citizen wishes to speak
to an item, the item will be considered under Action Items.
Approval of the Minutes:
1. Certificated Service:
A. Retirement / Resignation / Separation / Leave of Absence: Counselors, Teachers
Orders #: R16-260 - R16-262
2. Classified Service:
A. New Employment (Probationary to Perm) / Assignment Change / Change in Status
Orders #: C16-695 - C16-709
B. Substitute / Provisional / Additional Assignment
Orders #: C16-710 - C16-780
C. Establishment / Modification / Elimination of Positions
Orders #: C16-781 - C16-783
3. Classified Service - Exempt
A. Walk-on Coach
Orders #: E16-717 - E16-719
B. Campus Supervisor, Proctor, Specialist, Student Helper, Others
Orders #: E16-720 - E16-727
ISSUE:
Should the Board of Education expel student 6-16/17 E who was recommended for expulsion commencing on June 5, 2017?
BACKGROUND:
On or about April 27, 2017, a student violated the following Education Code:
E.C. 48900(b) Possessed, sold, or otherwise furnished a firearm, knife, explosive, or other dangerous object, unless, in the case of possession of an object of this type, the pupil had obtained written permission to possess the item from a certificated school employee, which is concurred in by the principal or the designee of the principal.
A meeting was held with the Parents and Student on June 2, 2017, to discuss the recommendation for expulsion and interim educational alternatives. An agreement was reached with the Parent for a “Voluntary Consent to Discipline.”
ALTERNATIVES:
1. Expel student 6-16/17 E from the Conejo Valley Unified School District effective May 5, 2017, pursuant to the conditions described in the “Voluntary Consent to Discipline” signed June 2, 2017.
2. Enforce expulsion of student 6-16/17 E through November 17, 2017.
3. Do not expel student 6-16/17 E.
RECOMMENDATION:
Alternatives 1 and 2.
RATIONALE:
Discussions with staff indicate that the recommendation to expel is appropriate and consistent with past practice.
Respectfully submitted,
Robert Iezza, Deputy Superintendent
Instructional Services
RI:ab
ISSUE:
Should the Board of Education expel student 7-16/17 E who was recommended for expulsion commencing on June 12, 2017?
BACKGROUND:
On or about June 5, 2017, a student violated the following Education Code:
E.C. 48900(d) Unlawfully offered, arranged, or negotiated to sell a controlled substance listed in Chapter 2 (commencing with Section 11053) of Division 10 of the Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind, and either sold, delivered, or otherwise furnished to a person another liquid, substance or material and represented the liquid, substance or material as a controlled substance, alcoholic beverage or intoxicant.
A meeting was held with the Parent and Student on June 8, 2017, to discuss the recommendation for expulsion and interim educational alternatives. An agreement was reached with the Parent for a “Voluntary Consent to Discipline.”
ALTERNATIVES:
1. Expel student 7-16/17 E from the Conejo Valley Unified School District effective June 12, 2017, pursuant to the conditions described in the “Voluntary Consent to Discipline” signed June 13, 2017.
2. Enforce expulsion of student 7-16/17 E through January 19, 2018.
3. Do not expel student 7-16/17 E.
RECOMMENDATION:
Alternatives 1 and 2.
RATIONALE:
Discussions with staff indicate that the recommendation to expel is appropriate and consistent with past practice.
Respectfully submitted,
Robert Iezza, Deputy Superintendent
Instructional Services
RI:ab
ISSUE:
Should the Board of Education approve a Stipulated Agreement for student 8-16/17 SA who was recommended for expulsion commencing on May 26, 2017?
BACKGROUND:
On or about May 19, 2017, a student violated the following Education Code:
E.C. 48900 (a2) – Willfully used force or violence upon the person of another, except in self-defense
A meeting was held with the Student and Parent on May 25, 2017 to discuss the recommendation and interim educational alternatives. A Stipulated Agreement was entered into with the Parent and Student.
ALTERNATIVES:
1. Approve an educational plan for student 8-16/17 SA effective May 26, 2017, pursuant to the conditions described in the “Stipulated Agreement” signed May 25, 2017.
2. Place student 8-16/17 SA on probationary status through January 19, 2018.
3. Do not approve a Stipulated Agreement for student 8-16/17 SA.
RECOMMENDATION:
Alternatives 1 and 2.
RATIONALE:
The recommendation for a Stipulated Agreement is appropriate and in accordance with Board Policy and Administrative Regulation 5144.1 approved September 1, 2015. The Stipulated Agreement provides the student access to educational opportunities in an orderly school environment that protects their safety and security, ensures their welfare and well-being, and promotes their learning and development.
Respectfully submitted,
Robert Iezza, Deputy Superintendent
Instructional Services
RI:ab
ISSUE:
Should the Board of Education readmit student 2-16/17 E who was recommended for expulsion commencing on January 27, 2017?
BACKGROUND:
On February 7, 2017, the Board of Education approved to expel student 2-16/17 E. The student violated the following Education Code:
E.C. 48900(c) Unlawfully possessed, used, sold, or otherwise furnished, or been under the influence of, a controlled substance listed in Chapter 2 (commencing with Section 11053) of Division 10 of the Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind.
