(Closed Session items only). 

The Greater Conejo Valley Chamber of Commerce has partnered monthly each year with the Conejo Valley Unified School District since 1991 to honor one teacher who engages and supports all students in learning by demonstrating high professional standards, engaging with families and the community, and opening doors by recognizing the diverse needs of all learners. 

The Teacher of the Month recognition enters each teacher honored during the school year as a nominee for the 2016-2017 Greater Conejo Valley Chamber of Commerce CVUSD Teacher of the Year, as well as for the Ventura County Teacher of the Year. 

The 2017 CVUSD Teacher of the Year award will be presented by the Greater Conejo Valley Chamber of Commerce and Conejo Valley Unified School District administration.

Reports from Student Representatives and introductions of the 2017-2018 Student Representatives:

Century Academy:  Cajun Holland

Conejo Valley High School:  Madison Robnett

Newbury Park High School:  Sam Klein

Thousand Oaks High School:  Emma Faciane

Westlake High School:  Hannah Dye

Valedictorians:

Century Academy - 1  (Presented by Karla DiDomizio, Assistant Principal)

CVHS - 5    (Presented by Martin Manzer, Principal)

NPHS - 30     (Presented by Josh Eby, Principal)

TOHS- 16    (Presented by Lou Lichtl, Principal)

Athletic Team Recognition:

Presented by Bennett Wutkee and Kelly Welch, Assistant Principals:

NPHS Baseball - Marmonte League Champion

NPHS Softball - Marmonte League Champion

Presented by Gary Walin, Assistant Principal:

TOHS Boys Lacrosse - Marmonte League Champion

TOHS Stunt Cheer - Marmonte League Champion

TOHS Boys Track - Marmonte League Champion

Presented by Robert Iezza, Deputy Superintendent

Susan Hanscom, DAC Chairperson 2015-2017

Reports from Parent Support Organizations:

Conejo Council PTA (CCPTA), Paula Nathan, President

District Advisory Council (DAC), Susan Hanscom, Chair

Conejo Schools Foundation (CSF), Cindy Goldberg, Executive Director

Oral Public Comments

The Board welcomes public comments.  To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda.  To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda.  Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting.  Public comments are limited to three minutes per speaker.  If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Participants engaging in disorderly conduct may be ordered to leave the meeting.  Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

Written Public Comments

If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary.  Board members will review these forms after the meeting.  The information on these cards will be become a part of the public record.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

ISSUE:

The Board of Education shall 1) hold a public hearing on the Disclosure of Collective Bargaining Agreement (AB1200) for 2017-18; and 2) approve the submission of the Disclosure of Collective Bargaining Agreement (AB1200) for 2017-18.

BACKGROUND:
 

The District has reached tentative Collective Bargaining Agreements (CBA) with CSEA, UACT and CVPPA.  The agreements include a change in compensation, and Government Code Section 3547.5 requires that the public is made aware of the costs associated with a tentative agreement collective bargaining agreement before it becomes binding on the District.  The law established the attached document, know as Assembly Bill (AB) 1200, as the vehicle to detail these costs, and substantiates that the District can meet the financial obligation of the CBA, including certification to this affect by Superintendent Bonitatibus and Dr. Victor Hayek, Assistant Superintendent, Business Services.  The CBA and accompanying AB 1200 calculations effectively cover all classified and certificated employees, including classified management, certificated management, confidential employees, and the Board of Education.

A public hearing precedes the consideration of the agreement noted on Item 3B of the current agenda.  The AB 1200 disclosure, along with copies of the Tentative Agreements, have been forwarded to the Ventura County Office of Education for review.  The attached document confirms that the Ventura County Office of Education has reviewed and approved the proposed agreements. 

FINANCIAL ANALYSIS:

The financial impact of the Tentative Agreements are described in detail in the Public Disclosure of Collective Bargaining document that is being presented to the Board of Education for approval.

ALTERNATIVES:

1. Approve the submission of the Disclosure of Collective Bargaining Agreement (AB1200) for 2017-18, as presented.

     2.  Do not approve the submission of the Disclosure of Collective Bargaining Agreement (AB1200) for 2017-18, as presented.

