As part of the Local Control and Accountability Plan (LCAP) process, the Board of Education (Board) and staff for Conejo Valley Unified School District regularly confer on progress toward existing goals. Additionally, time is dedicated to discussing initiatives that could be incorporated in future LCAP goals.  The Board and District leadership will discuss innovative program options such as, but not limited to, Dual Language Immersion and Global Studies.

(Closed Session items only). 

ISSUE:

Cooperative Strategies will provide a presentation on the Demographic Study commissioned by the District. 

BACKGROUND:

On December 6, 2016, the District awarded the contract for a district-wide demographic study to Cooperative Strategies.  Cooperative Strategies has completed the study, including enrollment projections, and will share the results with the Board of Education and the public.  

ALTERNATIVES:

Does not apply.  For information only.

RECOMMENDATION:

Does not apply.  For information only.

RATIONALE:

Does not apply.  For information only.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

ANB:VPH:ga

Oral Public Comments

The Board welcomes public comments.  To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda.  To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda.  Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting.  Public comments are limited to three minutes per speaker.  If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker.  Please present your comments in a factual and respectful manner.  Participants engaging in disorderly conduct may be ordered to leave the meeting.  Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda.  However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.

Written Public Comments

If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary.  Board members will review these forms after the meeting.  The information on these cards will be become a part of the public record.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

               Pursuant to the Brown Act, the Board of Education cannot enter into formal

               discussion with individuals making public comments to the Board.  The Board cannot

               take action on any issues raised during public comments that are not on the meeting

               agenda.  Individual Board members may respond to public comments during the

               Individual Board Member’s Comments section of the agenda.

ISSUE:

Shall the school board direct the superintendent to relocate Conejo Valley High School (CVHS) to the South Building of the district offices at 1400 E. Janss Road no later than December 31, 2017?

BACKGROUND:

In order to conserve rent funds and to provide a secure permanent home for CVHS students, it is important to relocate CVHS in a timely manner. The South Building meets the needs of CVHS.

NOTE: 

• At its March 7, 2017 regularly scheduled meeting, the Board of Education (Board) for Conejo Valley School District voted to postpone action to a later date.
• At its Special Discussion Session on March 14, 2017, the Board collectively decided to take action on this item during the regularly scheduled Board Meeting on March 21, 2017.

ALTERNATIVES:

1. Relocate CVHS to the South Building at 1400 E. Janss.

2. Do not relocate CVHS to the South Building.

RECOMMENDATION:

Alternative #1.

RATIONALE:

A permanent location for CVHS needs to be determined. A number of sites have been proposed and none has worked out, thus leaving CVHS students, teachers and staff in limbo regarding the long term situation of their school.

The South Building has previously been a school, thus the conversion back to a school should be straightforward. The South Building is an acceptable or favored choice to many stakeholders. It is located outside of any neighborhood, it has easy public transportation access, and is walking distance to many amenities such as the teen center, the public library and ball fields.  Renovation costs and feasibility for this site have already been studied as part of a previous ad hoc committee recommendation.

Since the previously proposed move to TOHS could have been accomplished by the beginning of the Fall 2017 term, a move to the South Building should be possible within the same time frame (but certainly no later than12/31/17). This would be the fiscally responsible solution, as it would save money in future rent at the current CVHS location at Newbury Rd.

Respectfully submitted,

Mike Dunn

President

CVUSD Board of Education

Prepared by:

Sandee Everett, MSEd

Trustee

CVUSD Board of Education

SE:hi

ISSUE:

Should the Board of Education approve amendments to Administrative Regulation 1230 –School-Connected Organizations?

BACKGROUND:

On January 3, 2017, the Board of Education approved Board Policy 1230 – School -Connected Organizations.  At that time, staff was directed to update the Administrative Regulations to clarify legally compliant and acceptable fundraising activities.  Specifically, staff reviewed current state, federal and local regulations regarding On Campus and Off Campus fundraisers.    

The Board of Education at its meeting on February 7, 2017, reviewed proposed language changes.  Based on Board member recommendations, subsequent revisions are noted in shaded sections on the attachment.

On February 21, 2017 at its regularly scheduled meeting, the Board of Education recommended additional amendments to previously proposed language.  At the Board of Education’s request, this agenda item will return as an information item.  All additional revisions are noted in the shaded sections of the attachment (“Second Reading”).