The student was allowed to attend Conejo Valley High School and the BreakThrough program. The student was eligible to apply for readmission on or after June 14, 2017.
ALTERNATIVES:
1. Readmit student 2-16/17 E to a comprehensive high school effective August 23, 2017.
2. Readmit student 2-16/17 E to an alternative setting other than a comprehensive high school as determined by District staff effective August 23, 2017.
3. Do not readmit student 2-16/17 E and permit student 2-16/17 E to apply for readmission at the end of the first semester 2017-18.
RECOMMENDATION:
Alternative 2.
RATIONALE:
Based on the terms of the expulsion order, the student is eligible to apply for readmission. The student and his/her parent have met conditions imposed by the Voluntary Consent to Discipline agreement.
Respectfully submitted,
Robert Iezza, Deputy Superintendent
Instructional Services
RI:ab
ISSUE:
Should the Board of Education readmit student 4-16/17 E who was recommended for expulsion commencing on March 15, 2017?
BACKGROUND:
On or about April 4, 2017, the Board of Education approved to expel student 4-16/17 E. The student violated the following Education Code:
E.C. 48900(c) Unlawfully possessed, used, sold, or otherwise furnished, or been under the influence of, a controlled substance listed in Chapter 2 (commencing with Section 11053) of Division 10 of the Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind.
The student was allowed to participate in the CVUSD Home Teaching and BreakThrough program. The student was eligible to apply for readmission on or after June 14, 2017.
ALTERNATIVES:
1. Readmit student 4-16/17 E to a comprehensive high school effective August 23, 2017.
2. Readmit student 4-16/17 E to an alternative setting other than a comprehensive high school as determined by District staff effective August 23, 2017.
3. Do not readmit student 4-16/17 E and permit student 4-16/17 E to apply for readmission at the end of the first semester 2017-18.
RECOMMENDATION:
Alternative 1.
RATIONALE:
Based on the terms of the expulsion order, the student is eligible to apply for readmission. The student and his/her parent have met conditions imposed by the Voluntary Consent to Discipline agreement.
Respectfully submitted,
Robert Iezza, Deputy Superintendent
Instructional Services
RI:ab
ISSUE:
Should the Board of Education approve an overnight trip for the Westlake High School Yearbook Committee?
BACKGROUND:
The Westlake High School Yearbook Committee requests permission to take 16 students to the 2017 Southern California Yearbook Camp in Orange, California, from July 22, 2017, to July 25, 2017. Certificated teachers Lauren Denchfield and Yearbook Advisor Dinah Emmons will accompany the students. The group will travel 78 miles to Orange by private vehicles and return via private vehicles. This trip will be paid for through the Westlake High School Yearbook funds. No student will be excluded from participation due to a lack of sufficient funds.
ALTERNATIVES:
1. Approve the overnight trip request, as submitted.
2. Do not approve the overnight trip, as submitted.
RECOMMENDATION:
Alternative 1.
RATIONALE:
The Southern California Yearbook Camp is a camp where students can take classes to improve their skills in photography, design, and copy. The students also work on the critical development for the next year’s school yearbook themes and designs. Trips of this type have been approved in the past.
Respectfully submitted,
Robert Iezza, Deputy Superintendent
Instructional Services
Prepared by:
Dr. James Garza, Director, Secondary Education
RI:JG:ss
ISSUE:
Should the Board of Education accept the District’s Cal200 Settlement Agreement compliance report?
BACKGROUND:
Conejo Valley Unified School District was named in a class-action lawsuit alleging that the district had failed to provide the state mandated number of minutes of physical education instruction set forth in California Education Code Section 51201 which states: Physical education, with emphasis upon the physical activities for the pupils that may be conducive to health and vigor of body and mind, (shall occur) for a total period of time of not less than 200 minutes each 10 schooldays, exclusive of recesses and the lunch period.
CVUSD and various other Local Educational Agencies (LEA’s) entered into a legally-binding agreement (Cal200) to avoid further fines and litigation. This agreement applies to each self-contained classroom in grades 1 to 6 and requires the following actions/conditions:
Upon a thorough review of compliance provisions set forth in the Cal200 settlement agreement, staff has determined that CVUSD has satisfied all compliance requirements consistent with the agreement and with California Education Code Section 51201.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1.
RATIONALE:
The Cal200 Settlement Agreement requires LEA’s to present a bi-annual District’s compliance report to the governing board within sixty (60) days of the end of each semester.
Respectfully submitted,
Robert Iezza, Deputy Superintendent
Instructional Services
Prepared by:
Jeanne Valentine, Director of Elementary Education
RI:JV:kp
ISSUE:
Should the Board of Education approve of an agreement with Carden Westlake Village, Incorporated and the Conejo Valley Unified School District for 975 Evenstar Avenue, Westlake Village, CA 91361?