RECOMMENDATION:

Approve alternative 1.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Mark McLaughlin, Ed.D.

Assistant Superintendent, Human Resources

ISSUE:

Should the Board of Education approve the proposed Tentative Agreements with the California School Employees Association (CSEA), Unified Association of Conejo Teachers (UACT), Conejo Valley Pupil Personnel Association (CVPPA), Classified Management, Certificated Management, and Confidential Employees, as submitted?

BACKGROUND:
 

The District has concluded negotiations with CSEA, CVPPA, and UACT and reached Tentative Agreements on salary and benefits for the 2016-17 and 2017-18 school years.  The proposed Tentative Agreements provide for a one percent (1%) increase to the 2016-17 salary schedule and a three percent (3%) increase to the 2017-18 salary schedule for all Association members.  Prior to approval and pursuant to the Disclosure of Collective Bargaining Agreement (AB 1200), the Board of Education must conduct a Public Hearing on the proposed agreements.  The details of the Tentative Agreements are outlined in the documents that follow.  Traditionally, the Board has provided Classified Management, Certificated Management and Confidential Employees with similar salary increases provided to represented employees, and staff is recommending that the Board grant the increase for these groups.   

FINANCIAL ANALYSIS:

The financial impact of the Tentative Agreements are described in detail in the Public Disclosure of Collective Bargaining document that was considered by the Board of Education on Agenda Item 3A.

ALTERNATIVES:

1. Approve the Tentative Agreements with CSEA, CVPPA, UACT, Classified Management, Certificated Management, and Confidential Employees, as presented.

     2.  Do not approve the Tentative Agreements with CSEA, CVPPA, UACT, Classified Management, Certificated Management, and Confidential Employees,
          as presented.

RECOMMENDATION:

Approve alternative 1.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Mark McLaughlin, Ed.D.

Assistant Superintendent, Human Resources

ISSUE:

Should the Board of Education approve the monthly compensation increase for members of the Board of Education, as submitted?

BACKGROUND:
 

The District had reached an agreement with the local bargaining units, classified and certificated employees, and confidential employees as referenced on agenda item 3B.  Current Board of education monthly compensation is $536.00. The Board of Education shall receive a compensation increase in line with the employee bargaining units, classified and certificated management, and confidential employees. The proposed monthly compensation increase includes a one percent (1%) increase for the 2016-17 school year and a three percent (3%) increase for the 2017-18 school year for all Board members per Education Code 35120. 

FINANCIAL ANALYSIS:

The financial impact for this compensation increase is described in detail in the Public Disclosure of Collective Bargaining document that was considered by the Board of Education on Agenda Item 3A.

ALTERNATIVES:

1. Approve the monthly compensation increase for members of the Board of Education, as presented.

      2.  Do not approve the monthly compensation increase for members of the Board of Education, as presented.

RECOMMENDATION:

Approve alternative 1.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Mark McLaughlin, Ed.D.

Assistant Superintendent, Human Resources

ISSUE:

Should the Board of Education approve the amendment of Administrative Regulation 4112.23 – Special Education Staff?

BACKGROUND:

CVUSD receives periodic updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

The amendment of Administrative Regulation 4112.23 reflects the repeal of 20 USC 6319 pursuant to the Every Student Succeeds Act, which required Special Education teachers who teach core academic subjects to possess the qualifications required by the No Child Left Behind Act.  This amendment updates the credentials and added authorizations available from the Commission on Teacher Credentialing which authorize instruction in Special Education and related services, and adds material related to the emergency permit for resource specialists, along with other internship and short-term permits and waivers.  All new language is indicated as bold font and deleted language as strikeouts in the attached documents. 

ALTERNATIVES:

1. Approve the amendment of Administrative Regulation 4112.23 – Special Education Staff, as submitted.
    
2. Approve the amendment of Administrative Regulation 4112.23 – Special Education Staff, as revised.
    
3. Do not approve the amendment of Administrative Regulation 4112.23 – Special Education Staff.

RECOMMENDATION: 

Alternative #1.

RATIONALE:

The recommended updated Administrative Regulation is in compliance with current law.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Mark McLaughlin, Ed.D.

