(Closed Session items only). 

LOCATION: CVUSD District Office, 1400 E. Janss Road, Thousand Oaks, CA 91362, South Building Board Room

Following the March 23 notice of Dr. Bonitatibus' intent to resign effective June 30, 2017, and the Board of Education's subsequent approval, the Board will engage in discussion regarding their succession plan process.

At the Special Board Meeting on May 1, 2017, the Board decided to pursue advice from the Ventura County Office of Education on various possibilities, including exploring acting, interim and permanent appointments for superintendent. This meeting is for the Board to continue discussion on superintendent succession planning. 

WHS Valedictorians - 65     Presented by Jason Branham, Principal, WHS

Athletics -  Presented by Jason Branham, Principal, WHS and Brad Katz, AP, WHS

  WHS Boys Swim – Marmonte League Champion 

  WHS Girls Swim - Marmonte Leage Champion

  WHS Girls Track – Marmonte League Champion

  WHS Boys Volleyball – Marmonte League Champion

  WHS Sand Volleyball – Marmonte League Champion

The 2017 Classified School Employees of the Year Program (CSEY) is administered by the State Superintendent of Public Instruction, Tom Torlakson. The annual CSEY Program highlights the contributions of classified school employees who support the education of California’s public school students.

The program's goals are to identify six exemplary classified school employees throughout California for the CSEY award. The 2017 CSEY Program will identify and honor classified employees working in the following categories: Child Nutrition; Maintenance, Operations, and Facilities; Office and Technical; Para-Educator and Instructional Assistance; Support Services and Security; and Transportation.

The CSEY awards will be presented by Marina Mihalevsky, Director, Classified Human Resources.

Oral Public Comments

The Board welcomes public comments.  To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda.  To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda.  Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting.  Public comments are limited to three minutes per speaker.  If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Participants engaging in disorderly conduct may be ordered to leave the meeting.  Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

Written Public Comments

If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary.  Board members will review these forms after the meeting.  The information on these cards will be become a part of the public record.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

BACKGROUND:

In June 2013, the California Legislature enacted the Local Control Funding Formula (LCFF), the first major revision to the State’s education funding formula in over 40 years.  As a component of the LCFF legislation, the Legislature required that all school districts develop a Local Control Accountability Plan (LCAP).  The LCAP is intended to be a strategic planning document detailing the school district’s planned goals, actions and expenditures to improve student outcomes and performance.  It is to be developed with extensive input and feedback from the stakeholder groups in the school district and community, while the budget should be developed to support the LCAP.

A draft LCAP must be presented for a public hearing prior to the adoption of the annual school district budget, and must be approved by the local Board of Education (Board) at the same meeting at which the annual budget is approved.  The LCAP must be written and presented to the stakeholders and the Board utilizing a template and format created by the California Department of Education (CDE).  The LCAP must address all of the State’s education priorities, including Conditions of Learning, Pupil Outcomes and Engagement.

This past school year, the community has had the opportunity to engage with Conejo Valley Unified School District (CVUSD) in multiple ways to give feedback on the District’s current LCAP goals.  Also, staff held work sessions and roundtables focused on LCAP goals including, but not limited to, PTA and the District’s Budget Committee.  Additionally, CVUSD administered an annual LCAP survey to students, staff and parents.

Next Steps:

This agenda item is intended to provide information and generate Board discussion and feedback on proposed LCAP updates with estimated budgetary considerations.  A final draft version of LCAP aligned with the proposed 2017/2018 Budget will be incorporated as an information item in a public hearing on June 20, 2017, followed by Board action on June 27, 2017.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by:

Robert Iezza, Deputy Superintendent

Instructional Services

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ISSUE:

Should the Board of Education approve the amendment of Administrative Regulation 4112 – Appointment and Conditions of Employment?

BACKGROUND:

CVUSD receives periodic updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

The amendment of Administrative Regulation 4112 reflects the deletion of the outdated section on the requirements under the No Child Left Behind Act.  This amendment also deletes the requirement for employees to submit to drug and alcohol testing.  All new language is indicated as bold font and deleted language as strikeouts in the attached documents.