BACKGROUND:
In June 1983, the Triunfo Elementary School located at 975 Evenstar Avenue, Westlake Village CA 91361 (the “Triunfo site”) was closed. Subsequently, an advisory committee recommended that the Triunfo site “be considered temporarily surplus and leased for public/private educational purposes . . .” (See Board Report, March 14, 1984.) On January 25, 1984, the Board declared the Triunfo site to be “surplus property.” (Id.) On March 14, 1984, the Board adopted a resolution of intent to lease the facility. (Id.) In compliance with various surplus property laws, the District entered into a lease with Carden Junior School, Inc. for the Triunfo site. Carden Junior School, Inc. began operating the Carden Conejo School from the Triunfo site in 1984. The original lease had a five-year term, which converted to a rolling one-year lease after five years if neither party terminated the agreement. The lease was updated in 1998. In approximately 2005, the lease was assigned to Carden Westlake Village, Inc., which continued operating the Carden Conejo School from the site.
Carden Westlake Village, Inc. was desirous of extending the current lease agreement into a new multi-year agreement. The Board of Education approved a 3-year rolling term on January 31, 2017 with more specific terms and conditions to be negotiated by no later than July 2017. Both parties have been negotiating through legal counsel and an agreement has been reached.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
ANB:VPH:ga
ISSUE:
Should the Board of Education approve of an agreement with the City of Thousand Oaks and the Conejo Valley Unified School District for 110 South Conejo School Road, Thousand Oaks, CA 91362?
BACKGROUND:
The Conejo Valley Unified School District (CVUSD) entered into an agreement in 2008 to assume operations for the child care program located on City owned property. The agreement to operate the program expires June 30, 2017 and the City and the District want to extend the agreement to continue the child care operation for the benefit of the community. The agreement has been negotiated with the City of Thousand Oaks and must be approved by the City Council. The agreement represents a $1 per year lease amount.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
Fiscal Impact:
Annual cost $1
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
ANB:VPH:ga
ISSUE:
Should the Board of Education approve the agreement with the Ventura County Office of Education for the ESCAPE Financial and Payroll/Personnel System?
BACKGROUND:
The Ventura County Office of Education (VCOE) hosts the financial and payroll/personnel system that serves the Conejo Valley Unified School District. Executing this agreement continues services vital to the running of the district, without interruption.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
Fiscal Impact:
Fees are based on Actual Daily Attendance (ADA) and will be billed after assessment December 2017. Current estimate: $168,000
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
ANB:VPH:ga
ISSUE:
Should the Board of Education approve the agreement with the Ventura County Office of Education for courier services?
BACKGROUND:
The Ventura County Fast Action School Transit (VCFAST) JPA will be dissolving as of June 30, 2017. The Ventura County Office of Education (VCOE) will provide the exact same service (courier and delivery) to all school districts in Ventura County with uninterrupted service.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
Fiscal Impact:
Annual cost $4,290
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
ANB:VPH:ga
ISSUE:
Should the Board of Education approve Addendum #16 to the Agreement with Durham School Services, L.P. for Transportation Services for the 2017-2018 Fiscal Year?
BACKGROUND:
On September 18, 2002, the Conejo Valley Unified School District entered into an agreement with Durham School Services, L.P. to furnish home-to-school pupil transportation, special education transportation, and other transportation services as required. The 2017-18 fees reflect a 2.7% increase (March 2017 Consumer Price Index increase).
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Approval of Addendum #16 allows transportation services to continue uninterrupted for the 2017-2018 school year.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.,
Assistant Superintendent, Business Services
ANB:VPH:ga
ISSUE:
Should the Board of Education approve an agreement with Hemet Unified School District for on-call/as-needed transportation services?
BACKGROUND:
Hemet Unified School District provides the Westlake High School (WHS) Choral group an experienced and mountain-ready transportation service for their retreats.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Approval of the Agreement with Hemet Unified School District for On-Call/As-Needed Transportation Services will provide uninterrupted transportation service to the choral retreats through the 2017-2018 school year.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.,
Assistant Superintendent, Business Services
ANB:VPH:ga
ISSUE:
Should the Board of Education approve an agreement with Facilitron for online facility rental services?
BACKGROUND:
This agreement for services will help the District manage the scheduling of our facilities, including managing external rental requests from the community. Facilitron will photograph the available spaces and create a custom online storefront that will showcase, monetize, and provide facility access to local community groups. The platform includes calendar management tools that integrate with Google, Apple, MS Outlook or nearly any other calendar. The agreement also includes insurance verification, billing and collection services.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
This platform simplifies the scheduling and administration of facility use requests at no cost to the District.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.,
Assistant Superintendent, Business Services
ANB:VPH:ga
ISSUE:
Should the Board of Education approve the Independent Consultant Agreement for Planning and Facilities Consulting - Project Administration and Assessment?
BACKGROUND:
The District uses the services of an outside contractor to assist in closing out DSA projects. The consultant works on an hourly basis and provides support, communications, data entry, meeting representation, and other services related to certification of uncertified projects.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
Fiscal Impact:
Contract based on $46.80 per hour X (up to) 40 hours per week= (not to exceed) $97,344
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.,
Assistant Superintendent, Business Services
ANB:VPH:ga
ISSUE:
Should the Board of Education adopt Resolution #16/17-27: Approval of Expense Transfers for the 2017-18 fiscal year?
