(Closed Session items only).
At its Special Board Meeting on January 31, 2017, the Board of Education renewed certain terms of the Conejo Valley Unified School District's lease agreement with Carden Westlake Village, Inc.. Both parties agreed to make additional amendments to other lease terms prior to July 2017. The purpose of this closed session is to address the additional proposed amendments.
The Board of Education for Conejo Valley Unified School District will congratulate the 2017 Ventura County Office of Education Science Fair Winners and award them with a certificate. The students being recognized are as follows:
Animal Behavioral and Social Science:
Vianey Ellison TOHS
Josh Williams TOHS
Biochemistry: Samantha Johnson TOHS
Earth, Space and Environmental Science:
Olivia Harrington LCR
Emily Htway TOHS
Human Behavioral and Social Science:
Ryan Tischhauser LCR
Elise Okayama TOHS
Human Biology:
Gregory Levesque LCR
Sarah Cohen TOHS
Hannah Schalyo TOHS
Mathematics, Computer Science, and Electronics:
Lauren Hinkley TOHS
Sarah Kazmie TOHS
Microbiology: Bronte Brazier TOHS
Zoology: Nathan Holloway TOHS
Reports from Student Representatives:
Century Academy: Cajun Holland
Conejo Valley High School: Madison Robnett
Newbury Park High School: Sam Klein
Thousand Oaks High School: Emma Faciane
Westlake High School: Hannah Dye
Reports from Parent Support Organizations:
Conejo Council PTA (CCPTA), Paula Nathan, President
District Advisory Council (DAC), Susan Hanscom, Chair
Conejo Schools Foundation (CSF), Cindy Goldberg, Executive Director
Oral Public Comments
The Board welcomes public comments. To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda. To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda. Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting. Public comments are limited to three minutes per speaker. If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Participants engaging in disorderly conduct may be ordered to leave the meeting. Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary. Board members will review these forms after the meeting. The information on these cards will be become a part of the public record.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
ISSUE:
Should the Board of Education approve the Technology Master Plan?
BACKGROUND:
Board Policy 0440 mandates that the Superintendent or designee shall develop a three to five-year technology plan. Districts adopt Technology Plans in order to ensure quality educational outcomes when planning for the purchase, implementation, professional development, and use of technology. This plan identifies four overarching goals that each school site will use in the design and ongoing updates to their three-year school technology plans. The master plan also addresses the infrastructure and support needs required to utilize and maintain technology throughout the district. A single plan that encompasses all aspects of technology vision, integration, the technology lifecycle, safety and security, and support needs is a necessary resource.
Jerome Staszewski, Director, Technology Services, presented the Technology Master Plan at the April 18, 2017, board meeting and was available for questions.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
The proposed Technology Master Plan reflects the District's technology vision as clarified through stakeholder feedback.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Jerome Staszewski, Director, Technology Services on behalf of
Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services
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These items are considered routine and will be approved in one action without discussion.
If Board members request that an item be removed from Consent or a citizen wishes to speak
to an item, the item will be considered under Action Items.
Approval of the Minutes:
1. Certificated Service:
A. Discipline/Dismissal/Release: Teacher
Appointment/Employment: Administrator
Order #: R16-248 - R16-249
2. Classified Service:
A. New Employment (Probationary to Perm) / Assignment Change / Change in Status
Orders #: C16-511 - C16-521
B. Substitute / Provisional / Additional Assignment
Orders #: C16-522 - C16-575
C. Establishment / Modification / Elimination of Positions
Orders #: C16-576 - C16-578
4. Classified Service - Exempt:
A. Walk-on Coach
Orders #: E16-677 - E16-684
B. Campus Supervisor, Proctor, Specialist, Student Helper, Others
Orders #: E16-685 - E16-689
ISSUE:
Should the Board of Education approve a contract for a nonpublic school placement for student #26-16/17?
BACKGROUND:
The needs of student #26-16/17 cannot be met by the public schools at this time.
