(Closed Session items only).
Reports from Student Reporters:
Century Academy: Cajun Holland
Conejo Valley High School: Madison Robnett
Newbury Park High School: Sam Klein
Thousand Oaks High School: Emma Faciane
Westlake High School: Hannah Dye
Reports from Parent Support Organizations:
Conejo Council PTA (CCPTA), Paula Nathan, President
District Advisory Council (DAC), Susan Hanscom, Chair
Conejo Schools Foundation (CSF), Sue Wells (for Mike Soules), President
Staff will give an update of the Coordinated Health Services within the District, including current data and future trends.
Oral Public Comments
The Board welcomes public comments. To comment on non-agenda items, please submit a speaker form (blue card) to the recording secretary prior to the Public Comments section of the agenda. To comment on an agenda item, please submit a speaker form (blue card) to the recording secretary prior to the Action portion of the agenda. Filling out the speaker cards is voluntary, but will assist the Board in efficiently running the meeting. Public comments are limited to three minutes per speaker. If there are numerous persons wishing to make public comments, the President of the Board may decrease the amount of time allotted for each speaker. Please present your comments in a factual and respectful manner. Participants engaging in disorderly conduct may be ordered to leave the meeting. Finally, please be advised that except in limited situations the Board cannot enter into a formal discussion or make a decision in regard to any item not appearing on the agenda. However, the Board or staff may briefly respond to comments or questions from the public; ask clarification questions or make announcements; direct staff to place an item on a future agenda; request staff to report on an issue at a future meeting, or provide reference to staff or otherwise inform members of the public where they can locate additional sources of factual information.
Written Public Comments
If you wish to register your opinion on an item, but not speak, you may fill out a public written statement form (yellow card), and hand it to the recording secretary. Board members will review these forms after the meeting. The information on these cards will be become a part of the public record.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
Pursuant to the Brown Act, the Board of Education cannot enter into formal
discussion with individuals making public comments to the Board. The Board cannot
take action on any issues raised during public comments that are not on the meeting
agenda. Individual Board members may respond to public comments during the
Individual Board Member’s Comments section of the agenda.
ISSUE:
Shall the school board direct the superintendent to relocate Conejo Valley High School (CVHS) to the South Building of the district offices at 1400 E. Janss Road no later than December 31, 2017.
BACKGROUND:
In order to conserve rent funds and to provide a secure permanent home for CVHS students, it is important to relocate CVHS in a timely manner. The South Building meets the needs of CVHS.
ALTERNATIVES:
1. Relocate CVHS to the South Building at 1400 E. Janss.
2. Do not relocate CVHS to the South Building.
RECOMMENDATION:
Alternative #1.
RATIONALE:
A permanent location for CVHS needs to be determined. A number of sites have been proposed and none has worked out, thus leaving CVHS students, teachers and staff in limbo regarding the long term situation of their school.
The South Building has previously been a school, thus the conversion back to a school should be straightforward. The South Building is an acceptable or favored choice to many stakeholders. It is located outside of any neighborhood, it has easy public transportation access, and is walking distance to many amenities such as the teen center, the public library and ball fields. Renovation costs and feasibility for this site have already been studied as part of a previous ad hoc committee recommendation.
Since the previously proposed move to TOHS could have been accomplished by the beginning of the Fall 2017 term, a move to the South Building should be possible within the same time frame (but certainly no later than12/31/17). This would be the fiscally responsible solution, as it would save money in future rent at the current CVHS location at Newbury Rd.
Respectfully submitted,
Sandee Everett, MSEd
Trustee
CVUSD Board of Education
Prepared by:
Sandee Everett, MSEd
Trustee
CVUSD Board of Education
SE:hi
Should the Board of Education approve Resolution #16/17-18: Ordering Seniority of Certificated Employees Who First Rendered Service on the Same Day, as submitted?
BACKGROUND:
Administrative staff is recommending the Board of Education approve the issuance of March 15 notices to employees providing particular kinds of certificated services notifying them that their services will not be required for the ensuring school year. The Education Code requires that notices be provided to certificated employees who are the least senior certificated employees providing the particular kind of certificated services approved by the Board for reduction. The Education Code defines seniority based upon the first day the certificated employee provided paid District service in a probationary status. Since there are often multiple employees sharing the same first date of paid service, the Education Code allows Governing Boards to approve criteria breaking ties, and ordering the order of termination, based solely on the needs of the District and its students.