ALTERNATIVES:

1. Approve the amendment of Administrative Regulation 4112 – Appointment and Conditions of Employment, as submitted.
    
2. Approve the amendment of Administrative Regulation 4112 – Appointment and Conditions of Employment, as revised.
    
3. Do not approve the amendment of Administrative Regulation 4112 – Appointment and Conditions of Employment.

RECOMMENDATION: 

Alternative #1.

RATIONALE:

The recommended updated Administrative Regulation is in compliance with current law.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Mark McLaughlin, Ed.D.

Assistant Superintendent, Human Resources

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ISSUE:

Should the Board of Education approve the amendment of Administrative Regulation 4112.6, 4212.6, 4312.6 – Personnel Files?

BACKGROUND:

CVUSD receives periodic updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

The amendment of Administrative Regulation 4112.6, 4212.6, 4312.6 reflects the revision in Education Code 44932 and 44939.5 regarding record retention and the District’s ability to expunge information from personnel files related to egregious misconduct. 

ALTERNATIVES:

1. Approve the amendment of Administrative Regulation 4112.6, 4212.6, 4312.6 – Personnel Files, as submitted.
    
2. Approve the amendment of Administrative Regulation 4112.6, 4212.6, 4312.6 – Personnel Files, as revised.
    
3. Do not approve the amendment of Administrative Regulation 4112.6, 4212.6, 4312.6 – Personnel Files.

RECOMMENDATION: 

Alternative #1.

RATIONALE:

The recommended updated Administrative Regulation is in compliance with current law.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Mark McLaughlin, Ed.D.

Assistant Superintendent, Human Resources

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ISSUE:

Should the Board of Education approve replacement of Board Policy 6111 – School Calendar?

BACKGROUND:

This policy replacement will update and replace current policy.  It also denotes that a district must offer a minimum of 175 instructional days per school year until it meets or exceeds its funding target under the local control funding formula, at which time the minimum required number of instructional days is 180.

ALTERNATIVES:

     1. Approve replacement of Board Policy 6111 – School Calendar, as submitted.

     2. Approve replacement of Board Policy 6111 – School Calendar, as amended.

     3. Do not approve replacement of Board Policy 6111 – School Calendar, as submitted.

RECOMMENDATION:

Alternative 1.

RATIONALE:

This replacement will keep our board policies current with new law.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by:

Robert Iezza, Deputy Superintendent

Instructional Services

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ISSUE:

Should the Board of Education approve replacements of Board Policy and Administrative Regulation 6142.2 – World/Foreign Language Instruction?

BACKGROUND:

This policy and regulation replacement reflects new law (Proposition 58) which authorizes the establishment of dual-language immersion programs that provide integrated language learning and academic instruction for English learners and native speakers of English.

This regulation replacement deletes the requirement that a parent/guardian request a waiver of structured English immersion instruction so that an English learner may participate in a dual-language immersion program, requires dual-language immersion programs in grades K-3 to meet class size requirements, and requires a parental notice with information on the district's dual-language and other language acquisition programs.

ALTERNATIVES:

     1.  Approve replacements of Board Policy and Administrative Regulation 6142.2 – World/Foreign Language Instruction, as submitted.

     2.  Approve replacements of Board Policy and Administrative Regulation 6142.2 – World/Foreign Language Instruction, as amended.

     3.  Do not approve replacements of Board Policy and Administrative Regulation 6142.2 – World/Foreign Language Instruction, as submitted.

RECOMMENDATION:

Alternative 1.

RATIONALE:

These replacements will keep our board policies and administrative regulations current with new law.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by:

Robert Iezza, Deputy Superintendent

Instructional Services

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ISSUE:

Should the Board of Education approve replacement of Board Policy 6176 – Weekend/Saturday Classes?

BACKGROUND:

This policy replacement will update and replace current policy. Additionally, this replacement reflects new law (AB 2659) which authorizes makeup classes for any type of absence, including excused absences, offered during the weekend.