Following discussion at its March 7, 2017 meeting, the Board of Education suggested a minor formatting edit which is noted in the submitted second reading.

ALTERNATIVES:

     1.  Approve amendments to Administrative Regulation 1230 – School-Connected Organizations, as submitted.

     2.  Approve amendments to Administrative Regulation 1230 – School-Connected Organizations, as amended.

     3.  Do not approve amendments to Administrative Regulation 1230 – School-Connected Organizations, as submitted.

RECOMMENDATION:

Alternative 2.

RATIONALE:

These amendments along with BP 1230 will maintain compliance with all applicable laws and provide clarity for District personnel and School-Connected Organizations.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by:

Robert Iezza, Deputy Superintendent

Instructional Services

ANB:RI:ab

ISSUE:

Should the Board of Education approve the schools' 2016-2017 Comprehensive Safety Plans?

BACKGROUND:

As per Board Policy 0450 and California Education Code school Comprehensive Safety Plans shall be reviewed and updated by March 1 of each year and forwarded to the Board for approval.  Each administrator, along with their respective School Site Council has reviewed, updated, and signed off on each plan.  The final plans are available upon request for inspection at the District office by Board of Education Members; however, due to the sensitivity of the information contained and security precautions, they are not made available to the public.  

ALTERNATIVES:

     1. Approve the 2016-2017 Comprehensive Safety Plans as submitted.

     2. Approve the 2016-2017 Comprehensive Safety Plans as amended.

     2. Do not approve the 2016-2017 Comprehensive Safety Plans.

RECOMMENDATION:

Alternative #1

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

ANB:VPH:ga

These items are considered routine and will be approved in one action without discussion.

If Board members request that an item be removed from Consent or a citizen wishes to speak

to an item, the item will be considered under Action Items.

Approval of the Minutes:

• Regular Meeting of March 7, 2017: Please click above (clock icon) to access the minutes.

These items are considered routine and will be approved in one action without discussion.

If Board members request that an item be removed from Consent or a citizen wishes to speak

to an item, the item will be considered under Action Items.

Approval of the Minutes:

• Regular Meeting of March 14, 2017: Please click above (clock icon) to access the minutes.

ISSUE:

Should the Board of Education approve a continuing contract for a nonpublic school placement for student #23-16/17?

BACKGROUND:

The needs of student #23-16/17 cannot be met by the public schools at this time.

In order to provide placement of this student at the recommended educational setting, a contract number must be established for the period of 2/6/2017 through 6/30/2017.  Total cost for this nonpublic school placement is $15,880.44, less reimbursement (from SELPA Mental Health Fund) of $0.00, and less District income of $2,461.20.  The Total District Cost is $13,419.24.

ALTERNATIVES:

     1.  Approve a continuing contract for the recommended nonpublic school placement for this student.

     2.  Do not approve a continuing contract for the recommended nonpublic school placement for this student.

RECOMMENDATION:

Alternative #1

RATIONALE:

Special Education classes and services for students by the District and County cannot meet the needs of this student.  The District staff will review the student's Individual Education Plan during the period of the contract to determine if goals and objectives can be met in a public school program.  This process guarantees the student's right to the least restrictive setting.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D

Superintendent

Prepared by:

Dr. Michelle Morse, Director of Special Education for

Robert Iezza, Deputy Superintendent, Instructional Services

ANB:RI:MM:ks

1.  Certificated Service:
     A.  Retirement / Resignation / Separation / Leave of Absence:  School Psychologists, Teachers

          Orders #:  R16-234 - R16-238

2.  Classified Service:

     A.  New Employment (Probationary to Perm) / Assignment Change / Change in Status

          Orders #:  C16-449 - C16-455

    
     B.  Substitute / Provisional / Additional Assignment

          Orders #:  C16-456 - C16-460

     C.  Establishment / Modification / Elimination of Positions
          Orders #:  C16-461
 

3.  Classified Service - Exempt
     A.  Walk-on Coach
          Orders #:  E16-629 - E16-635

     B.  Campus Supervisor, Proctor, Specialist, Student Helper, Others

          Orders #:  E16-636 - E16-648

ISSUE:

Should the Board of Education preauthorize overnight trips for high school spring co-curricular teams that may advance to California Interscholastic Federation (CIF) playoffs or state competitions?