ALTERNATIVES:
1. Approve Resolution #16/17-18, as submitted.
2. Approve a variation of Resolution #16/17-18, not to exceed the number of proposed layoffs in this Resolution.
3. Do not approve Resolution #16/17-18, as submitted.
RECOMMENDATION:
Approve Alternative #1.
RATIONALE:
In consultation with legal counsel assisting the District with the certificated layoff action, staff is recommending criteria for ordering ties in seniority as contained in Resolution #16/17-18. The recommended criteria for ordering ties in seniority was brought forward for Board approval during the 2009-2010, 2010-2011 and 2011-2012 school years.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Mark McLaughlin
Assistant Superintendent, Human Resources
ANB:MM:sf
ISSUE:
Should the Board of Education approve Resolution #16/17-19: Reduce or Discontinue Particular Kinds of Services at the Close of the Current School Year, as submitted?
BACKGROUND:
Pursuant to Education Code Sections 44955 and 44949, the Governing Board of the Conejo Valley Unified School District has determined that it shall be necessary at the close of the current school year to reduce or discontinue the particular kinds of services of the District as itemized in Resolution #16/17-19, and as a result of this reduction or discontinuance in particular kinds of services, terminate the employment of certain Certificated employees of the District at the end of the 2016-2017 school year.
Following the February 21, 2017 Board of Education meeting, additional information related to staffing emerged. Adjustments to the resolution have been made reflecting those changes. Specifically, the following positions originally proposed for reduction have been removed from the resolution:
* Multiple Subject (TK-6)
* Chemistry
* Ceramics
* Spanish
An updated resolution with the changes is attached.
ALTERNATIVES:
1. Approve Resolution #16/17-19, as submitted.
2. Approve a variation of Resolution #16/17-19, not to exceed the number of proposed layoffs in this Resolution.
3. Do not approve Resolution #16/17-19, as submitted.
RECOMMENDATION:
Approve Alternative #1.
RATIONALE:
Due to projected budgetary constraints, the Board of Education must reduce particular kinds of services and give notice not to re-employ appropriate certificated personnel in a timely manner. Site administration have identified particular kinds of certificated services for elimination or reduction. Those services are listed on Resolution #16/17-19.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Mark McLaughlin
Assistant Superintendent, Human Resources
ANB:MM:sf
ISSUE:
Should the Board of Education approve Layoff Resolution #16/17-20: Layoff/Reduction/Elimination of Classified Positions?
BACKGROUND:
The following are the basis for position layoff/reduction/elimination:
Technology Services Department
Beginning in July 2015 the Technology Services Department implemented a reorganization plan which added new positions and expanded existing ones through the use of Measure I endowment funds. The reorganization was necessary to support the planning, purchasing, and implementation of new equipment, software, and network infrastructure purchased with Measure I funds. Now that the initial implementation strategies have been designed and vetted, we need to reallocate the Measure I funds to match the needs.
This reorganization effort will maintain a one-to-one technician to school assignment ratio at the secondary schools while reducing the elementary school from a one-to-three to a one-to-two technician to school ratio. This additional support at the school sites will allow for more accurate preparation and planning at each school, more effective delivery and rollout of new equipment, and quicker response times to support requests that can be completed by the site technicians. The new assignments will require some of the services that are currently centralized to be distributed across site based staff.
The Layoff Resolution 16/17-20 specifies the positions to be eliminated, while the Classified Personnel Action Orders #C16-416 - 418 reflect the proposed modification to three (3) Site Computer Technician I positions assigned to the middle schools to be increased to full-time (8hr/day) equivalent.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1.
RATIONALE:
The Board is required to approve a layoff resolution in order to legally implement the necessary classified position reduction or elimination.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by:
Mark McLaughlin
Assistant Superintendent, Human Resources
Marina Mihalevsky
Director, Classified Human Resources
ANB:MM:MM
ISSUE:
Should the Board of Education approve new Board Policy 5116.2 – Involuntary Student Transfers?
BACKGROUND:
CVUSD receives updates to Board Policies and Administrative Regulations five times a year from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies and Administrative Regulations, and Board Bylaws.