In order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 3/1/2017 through 6/30/2017. Total cost for this nonpublic school placement is $16,324.00, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $2,314.70. The Total District Cost is $14,009.30.
ALTERNATIVES:
1. Approve a contract for the recommended nonpublic school placement for this student.
2. Do not approve a contract for the recommended nonpublic school placement for this student.
RECOMMENDATION:
Alternative #1
RATIONALE:
Special Education classes and services for students by the District and County cannot meet the needs of this student. The District staff will review the student's Individual Education Plan during the period of the contract to determine if goals and objectives can be met in a public school program. This process guarantees the student's right to the least restrictive setting.
Respectfully submitted:
Ann N. Bonitatibus, Ed.D
Superintendent
Prepared by:
Dr. Michelle Morse, Director of Special Education for
Robert Iezza, Deputy Superintendent, Instructional Services
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ISSUE:
Should the Board of Education approve a contract for a nonpublic school placement for student #27-16/17?
BACKGROUND:
The needs of student #27-16/17 cannot be met by the public schools at this time.
In order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 3/22/2017 through 6/30/2017. Total cost for this nonpublic school placement is $47,101.41, less reimbursement (from SELPA Mental Health Fund) of $36,017.61, and less District income of $1,758.00. The Total District Cost is $9,325.80.
ALTERNATIVES:
1. Approve a contract for the recommended nonpublic school placement for this student.
2. Do not approve a contract for the recommended nonpublic school placement for this student.
RECOMMENDATION:
Alternative #1
RATIONALE:
Special Education classes and services for students by the District and County cannot meet the needs of this student. The District staff will review the student's Individual Education Plan during the period of the contract to determine if goals and objectives can be met in a public school program. This process guarantees the student's right to the least restrictive setting.
Respectfully submitted:
Ann N. Bonitatibus, Ed.D
Superintendent
Prepared by:
Dr. Michelle Morse, Director of Special Education for
Robert Iezza, Deputy Superintendent, Instructional Services
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ISSUE:
Should the Board of Education authorize the execution and filing of a Notice of Completion for the contract with Ardalan Construction Company, Inc., for the tenant improvement project at Conejo Valley Unified School District, Mitchell Road Facility?
BACKGROUND:
On January 10, 2017, the Conejo Valley Unified School District entered into a contract with Ardalan Construction Company, Inc., for the tenant improvement project at Conejo Valley Unified School District, Mitchell Road Facility, under the guidelines of the California Uniform Public Construction Cost Accounting Act. The project, DO-15C1024, in the amount of $39,000.00 is complete and has been inspected by District staff. The project has been funded by Developer Donations under Purchase Order B17-00954.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Tenant improvements were made to 750 Mitchell Road to accommodate the relocation of Facilities, Maintenance and Operations staff members from multiple locations. Filing a Notice of Completion will allow retention payment to the contractor for the work performed.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Pavan Bhatia, Executive Director, Facilities, Maintenance & Operations on behalf of
Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services
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ISSUE:
Should the Board of Education authorize the execution and filing of a Notice of Completion for the contract with David Atkin Construction, Inc., for the kitchen upgrade project at Newbury Park and Thousand Oaks High Schools?
BACKGROUND:
On February 21, 2017, the Conejo Valley Unified School District entered into a contract with David Atkin Construction, Inc., for the kitchen upgrade projects at Newbury Park and Thousand Oaks High Schools under the guidelines of the California Uniform Public Construction Cost Accounting Act. The projects, NPH-15E2032, in the amount of $9,640.00; and TOH-15E2033, in the amount of $9,640.00 are complete and have been inspected by District staff. The projects have been funded by Measure I Bond funds, under Purchase Order B17-01154.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
As per Health Department, stainless steel countertops were installed, along with painting existing cabinetry for cleanliness. Filing a Notice of Completion will allow retention payment to the contractor for the work performed.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Pavan Bhatia, Executive Director, Facilities, Maintenance & Operations on behalf of
Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services
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ISSUE:
Should the Board of Education authorize the execution and filing of a Notice of Completion for the contract with Thomas Schwab Corporation for the office renovation project at Conejo Valley Unified School District Offices?