ALTERNATIVES:

     1.  Approve replacement of Board Policy 6176 – Weekend/Saturday Classes, as submitted.

     2.  Approve replacement of Board Policy 6176 – Weekend/Saturday Classes, as amended.

     3.  Do not approve replacement of Board Policy 6176 – Weekend/Saturday Classes, as submitted.

RECOMMENDATION:

Alternative 1.

RATIONALE:

This replacement will keep our board policies current with new law.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by:

Robert Iezza, Deputy Superintendent

Instructional Services

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ISSUE:

Should the Board of Education approve the proposed banked time schedule change at Westlake Hills Elementary School beginning in the 2017-2018 school year?

BACKGROUND:

Westlake Hills Elementary School staff and students have been working diligently to meet the demands of the California State Standards and incorporate technology into teaching and learning through professional development and professional learning communities.  Specifically, staff is focused on analyzing student data in order to provide a comprehensive program that meets students’ individual needs.

Staff will work together to continuously improve and provide focused academic intervention as well as systems of support to help all students attain and/or accelerate grade level standards. Additionally, the staff will create new units aligned with the Next Generation Science Standards and continue efforts in implementing the new Go Math curriculum. This focus requires time, training and planning.

The Westlake Hills’ staff and community believes an effective way to provide time for increased training and planning is through a “banked time” proposal similar to those previously approved at other CVUSD elementary schools.  This proposed schedule change will increase the amount of time that the students will be instructed four days a week.  The schedule allows for an early dismissal time one day per week (Wednesday) allowing one hour for professional development and professional learning community activities that will include:

• Collaboration, staff development and teaming focused on analyzing student data.
• Integrated California Standards-based curriculum design and lesson preparation.
• Best practices in instructional strategies and assessment.
• MTSS (Multi-Tiered System of Supports) grade level meetings to develop focused academic and behavioral intervention plans.
• Incorporation of technology and project based learning.

All elements of the school community have been involved in the process of approving this proposal.  These groups include:

• Faculty – A written ballot was utilized and counted by teachers.  Seventy three (73) percent of the teachers were in favor of the schedule change proposal, and the results were shared with UACT.
• Parents – Two informational parent meetings were held on March 15 and 21, 2017 explaining the benefits of banked time. A letter and the proposed bell schedule were sent home to all families. Eighty (80) percent of those responding were in favor of the schedule change proposal.
• School Site Council (SSC) – The Westlake Hills’ SSC has provided both support and approval for the proposed schedule change.  The vote by the SSC was one hundred (100) percent in favor of the change.

ALTERNATIVES:

1.  Approve the proposed schedule change at Westlake Hills Elementary School for the 2017-2018 school year.
2.  Amend the proposed schedule change at Westlake Hills Elementary School for the 2017-2018 school year.
3.  Do not approve the proposed schedule change at Westlake Hills Elementary School for the 2017-2018 school year.

RECOMMENDATION:

Alternative #1.

FISCAL IMPACT:

None.

RATIONALE:

The proposed schedule allows maximum benefit for staff and students, while addressing LCAP Goal 1–Improve Learning for All Students, Goal 2–Maximize Student Potential through Effective Intervention and Goal 3-Engage Students through Quality Student Activities.  The school community continues to be supportive of and excited about the proposed schedule change.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Jeanne Valentine, Director of Elementary Education and Title I Program Implementation for

Robert Iezza, Deputy Superintendent of Instruction,

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These items are considered routine and will be approved in one action without discussion.

If Board members request that an item be removed from Consent or a citizen wishes to speak

to an item, the item will be considered under Action Items.

Approval of the Minutes:

• Regular Meeting of May 2, 2017: Please click above (clock icon) to access the minutes.

These items are considered routine and will be approved in one action without discussion.

If Board members request that an item be removed from Consent or a citizen wishes to speak

to an item, the item will be considered under Action Items.

Approval of the Minutes:

• Regular Meeting of May 8, 2017: Please click above (clock icon) to access the minutes.