This new mandated policy reflects NEW LAW (SB 1343) which authorizes districts to involuntarily transfer a student who has been convicted of a specified violent felony or a misdemeanor associated with possession of a firearm, whenever the student is enrolled at the same school as the victim of the crime for which he/she was convicted. In order to exercise this authority, the district is mandated to adopt policy with specified components and provide notice of the policy to parents/guardians as part of the annual parental notification.
ALTERNATIVES:
1. Approve new Board Policy 5116.2 – Involuntary Student Transfers, as submitted.
2. Approve new Board Policy 5116.2 – Involuntary Student Transfers, as amended.
3. Do not approve new Board Policy 5116.2 – Involuntary Student Transfers, as submitted.
RECOMMENDATION:
Alternative 1.
RATIONALE:
This new policy will keep our board policies current with new law.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by:
Robert Iezza, Deputy Superintendent
Instructional Services
ANB:RI:ab
ISSUE:
Should the Board of Education approve new Administrative Regulation 6173.3 – Education for Juvenile Court School Students?
BACKGROUND:
CVUSD receives updates to Board Policies and Administrative Regulations five times a year from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies and Administrative Regulations, and Board Bylaws.
This new regulation reflects educational rights of former juvenile court school students who transition into a district school, pursuant to NEW LAW (AB 2306, 2016). This includes rights related to the immediate enrollment of such students, the immediate transfer of educational records, the transfer of coursework and credits, and exemption from district-established graduation requirements under certain conditions.
ALTERNATIVES:
1. Approve new Administrative Regulation 6173.3 – Education for Juvenile Court School Students, as submitted.
2. Approve new Administrative Regulation 6173.3 – Education for Juvenile Court School Students, as amended.
3. Do not approve new Administrative Regulation 6173.3 – Education for Juvenile Court School Students, as submitted.
RECOMMENDATION:
Alternative 1.
RATIONALE:
This new administrative regulation will keep our board policies current with new law.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by:
Robert Iezza, Deputy Superintendent
Instructional Services
ANB:RI:ab
ISSUE:
Should the Board of Education approve a Neighborhood for Learning (NfL) Market Rate tuition fee increase effective for the 2017/2018 school year?
BACKGROUND:
CVUSD’s NfL Market Rate Preschool is committed to offering a high quality program for students while maintaining fiscal independence as a self-supporting, enterprise program. It is essential that tuition fees for this year round program be increased so that staff may balance the budget and offer the quality of program our students and their families deserve and have come to expect.
Over the last two years, CVUSD NfL has endured deficit spending due to increased salary & benefit costs and strict staffing ratios pursuant to California Code of Regulations (CCR) - Title 22. Recent reviews of previous budgets and year end actuals indicate that a deficit of approximately $40,000 per year will occur annually if adjustments in tuition and staffing are not implemented.
The CVUSD NfL staff completed a comparative market analysis of other local agencies and preschool programs within the Conejo Valley. The results of this appraisal show the current tuition fees for CVUSD NfL Market Rate program are considerably less than comparable programs throughout the Conejo Valley. In fact, the cost of tuition in the Market Rate program has not been increased since 2002 when CVUSD received the program from the City of Thousand Oaks.
It is anticipated that a tuition increase at this time will protect the program’s fiscal independence and ensure quality of services for the next three school years.
Therefore, a fee increase not to exceed 10% for the Market Rate preschool tuition is recommended effective for the 2017/2018 school year.
On February 21, 2017 at its regularly scheduled meeting, the Board of Education requested additional data and fiscal analysis. The supplemental information attached includes; Market Rate preschool revenue and expenditures, comparative tuition investigation, Market Rate preschool enrollment and Market Rate preschool tuition increase options.
|
Current Market Rate Preschool Fees (2016-2017)
|
|||
|
|
5 days |
3 days |
2 days |
|
Part Time (9-12) |
$500 |
$350 |
$275 |
|
School Day (9-3) |
$710 |
$480 |
$365 |
|
Full Time (7-5/8-6) |
$925 |
$625 |
$495 |
|
Proposed Market Rate Preschool Fees (2017-2018)
|
|||
|
|
5 days |
3 days |
2 days |
|
Part Time (9-12) |
$500 |
$350 |
$275 |
|
School Day (9-3) |
$780 |
$525 |
$400 |
|
Full Time (7-5/8-6) |
$1,010 |
$685 |
$535 |
ALTERNATIVES:
1. Approve a CVUSD NfL Market Rate tuition fee increase effective for the 2017/2018 school year, as proposed.
2. Approve a CVUSD NfL Market Rate tuition fee increase effective for the 2017/2018 school year, as amended.
3. Do not approve a CVUSD NfL Market Rate tuition fee increase effective for the 2017/2018 school year.
RECOMMENDATION:
Alternative No. 1.