BACKGROUND:
On April 5, 2017, the Conejo Valley Unified School District entered into a contract with Thomas Schwab Corporation for the office renovation project at Conejo Valley Unified School District Offices, under the guidelines of the California Uniform Public Construction Cost Accounting Act. The project, DO-17M1040, in the amount of $19,949 is complete and has been inspected by District staff. The project has been funded by Developer Donation funds, under Purchase Order B17-01158.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Renovations are necessary to accommodate the relocation of District Office South occupants to the District Office North in order to proceed with the relocating Conejo Valley High School into the District Office South Building. Filing a Notice of Completion will allow retention payment to the contractor for the work performed.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Pavan Bhatia, Executive Director, Facilities, Maintenance & Operations on behalf of
Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services
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ISSUE:
Should the Board of Education approve Purchase Order Report #921?
BACKGROUND:
Attached is Purchase Order Report #921 which includes Purchase Orders for the period of April 4, 2017, through April 24, 2017. Purchase Orders have been approved by an administrator as a necessary expense for the instructional or support program. The purchase is budgeted for and within the budget authorization of the account.
ALTERNATIVES:
1. Approve Purchase Order Report #921
2. Do not approve Purchase Order Report #921
RECOMMENDATION:
Alternative #1
RATIONALE:
Ratification and approval of Purchase Orders from April 4, 2017, through April 24, 2017, is required. The administrator responsible for the appropriate budget account has approved all purchase orders.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
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ISSUE:
Should the Board of Education approve the disposal of surplus and obsolete equipment?
BACKGROUND:
The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth.
Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Purchasing Services Coordinator to advertise, sell, auction, dispose or donate obsolete and surplus district-owned personal property per attached list. Unless otherwise directed, any proceeds from sale of items will be deposited to the general fund.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Education Code #17545 requires approval by the Board of Education prior to disposal of surplus and obsolete equipment.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
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ISSUE:
Should the Board of Education approve the amendment of Administrative Regulation 4112 – Appointment and Conditions of Employment?
BACKGROUND:
CVUSD receives periodic updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
The amendment of Administrative Regulation 4112 reflects the deletion of the outdated section on the requirements under the No Child Left Behind Act. This amendment also deletes the requirement for employees to submit to drug and alcohol testing. All new language is indicated as bold font and deleted language as strikeouts in the attached documents.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1.
RATIONALE:
The recommended updated Administrative Regulation is in compliance with current law.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Mark McLaughlin, Ed.D.
Assistant Superintendent, Human Resources
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ISSUE:
Should the Board of Education approve the amendment of Administrative Regulation 4112.6, 4212.6, 4312.6 – Personnel Files?
BACKGROUND:
CVUSD receives periodic updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
The amendment of Administrative Regulation 4112.6, 4212.6, 4312.6 reflects the revision in Education Code 44932 and 44939.5 regarding record retention and the District’s ability to expunge information from personnel files related to egregious misconduct.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1.
RATIONALE:
The recommended updated Administrative Regulation is in compliance with current law.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Mark McLaughlin, Ed.D.
Assistant Superintendent, Human Resources
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ISSUE:
Should the Board of Education approve replacement of Board Policy 6111 – School Calendar?
BACKGROUND:
This policy replacement will update and replace current policy. It also denotes that a district must offer a minimum of 175 instructional days per school year until it meets or exceeds its funding target under the local control funding formula, at which time the minimum required number of instructional days is 180.
ALTERNATIVES:
1. Approve replacement of Board Policy 6111 – School Calendar, as submitted.
2. Approve replacement of Board Policy 6111 – School Calendar, as amended.
3. Do not approve replacement of Board Policy 6111 – School Calendar, as submitted.
RECOMMENDATION:
Alternative 1.