BACKGROUND:
In order to allow for the normal flow of business, it is necessary that the attached Resolution for expense transfers for the 2017-18 fiscal year be approved and forwarded to the Ventura County Superintendent of Schools Office. Continuing reports will be provided to the Board of Education on a regular basis reflecting budget transfers.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
The adoption of Resolution #16/17-27: Approval of Expense Transfers for fiscal year 2017-18 will allow the District to continue uninterrupted operation of the school district.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Susan Tucker, Director, Fiscal Services for
Victor P. Hayek, Ed.D.,
Assistant Superintendent, Business Services
ANB:VPH:ST:ga
ISSUE:
Should the Board of Education adopt Resolution #16/17-28: Approval of Interfund Transfers for the 2017-18 fiscal year?
BACKGROUND:
In order to allow for the normal flow of business, it is necessary that the attached Resolution for interfund transfers for the 2016-17 fiscal year be approved and forwarded to the Ventura County Superintendent of Schools Office. Continuing reports will be provided to the Board of Education on a regular basis reflecting interfund transfers.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
The adoption of Resolution #16/17-28: Approval of Interfund Transfers for fiscal year 2017-18 will allow for the necessary normal flow of business between funds for the fiscal year 2017-18.
Prepared by,
Susan Tucker, Director, Fiscal Services for
Victor P. Hayek, Ed.D.,
Assistant Superintendent, Business Services
ANB:VPH:ST:ga
ISSUE:
Should the Board of Education adopt Resolution #16/17-30: Approval of Appropriation Transfers for the 2017-18 fiscal year?
BACKGROUND:
In order to allow for the normal flow of business, it is necessary that the attached Resolution for appropriation transfers for the 2017-18 fiscal year be approved and forwarded to the Ventura County Superintendent of Schools Office. Continuing reports will be provided to the Board of Education on a regular basis reflecting budget transfers.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
The adoption of Resolution #16/17-30: Approval of Appropriation Transfers for fiscal year 2017-18 will allow for timely appropriation transfers for fiscal year 2017-18.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Susan Tucker, Director, Fiscal Services for
Victor P. Hayek, Ed.D.,
Assistant Superintendent, Business Services
ANB:VPH:ST:ga
ISSUE:
Should the Board of Education adopt Resolution #16/17-31: Approval of Year-End Budget Transfers for the 2017-18 fiscal year?
BACKGROUND:
Education Code Sections 42601 and 85201 provide for year-end budget transfers. At the close of the school year, the District, with the consent of the Board of Education, may request the County Superintendent of Schools to make any transfers between the undistributed reserve and any expenditure classification or classifications as necessary to permit the payment of obligations the district incurred during the school year. Any necessary transfers made will be brought to the Board of Education for approval at the next regularly scheduled meeting following the required transfer.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Budget transfers may be necessary to prevent a negative expenditure account balance, when the accounting records are closed at year-end. Transfers made during the year-end closing will be ratified at the next regularly scheduled Board meeting.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Susan Tucker, Director, Fiscal Services for
Victor P. Hayek, Ed.D.,
Assistant Superintendent, Business Services
ANB:VPH:ST:ga
ISSUE:
Should the Board of Education adopt Resolution #16/17-32: Approval of Authorization to Improve Compensation for Certain Categories of Employees after July 1, 2017?
BACKGROUND:
Compensation schedules for each year are maintained on file at the Ventura County Superintendent of Schools Office. Board approved compensation schedules must be forwarded by July 1 for the following fiscal year in order for payrolls to be issued. If the District wishes to maintain the flexibility to improve compensation schedules for non-represented employees after July 1, 2017, formal Board of Education action is required. Represented employees' compensation may be revised, including retroactivity, through contract negotiations and this resolution is not necessary for those groups. The attached Resolution would allow the Board of Education the right to improve the compensation of non-represented employees on or after July 1, 2017, if they so desire.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Approval of this resolution provides maximum flexibility to improve the compensation schedules of non-represented employees following final state budget decisions and completion of employee group contract negotiations.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Susan Tucker, Director, Fiscal Services for
Victor P. Hayek, Ed.D.,
Assistant Superintendent, Business Services
ANB:VPH:ST:ga
ISSUE:
Should the Board of Education approve Resolution #16/17-33: Approval of Temporary Loans between District Funds for the 2017-18 fiscal year?
BACKGROUND:
In order to meet cash flow needs, it is necessary that the attached Resolution for temporary loans between District funds be approved for the 2017-18 fiscal year. In accordance with Education Code Section 42603, this transfer shall be accounted for as temporary borrowing between funds or accounts and shall not be available for appropriation or be considered income to the borrowing fund or account. Continuing reports will be provided to the Board of Education on a regular basis reflecting cash transfers.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
The adoption of Resolution #16/17-33 will authorize the temporary transfers of cash between District funds for the 2017-2018 fiscal year.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Susan Tucker, Director, Fiscal Services for
Victor P. Hayek, Ed.D.,
Assistant Superintendent, Business Services
ANB:VPH:ST:ga
ISSUE:
Should the Board of Education approve Resolution #16/17-34: Approval of Classification of Fund Balances in Governmental Funds for the 2017-18 Fiscal Year?