BACKGROUND:

The high school spring co-curricular teams request permission for an overnight trip in the event that the teams qualify for a CIF playoff or state competition that requires an overnight stay due to distance. Pre-authorization is requested only because it cannot be determined in advance whether a team will require such permission until the outcome of final local competitions. The following winter activities may be involved: baseball, boys golf, boys/girls lacrosse, softball, boys/girls swimming, boys tennis, boys/girls track & field, boys volleyball.

For athletic events, CIF will reimburse the schools a small stipend for food and travel (with prior approval) and in some instances (depending on distance from home) lodging. The remainder of the costs will be through Booster Club and Athletic funds. In accordance with Board Policy 6153, no student will be required to fundraise or make payments.

ALTERNATIVES:

1.  Approve the overnight trip request, as submitted.

2.  Do not approve the overnight trip request, as submitted.

RECOMMENDATION:

Alternative 1.

RATIONALE:

All parents of participants will receive necessary information, an outline of the itinerary, and a list of student and adult participants. Appropriate forms will be submitted to the Director of Secondary Education. The Board has approved this type of request in the past.  

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by:

Dr. James Garza, Director, Secondary Education for

Robert Iezza, Deputy Superintendent

Instructional Services

ANB:RI:JG:ss

ISSUE:

Should the Board of Education approve an overnight trip for the Los Cerritos Middle School Odyssey of the Mind Club?

BACKGROUND:

The Los Cerritos Middle School Odyssey of the Mind Club requests permission to take 7 students to the Odyssey of the Mind World Finals in Lansing, MI, from May 23, 2017, to May 28, 2017.   Certificated Principal Jason Klinger will accompany the students with one parent volunteer. The group will travel 2,265 miles to Lansing by commercial airline and return via commercial airline. The students will miss four days of school.  Students will be required to receive their teachers’ permission prior to leaving on the trip.   Club fundraisers will supplement the cost of the trip and give all students an opportunity to attend. No student will be excluded from participation due to a lack of sufficient funds.

ALTERNATIVES:

1.  Approve the overnight trip request, as submitted.

2.  Do not approve the overnight trip, as submitted.

RECOMMENDATION:

Alternative 1.

RATIONALE:

Odyssey of the Mind is a school sponsored activity. The Odyssey of the Mind World Finals offers Los Cerritos Middle School students the opportunity to compete with over eight hundred teams from twenty nine countries in the areas of problem solving and creativity.  

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by:

Dr. James Garza, Director, Secondary Education for

Robert Iezza, Deputy Superintendent

Instructional Services

ANB:RI:JG:ss

ISSUE:

Should the Board of Education approve an overnight trip request for Newbury Park High School Family Career & Community Leaders of America (FCCLA)?

BACKGROUND:

Ms. Leigh Ann Diffenderfer, Newbury Park High School Teacher, requests permission to take 10 students to the 2017 Family Career & Community Leaders of America State Leadership Meeting in Riverside, CA and The Disneyland Youth Educational Series in Anaheim, CA, from April 7, 2017 to April 11, 2017.  The students will travel via charter bus approximately 140 miles each way.  The students will miss one day of school and are required to obtain permission from their teachers prior to leaving on the trip. Fundraising and grant funds will cover the cost of the trip. No student will be excluded from participation due to a lack of sufficient funds.

ALTERNATIVES:

     1.  Approve the overnight trip request.

     2.  Do not approve the overnight trip request.

RECOMMENDATION:

Alternative 1.

RATIONALE:

Students at the Family Career & Community Leaders of America Leadership Meeting will increase their leadership skills, explore career options, and complete in the state finals of Competitive Recognition Event. The Disney Youth Educational Series is an event where students learn how to develop their own leadership legacy, to become confident in their ability to accomplish their goals and be motivated to achieve the impossible. They will learn leadership strategies and how to apply them to achieve stronger collaboration skills, increase confidence and set a course for success. Trips of this type have been approved in the past.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by:

Dr. James Garza, Director, Secondary Education for

Robert Iezza, Deputy Superintendent, Instructional Services

ANB:RI:JG:ss

ISSUE:

Should the Board of Education approve an overnight trip request for Newbury Park High School Future Business Leaders of America (FBLA)?