RATIONALE:
This replacement will keep our board policies current with new law.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by:
Robert Iezza, Deputy Superintendent
Instructional Services
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ISSUE:
Should the Board of Education approve replacements of Board Policy and Administrative Regulation 6142.2 – World/Foreign Language Instruction?
BACKGROUND:
This policy and regulation replacement reflects new law (Proposition 58) which authorizes the establishment of dual-language immersion programs that provide integrated language learning and academic instruction for English learners and native speakers of English.
This regulation replacement deletes the requirement that a parent/guardian request a waiver of structured English immersion instruction so that an English learner may participate in a dual-language immersion program, requires dual-language immersion programs in grades K-3 to meet class size requirements, and requires a parental notice with information on the district's dual-language and other language acquisition programs.
ALTERNATIVES:
1. Approve replacements of Board Policy and Administrative Regulation 6142.2 – World/Foreign Language Instruction, as submitted.
2. Approve replacements of Board Policy and Administrative Regulation 6142.2 – World/Foreign Language Instruction, as amended.
3. Do not approve replacements of Board Policy and Administrative Regulation 6142.2 – World/Foreign Language Instruction, as submitted.
RECOMMENDATION:
Alternative 1.
RATIONALE:
These replacements will keep our board policies and administrative regulations current with new law.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by:
Robert Iezza, Deputy Superintendent
Instructional Services
ANB:RI:ab
ISSUE:
Should the Board of Education approve replacement of Board Policy 6176 – Weekend/Saturday Classes?
BACKGROUND:
This policy replacement will update and replace current policy. Additionally, this replacement reflects new law (AB 2659) which authorizes makeup classes for any type of absence, including excused absences, offered during the weekend.
ALTERNATIVES:
1. Approve replacement of Board Policy 6176 – Weekend/Saturday Classes, as submitted.
2. Approve replacement of Board Policy 6176 – Weekend/Saturday Classes, as amended.
3. Do not approve replacement of Board Policy 6176 – Weekend/Saturday Classes, as submitted.
RECOMMENDATION:
Alternative 1.
RATIONALE:
This replacement will keep our board policies current with new law.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by:
Robert Iezza, Deputy Superintendent
Instructional Services
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ISSUE:
Should the Board of Education approve the proposed banked time schedule change at Westlake Hills Elementary School beginning in the 2017-2018 school year?
BACKGROUND:
Westlake Hills Elementary School staff and students have been working diligently to meet the demands of the California State Standards and incorporate technology into teaching and learning through professional development and professional learning communities. Specifically, staff is focused on analyzing student data in order to provide a comprehensive program that meets students’ individual needs.
Staff will work together to continuously improve and provide focused academic intervention as well as systems of support to help all students attain and/or accelerate grade level standards. Additionally, the staff will create new units aligned with the Next Generation Science Standards and continue efforts in implementing the new Go Math curriculum. This focus requires time, training and planning.
The Westlake Hills’ staff and community believes an effective way to provide time for increased training and planning is through a “banked time” proposal similar to those previously approved at other CVUSD elementary schools. This proposed schedule change will increase the amount of time that the students will be instructed four days a week. The schedule allows for an early dismissal time one day per week (Wednesday) allowing one hour for professional development and professional learning community activities that will include:
All elements of the school community have been involved in the process of approving this proposal. These groups include:
ALTERNATIVES:
RECOMMENDATION:
Alternative #1.
FISCAL IMPACT:
None.
RATIONALE:
The proposed schedule allows maximum benefit for staff and students, while addressing LCAP Goal 1–Improve Learning for All Students, Goal 2–Maximize Student Potential through Effective Intervention and Goal 3-Engage Students through Quality Student Activities. The school community continues to be supportive of and excited about the proposed schedule change.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Jeanne Valentine, Director of Elementary Education and
Title I Program Implementation for
Robert Iezza, Deputy Superintendent of Instruction,
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ISSUE:
Should the Board of Education approve amendment of Board Policy and Administrative Regulation 3260 – Fees and Charges?