These items are considered routine and will be approved in one action without discussion.

If Board members request that an item be removed from Consent or a citizen wishes to speak

to an item, the item will be considered under Action Items.

Approval of the Minutes:

• Regular Meeting of May 9, 2017: Please click above (clock icon) to access the minutes.

1.  Certificated Service:
      A. New Employment / Assignment Change / Change in Status:  Teachers

           Order #:  R16-250 - R16-252
 

2.  Classified Service:
      A.  New Employment (Probationary to Perm) / Assignment Change / Change in Status

           Orders #:  C16-579 - C16-589
 
      B.  Substitute / Provisional / Additional Assignment

           Orders #:  C16-590 - C16-641
 

      C.  Establishment / Modification / Elimination of Positions
           Orders #:  C16-642 - C16-646
 

4.  Classified Service - Exempt:
      A.  Walk-on Coach
           Orders #:  E16-690 - E16-693

      B.  Campus Supervisor, Proctor, Specialist, Student Helper, Others

           Orders #:  E16-694 - E16-701

ISSUE:

Should the Board of Education approve a Stipulated Agreement for student 7-16/17 SA who was recommended for expulsion commencing on May 4, 2017?

BACKGROUND:

On or about April 27, 2017, a student violated the following Education Code:

E.C. 48900.2 Suspension – Sexual Harassment: In addition to the reasons specified in Section 48900, a pupil may be suspended from school or recommended for expulsion if the superintendent or the principal of the school in which the pupil is enrolled determines that the pupil has committed sexual harassment as defined in Section 212.5.  For the purposes of this chapter, the conduct described in Section 212.5 must be considered by a reasonable person of the same gender as the victim to be sufficiently severe or pervasive to have a negative impact upon the individual’s academic performance or to create an intimidating, hostile or offensive educational environment.  This section shall not apply to pupils enrolled in kindergarten and grades 1 to 3, inclusive.

A meeting was held with the Parent on May 3, 2017, to discuss the recommendation and interim educational alternatives.  A Stipulated Agreement was entered into with the Parent and Student.

ALTERNATIVES:

     1. Approve an educational plan for student 7-16/17 SA effective May 4, 2017, pursuant to the conditions described in the “Stipulated Agreement” signed May 3, 2017.

     2. Place student 7-16/17 SA on probationary status through June 14, 2017.

     3. Do not approve a Stipulated Agreement for student 7-16/17 SA.

RECOMMENDATION:

Alternatives 1 and 2

RATIONALE:

The recommendation for a Stipulated Agreement is appropriate and in accordance with Board Policy and Administrative Regulation 5144.1 approved September 1, 2015.  The Stipulated Agreement provides the student access to educational opportunities in an orderly school environment that protects their safety and security, ensures their welfare and well-being, and promotes their learning and development.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by:

Robert Iezza, Deputy Superintendent

Instructional Services

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ISSUE:

Should the Board of Education approve a contract for a nonpublic school placement for student #28-16/17?

BACKGROUND:

The needs of student #28-16/17 cannot be met by the public schools at this time.

In order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 3/22/2017 through 6/30/2017.  Total cost for this nonpublic school placement is $12,106.80, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $1,904.50.  The Total District Cost is $10,202.30.

ALTERNATIVES:

     1.  Approve a contract for the recommended nonpublic school placement for this student.

     2.  Do not approve a contract for the recommended nonpublic school placement for this student.

RECOMMENDATION:

Alternative #1

RATIONALE:

Special Education classes and services for students by the District and County cannot meet the needs of this student.  The District staff will review the student's Individual Education Plan during the period of the contract to determine if goals and objectives can be met in a public school program.  This process guarantees the student's right to the least restrictive setting.

Respectfully submitted:

Ann N. Bonitatibus, Ed.D

Superintendent

Prepared by:

Dr. Michelle Morse, Director of Special Education for

Robert Iezza, Deputy Superintendent, Instructional Services

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ISSUE:

Should the Board of Education approve an overnight trip request for Newbury Park High School Future Business Leaders of America (FBLA)?