BACKGROUND:

Mr. Brandon Janes, Newbury Park High School Teacher, requests permission to take 56 students to the Future Business Leaders of America State Leadership Conference in Sacramento, California, from April 6, 2017 to April 9, 2017.  The students will travel via charter bus approximately 370 miles each way.  The students will miss two days of school and are required to obtain permission from their teachers prior to leaving on the trip. Fundraising and club funds will cover the cost of the trip. No student will be excluded from participation due to a lack of sufficient funds. 

ALTERNATIVES:

     1.  Approve the overnight trip request.

     2.  Do not approve the overnight trip request.

RECOMMENDATION:

Alternative 1.

RATIONALE:

Students at the FBLA State Leadership Conference do more than simply compete in business-related events. The students also attend leadership classes administered by some of the top leaders in the field of business community. This event also creates a unique networking opportunity where students have the opportunity to meet potential employers for future paid or intern positions. Trips of this type have been approved in the past.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by:

Dr. James Garza, Director, Secondary Education for

Robert Iezza, Deputy Superintendent, Instructional Services

ANB:RI:JG:ss

ISSUE:

Should the Board of Education approve an overnight trip request for Thousand Oaks High School Ethos Entrepreneurship Academy?

BACKGROUND:

Ms. Chase, Thousand Oaks High School Certificated Teacher, requests permission to take 8 students to the Virtual Enterprise Trade Show in Oakland, California, from March 25, 2017, to March 28, 2017.  Ms. Chase will be accompanied by a parent volunteer. The students will travel via rental van approximately 378 miles each way.  The students will miss two days of school and are required to obtain permission from their teachers prior to leaving on the trip. Fundraising and grant funds will cover the cost of the trip for any student who requires assistance.  No student will be excluded from participation due to a lack of sufficient funds. 

ALTERNATIVES:

     1.  Approve the overnight trip request.

     2.  Do not approve the overnight trip request.

RECOMMENDATION:

Alternative 1.

RATIONALE:

This trip will benefit the students of the TOHS Ethos Entrepreneurship Academy by giving them an opportunity to participate in a competition for their virtual businesses. They will be exposed to many other groups that perform at an exceptional level.   Trips of this type have been approved in the past.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by:

Dr. James Garza, Director, Secondary Education for

Robert Iezza, Deputy Superintendent, Instructional Services

ANB:RI:JG:ss

ISSUE:

Should the Board of Education approve the purchase of technology equipment and services utilizing cooperative purchasing contracts?

BACKGROUND:

In order to provide a menu of technology devices and services for schools to use when planning the use of their technology funds, pricing needs to be determined prior to knowing the quantity of equipment that will be purchased.  Public contract code 20118 allows for the use of cooperative contracts such as the California Multiple Awards Contract (CMAS) and districts have the ability to "piggyback" on contracts that other public agencies have previously awarded.  A Request For Offer (RFO) was initiated for the products in the "menu" would contain, was delivered to multiple vendors, and posted on the district website.  When the responses were received, a final negotiation process took place to ensure the best possible balance of price, service, and delivery efficiency.  The technology menu was then created based on the results of the RFO process.

ALTERNATIVES:

     1. Authorize the purchase of technology equipment and services as presented.

     2. Do not Authorize the purchase of technology equipment and services as presented.     

RECOMMENDATION:

Alternative #1

RATIONALE:

The creation of a menu will assist schools in fulfilling their technology strategy and utilization of Measure I funds.  The RFO process is an effective and efficient way in obtaining competitive pricing on equipment and services.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Jerome Staszewski, Director, Technology Services on behalf of

Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services

ANB:VPH:JS

ISSUE:

Should the Board of Education approve the agreement with the Ventura County Office of Education (VCOE) to assist in the development of standardized attendance processing including state certification for electronic paperless attendance?

BACKGROUND:

In order to ensure accurate data and to enhance the efficiency of the attendance-taking and reporting processes we need to standardize our practices throughout the district by implementing electronic, paperless attendance.  Prior to implementing these changes, we must identify our current practices, formulate standardized processes, provide training for our staff, and develop a plan for state certification. 