RATIONALE:
These adjustments in fees will allow CVUSD NfL to preserve a quality preschool program while maintaining compliance with CCR -Title 22 staffing ratios.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by
Amie Mills, Director, Child Development for
Robert Iezza, Deputy Superintendent
Instructional Services
ANB:RI:AM
ISSUE:
Should the Board of Education accept the 2016-17 Second Interim Financial Statements?
BACKGROUND:
The Financial Statements have been prepared showing the adopted budget, actual income and expenditures as of January 31, 2017, and revised projected annual estimates. A Statement of Cash Balance and summary reports are also included. The budget information reflects the State budget adopted in June 2016.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1.
RATIONALE:
Under State guidelines, the Board of Education is required to approve Second Interim Financial Statements reflecting changes to the Adopted Budget through January 31, 2017. The 2016-17 Second Interim Financial Statements reflect the most accurate information available as of the date prepared.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by:
Susan Tucker, Director, Fiscal Services, on behalf of
Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services
ANB:VPH:ST:ga
These items are considered routine and will be approved in one action without discussion.
If Board members request that an item be removed from Consent or a citizen wishes to speak
to an item, the item will be considered under Action Items.
Approval of the Minutes:
B. Substitute / Provisional / Additional Assignment
Orders #: C16-434 - C16-448
C. Establishment / Modification / Elimination of Positions
Orders #: No items
4. Classified Service - Exempt
A. Walk-on Coach
Orders #: E16-595 - E16-603
B. Campus Supervisor, Proctor, Specialist, Student Helper, Others
Orders #: E16-604 - E16-628
ISSUE:
Should the Board of Education approve a Stipulated Agreement for student 5-16/17 SA who was recommended for expulsion commencing on February 21, 2017?
BACKGROUND:
On or about February 10, 2017, a student violated the following Education Code:
E.C. 48900(c) Unlawfully possessed, used, sold, or otherwise furnished, or been under the influence of, a controlled substance listed in Chapter 2 (commencing with Section 11053) of Division 10 of the Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind.
E.C. 48900(h) Possessed or used tobacco, or products containing tobacco or nicotine products, including, but not limited to, cigarettes, cigars, miniature cigars, clove cigarettes, tobacco, snuff, chew packets, and betel. However, this section does not prohibit use or possession by a pupil of his or her own prescription products.
A meeting was held with the Parents and Student on February 15, 2017, to discuss the recommendation and interim educational alternatives. A Stipulated Agreement was entered into with the Parents and Student.
ALTERNATIVES:
1. Approve an educational plan and placement for student 5-16/17 SA effective February 21, 2017, pursuant to the conditions described in the “Stipulated Agreement” signed February 15, 2017.
2. Place student 5-16/17 SA on probationary status through June 14, 2017.
3. Do not approve a Stipulated Agreement for student 5-16/17 SA.
RECOMMENDATION:
Alternatives 1 and 2.
RATIONALE:
The recommendation for a Stipulated Agreement is appropriate and in accordance with Board Policy and Administrative Regulation 5144.1 approved September 1, 2015. The Stipulated Agreement provides the student access to educational opportunities in an orderly school environment that protects their safety and security, ensures their welfare and well-being, and promotes their learning and development.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by:
Robert Iezza, Deputy Superintendent
Instructional Services
ANB:RI:ab
ISSUE:
Should the Board of Education approve an overnight trip request for Newbury Park High School Dance Team?
BACKGROUND:
Ms. Katelyn Miller, Newbury Park High School Dance Team Head Coach, requests permission to take 23 students to the USA Dance Nationals in Long Beach, California, from March 30, 2017 to April 2, 2017. The students will travel via charter bus approximately 71 miles each way. The students will miss two days of school and are required to obtain permission from their teachers prior to leaving on the trip. Fundraising and scholarships will cover the cost of the trip. No student will be excluded from participation due to a lack of sufficient funds. There will be no cost to the District.