BACKGROUND:
The Governmental Accounting Standards Board (GASB) adopted Statement 54, Fund Balance Reporting and Governmental Fund Type Definitions that was effective beginning Fiscal Year 2011-12. To comply with the requirements, the board must formally commit the Adult Education funds to remain in Fund 11. Without the formal commitment, the funds would be required to be reported in the Unrestricted General Fund.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
The adoption of Resolution #16/17-34 will authorize the classification of fund balances in governmental funds for the fiscal year 2017-18, therefore the revenue and expenses related to the Adult Education activity will remain in its own fund and therefore can only be used for its specified purpose.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Susan Tucker, Director, Fiscal Services for
Victor P. Hayek, Ed.D.,
Assistant Superintendent, Business Services
ANB:VPH:ST:ga
ISSUE:
Should the Board of Education approve participation in bids/contracts of other public agencies, cooperatives, purchasing contracts (piggyback), California Multiple Awards Schedule (CMAS), and other approved California State contracts, when applicable, for the 2017-18 fiscal year?
BACKGROUND:
Many public agencies and other school districts agree to permit school districts to “piggyback” on their bids and contracts. This allows for cooperative purchasing by many state agencies. Purchases made by this authorization are typically for supplies, equipment, consumable materials, furniture, and miscellaneous items. This does not preempt a school district the right to bid and procure on its own, but provides alternate resources. Authorization to participate does not include facilities improvement, construction, or Public Works projects.
Per Public Contract Code 20118.2(a): Due to the highly specialized and unique nature of technology, telecommunications, related equipment, software, and services, because products and materials of that nature are undergoing rapid technological changes, and in order to allow for the introduction of new technological changes into the operations of the school district, it is in the public’s best interest to allow a school district to consider, in addition to the price, factors such as vendor financing, performance reliability, standardization, life-cycle costs, delivery timetables, support logistics, the broadest possible range of competing products and materials available, fitness of purchase, manufacturer’s warranties, and similar factors in the award of contracts for technology, telecommunications, related equipment, software, and services. This section only applies to procurement, and not construction. Subsections of PCC 20118.1 and 20118.2(d) authorize school districts to procure such products through competitive negotiations.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Approval by the Board to participate in bids and contracts issued by the State and other public agencies is required annually and will enable staff to take advantage of competitive bids, save time and money, and ensure good purchasing protocols 2017-18 fiscal year.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.,
Assistant Superintendent, Business Services
ANB:VPH:ga
ISSUE:
Should the Board of Education approve the Annual Signature Authorization for the 2017-18 fiscal year?
BACKGROUND:
Education Code Section 42633 requires that at the beginning of each fiscal year, or after any reorganization or staff change, school districts need to declare the agents authorized to sign orders, warrants, contracts, documents, etc. A statement of authorized agents along with a verified signature must be filed with School Business and Advisory Services of the Ventura County Office of Education, as any changes occur.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Compliance with Education Code Section 42633 is required by July 1, 2017, in order to continue to conduct District Business.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.,
Assistant Superintendent, Business Services
ANB:VPH:ga
ISSUE:
Should the Board of Education adopt Resolution #16/17-35 to Reinstate the Use of Fund 14, Deferred Maintenance?
BACKGROUND:
Fund 14, Deferred Maintenance allows districts to separately account for the Deferred Maintenance Program. Districts are permitted to use Fund 14 if formal action is taken and funding is committed.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
By passing this resolution, the Board is reestablishing Fund 14 and committing to funds for the purposes of Deferred Maintenance.
FISCAL IMPACT:
Transfer of $500,000 from TOPASS to the Deferred Maintenance Fund 14
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.,
Assistant Superintendent, Business Services
ANB:VPH:ga
ISSUE:
Should the Board of Education approve a blanket authorization for Contract Change Orders not to exceed statutory limits for summer construction work?
BACKGROUND:
Pursuant to Public Contract Code 20118.4, the Board of Education may authorize changes to Public Works Contracts without the formality of securing bids if the cost does not exceed ten percent (10%) of the original contract price or the legal bid limit of $15,000, whichever amount is greater. Normal practice is to present all contractual changes which fall under these parameters to the Board of Education for approval as they occur. However, the brief time frame allocated for summer work and the summer schedule of board meetings impacts the ability Business Services department to authorize payments for work performed on a timely basis. It is therefore requested that the Board of Education provide blanket authorization to the Business Services department to process change orders which do not exceed the statutory limits set forth in Public Contract Code 20118.4. This authorization would be granted only for the period of June 1, 2017 through August 31, 2017.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Payments for work completed as the result of a change order can take six to eight weeks to process because warrants cannot be generated without Board of Education approval. This delay affects the manner in which the General Contractor issues payment to subcontractors, many of which are local businesses, and can affect the quality of bids received in the future.