Assistant Superintendent, Human Resources

ANB:MM:sf

ISSUE:

Should the Board of Education approve the Adult School courses for the 2017/2018 school year?

BACKGROUND:

California school districts providing adult education must have their course outlines approved by their local state school board, and on record with the California Department of Education Adult Education office. Section 51056 of the Education Code requires that the Adult Education courses offered by the school districts be approved annually by the State Department of Education.  

ALTERNATIVES:

1.  Approve the Adult School courses for 2017/2018.

2.  Do not approve the Adult School courses for 2017/2018.

RECOMMENDATION:

Alternative 1.

RATIONALE:

Approval is necessary to meet the requirements of Section 51056 of the Education Code and Section 10508 of the Administrative Code. This must be done in order to qualify for State apportionment.  

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by:

Dr. James Garza, Director, Secondary Education for

Robert Iezza, Deputy Superintendent

Instructional Services

ANB:RI:JG:ss

ISSUE:

Should the Board of Education approve the recommended school time schedules for the 2017/2018 school year?

BACKGROUND:

Each year, the Board of Education approves the school time schedules for the District.  Attached is a list of the proposed school time schedules for the 2017/2018 school year.  Schedules are essentially the same as approved in 2016/2017.  Revisions for the 2017/2018 school year are highlighted in bold print.  The adjusted hours have been reviewed by the District Auditor to ensure that instructional minutes meet requirements.

ALTERNATIVES:

     1.  Approve the 2017/2018 school time schedules, as submitted.

     2.  Approve the 2017/2018 school time schedules, as amended.

     3.  Do not approve the 2017/2018 school time schedules, as submitted.

RECOMMENDATION:

Alternative 1.

RATIONALE:

The Board of Education is required to approve school time schedules annually.  The attached schedules meet District and State standards.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by:

Robert Iezza, Deputy Superintendent

Instructional Services

ANB:RI:ab

ISSUE:

Should the Board of Education approve the proposed Secondary English Language Arts instructional materials for grades 6-12?

BACKGROUND:

The formal ELA Adoption Committee, which includes teachers and administrators representing all 10 middle and high schools and grade levels, will make a formal recommendation to the Board at this time.  All participating teachers have thoroughly examined, utilized, and evaluated the textbooks and any related resources under consideration.  Teacher trainings and the piloting of the Collections (Houghton Mifflin Harcourt) and My Perspectives (Pearson) began in August 2016 with instruction continuing until June 9, 2017.  A list of English Language Arts Adoption Committee members is attached.

With approval of the Secondary ELA committee recommendation, Board approval will certify the adoption of English Language Arts textbooks for grades 6-12.  In addition, it will render previous 6-12 ELA adoption materials obsolete.

ALTERNATIVES:

     1.  Approve new instructional materials for secondary English Language Arts.

     2.  Do not approve new instructional materials for secondary English Language Arts.

RECOMMENDATION:

Alternative 1.

RATIONALE:
 

The English Language Arts Committee has given serious attention to the selection of the instructional materials.  All available options were reviewed by the committee.  The texts and ancillary materials address State adopted English Language Arts State Standards and practices.  Current adopted 6-12 ELA materials are considerably old and increasingly cost prohibitive to purchase.  With California’s participation in the Smarter Balanced Assessment Consortium, this adoption of state standards aligned materials will support teachers and students.

Respectfully submitted:

Ann N.  Bonitatibus, Ed.D.

Superintendent

Prepared by:

Jennifer Boone, Ed.D., Director of Curriculum, Instruction, and Assessment/

Title I School Program Improvement Professional Development for

Robert Iezza, Deputy Superintendent, Instructional Services

ANB:RI:JB:cf

2016-17 English Language Arts Adoption Committee Members:

ISSUE:

Should the Board of Education approve the Facilities Master Plan and the Major Projects List?

BACKGROUND:

Board Policy 7110 mandates that the Superintendent or designee shall develop, for Board approval, a master plan for District facilities that describes the District’s anticipated short- and long-term facilities' needs and priorities. District facilities master plans are based on an assessment of the condition and adequacy of existing facilities, a projection of future enrollments, and alignment of facilities with the District's vision for the instructional program. The master plan should be regularly reviewed and updated as necessary to reflect changes in the educational program, existing facilities, finances, or demographic data.