BACKGROUND:

Mr. Brandon Janes, Newbury Park High School Teacher, requests permission to take 7 students to the Future Business Leaders of America State Leadership Conference in Anaheim, California, from June 29, 2017 to July 2, 2017.  The students will travel via private vehicles approximately 79 miles each way.  Club funds will cover the cost of the trip. No student will be excluded from participation due to a lack of sufficient funds. 

ALTERNATIVES:

     1.  Approve the overnight trip request.

     2.  Do not approve the overnight trip request.

RECOMMENDATION:

Alternative 1.

RATIONALE:

Students at the FBLA State Leadership Conference do more than simply compete in business-related events. The students also attend leadership classes administered by some of the top leaders in the field of business community. This event also creates a unique networking opportunity where students have the opportunity to meet potential employers for future paid or intern positions. Trips of this type have been approved in the past.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by:

Dr. James Garza, Director, Secondary Education for

Robert Iezza, Deputy Superintendent, Instructional Services

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ISSUE:

Should the Board of Education approve an overnight trip request for Thousand Oaks High Cross Country Team Retreat?

BACKGROUND:

Mr. Andy Thompson, Thousand Oaks High School Cross Country Team Head Coach, along with 3 team assistant coaches, requests permission to take 35 students to the Big Bear Annual Thousand Oaks Cross Country Team Retreat in Big Bear, California, from July 30, 2017, to August 4, 2017.  The students will travel via private vehicles approximately 140 miles each way.  The students will not miss any school due to the time of year the event is occurring. No student will be excluded from participation due to a lack of sufficient funds. 

ALTERNATIVES:

     1.  Approve the overnight trip request.

     2.  Do not approve the overnight trip request.

RECOMMENDATION:

Alternative 1.

RATIONALE:

The annual Big Bear trip is a great opportunity for the Thousand Oaks High School Cross Country team to set goals and dream big as a team. This trip allows the students to come together as a team and prepare for an exciting cross country season ahead. This trip has been instrumental for our program in the past. Trips of this type have been approved in the past.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by:

Dr. James Garza, Director, Secondary Education for

Robert Iezza, Deputy Superintendent, Instructional Services

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ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contract with Reliable Floor Covering, Inc., for the flooring project at District Office – Building C?

BACKGROUND:

Related to the relocation of Conejo Valley High School, on March 30, 2017, the Conejo Valley Unified School District entered into a contract with Reliable Floor Covering, Inc., for the flooring project at District Office – Building C, under the guidelines of the California Uniform Public Construction Cost Accounting Act.  The project, DO-17M1040, in the amount of $16,181 is complete and has been inspected by District staff.  The project was approved by the Board on April 5, 2016, and has been funded by (General Fund) one-time funds, under Purchase Order B17-01146.

ALTERNATIVES:

1. Authorize the execution and filing of a Notice of Completion for the contract with Reliable Floor Covering, Inc.
2. Do not authorize the execution and filing of a Notice of Completion for the contract with Reliable Floor Covering, Inc.        

RECOMMENDATION:

Alternative #1

RATIONALE:

One-time mandated block-grant funds were set aside in 2016 to be used for replacing existing carpet within the District offices.  Filing a Notice of Completion will allow retention payment to the contractor for the work performed.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Pavan Bhatia, Executive Director, Facilities, Maintenance & Operations on behalf of

Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services

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ISSUE:

Should the Board of Education authorize the execution and filing of a Notice of Completion for the contract with David Atkin Construction, Inc., for the kitchen upgrade project at Madrona Elementary School, Redwood Middle School, and Westlake High School?

BACKGROUND:

On February 21, 2017, the Conejo Valley Unified School District entered into a contract with David Atkin Construction, Inc., for the kitchen upgrade projects at Madrona Elementary School, Redwood Middle School, and Westlake High School, under the guidelines of the California Uniform Public Construction Cost Accounting Act.  The projects, MAD-15E2011, in the amount of $5,422; RED-15E2020, in the amount of $5,422; and WHS-15E2035, in the amount of $13,756 are complete and have been inspected by District staff.  The projects have been funded by Measure I Bond funds, under Purchase Order B17-01155.