ALTERNATIVES:
1. Approve the overnight trip request.
2. Do not approve the overnight trip request.
RECOMMENDATION:
Alternative 1.
RATIONALE:
This would be the last national competition that the Newbury Park High School Dance Team would attend this year. They have been preparing for this competition all school year. This competition encourages team work and comradery amongst the team. Trips of this type have been approved in the past.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by:
Dr. James Garza, Director, Secondary Education for
Robert Iezza, Deputy Superintendent, Instructional Services
ANB:RI:JG:ss
ISSUE:
Should the Board of Education approve an overnight trip request for Newbury Park High School Dance Team?
BACKGROUND:
Ms. Katelyn Miller, Newbury Park High School Dance Team Head Coach, requests permission to take 23 students to the WCE Dance Nationals in Long Beach, California, from March 16, 2017 to March 19, 2017. The students will travel via charter bus approximately 71 miles each way. The students will miss two days of school and are required to obtain permission from their teachers prior to leaving on the trip. Fundraising and scholarships will cover the cost of the trip. No student will be excluded from participation due to a lack of sufficient funds. There will be no cost to the District.
ALTERNATIVES:
1. Approve the overnight trip request.
2. Do not approve the overnight trip request.
RECOMMENDATION:
Alternative 1.
RATIONALE:
This would be the first National competition that the Newbury Park High School Dance Team has attended. They have been preparing for this competition all school year. This competition encourages team work and comradery amongst the team. Trips of this type have been approved in the past.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by:
Dr. James Garza, Director, Secondary Education for
Robert Iezza, Deputy Superintendent, Instructional Services
ANB:RI:JG:ss
ISSUE:
Should the Board of Education approve an overnight trip for the Westlake High School Academic Decathlon Team?
BACKGROUND:
The Westlake High School Academic Decathlon Team requests permission to take 9 students to the 2017 State Academic Decathlon Competition in Sacramento, California, from March 23, 2017, to March 26, 2017. Certificated teachers Joe Nigro and Matt McLean will accompany the students. The group will travel 400 miles to Sacramento by rental van and return via rental van. The students will miss two full days of school on Thursday and Friday. Students will be required to receive their teachers’ permission prior to leaving on the trip. This trip will be paid for through the Westlake High School ASB. No student will be excluded from participation due to a lack of sufficient funds. There will be no cost to the District.
ALTERNATIVES:
1. Approve the overnight trip request, as submitted.
2. Do not approve the overnight trip, as submitted.
RECOMMENDATION:
Alternative 1.
RATIONALE:
The students will compete against other teams on a State level. Winning the Academic Decathlon on a state level is an honor for both Westlake High School and CVUSD. Trips of this type have been approved in the past.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by:
Dr. James Garza, Director, Secondary Education for
Robert Iezza, Deputy Superintendent
Instructional Services
ANB:RI:JG:ss
ISSUE:
Should the Board of Education approve the venue change for the K-8 Extended School Year (ESY) Summer Program 2016-2017?
BACKGROUND:
On December 6, 2016 the Board of Education approved all summer school programs, dates, times and locations. New information has become available that will better serve students through the Provisionary Status of Child Nutrition Services located on the Glenwood campus.
Staff is recommending a change of venue for the K-8 Extended School Year summer program 2016-2017 from Walnut Elementary School to Glenwood Elementary School in order to allow all students full access to Child Nutrition Services.
ALTERNATIVES:
1. Approve the venue change for the K-8 Extended School Year program 2016-2017, as proposed.
2. Do not approve the venue change for the K-8 Extended School Year program 2016-2017, as proposed.
RECOMMENDATION:
Alternative No. 1.
RATIONALE:
All students attending the K-8 Extended School Year summer program at Glenwood will be offered breakfast and lunch daily at no cost.
Respectfully submitted:
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by:
Robert Iezza, Deputy Superintendent, Instructional Services
ANB:RI:ab
ISSUE:
Should the Board of Education approve Purchase Order Report #917?
BACKGROUND:
Attached is Purchase Order Report #917 covering the period January 24, 2017, through February 20, 2017. This report lists all Adult Education Fund, Bond Measure I, Bond Measure I Endowment, Child Development Fund, Developer Donation Fund #2, TOPASS Fund, and General Fund Purchase Orders.