To support the continued updating and modernization of School District facilities, voters in the Conejo Valley approved Measure I, a $197 million general obligation bond, on November 4, 2014. The ballot language read: "To upgrade/maintain Conejo Valley schools with funding that cannot be taken by the State, shall Conejo Valley Unified School District upgrade all science/career training labs, update/maintain classroom technology and network infrastructure, provide safe, well maintained classrooms, repair/replace electrical, plumbing/roofing, repair, construct, acquire/equip sites/facilities, and improve school safety/security by issuing $197 million in bonds, at legal rates, with citizens' oversight, annual audits, no money for administrators, and without increasing current tax rates?"

The District contracted with NAC Architects ($211,000) and Dougherty Architects ($140,000) to facilitate a comprehensive Facilities Master Plan which included project planning assistance and keeping the public informed about the process.  After a series of site visits and community meetings, District staff, architects, and stakeholders compiled the information and data into a project plan running through 2024.   

It is important to note that given the duration and complexity of the project(s), along with economic, environmental, and other uncertainties, this plan shall serve as the basic foundation, yet will remain flexible in the best interests of our students, staff, and the community.  Projects and funds may be detailed and specific at this time, but must be open and adaptable to ensure balance between the best use of funds and district needs.   

ALTERNATIVES:

1. Approve the Facilities Master Plan and 2017-18 project list, as submitted.
2. Approve the Facilities Master Plan and 2017-18 project list, as amended.
3. Do not approve the Facilities Master Plan and 2017-18 project list.

RECOMMENDATION:

Alternative #1

RATIONALE:

The proposed Facilities Master Plan reflects the District's facilities vision as clarified through stakeholder feedback.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Pavan Bhatia, Executive Director, Facilities, Maintenance & Operations on behalf of

Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services

ANB:VPH:PB:nb

ISSUE:

Should the Board of Education (Board) approve the Agreement between Best Best and Krieger, a Limited Liability Partnership (BB&K LLP) and the Conejo Valley Unified School District to provide legal services?

BACKGROUND:

In December of 2016, the District put out a public request for proposal for legal services.  The District received eight proposals.  The proposals were presented to the Board of Education on February 21, 2017 at which time the Board gave direction to the Administration to go through the interview and selection process and bring a recommendation forward.  The law firm of Best Best and Krieger has been selected to provide legal services for the remainder of the 2017 school year, as well as the 2017-18 school year.  

ALTERNATIVES:

1. Approve Agreement for Legal Services as submitted.
2. Approve Agreement for Legal Services as amended.
3. Do not approve Agreement for Legal Services.

RECOMMENDATION:

Alternative #1

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

ANB:VPH:ga

ISSUE:

Should the Board of Education approve amendment of Board Policy and Administrative Regulation 3260 – Fees and Charges?

BACKGROUND:

CVUSD receives periodic updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

Board Policy and Administrative Regulation 3260 – Fees and Charges is reorganized and updated to reflect a California Department of Education (CDE) management advisory regarding the prohibition against requiring parent/guardian volunteer hours or payment as a condition of the student's enrollment or participation in educational activities. The regulation is updated to reflect NEW LAW (AB 2615, 2016) which permits districts to charge a fee for participation in After School Education and Safety (ASES) programs, 21st Century Community Learning Center (21st CCLC) programs, and 21st Century High School After School Safety and Enrichment for Teens (ASSETs) program, as long as the fee is waived or reduced for low-income families and, effective July 1, 2017, the fee is not charged for a homeless or foster youth. The regulation also clarifies the permissibility of charging a fee for in-state field trips in accordance with CDE's interpretation of law, provided that no student is prevented from participating based on a lack of funds.

ALTERNATIVES:

1. Approve amendment of Board Policy and Administrative Regulation 3260 - Fees and Charges, as submitted.
2. Approve amendment of Board Policy and Administrative Regulation 3260 - Fees and Charges, as revised.
3. Do not approve amendment of Board Policy and Administrative Regulation 3260 - Fees and Charges.