ALTERNATIVES:

1. Authorize the execution and filing of a Notice of Completion for the contract with David Atkin Construction, Inc.
2. Do not authorize the execution and filing of a Notice of Completion for the contract with David Atkin Construction, Inc.       

RECOMMENDATION:

Alternative #1

RATIONALE:

As recommended by the Health Department, stainless steel compartment sinks, faucets, and garbage disposals were upgraded, along with the connections to floor sinks.  Filing a Notice of Completion will allow retention payment to the contractor for the work performed.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Pavan Bhatia, Executive Director, Facilities, Maintenance & Operations on behalf of

Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services

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ISSUE:

Should the Board of Education give authority to the Superintendent, or designee, to award $7,900,000 of Measure I funds to Schneider Electric for PROP 39 related HVAC projects ?

BACKGROUND:

The Conejo Valley Unified School District has been granted a total of $2,996,093 in Proposition 39 funds by the California Energy Commission (CEC) for the 2013-14 through 2016-17 school years.  For 2017-18, we estimate an allocation of $749,023.  PROP 39 funds provide the School District the ability to leverage the funds with Measure I projects. 

PROP 39 funds will be used for major HVAC replacement projects at Los Cerritos Middle School and Thousand Oaks High School.  The cost of the projects surpass the District's PROP 39 allocation and will require supplemental funds from Measure I in order to complete.  The Los Cerritos Project will need an additional $3.4m, while the Thousand Oaks High School project will need $4.5m. 

It is the District's goal to repair, replace and install new energy-efficient HVAC systems and other energy-efficient measures at school sites and facilities in order to efficiently control the District's annual energy, utility and operational costs.  On May 19, 2015, the Board authorized Design-Build delivery method for the above-referenced project as allowed by California Government Code 4217 for energy efficiency and conservation projects. With Board approval, staff released a Request for Qualifications/Request for Proposal (RFQ/RFP) for selection and award of a Design-Build entity to design and implement qualifying energy efficiency and conservation measures at District sites. On January 3, 2017, the Board gave authority to the Superintendent, or designee, to award the Design-Build contract on their behalf. Designs for the District sites are anticipated to be completed by July 2017.

ALTERNATIVES:

1. Approve the award to complete the Design-Build contract to Schneider Electric to be funded by PROP 39 and Measure I.
2. Do not approve the award to complete the Design-Build contract to Schneider Electric to be funded by PROP 39 and Measure I.

RECOMMENDATION:

Alternative #1

RATIONALE:

Award of this contract will allow for the completion of the design phase and the start of the construction phase for energy efficiency projects, which will allow for Thousand Oaks High School and Los Cerritos Middle School to benefit from much needed upgrades to the current, failing HVAC systems. 

FINANCIAL IMPACT:

Up to $2,996,093 from Proposition 39, up to $7,900,000 from Measure I.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Pavan Bhatia, Executive Director, Facilities, Maintenance & Operations on behalf of

Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services

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ISSUE:

Should the Board of Education approve Purchase Order Report #922?

BACKGROUND:

Attached is Purchase Order Report #922 which includes Purchase Orders for the period of April 25, 2017, through May 8, 2017.  Purchase Orders have been approved by an administrator as a necessary expense for the instructional or support program.  The purchase is budgeted for and within the budget authorization of the account.

ALTERNATIVES:

         1. Approve Purchase Order Report #922

         2. Do not approve Purchase Order Report #922

RECOMMENDATION:

Alternative #1

RATIONALE:

Ratification and approval of Purchase Orders from April 25, 2017, through May 8, 2017, is required.  The administrator responsible for the appropriate budget account has approved all purchase orders.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

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ISSUE:

Should the Board of Education approve the disposal of surplus and obsolete equipment?