ALTERNATIVES:

1. Approve the agreement with the Ventura County Office Education as written.
2. Do not approve the agreement with the Ventura County Office of Education.

RECOMMENDATION:

Alternative #1

RATIONALE:

VCOE hosts the District's attendance system and has experience assisting districts with this process and will help to ensure a well-developed plan is submitted to the state and a successful transition.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Jerome Staszewski, Director, Technology Services on behalf of

Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services

ANB:VPH:JS

ISSUE:

Should the Board of Education approve Purchase Order Report #918?

BACKGROUND:

Attached is Purchase Order Report #918 which includes Purchase Orders for the period of February 21, 2017, through March 13, 2017.  Purchase Orders have been approved by an administrator as a necessary expense for the instructional or support program and are within budget.

ALTERNATIVES:

          1. Approve Purchase Order Report #918

          2. Do not approve Purchase Order Report #918

RECOMMENDATION:

Alternative #1

RATIONALE:

Ratification and approval of Purchase Orders from February 21, 2017, through March 13, 2017, is required.  The administrator responsible for the appropriate budget account has approved all purchase orders.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D.

Assistant Superintendent, Business Services

ANB:VPH:ks

ISSUE:

Should the Board of Education approve the proposed pilot courses?

Board approval is sought for assignment of pilot status to these courses for the 2017-18 school year.  Attached are the courses of study for each of these pilot courses:

BACKGROUND:

Secondary teachers regularly design new courses which meet student academic needs while appealing to the varied interests of adolescents.  These courses received unanimous support from their appropriate Articulation Committees.  On February 22, 2017 Secondary Curriculum Advisory Council (SCAC) unanimously recommended these courses, as well. 

ALTERNATIVES:

     1. Approve new secondary pilot courses.

     2. Do not approve new secondary pilot courses.

RECOMMENDATION:

Approve new secondary pilot courses.

RATIONALE:
 

The teachers have given serious attention to the development of course objectives and content for these new courses.  All affected teacher committees at the site and district levels have recommended these courses.  These new courses reflect LCAP Goal 1 – Improve Learning for All Students.

Respectfully submitted:

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by:

Jennifer Boone, Ed.D., Director of Curriculum, Instruction, and Assessment/

Title I School Program Improvement Professional Development for

Robert Iezza, Deputy Superintendent, Instructional Services

ANB:RI:JB:cf

District leadership will present Conejo Valley Unified School District's most recent data as it relates to the California School Dashboard.

Presenter:

Dr. Jennifer Boone, Director of Curriculum, Instruction and Assessment

ISSUE:

Should the Board of Education participate in the California School Cash Reserve Program and authorize the borrowing of funds for fiscal year 2017-2018 through the issuance and sale of one or more series of 2017-2018 Tax and Revenue Anticipation Notes (TRANs)?

BACKGROUND:

By passing the resolution before the Board, our District will have the opportunity to participate in the California School Cash Reserve Program sponsored by California School Boards Association Finance Corporation.  The Program consistently issues TRANs for more than half of all California school districts, community college districts, and county offices of education that issue TRANs.  The 2017-2018 Program will be the 30th year of the Program.

Through participation in the Cash Reserve Program, our District will be able to issue a tax and revenue anticipation note as part of this cost-effective pooled structure.  An overview of this cash management concept and the Program is provided below:

Tax and Revenue Anticipation Notes (TRANs):  TRANs are short-term debt instruments issued by school districts throughout the State to create an additional reserve to the general fund.  In our District, this reserve will act as a cushion to the general fund in the event that we experience temporary cash flow needs.  These cash flow needs may occur as a result of the timing mismatch between the receipt of revenues (generally received in an uneven fashion) and the expenditure of general fund moneys (generally paid out in a more level fashion).

TRANs Economics:  Through our participation in the Program, our District will issue a tax-exempt note.  The proceeds from the sale of this note, while not needed for cash flow, are invested in a taxable investment.  This may result in a positive spread between the borrowing rate and the investment return on the TRAN proceeds.