RECOMMENDATION:

Alternative #1

RATIONALE:

The recommended updated policy and administrative regulation is in compliance with current law.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services

ANB:VPH:ga

ISSUE:

Should the Board of Education approve amendment of Board Policy 5030 - Student Wellness?

BACKGROUND:

On July 29, 2016 the USDA Food and Nutrition Service (FNS) finalized regulations to create a framework and guidelines for written wellness policies established by Local Education Agencies (LEAs).  This final rule requires LEAs to revise Local School Wellness Policy (LSWP) during School Year 2016-2017.  LEAs must fully comply with the requirements of the Final Rule (FR) by June 30, 2017.

ALTERNATIVES:

1. Approve amendment of Board Policy 5030 - Student Wellness, as submitted.
2. Approve amendment of Board Policy 5030 - Student Wellness, as revised.
3. Do not approve amendment of Board Policy 5030 - Student Wellness.

RECOMMENDATION:

Alternative #1

RATIONALE:

The Healthy, Hunger-Free Kids Act of 2010 (HHFKA) requires each LEA participating in the National School Lunch Program and/or School Breakfast Program to develop a wellness policy.  The final rule expands the requirements to strengthen policies and increase transparency.  The Conejo Valley Unified School District (CVUSD) Wellness Committee is responsible for developing, implementing, and evaluating a wellness policy.  Board Policy 5030 - Student Wellness has been reviewed and revised by the CVUSD Wellness Committee to meet all requirements of the final rule while considering the needs of the Conejo Valley Unified School District.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Virginia K. Beck

Director, Child Nutrition Programs

ANB:VPH:VB:ga

These items are considered routine and will be approved in one action without discussion.

If Board members request that an item be removed from Consent or a citizen wishes to speak

to an item, the item will be considered under Action Items.

Approval of the Minutes:

• Regular Meeting of May 16, 2017: Please click above (clock icon) to access the minutes.

These items are considered routine and will be approved in one action without discussion.

If Board members request that an item be removed from Consent or a citizen wishes to speak

to an item, the item will be considered under Action Items.

Approval of the Minutes:

• Regular Meeting of May 30, 2017: Please click above (clock icon) to access the minutes.

ISSUE:

Should the Board of Education expel student 5-16/17 E who was recommended for expulsion commencing on May 5, 2017?

BACKGROUND:

On or about April 27, 2017, a student violated the following Education Code:

E.C. 48900(c)  Unlawfully possessed, used, sold, or otherwise furnished, or been under the influence of, a controlled substance listed in Chapter 2 (commencing with Section 11053) of Division 10 of the Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind.

A meeting was held with the Parent and Student on May 5, 2017, to discuss the recommendation for expulsion and interim educational alternatives.  An agreement was reached with the Parent for a “Voluntary Consent to Discipline.”

ALTERNATIVES:

     1. Expel student 5-16/17 E from the Conejo Valley Unified School District effective May 5, 2017, pursuant to the conditions described in the “Voluntary Consent to Discipline” signed May 5, 2017.

     2. Enforce expulsion of student 5-16/17 E through January 19, 2018.

     3. Do not expel student 5-16/17 E.

RECOMMENDATION:

Alternatives 1 and 2.

RATIONALE:

Discussions with staff indicate that the recommendation to expel is appropriate and consistent with past practice.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by:

Robert Iezza, Deputy Superintendent

Instructional Services

ANB:RI:ab

1.  Certificated Service:

     
     A.  Employment/appointment:  Administrators, Adult Education Instructors, Counselors, Nurses, Psychologists, Regular/Special Education Teachers,
          Speech/Language Pathologists

     B.  Leaves of Absence:  Regular Education Teachers

     C.  Retirements/resignations:  Special Education Teacher
          Orders #:  R16-253 - R16-259
 

2.  Certificated Service – Exempt:
 

     A.  Employment/appointment:  Exempt Specialist

          Order #:  E16-189

3.  Classified Service:

     A.  New Employment (Probationary to Perm) / Assignment Change / Change in Status
          Orders #:   C16-647 - C16-670
 

     B.  Substitute / Provisional / Additional Assignment
          Orders #:  C16-671 - C16-690

     C.  Establishment / Modification / Elimination of Positions

          Orders #:  C16-691 - C16-694
 

4.  Classified Service - Exempt:

     A.  Walk-on Coach

          Orders #:  E16-702 - E16-704

     B.  Campus Supervisor, Proctor, Specialist, Student Helper, Others

          Orders #:  E16-705 - E16-716

ISSUE:

Should the Board of Education approve the Self-Insured Schools of California III's (SISC III) revised participation agreement to change the Delta Dental's plan year to July 1 - June 30?