The Purchase Orders have been approved by an administrator as a necessary expense for the instructional or support program. The purchase is budgeted for and within the budget authorization of the account.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Ratification and approval of Purchase Orders from January 24, 2017, through February 20, 2017, is required. The administrator responsible for the appropriate budget account has approved all purchase orders.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
ANB:VPH:ks
ISSUE:
Should the Board of Education approve the disposal of surplus and obsolete equipment?
BACKGROUND:
The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth.
Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Purchasing Services Coordinator to advertise, sell, auction, dispose or donate obsolete and surplus district-owned personal property per attached list. Unless otherwise directed, any proceeds from sale of items will be deposited to the general fund.
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Education Code #17545 requires approval by the Board of Education prior to disposal of surplus and obsolete equipment.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
ANB:VPH:ks
Should the Board of Education approve the award of the kitchen upgrade project at various sites under the guidelines of the California Uniform Public Construction Cost Accounting Act (CUPCCA)?
BACKGROUND:
The District advertised for a project at Madrona Elementary School, Redwood Middle School and Westlake High School. Four (4) contractors attended the mandatory pre-bid job walk held on January 31, 2017. Two (2) contractors who attended the mandatory job walk submitted bids for this project on February 10, 2017, as follows:
|
Ardalan Construction Company, Inc. |
David Atkin Construction, Inc. |
|
$39,800 |
$24,600 |
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Pursuant to the Public Contract Code §20111 et seq., staff recommends the Board of Education award the contract to the lowest responsive and responsible bidder, as documented above. This project will be funded with Measure I Bond Funds.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Pavan Bhatia, Executive Director, Facilities, Maintenance and Operations on behalf of
Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services
ANB:VPH:PB:dmh
ISSUE:
Should the Board of Education approve the award of the kitchen upgrade project at Newbury Park and Thousand Oaks High Schools under the guidelines of the California Uniform Public Construction Cost Accounting Act (CUPPCA)?
BACKGROUND:
The District advertised for a project at Newbury Park High School and Thousand Oaks High School. Four (4) contractors attended the mandatory pre-bid job walk held on January 31, 2017. Two (2) contractors who attended the mandatory job walk submitted bids for this project on February 10, 2017, as follows:
|
Ardalan Construction Company, Inc. |
David Atkin Construction, Inc. |
|
$24,850 |
$19,800 |
ALTERNATIVES:
RECOMMENDATION:
Alternative #1
RATIONALE:
Pursuant to the Public Contract Code §20111 et seq., staff recommends the Board of Education award the contract to the lowest responsive and responsible bidder, as documented above. This project will be funded with Measure I Bond Funds.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Pavan Bhatia, Executive Director, Facilities, Maintenance and Operations on behalf of
Victor P. Hayek, Ed.D., Assistant Superintendent, Business Services
ANB:VPH:PB:dmh
ISSUE:
Should the Board of Education approve amendments to Administrative Regulation 1230 –School-Connected Organizations?
BACKGROUND:
On January 3, 2017, the Board of Education approved Board Policy 1230 – School -Connected Organizations. At that time, staff was directed to update the Administrative Regulations to clarify legally compliant and acceptable fundraising activities. Specifically, staff reviewed current state, federal and local regulations regarding On Campus and Off Campus fundraisers.
The Board of Education at its meeting on February 7, 2017, reviewed proposed language changes. Based on Board member recommendations, subsequent revisions are noted in shaded sections on the attachment.
On February 21, 2016 at its regularly scheduled meeting, the Board of Education recommended additional amendments to previously proposed language. At the Board of Education’s request, this agenda item will return as an information item. All additional revisions are noted in the shaded sections of the attachment (“Second Reading”).
ALTERNATIVES:
1. Approve amendments to Administrative Regulation 1230 – School-Connected Organizations, as submitted.
2. Approve amendments to Administrative Regulation 1230 – School-Connected Organizations, as amended.
3. Do not approve amendments to Administrative Regulation 1230 – School-Connected Organizations, as submitted.
RECOMMENDATION:
Alternative 2.
RATIONALE:
These amendments along with BP 1230 will maintain compliance with all applicable laws and provide clarity for District personnel and School-Connected Organizations.