Cash Reserve Program Background:  The first Cash Reserve Program was issued in June of 1988 for six districts with an aggregate issue amount of $9.6 million.  Since that time the Program has grown dramatically in size, servicing the majority of California school district TRAN issuers.  Each year the Program has resulted in a significant benefit to the participants.  The highlights of the Program are as follows:

• Participants benefit from a cost-effective and administratively simple method to issue their TRANs
• Documentation is streamlined for governing board approval
• Participants benefit from year-round administrative assistance

Cash Reserve Program Process:

The Cash Reserve Program involves the following key steps in order to participate:

1.  Adoption of Resolution:  Adoption of the resolution does not obligate the District to participate in the Program.  The resolution simply delegates to the administration the right to decide on participation.

2.  Cash Flow and Credit Background Process:  Participants submit a completed credit questionnaire and financial information (including audits, budget, and second period interim cash flow report) that is used to develop an initial pro-forma cash flow statement for 2017-2018.  Participants review, revise, and approve their cash flow statement in consultation with Dale Scott & Company, the Program’s Financial Advisor.  The cash flows are reviewed by Orrick, Herrington & Sutcliffe, the Program’s Bond Counsel.

3.  Sale of TRANs:  The pricing of the issue is anticipated to occur in mid June.  At that time the interest rate on the notes will be locked-in.  Our District is not obligated to participate until it acknowledges issuance after the sale of the TRANs.

4.  Closing:  Closing of the issue will occur in early July.  Our District will have access to the proceeds of the TRAN available to meet our temporary cash flow needs.

ALTERNATIVES:

1. Approve Resolution #16/17-22: Authorizing the borrowing of funds for fiscal year 2017-2018 and the issuance and sale of one or more series of 2017-2018 Tax and Revenue Anticipation Notes (TRANs) for such purpose, participation in the California School Cash Reserve Program, and requesting the Board of Supervisors of the County to issue and sell said series of Notes, as submitted.
2. Approve Resolution #16/17-22: Authorizing the borrowing of funds for fiscal year 2017-2018 and the issuance and sale of one or more series of 2017-2018 Tax and Revenue Anticipation Notes (TRANs) for such purpose, participation in the California School Cash Reserve Program, and requesting the Board of Supervisors of the County to issue and sell said series of Notes, as amended.
3. Do not approve Resolution #16/17-22: Authorizing the borrowing of funds for fiscal year 2017-2018 and the issuance and sale of one or more series of 2017-2018 Tax and Revenue Anticipation Notes (TRANs) for such purpose, participation in the California School Cash Reserve Program, and requesting the Board of Supervisors of the County to issue and sell said series of Notes.

RECOMMENDATION:

Alternative #1

RATIONALE:

Adopting the Resolution will allow administration to proceed to the next step in the process and take part in this program for school districts.  The District is not obligated to participate as a result of this resolution adoption.  The resolution delegates to the administration the right to decide on participation prior to the time of TRAN issuance.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services

ANB:VPH:ga

ISSUE:

Should the Board of Education approve amendment of Board Policy and Administrative Regulation 3311 – Bids?

BACKGROUND:

CVUSD receives periodic updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

The amendment of Board Policy 3311 and Administrative Regulation 3311 reflects an update that moves some material into new BP/AR 3311.1 – California Uniform Public Construction Cost Accounting Procedures, AR 3311.2 - Lease-Leaseback Contracts, and AR 3311.3 - Design-Build Contracts. Regulation also revises section on "Award of Contract" to expand the exceptions to awarding contracts based on lowest responsible bidder to include lease-leaseback contracts, which are based on "best value" as defined.  All new language is indicated as bold font and deleted language as strikeouts in the attached documents.

ALTERNATIVES:

1. Approve amendment of Board Policy and Administrative Regulation 3311 – Bids, as submitted.
2. Approve amendment of Board Policy and Administrative Regulation 3311 – Bids, as revised.
3. Do not approve amendment of Board Policy and Administrative Regulation 3311 – Bids.

RECOMMENDATION:

Alternative #1.

RATIONALE:

The recommended updated policy is in compliance with current law.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services

ANB:VPH:ga

ISSUE:

Should the Board of Education approve new Board Policy and Administrative Regulation 3311.1 – Uniform Public Construction Cost Accounting Procedures?