BACKGROUND:

The Conejo Valley Unified School District's (CVUSD) self-funded dental plan is serviced by Self-Insured Schools of California III (SISC III).  This Participation Agreement changes the dental plan's year from the calendar-year schedule of January 1 - December 31, to the CVUSD's fiscal-year schedule of July 1 - June 30 to better line up with the District's fiscal year. 

ALTERNATIVES:

          1. Approve the SISC III's Revised Participation Agreement, as submitted.

          2. Do not approve the SISC III's Revised Participation Agreement.

RECOMMENDATION:

Alternative #1

RATIONALE:

The Conejo Valley Unified School District's fiscal year runs from July 1 - June 30, annually.  The change in the SISC III Participation Agreement will bring Delta Dental's plan schedule into alignment with the CVUSD's fiscal year.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

ANB:VPH:ga

ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contract with Ardalan Construction Company, Inc., for the gymnasium mezzanine wall modification project at Westlake High School?

BACKGROUND:

On December 21, 2016, the Conejo Valley Unified School District entered into a contract with Ardalan Construction Company, Inc., for the gymnasium mezzanine wall modification project at Westlake High School, under the guidelines of the California Uniform Public Construction Cost Accounting Act.  The project, WHS-16C3055, in the amount of $48,000 is complete and has been inspected by District staff.  The project was funded by Associated Student Government (ASG) Funds, under Purchase Order B17-00972.

ALTERNATIVES:

1. Authorize the execution and filing of a Notice of Completion for the contract with Ardalan Construction Company, Inc.
2. Do not authorize the execution and filing of a Notice of Completion for the contract with Ardalan Construction Company, Inc.         

RECOMMENDATION:

Alternative #1

RATIONALE:

Construction of an interior wall within the gymnasium was requested by the student government and approved by staff.  Filing a Notice of Completion will allow retention payment to the contractor for the work performed.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Pavan Bhatia, Executive Director, Facilities, Maintenance & Operations on behalf of

Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services

ANB:VPH:PB:dmh

ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contract with Precision Plumbing-Mechanical, for the site sewer-repair project at Conejo Valley Adult Education (Waverly)?

BACKGROUND:

On December 13, 2016, the Conejo Valley Unified School District entered into a contract with Precision Plumbing-Mechanical, for the site sewer repair project at Conejo Valley Adult Education (Waverly), under the guidelines of the California Uniform Public Construction Cost Accounting Act.  The project, WAV-16D2026, in the amount of $35,276 is complete and has been inspected by District staff.  The project was funded by Measure I funds, under Purchase Order B17-00924.

ALTERNATIVES:

1. Authorize the execution and filing of a Notice of Completion for the contract with Precision Plumbing-Mechanical.
2. Do not authorize the execution and filing of a Notice of Completion for the contract with Precision Plumbing-Mechanical.

RECOMMENDATION:

Alternative #1

RATIONALE:

Sewer replacement was necessary, as the existing was infested with tree roots.  Filing a Notice of Completion will allow retention payment to the contractor for the work performed.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Pavan Bhatia, Executive Director, Facilities, Maintenance & Operations on behalf of

Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services

ANB:VPH:PB:dmh

ISSUE:

Should the Board of Education approve Purchase Order Report #923?

BACKGROUND:

Attached is Purchase Order Report #923 which includes Purchase Orders for the period of May 9, 2017, through May 27, 2017.  Purchase Orders have been approved by an administrator as a necessary expense for the instructional or support program.  The purchase is budgeted for and within the budget authorization of the account.