BACKGROUND:
CVUSD receives periodic updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.
Board Policy and Administrative Regulation 3260 – Fees and Charges is reorganized and updated to reflect a California Department of Education (CDE) management advisory regarding the prohibition against requiring parent/guardian volunteer hours or payment as a condition of the student's enrollment or participation in educational activities. The regulation is updated to reflect NEW LAW (AB 2615, 2016) which permits districts to charge a fee for participation in After School Education and Safety (ASES) programs, 21st Century Community Learning Center (21st CCLC) programs, and 21st Century High School After School Safety and Enrichment for Teens (ASSETs) program, as long as the fee is waived or reduced for low-income families and, effective July 1, 2017, the fee is not charged for a homeless or foster youth. The regulation also clarifies the permissibility of charging a fee for in-state field trips in accordance with CDE's interpretation of law, provided that no student is prevented from participating based on a lack of funds.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
The recommended updated policy and administrative regulation is in compliance with current law.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services
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ISSUE:
Should the Board of Education approve amendment of Board Policy 5030 - Student Wellness?
BACKGROUND:
On July 29, 2016 the USDA Food and Nutrition Service (FNS) finalized regulations to create a framework and guidelines for written wellness policies established by Local Education Agencies (LEAs). This final rule requires LEAs to revise Local School Wellness Policy (LSWP) during School Year 2016-2017. LEAs must fully comply with the requirements of the Final Rule (FR) by June 30, 2017.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
The Healthy, Hunger-Free Kids Act of 2010 (HHFKA) requires each LEA participating in the National School Lunch Program and/or School Breakfast Program to develop a wellness policy. The final rule expands the requirements to strengthen policies and increase transparency. The Conejo Valley Unified School District (CVUSD) Wellness Committee is responsible for developing, implementing, and evaluating a wellness policy. Board Policy 5030 - Student Wellness has been reviewed and revised by the CVUSD Wellness Committee to meet all requirements of the final rule while considering the needs of the Conejo Valley Unified School District.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Virginia K. Beck
Director, Child Nutrition Programs
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ISSUE:
Should the Board of Education (Board) approve the Agreement between Best Best and Krieger, a Limited Liability Partnership (BB&K LLP) and the Conejo Valley Unified School District to provide legal services?
BACKGROUND:
In December of 2016, the District put out a public request for proposal for legal services. The District received eight proposals. The proposals were presented to the Board of Education on February 21, 2017 at which time the Board gave direction to the Administration to go through the interview and selection process and bring a recommendation forward. The law firm of Best Best and Krieger has been selected to provide legal services for the remainder of the 2017 school year, as well as the 2017-18 school year.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
ANB:VPH:ga
ISSUE:
The Conejo Valley Unified School District (CVUSD) leadership team intends to regularly brief the Board of Education (Board) on progress related to Conejo Valley High School (CVHS) and District Office (DO) relocation projects.
BACKGROUND:
At its March 14, 2017 Discussion Session, the Board sought information on fiscal, facility and programmatic features associated with relocating CVHS. The proposal to move CVHS to the South Building on Janss Road would necessitate relocating select district offices while renovating other buildings on Janss Road. Impending projects will be phased, so it is important to staff that regular updates on processes, budgets and progress are provided to the Board.
RATIONALE:
The CVUSD leadership team wishes to be proactive and transparent in keeping the Board and community informed.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by:
Ann N. Bonitatibus, Ed. D.
Superintendent
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FUTURE BOARD MEETINGS
May 16, 2017
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: 1400 E. Janss Road (South Building Board Room), Thousand Oaks
For a copy of this agenda and additional information, please visit the CVUSD website.
Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 201. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.