BACKGROUND:

CVUSD receives periodic updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

The proposed new Board Policy and Administrative Regulation 3311.1 – California Uniform Public Construction Cost Accounting Procedures include material formerly in BP/AR 3311 - Bids pertaining to requirements of the California Uniform Public Construction Cost Accounting Act (CUPCCAA). Policy also adds prohibition against splitting a project or purchase into smaller work orders in order to evade requirements for competitive bidding, and legal authority to suspend the CUPCCAA bidding process for the replacement or repair of a school facility in cases of emergency. Regulation also clarifies the requirement to disseminate the bid notice to the district's list of contractors.

ALTERNATIVES:

1. Approve amendment of Board Policy and Administrative Regulation 3311.1 – California Uniform Public Construction Cost Accounting Procedures, as submitted.
2. Approve amendment of Board Policy and Administrative Regulation 3311.1 – California Uniform Public Construction Cost Accounting Procedures, as revised.
3. Do not approve amendment of Board Policy and Administrative Regulation 3311.1 – California Uniform Public Construction Cost Accounting Procedures.

RECOMMENDATION:

Alternative #1.

RATIONALE:

The policy reflects updated law.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services

ANB:VPH:ga

ISSUE:

Should the Board of Education approve new Administrative Regulation 3311.2 – Lease-Leaseback Contracts?

BACKGROUND:

CVUSD receives periodic updates to Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

The proposed new Administrative Regulation 3311.2 - Lease-Leaseback Contracts includes material formerly in BP/AR 3311 - Bids pertaining to requirements for awarding lease-leaseback contracts. Material significantly revised to reflect NEW LAW (AB 2316, 2016) which no longer permits the selection of a lease-leaseback contractor without advertising, and instead requires districts to use a comprehensive "best value" selection process.

ALTERNATIVES:

1. Approve amendment of Administrative Regulation 3311.2 – Lease-Leaseback Contracts, as submitted.
2. Approve amendment of Administrative Regulation 3311.2 – Lease-Leaseback Contracts, as revised.
3. Do not approve amendment of Administrative Regulation 3311.2 – Lease-Leaseback Contracts.

RECOMMENDATION:

Alternative #1.

RATIONALE:

The recommended new Administrative Regulation reflects update in the law.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services

ANB:VPH:ga

ISSUE:

Should the Board of Education approve new Administrative Regulation 3311.3 – Design-Build Contracts?

BACKGROUND:

CVUSD receives periodic updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

The proposed new Administrative Regulation 3311.3 - Design-Build Contracts includes material formerly in BP/AR 3311 - Bids pertaining to requirements for awarding design-build contracts. Minor editorial changes made to clarify the process and more directly reflect law.

ALTERNATIVES:

1. Approve amendment of Administrative Regulation 3311.3 – Design-Build Contracts, as submitted.
2. Approve amendment of Administrative Regulation 3311.3 – Design-Build Contracts, as revised.
3. Do not approve amendment of Administrative Regulation 3311.3 – Design-Build Contracts.

RECOMMENDATION:

Alternative #1.

RATIONALE:

The recommended new Administrative Regulation defines in greater detail the Design-Build Contracts portion of the bidding process and more directly reflects law.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services

ANB:VPH:ga

ISSUE:

Should the Board of Education approve new Administrative Regulation 3543 – Transportation and Safety Emergencies?

BACKGROUND:

CVUSD receives periodic updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws.

The proposed new Administrative Regulation 3543 – Transportation and Safety Emergencies reflects NEW LAW (SB 1072, 2016) which (1) expands the required components of the transportation safety plan to include procedures to ensure that a student is not left unattended on the bus and procedures for designating an adult chaperone to accompany students on a student activity bus, and (2) requires installation of a child safety alert system on school buses by the beginning of the 2018-19 school year. Regulation also reflects NEW LAW (AB 1785, 2016) which prohibits a bus driver from using any electronic wireless communications device while driving, except when the device is voice-operated and used in hands-free mode or with a function that requires only a single swipe or tap of the driver's finger.

ALTERNATIVES:

1. Approve amendment of Administrative Regulation 3543 – Transportation and Safety Emergencies, as submitted.
2. Approve amendment of Administrative Regulation 3543 – Transportation and Safety Emergencies, as revised.
3. Do not approve amendment of Administrative Regulation 3543 – Transportation and Safety Emergencies.