ALTERNATIVES:

          1. Approve Purchase Order Report #923

          2. Do not approve Purchase Order Report #923

RECOMMENDATION:

Alternative #1

RATIONALE:

Ratification and approval of Purchase Orders from May 9, 2017, through May 26, 2017, is required.  The administrator responsible for the appropriate budget account has approved all purchase orders.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

ANB:VPH:ks

ISSUE:

Should the Board of Education authorize the filing of the Spring Collection (Application for Funding) for programs funded through the 2017/2018 Consolidated Application and Reporting System (CARS)?

BACKGROUND:

Each year in June, CVUSD must submit an application to the California Department of Education requesting federal funds for the subsequent school year.  The signature of the Deputy Superintendent assures that the application is in accordance with federal and state laws and that the expenditures from these funding sources be used in compliance with Every Student Succeeds Act (ESSA) regulations.  Federal guidelines also permit local non-profit private schools to participate with the Local Educational Agencies (LEA’s) in federal programs.  Participating eligible schools and allocations are also included in the Spring Collection.

The district is anticipating the following estimated funding entitlements for the 2017/2018 school year.  The amounts below reflect allocation projections.

      Federal Funds:        Title I, Part A: Basic Grant                            $1,350,000

                             Title II, Part A: Teacher & Principal Training        350,000

                             Title III, Part A: Program for LEP Students          150,000

                             Title III, Part A: Immigrant                                  25,000

                                    Total Consolidated Funding                     $1,875,000

      State Categorical Program Discretion

With the passing of AB 97, the following programs are no longer funded through state categorical programs.  Funding for these programs is at the discretion of LEA’s and may be supported through the Local Control Funding Formula.

• Class Size Reduction - Kindergarten through Third Grade

• Pupil Transportation - Home-to-School and Special Education

• School Safety and Violence Prevention

• Targeted Instructional Improvement Block Grant

• Peer Assistance & Review (PAR)

• Middle and High School Supplemental School Counseling

ALTERNATIVES

     1. Authorize the filing of the Spring Collection (Application for Funding) for programs funded under the 2017/2018 Consolidated Application and Reporting System (CARS).

     2. Do not authorize the filing of the Spring Collection (Application for Funding) for programs funded under the 2017/2018 Consolidated Application and Reporting System (CARS).

RECOMMENDATION:

Alternative 1.

RATIONALE:

It is necessary to apply for funding each year to continue to receive federal funds intended to supplement the educational programs within the Conejo Unified School District.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by:

Robert Iezza

Deputy Superintendent of Instruction

State and Federal Program Coordinator

ANB:RI:ab

ISSUE:

Should the Board of Education approve amendments to Board Policy 6144 – Controversial Issues?

BACKGROUND:

This policy amendment provides parents/guardians an opportunity to opt out of instruction on controversial issues only when compulsory by law, not at the discretion of a teacher or administrator. Additionally, this amendment clarifies the district's right to limit teacher expressions of personal opinion when teachers are in the classroom and therefore acting on behalf of the district.

ALTERNATIVES:

     1. Approve amendments to Board Policy 6144 – Controversial Issues, as submitted.

     2. Approve amendments to Board Policy 6144 – Controversial Issues, as amended.

     3. Do not approve amendments to Board Policy 6144 – Controversial Issues, as submitted.

RECOMMENDATION:

Alternative 1.

RATIONALE:

These amendments will keep our board policies current with new law.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by:

Robert Iezza, Deputy Superintendent

Instructional Services

ANB:RI:ab

ISSUE:

Should the Board of Education approve amendments to Board Policy and Administrative Regulation 6164.6 – Identification and Education Under Section 504?

BACKGROUND:

This policy amendment includes the requirement to address the needs of students with disabilities in the district's local control and accountability plan. Regulation amendment reflects new federal regulations that primarily revise definitions used in the Americans with Disabilities Act.

ALTERNATIVES:

     1.  Approve amendments to Board Policy and Administrative Regulation 6164.6 – Identification and Education Under Section 504, as submitted.

     2.  Approve amendments to Board Policy and Administrative Regulation 6164.6 – Identification and Education Under Section 504, as amended.

     3.  Do not approve amendments to Board Policy and Administrative Regulation 6164.6 – Identification and Education Under Section 504, as submitted.