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by:
Robert Iezza, Deputy Superintendent
Instructional Services
ANB:RI:ab
ISSUE:
Should the Board of Education approve the schools' 2016-2017 Comprehensive Safety Plans?
BACKGROUND:
As per Board Policy 0450 and California Education Code school Comprehensive Safety Plans shall be reviewed and updated by March 1 of each year and forwarded to the Board of Education for approval. Each administrator, along with their respective School Site Council has reviewed, updated, and signed off on each plan. The final plans are available upon request for inspection at the District office by Board of Education Members, however, due to the sensitivity of the information contained and security precautions, they are not made available to the public.
ALTERNATIVES:
1. Approve the 2016-2017 Comprehensive Safety Plans as submitted.
2. Approve the 2016-2017 Comprehensive Safety Plans as amended.
2. Do not approve the 2016-2017 Comprehensive Safety Plans.
RECOMMENDATION:
Alternative #1
Respectfully submitted,
Ann N. Bonitatibus, Ed.D.
Superintendent
Prepared by,
Victor P. Hayek, Ed.D.
Assistant Superintendent, Business Services
ANB:VPH:ga
ISSUE:
Should the Board of Education approve the attached resolution in opposition to Assembly Bill 1087 as submitted by Assemblymember Jacqui Irwin on February 16, 2017; and the formation of a two-member sub-committee to fulfill the resolution?
The sub-committee will:
BACKGROUND:
A state law adopted in 1993, allows students to transfer to school districts that have deemed themselves Districts of Choice. There are only 47 participating districts (out of 1022), representing less than 5 percent of all districts in the state, and participating transfer students represent 0.2 percent of statewide enrollment. Participating districts include a number of small districts located throughout the state as well as several large districts located near the eastern edge of Los Angeles County. Five large districts serve nearly 80 percent of all participating transfer students.
This is not the commonly known program of “school choice.”
ALTERNATIVES:
RECOMMENDATION:
Alternative 1.
RATIONALE:
Given the current legislative cap, CVUSD could lose up to 1900 students through the District of Choice program.
Respectfully submitted,
John Andersen
Vice President
CVUSD Board of Education
Prepared by:
John Andersen
Vice President
CVUSD Board of Education
Dr. Betsy Connolly
Trustee
CVUSD Board of Education
JA:EC:ANB:hi
ISSUE:
Conduct joint board/staff conversation to discuss location options for Conejo Valley High School, ultimately leading to the selection of a site. With Board concurrence, this discussion item will be on each board agenda until a final site selection is made.
It is possible the board could narrow its preferences down in a relatively short amount of discussion. It is advisable to anticipate questions to staff that may take some research.
BACKGROUND:
N/A
ALTERNATIVES:
N/A
RECOMMENDATION:
N/A
RATIONALE:
N/A
Respectfully submitted,
John Andersen
Vice President
CVUSD Board of Education
Prepared by:
John Andersen
Vice President
CVUSD Board of Education
JA:hi
FUTURE BOARD MEETINGS
Tuesday, March 21, 2017
4:15 p.m. Discussion Session
5:00 p.m. Closed Session
6:00 p.m. Open Session
Location: CVUSD District Office, 1400 E. Janss Road (South Building Board Room), Thousand Oaks, CA
AGENDAS ARE POSTED AT THE FOLLOWING LOCATIONS
*CVUSD District Office, 1400 E. Janss Road, Thousand Oaks, CA
Newbury Park High School, 456 Reino Road, Newbury Park, CA
Thousand Oaks High School, 2323 Moorpark Road, Thousand Oaks, CA
Westlake High School, 100 N. Lakeview Canyon Road, Westlake Village, CA
CVUSD Grounds & Mechanics Office, 750 Mitchell Rd., Newbury Park, CA
*This serves as the main posting location pursuant to the Brown Act, Government Code §54954.2(a)
For a copy of this agenda and additional information, please visit the CVUSD website. Internet Home Page: www.conejousd.org/
Americans with Disabilities Act (ADA)
In compliance with the ADA, if you need special assistance, including assisted listening devices, to participate in this meeting or other services in conjunction with this meeting, please contact the Superintendent’s Office at (805) 497-9511 ext. 201. Upon request, the agenda and documents in this agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification at least 48 hours prior to the meeting or time when services are needed will assist our staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service.