FISCAL IMPACT:
Change orders, if required, cannot exceed the statutory limit of ten percent (10%) of contract value or $15,000 (whichever amount is greater) under this authorization.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.,
Assistant Superintendent, Business Services
ANB:VPH:ga
ISSUE:
Should the Board of Education authorize the execution and filing of a Notice of Completion for the contract with Scott and Sons Electric, for the office renovation electrical and data upgrade project at Conejo Valley Unified School District Offices?
BACKGROUND:
On April 7, 2017, the Conejo Valley Unified School District entered into a contract with Scott and Sons Electric, for the office renovation electrical and data upgrade project at Conejo Valley Unified School District Offices, under the guidelines of the California Uniform Public Construction Cost Accounting Act. The project, DO-17M1040, in the amount of $79,710 is complete and has been inspected by District staff. The project has been funded by Developer Donation funds, under Purchase Order B17-01215.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Renovation of offices to accommodate relocation of District Office South occupants to the District Office North, in order to proceed with the relocation of Conejo Valley High School into the District Office South Building. Filing a Notice of Completion will allow retention payment to the contractor for the work performed.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.,
Assistant Superintendent, Business Services
ANB:VPH:dmh
ISSUE:
Should the Board of Education authorize the execution and filing of a Notice of Completion for the contract with Taft Electric Company, for the office renovation electrical upgrade project at Horizon Hills?
BACKGROUND:
On April 17, 2017, the Conejo Valley Unified School District entered into a contract with Taft Electric Company, for the electrical upgrade project at Horizon Hills, under the guidelines of the California Uniform Public Construction Cost Accounting Act. The project, DO-17M1040, in the amount of $15,309 is complete and has been inspected by District staff. The project has been funded by Developer Donation funds, under Purchase Order B17-01216.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Renovation of offices to accommodate relocation of District Office South occupants to Horizon Hills, in order to proceed with the relocation of Conejo Valley High School into the District Office South Building. Filing a Notice of Completion will allow retention payment to the contractor for the work performed.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
ANB:VPH:dmh
ISSUE:
Should the Board of Education authorize the execution and filing of a Notice of Completion for the contract with Thomas Schwab Corporation, for the office renovation ceiling replacement project at Conejo Valley Unified School District Offices?
BACKGROUND:
On April 20, 2017, the Conejo Valley Unified School District entered into a contract with Thomas Schwab Corporation, for the office renovation ceiling replacement project at Conejo Valley Unified School District Offices, under the guidelines of the California Uniform Public Construction Cost Accounting Act. The project, DO-17M1040, in the amount of $44,911 is complete and has been inspected by District staff. The project has been funded by Developer Donation funds, under Purchase Order B17-01320.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Renovation of offices to accommodate relocation of District Office South occupants to the District Office North, in order to proceed with the relocation of Conejo Valley High School into the District Office South Building. Filing a Notice of Completion will allow retention payment to the contractor for the work performed.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.,
Assistant Superintendent, Business Services
ANB:VPH:dmh
ISSUE:
Should the Board of Education approve the disposal of surplus and obsolete equipment?
BACKGROUND:
The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Purchasing Services Coordinator to advertise, sell, auction, dispose or donate obsolete and surplus district-owned personal property per attached list. Unless otherwise directed, any proceeds from sale of items will be deposited to the general fund.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Education Code #17545 requires approval by the Board of Education prior to disposal of surplus and obsolete equipment.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
ANB:VPH:ks
ISSUE:
Should the Board of Education approve Purchase Order Report #924?
BACKGROUND:
Attached is Purchase Order Report #924 which includes Purchase Orders for the period of May 27, 2017, through June 13, 2017. Purchase Orders have been approved by an administrator as a necessary expense for the instructional or support program. The purchase is budgeted for and within the budget authorization of the account.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Ratification and approval of Purchase Orders from May 27, 2017, through June 13, 2017, is required. The administrator responsible for the appropriate budget account has approved all purchase orders.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
ANB:VPH:ks
ISSUE:
Should the Board of Education approve the amendment of Administrative Regulation 4121 - Temporary/Substitute Personnel?
BACKGROUND:
CVUSD receives periodic updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
The amendment of Administrative Regulation 4121 reflects new law (AB 304) which amends the Healthy Workplaces, Healthy Families Act (AB 1522, 2014) to 1) authorize paid sick leave accrual on a basis other than one hour for each 30 hours worked, provided that the accrual is on a regular basis and the employee will have 24 hours of accrued sick leave available by the 120th calendar day of employment (new Option 2 in section "Paid Sick Leave"); (2) clarify that retired annuitants who have not reinstated to the applicable public retirement system are excluded from participation in these leave benefit provisions; and (3) provide that the district has no obligation to inquire into the purposes for which an employee uses sick leave or paid time off. All new language is indicated as bold font and deleted language as strikeouts in the attached documents.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1.
RATIONALE:
The recommended updated Administrative Regulation is in compliance with current law.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Mark McLaughlin, Ed.D.