RECOMMENDATION:

Alternative 1.

RATIONALE:

These amendments will keep our board policies and administrative regulations current with new law.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by:

Robert Iezza, Deputy Superintendent

Instructional Services

ANB:RI:ab

ISSUE:

Should the Board of Education approve the new core literature titles for English?

BACKGROUND:

The Conejo Valley Unified School District follows the California Department of Education’s adoption recommendations and all English textbooks adopted contain selections of excellent, high quality literature.  Many of these anthology selections are excerpts of longer works.  Students benefit from the study of novels in their entirety.  Our English/Language Arts Articulation Committee has given considerable discussion and thought to the merit of the titles placed on the core literature list.  This discussion and review also takes place in the Secondary Curriculum Advisory Council meeting and both titles listed below were chosen to move forward for board approval.  In an effort to provide more support and resources to secondary English students, teachers reviewed contemporary novels for supplemental materials.

The novels listed have received the support of the Core Literature Committee, English/Language Arts Articulation and the Secondary Curriculum Advisory Council.

ALTERNATIVES:

1.       Approve new core literature titles.

2.       Do not approve new core literature titles.

RECOMMENDATION:

Approve Alternative #1.

RATIONALE:

These books were reviewed thoroughly by the 6-12 English teachers.  These novels will support and strengthen the core curriculum and broaden student’s knowledge and skills. It will encourage/entice more of our students to read by offering them compelling stories with profound life-long lessons.

Educational Testing Service produces both the Advanced Placement (AP) and Stanford Achievement Test (SAT).  These novels allow CVUSD to prepare our College Preparation (CP) students with equally challenging and rich works by celebrated authors.

LCAP Goal 2 measures our schools’ closure of the achievement gap and increases in the percentage of students meeting A-G requirements.  Adding these novels to the Core Literature reading list for grades 9 and 11 respectively, will expand our offering of quality, high-interest books that engage students.

FISCAL IMPACT:

School site funds will be utilized to purchase the books.

Respectfully submitted:

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by:

Jennifer Boone, Ed.D.

Director of Curriculum, Instruction, and Assessment/Title I School Program Improvement Professional Development for

Robert Iezza

Deputy Superintendent, Instructional Services

ANB:RI:JB:cf

ISSUE:

Should the Board of Education approve of an agreement with the City of Thousand Oaks and the Conejo Valley Unified School District for 110 South Conejo School Road, Thousand Oaks, CA 91362?

BACKGROUND:

The Conejo Valley Unified School District (CVUSD) entered into an agreement in 2008 to assume operations for the child care program located on City owned property.  The agreement to operate the program expires June 30, 2017 and the City and the District want to extend the agreement to continue the child care operation for the benefit of the community.  The agreement has been negotiated with the City of Thousand Oaks and must be approved by the City Council. The agreement represents a $1 per year lease amount.    

ALTERNATIVES:

1. Approve agreement with City of Thousand Oaks, as submitted.
2. Approve agreement with City of Thousand Oaks, as amended.
3. Do not approve agreement with City of Thousand Oaks.

RECOMMENDATION:

Alternative #1

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

ANB:VPH:ga

ISSUE:

The Conejo Valley Unified School District (CVUSD) leadership team intends to regularly brief the Board of Education (Board) on progress related to Conejo Valley High School (CVHS) and District Office (DO) relocation projects.

BACKGROUND:

At its March 14, 2017 Discussion Session, the Board sought information on fiscal, facility and programmatic features associated with relocating CVHS.  The proposal to move CVHS to the South Building on Janss Road would necessitate relocating select district offices while renovating other buildings on Janss Road.  Impending projects will be phased, so it is important to staff that regular updates on processes, budgets and progress are provided to the Board.

RATIONALE:

The CVUSD leadership team wishes to be proactive and transparent in keeping the Board and community informed.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by:

Ann N. Bonitatibus, Ed.D.

Superintendent

ANB

FUTURE BOARD MEETINGS

JUNE 20, 2017

5:00 p.m. Closed Session

6:00 p.m. Open Session

Location: 1400 E. Janss Road (South Building Board Room), Thousand Oaks

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 201. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.