BACKGROUND:

The items listed on the attached pages are surplus or obsolete.  Some items have become unserviceable and/or cost more to repair than they are worth.  Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Purchasing Services Coordinator to advertise, sell, auction, dispose or donate obsolete and surplus district-owned personal property per attached list.  Unless otherwise directed, any proceeds from sale of items will be deposited to the general fund.

ALTERNATIVES:

1. Approve the Disposal of Surplus and Obsolete Equipment list and authorize the Purchasing Services Coordinator to dispose of the surplus and obsolete equipment in the above-described manner.
2. Do not approve the Disposal of Surplus and Obsolete Equipment List.

RECOMMENDATION:

Alternative #1

RATIONALE:

Education Code #17545 requires approval by the Board of Education prior to disposal of surplus and obsolete equipment.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

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ISSUE:

Should the Board of Education approve the amendment of Administrative Regulation 4112.23 – Special Education Staff?

BACKGROUND:

CVUSD receives periodic updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

The amendment of Administrative Regulation 4112.23 reflects the repeal of 20 USC 6319 pursuant to the Every Student Succeeds Act, which required Special Education teachers who teach core academic subjects to possess the qualifications required by the No Child Left Behind Act.  This amendment updates the credentials and added authorizations available from the Commission on Teacher Credentialing which authorize instruction in Special Education and related services, and adds material related to the emergency permit for resource specialists, along with other internship and short-term permits and waivers.  All new language is indicated as bold font and deleted language as strikeouts in the attached documents. 

ALTERNATIVES:

1. Approve the amendment of Administrative Regulation 4112.23 – Special Education Staff, as submitted.
    
2. Approve the amendment of Administrative Regulation 4112.23 – Special Education Staff, as revised.
    
3. Do not approve the amendment of Administrative Regulation 4112.23 – Special Education Staff.

RECOMMENDATION: 

Alternative #1.

RATIONALE:

The recommended updated Administrative Regulation is in compliance with current law.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Mark McLaughlin, Ed.D.

Assistant Superintendent, Human Resources

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ISSUE:

Should the Board of Education approve the Adult School courses for the 2017/2018 school year?

BACKGROUND:

California school districts providing adult education must have their course outlines approved by their local state school board, and on record with the California Department of Education Adult Education office. Section 51056 of the Education Code requires that the Adult Education courses offered by the school districts be approved annually by the State Department of Education.  

ALTERNATIVES:

1.  Approve the Adult School courses for 2017/2018.

2.  Do not approve the Adult School courses for 2017/2018.

RECOMMENDATION:

Alternative 1.

RATIONALE:

Approval is necessary to meet the requirements of Section 51056 of the Education Code and Section 10508 of the Administrative Code. This must be done in order to qualify for State apportionment.  

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by:

Dr. James Garza, Director, Secondary Education for

Robert Iezza, Deputy Superintendent

Instructional Services

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ISSUE:

Should the Board of Education approve the recommended school time schedules for the 2017/2018 school year?

BACKGROUND:

Each year, the Board of Education approves the school time schedules for the District.  Attached is a list of the proposed school time schedules for the 2017/2018 school year.  Schedules are essentially the same as approved in 2016/2017.  Revisions for the 2017/2018 school year are highlighted in bold print.  The adjusted hours have been reviewed by the District Auditor to ensure that instructional minutes meet requirements.

ALTERNATIVES:

     1.  Approve the 2017/2018 school time schedules, as submitted.

     2.  Approve the 2017/2018 school time schedules, as amended.

     3.  Do not approve the 2017/2018 school time schedules, as submitted.

RECOMMENDATION:

Alternative 1.

RATIONALE:

The Board of Education is required to approve school time schedules annually.  The attached schedules meet District and State standards.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by:

Robert Iezza, Deputy Superintendent

Instructional Services

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ISSUE:

Should the Board of Education approve the proposed Secondary English Language Arts instructional materials for grades 6-12?