RECOMMENDATION:

Alternative #1.

RATIONALE:

The recommended new Administrative Regulation brings the district into compliance with two new laws (SB 1072, 2016 and AB 1785, 2016) regarding transportation and safety emergencies.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by,

Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services

ANB:VPH:ga

ISSUE:

Should the Board of Education approve the attached resolution in opposition to Assembly Bill 1087 as submitted by Assemblymember Jacqui Irwin on February 16, 2017; and the formation of a two-member sub-committee to fulfill the resolution?

The sub-committee will:

• Finalize a letter for board signature to Assemblymember Jacqui Irwin along the lines of the attached draft letter.
• Dialogue with other school districts (primarily Moorpark, Simi Valley, and Las Virgenes) about possible coordinated opposition to AB 1087.
• Consider a meeting with State Senator Henry Stern.

BACKGROUND:

A state law adopted in 1993, allows students to transfer to school districts that have deemed themselves Districts of Choice.  There are only 47 participating districts (out of 1022), representing less than 5 percent of all districts in the state, and participating transfer students represent 0.2 percent of statewide enrollment. Participating districts include a number of small districts located throughout the state as well as several large districts located near the eastern edge of Los Angeles County. Five large districts serve nearly 80 percent of all participating transfer students.

This is not the commonly known program of “school choice.”

At its March 7, 2017 meeting, the Board of Education asked that revisions to the proposed resolution and letter to Assemblymember Iriwn be brought forward at its next meeting.  The attached documents reflect suggested Board member sentiments.

ALTERNATIVES:

1. Approve the attached resolution as submitted and a two-person subcommittee to fulfill the resolution.
2. Approve the attached resolution as submitted and a two-person subcommittee to fulfill the resolution as modified.
3. Do not approve the attached resolution as submitted and a two-person subcommittee to fulfill the resolution.

RECOMMENDATION:

Alternative 1.

RATIONALE:

Given the current legislative cap, CVUSD could lose up to 1900 students through the District of Choice program.

Respectfully submitted,

John Andersen

Vice President

CVUSD Board of Education

Prepared by:

John Andersen

Vice President

CVUSD Board of Education

Dr. Betsy Connolly

Trustee

CVUSD Board of Education

JA:EC:ANB:hi

ISSUE:

The Conejo Valley Unified School District (CVUSD) leadership team intends to regularly brief the Board of Education (Board) on progress related to Conejo Valley High School (CVHS) and District Office (DO) relocation projects.

BACKGROUND:

At its March 14, 2017 Discussion Session, the Board sought information on fiscal, facility and programmatic features associated with relocating CVHS.  The proposal to move CVHS to the South Building on Janss Road would necessitate relocating select district offices while renovating other buildings on Janss Road.  Impending projects will be phased, so it is important to staff that regular updates on processes, budgets and progress are provided.

ALTERNATIVES:

Not applicable

RECOMMENDATION:

Not applicable

RATIONALE:

The CVUSD leadership team wishes to be proactive and transparent in keeping the Board and community informed.

Respectfully submitted,

Ann N. Bonitatibus, Ed.D.

Superintendent

Prepared by:

Ann N. Bonitatibus, Ed. D.

Superintendent

ANB

FUTURE BOARD MEETINGS

Tuesday, April 4, 2017

5:00 p.m. Closed Session

6:00 p.m. Open Session

Location: CVUSD District Office, 1400 E. Janss Road (South Building Board Room), Thousand Oaks, CA

AGENDAS ARE POSTED AT THE FOLLOWING LOCATIONS

*CVUSD District Office, 1400 E. Janss Road, Thousand Oaks, CA

Newbury Park High School, 456 Reino Road, Newbury Park, CA

Thousand Oaks High School, 2323 Moorpark Road, Thousand Oaks, CA

Westlake High School, 100 N. Lakeview Canyon Road, Westlake Village, CA

CVUSD Grounds & Mechanics Office, 750 Mitchell Rd., Newbury Park, CA

*This serves as the main posting location pursuant to the Brown Act, Government Code §54954.2(a)

For a copy of this agenda and additional information, please visit the CVUSD website. Internet Home Page: www.conejousd.org/

Americans with Disabilities Act (ADA)

In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 201. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.