Assistant Superintendent, Human Resources
ANB:MM:sf
ISSUE:
Should the Board of Education approve amendments to Administrative Regulation 5144.1 –Suspension and Expulsion/Due Process?
BACKGROUND:
These administrative regulation amendments contain additional legally compliant options for the Board of Education to conduct expulsion hearings. Currently, CVUSD’s AR 5144.1 allows expulsion hearings to be conducted by the Board of Education only. Approval of these amendments will provide the Board of Education greater flexibility in hearing conventions. Instead of conducting an expulsion hearing itself, the Board may contract with the county hearing officer or with the Office of Administrative Hearings of the State of California for a hearing officer. The Board may also appoint an impartial administrative panel composed of three or more certificated personnel, none of whom shall be members of the Board or on the staff of the school in which a student is enrolled.
Approval of these amendments to AR 5144 will not alter or change in any way other statutory provisions related to expulsion protocols and student rights.
ALTERNATIVES:
1. Approve amendments to Administrative Regulation 5144.1 – Suspension and Expulsion/Due Process, as submitted.
2. Approve amendments to Administrative Regulation 5144.1 – Suspension and Expulsion/Due Process, as amended.
3. Do not approve amendments to Administrative Regulation 5144.1 – Suspension and Expulsion/Due Process, as submitted.
RECOMMENDATION:
Alternative 1.
RATIONALE:
These amendments coupled with remaining language within BP 5144.1 will maintain compliance with all applicable laws related to Suspension and Expulsion/Due Process.
Respectfully submitted,
Robert Iezza, Deputy Superintendent
Instructional Services
RI:ab
ISSUE:
Should the Board of Education approve the assignment of permanent status to the following courses which are currently high school pilot courses?
Attached are the courses of study for each of these courses. Board approval is sought for assignment of permanent status to these courses. Planned 2017-18 offerings for consideration are:
|
Site |
Course |
Subject |
|
TOHS |
Earth Science |
Science "d" |
|
WHS |
Financial Math |
Math |
|
WHS |
Game Design |
CTE "g" |
|
WHS |
Introduction to Digital Media |
VPA "g" |
|
WHS |
Medical Health Careers CP Chemistry |
Science/CTE "d" |
|
WHS |
Medical Health Careers CP Human Anatomy & Physiology |
Science/CTE "d" |
|
NPHS |
Screenwriting CP |
English "g" |
|
NPHS |
Web Design |
VPA "f" |
|
WHS |
Yoga, Pilates and Fitness Training PE |
Physical Fitness |
BACKGROUND:
Secondary teachers regularly design new courses which meet student academic needs while appealing to the varied interests of adolescents. After the initial year of instruction, the Secondary Curriculum Advisory Council (SCAC) recommends whether or not these courses should become permanent. On April 21, 2017 SCAC unanimously recommended that these courses become permanent course offerings.
ALTERNATIVES:
1. Approve permanent status for pilot courses.
2. Do not approve permanent status for pilot course.
RECOMMENDATION:
Alternative 1.
RATIONALE:
The teachers have given serious attention to the development of course objectives and content, and students have been successful during the pilot year. These new courses reflect LCAP Goal 1 – Improve Learning for All Students.
Respectfully submitted:
Robert Iezza, Deputy Superintendent, Instructional Services
Prepared by:
Jennifer Boone, Ed.D., Director of Curriculum, Instruction, and Assessment/
Title I School Program Improvement Professional Development
RI:JB:cf
ISSUE:
Should the Board of Education of Conejo Valley Unified School District approve the 2017-2018 Local Control and Accountability Plan as submitted?
BACKGROUND:
In June 2013, the California Legislature enacted the Local Control Funding Formula (LCFF), the first major revision to the State's education funding formula in over 40 years. As a component of the LCFF legislation, the Legislature required that all school districts develop a Local Control Accountability Plan (LCAP). The LCAP is intended to be a strategic planning document detailing the school district's planned goals, actions and expenditures to improve student outcomes and performance. It is to be developed with extensive input and feedback from the stakeholder groups in the school district and community.
A draft LCAP must be presented for a public hearing prior to the adoption of the annual school district budget, and must be approved by the local Board of Education (Board) at the same meeting at which the annual budget is approved. The LCAP must be written and presented to stakeholders and the Board of Education utilizing a template and format created by the California Department of Education. The LCAP must address all of the State's education priorities, including Conditions of Learning, Pupil Outcomes and Engagement.
This past school year, the community has had the opportunity to engage with Conejo Valley Unified School District (CVUSD) in multiple ways to give feedback on the District's current LCAP goals. Staff held focus groups, work sessions and roundtables focused on LCAP goals including, but not limited to, DAC, DELAC, PTA leaders, and the District's Budget Committee. Additionally, CVUSD administered an annual LCAP survey to students, staff, and parents. As part of the ongoing process, LCAP presentations and updates were made available to the school board on monthly basis. Finally, the Deputy Superintendent of Instructional Services and the Assistant Superintendent of Business presented a previewed proposed Fiscal Year (FY) 2018 LCAP update on May 16, 2017.