BACKGROUND:

The formal ELA Adoption Committee, which includes teachers and administrators representing all 10 middle and high schools and grade levels, will make a formal recommendation to the Board at this time.  All participating teachers have thoroughly examined, utilized, and evaluated the textbooks and any related resources under consideration.  Teacher trainings and the piloting of the Collections (Houghton Mifflin Harcourt) and My Perspectives (Pearson) began in August 2016 with instruction continuing until June 9, 2017.  A list of English Language Arts Adoption Committee members is attached.

With approval of the Secondary ELA committee recommendation, Board approval will certify the adoption of English Language Arts textbooks for grades 6-12.  In addition, it will render previous 6-12 ELA adoption materials obsolete.

ALTERNATIVES:

     1.  Approve new instructional materials for secondary English Language Arts.

     2.  Do not approve new instructional materials for secondary English Language Arts.

RECOMMENDATION:

Alternative 1.

RATIONALE:
 

The English Language Arts Committee has given serious attention to the selection of the instructional materials.  All available options were reviewed by the committee.  The texts and ancillary materials address State adopted English Language Arts State Standards and practices.  Current adopted 6-12 ELA materials are considerably old and increasingly cost prohibitive to purchase.  With California’s participation in the Smarter Balanced Assessment Consortium, this adoption of state standards aligned materials will support teachers and students.

Respectfully submitted:

Ann N.  Bonitatibus, Ed.D.

Superintendent

Prepared by:

Jennifer Boone, Ed.D., Director of Curriculum, Instruction, and Assessment/

Title I School Program Improvement Professional Development for

Robert Iezza, Deputy Superintendent, Instructional Services

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2016-17 English Language Arts Adoption Committee Members:

ISSUE:

Should the Board of Education approve the Facilities Master Plan and the Major Projects List?

BACKGROUND:

Board Policy 7110 mandates that the Superintendent or designee shall develop, for Board approval, a master plan for District facilities that describes the District’s anticipated short- and long-term facilities' needs and priorities. District facilities master plans are based on an assessment of the condition and adequacy of existing facilities, a projection of future enrollments, and alignment of facilities with the District's vision for the instructional program. The master plan should be regularly reviewed and updated as necessary to reflect changes in the educational program, existing facilities, finances, or demographic data.

To support the continued updating and modernization of School District facilities, voters in the Conejo Valley approved Measure I, a $197 million general obligation bond, on November 4, 2014. The ballot language read: "To upgrade/maintain Conejo Valley schools with funding that cannot be taken by the State, shall Conejo Valley Unified School District upgrade all science/career training labs, update/maintain classroom technology and network infrastructure, provide safe, well maintained classrooms, repair/replace electrical, plumbing/roofing, repair, construct, acquire/equip sites/facilities, and improve school safety/security by issuing $197 million in bonds, at legal rates, with citizens' oversight, annual audits, no money for administrators, and without increasing current tax rates?"

The District contracted with NAC Architects ($211,000) and Dougherty Architects ($140,000) to facilitate a comprehensive Facilities Master Plan which included project planning assistance and keeping the public informed about the process.  After a series of site visits and community meetings, District staff, architects, and stakeholders compiled the information and data into a project plan running through 2024.   

It is important to note that given the duration and complexity of the project(s), along with economic, environmental, and other uncertainties, this plan shall serve as the basic foundation, yet will remain flexible in the best interests of our students, staff, and the community.  

ALTERNATIVES:

1. Approve the Facilities Master Plan and 2017-18 project list, as submitted.
2. Approve the Facilities Master Plan and 2017-18 project list, as amended.
3. Do not approve the Facilities Master Plan and 2017-18 project list.

RECOMMENDATION:

Alternative #1

RATIONALE:

The proposed Facilities Master Plan reflects the District's facilities vision as clarified through stakeholder feedback.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Pavan Bhatia, Executive Director, Facilities, Maintenance & Operations on behalf of

Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services

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NEXT BOARD MEETING:

JUNE 6, 2017

5:00 p.m. Closed Session

6:00 p.m. Open Session

Location: 1400 E. Janss Road (South Building Board Room), Thousand Oaks

For a copy of this agenda and additional information, please visit the CVUSD website.

Internet Home Page: www.conejousd.org/

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 201. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.