ALTERNATIVES:
1. Approve the 2017-2018 Local Control and Accountability Plan as submitted
2. Approve the 2017-2018 Local Control and Accountability Plan, as revised
3. Do not approve the 2017-2018 Local Control and Accountability Plan as submitted
RECOMMENDATION:
Alternative 1.
RATIONALE:
As noted with the LCAP proposed updates given to the Board on May 16, 2017, a public hearing will be held for community input on June 20, 2017. Concurrently, the proposed budget will also be presented for information and public participation. A copy of the full 2017-2018 LCAP draft is currently posted on the District's website www.conejousd.org and is available for review upon request. Board action adopting the 2017-2018 LCAP and budget will occur on June 27, 2017.
Respectfully submitted,
Robert Iezza, Deputy Superintendent
Instructional Services
RI:ab
ISSUE:
Following a public hearing to receive comment on the proposed 2017-18 District budget, should the Board of Education adopt the 2017-18 budgets for the General and Ancillary Funds?
BACKGROUND:
Education Code Section 42127(a) requires the Board of Education adopt a budget no later than June 30 for the next fiscal year. Notice of a Public Hearing must be duly published and posted in accordance with District procedures.
The Proposed Budget is available in the District Offices and on the Board of Education meeting agenda. The 2017-18 Budget is based upon revenue projections reflecting information received per the Governor’s Proposed State 2017-18 Budget, and the Governor’s May Revise budget recommendations. Until the Legislature approves the provisions of the May Revise and Governor signs those provisions, the District must use the May Revision to project its Budget. Once these provisions have been approved by the Legislature and signed by the Governor, the District will have to make appropriate modifications to the Proposed Budget. Upon the Governor signing the Final State Budget, further discussions concerning budget issues will need to take place, and a detailed presentation will be made at that time.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
The 2017-18 proposed budgets for adoption are based on the most current information available. Revisions and modifications will be made as necessary following approval of the State Education Budget, and further revisions will be made throughout the year.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Susan Tucker, Director, Fiscal Services, on behalf of
Victor P. Hayek, Ed.D, Assistant Superintendent, Business Services
ANB:ST:VPH:ga
ISSUE:
Following a public hearing to receive comment on the proposed 2017-18 EPA spending plan, should the Board of Education adopt Resolution #16/17-36: Approval of Education Protection Account (EPA) Spending Plan 2017-2018?
BACKGROUND:
Proposition 30, The Schools and Local Public Safety Protection Act of 2012, approved by the voters on November 6, 2012, temporarily increased the states sales tax rate for all taxpayers and the personal income tax rates for upper-income taxpayers. A portion of the new revenues are to be used to increase school funding, with the remainder helping to balance the state budget.
The new revenues generated from Proposition 30 are deposited into a newly created state account called the Education Protection Account (EPA). School districts, county offices of education, and charter schools (LEAs) will receive funds from the EPA based on their proportionate share of the statewide revenue limit amount, which includes charter school general purpose funding. A corresponding reduction is made to an LEA’s revenue limit or charter school general purpose state aid equal to the amount of their EPA entitlement.
Proposition 30 specifies that LEAs may not use EPA funds for salaries or benefits of administrators or any other administrative costs. The CDE has interpreted that administrative costs, as used in Proposition 30, means anything defined as administration in the California School Accounting Manual. Administrative costs include general administration, school administration, and instructional administration:
The language of Proposition 30 requires that each LEA " . . . shall have sole authority to determine how the moneys received from the Education Protection Account are spent in the school or schools within its jurisdiction, provided, however, that the appropriate governing board or body shall make these spending determinations in open session of a public meeting of the governing board or body and shall not use any of the funds from the Education Protection Account for salaries or benefits of administrators or any other administrative costs."
Proposition 30 requires all districts, counties, and charter schools to report on their Web sites an accounting of how much money was received from the EPA and how that money was spent.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
The 2017-18 EPA spending plan as presented allocates all EPA revenue to certificated teaching staff salaries.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D, Assistant Superintendent, Business Services
ISSUE:
The Conejo Valley Unified School District (CVUSD) leadership team intends to regularly brief the Board of Education (Board) on progress related to Conejo Valley High School (CVHS) and District Office (DO) relocation projects.
BACKGROUND:
At its March 14, 2017 Discussion Session, the Board sought information on fiscal, facility and programmatic features associated with relocating CVHS. The proposal to move CVHS to the South Building on Janss Road would necessitate relocating select district offices while renovating other buildings on Janss Road. Impending projects will be phased, so it is important to staff that regular updates on processes, budgets and progress are provided to the Board.
RATIONALE:
The CVUSD leadership team wishes to be proactive and transparent in keeping the Board and community informed.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by:
Ann N. Bonitatibus, Ed. D.
Superintendent
ANB
FUTURE BOARD MEETINGS
JUNE 27, 2017
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: 1400 E. Janss Road (South Building Board Room), Thousand Oaks
For a copy of this agenda and additional information, please visit the CVUSD website.
Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 201. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.